Associate Records Management Officer, P-2. UNFCCC, Bonn. Open until 9 May 2011

UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat

TEMPORARY APPOINTMENT
INFOMRATION SERVICES (IS) PROGRAMME
Knowledge Management (KM) Unit
ANNOUNCEMENT NO: 11/TA04/IS
PUBLICATION/TRANSMISSION DATE: 26 April 2011
DEADLINE FOR APPLICATION 09 May 2011
TITLE AND GRADE: Associate Records Management Officer, P-2
INDICATIVE MONTHLY SALARY: USD 3,889 to 4,381 net (without dependents)
USD 4,146 to 4,689 (with dependants)
plus variable post adjustment, currently 56.5% of
net salary), plus other UN benefits
DURATION OF APPOINTMENT: as soon as possible for 11 months
DUTY STATION: Bonn, Germany
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Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The Convention secretariat supports the Convention and
its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of
the Parties.
Information Services (IS) ensures that Information and Communication Technology (ICT),
Knowledge Management (KM), and Communications and Media Relations (CMR) services are in place
to assist Parties and the UNFCCC secretariat in managing and disseminating information.
Functions to be performed
The Associate Records Management Officer is a member of the records management
implementation project team within Knowledge Management Unit. The project team is charged with the
task of implementing records management programme across the Climate Change Secretariat - in terms
of the substantive stream of activities: policy, procedures and practice; as well as, a systems stream to
operationalize a records management system (FileNet).
The Associate Records Management Officer reports to the Records Management Officer and is
responsible for the supporting staff in secretariat programmes to understand records management
principles and practice, managing physical records management project, and implementing records
management policy on records disposition. Specific responsibilities are:
1. Supervise and provides substantive support towards the backlog physical records management
project
2. Liaise with record-creating offices on the transfer of records to IS/KM records centre
3. Analyse and evaluate records for evidential and informational value in support of records
appraisal
/…
2
4. Coordinate the records disposal including disposal authorization
5. Design and develop the functional requirement for the physical records management workflow
and coordinate with ITS for its implementation in FileNet
6. Supervise the archival processing activities at the records centre and monitor adherence to
description, database and preservation standards
7. Perform and supervise reference functions by advising internal and external users on holdings
and accessibility and assisting in the administration of access and declassification activities
8. Provide training to staff members on physical records management principles and practice
9. Supervise General Service staff relating to functions cited above
10. Perform other related duties, as required.
Requirements
• A first level university degree in archival, information science, information systems, records
management or similar discipline;
• A minimum of three years of progressively responsible experience in modern archives
management, record keeping, information management or related area;
• Fluency in English, knowledge of French or German is an advantage.
To apply
Candidates whose qualifications and experience match the requirements for this position, please
use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. Qualified women candidates and candidates from developing countries are especially
encouraged to apply
2. Service is limited to the UNFCCC secretariat
3. We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the
selection process.