Intern, Information Management. UN Secretariat, Department of Management, New York. Open until 3 March 2012

Job Opening


Job Title:
INTERN - INFORMATION MANAGEMENT, I
Department/ Office:
Department of Management
Duty Station: NEW YORK


Posting Period:
17 February 2012-3 March 2012
Job Opening number:
12-IMA-DM-21552-R-NEW YORK

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Org. Setting and Reporting

The Advisory Committee on Administrative and Budgetary Questions (ACABQ) is a subsidiary organ of the General Assembly composed of 16 experts appointed by the Assembly and its own dedicated secretariat. The Advisory Committee’s role is to examine and report to the General Assembly on the budgets of the United Nations as well as on a wide range of administrative, financial and management matters. It also examines the budgets of the United Nations funds and programmes and provides its observations and recommendations to their respective Executive Boards.


The Advisory Committee’s website provides access to the Committee’s reports by session and subject. It is available to the United Nations system and the public at large. The website also includes a feature, used on a pilot basis only, for recording and indexing the text of the main recommendations within the Committee’s reports by keyword. The secretariat of the Advisory Committee aims to further enhance and develop the content and search capabilities of the website, so that it can be used more effectively for retrieving information and as a research tool to support the work of the Advisory Committee.


The DM-ACABQ information management internship is for two months with an opportunity for extension, depending on the needs of the department.

The internship is UNPAID and full time.

Interns work five days per week (35 hours) under the supervision of a staff member in the department to which they are assigned.

Responsibilities

Provide assistance in updating the content, improving the quality of information and developing proposals for further enhancement of the ACABQ website. Specific tasks include the following:


- Participate in reviewing, completing and standardizing the content of the website;


- Participate in the development of procedures for updating the website and ensuring quality control of the information updated in the website;


- Contribute to the refinement of the classification scheme for the documents and recommendations of the Advisory Committee, taking into account the existing taxonomies and bibliographical tools available in the Organization;


- Participate in the development of procedures for recording and indexing individual recommendations of the Advisory Committee by keyword;


- Participate in an analysis of the knowledge sharing and research requirements of the Advisory Committee and the development of proposals for further enhancement of the website, including creation of metadata and taxonomies.

Competencies

- Communication: Good oral and written skills

- Teamwork: Good interpersonal skills, ability to work collaboratively with colleagues from different national and cultural backgrounds to achieve organizational goals;

- Client orientation: Responsiveness to clients' needs, ability to establish and maintain productive partnerships with clients by gaining their trust and respect.

- Technological awareness: Good knowledge of technological tools for knowledge management.


The ideal candidate also will have strong analytical and problem-solving skills, excellent organizing skills and attention to detail, and demonstrate an ability to work independently and take initiative.

Education

To qualify for the ACABQ internship the following conditions must be met:

- Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher); or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree. Degree should preferably be in information and library science, information architecture, knowledge management or a related field;

- Applicants must be computer literate in standard office software applications;

- Applicants must demonstrate a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

- Applicants must have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the Internship Programme.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the Internship Programme. Knowledge of an additional official UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat

Assessment Method

Potential candidates will be contacted by the hiring manager for further consideration

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.


The Cover Note must include:

- Title of degree you are currently pursuing;

- Graduation date (when will you be graduating from the programme);

- List the IT skills and programmes that you are proficient in;

- List your top three areas of interest;

- Explain why you are the best candidate;

- Explain your interest in the UN Internship Programme.

In your Personal History Profile, be sure to include all past work experiences, IT skills and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.