IT Assistant, AST1. HAEU, Florence. Open until 15 March 2011

VACANCY NOTICE IUE/1/2011
coupled with a notice for an
OPEN COMPETITION ON THE BASIS OF QUALIFICATIONS AND TESTS
Nature of post: 1 temporary post - grade AST1 - IT Assistant
Unit to which post is attached: Historical Archives of the European Union
Duration of contract: four years, renewable initially for a fixed period of up to two
years. Any further renewal will be for an indefinite period.

Description of duties: Reporting to the Director of the Historical Archives of the
European Union, the successful candidate will be in charge of digitisation of historical documents, administration of the electronic records management system, and other equivalent tasks.
Under the supervision of the Historical Archives IT specialist, the successful candidate will:
• Analyse, develop and implement Archives digitisation programmes,
• Make digital inventories and records accessible online through the Historical
Archives web site,
• Coordinate with the EUI’s Computing service and Electronic Records Manager
regarding system administration of the ERM system,
• Ensure accurate capturing, storage, data entry, security and retrieval of the
electronic records in the system,
• Provide user support for the electronic records management system.

A. Eligibility criteria
• Being a national of a Member State of the European Union, or a national of third
countries having acquired the status of long-term resident on the basis of the EU
Directive 2003/109/EC;
• Scientific/technical post–secondary education attested by a diploma, or
secondary education attested by a diploma and appropriate professional
experience of at least three years;
• Good knowledge of two languages of the European Union

B. Selection criteria

Essential:
• Sound knowledge and experience in digitisation technologies, standards and
formats (PDF, A and OCR);
• Experience in ICT platforms for electronic records management (Livelink,
Documentum, SharePoint, Alfresco, etc.);
• Knowledge of one or more programming languages, including PHP and
Microsoft .Net, and the SQL query language;
• Excellent HTML, CSS, and JavaScript skills with solid knowledge of usability,
accessibility, web design, cross browser issues and new web technologies such
as HTML 5 and CSS 3;
• Knowledge and experience with Windows/Linux OS, web server administration,
J2EE architecture and database management/administration;
• Excellent knowledge of English and good knowledge of another official
language of the European Union.

Desirable:
• Excellent communication skills and ability to work as part of a multinational
team;
• Knowledge and experience with WEB Content Management Systems (CMS)
• Knowledge and understanding of work in Archives

Selection process:
Candidates shortlisted by the Selection Board will be invited for
• a language test
• an interview, enabling assessment of the candidate’s ability to carry out the
tasks of the post and to work in an international academic institution

Assessment on the basis of qualifications and marking of tests:
Marking: 0 to 25 for the assessment on the basis of qualifications;
Marking: 0 to 25 for the language test;
Marking: 0 to 50 for the interview by the Selection Board.

The net monthly salary:
The net monthly salary after taxes is approx. Euro 2,500. In addition, when conditions as laid down by the Statutes are applicable, there are family allowances - household allowance, dependent child allowance, education allowance – and expatriation allowance (approx. 16% of salary).

The European University Institute is an academic institution set up in 1972 by the
Member States of the European Union charged with research and postgraduate training
in Law, Economics, History and Civilisation and Political and Social Sciences with
special reference to Europe. The Institute is not an EU Institution, but an
intergovernmental organisation, funded directly by signatory states, partly by the
European Commission and to some extent through external funding (http://www.eui.eu).
The European University Institute is an equal opportunity employer.

Applications must be submitted electronically using the IUE/1/2011 online application
form. Applications received by e-mail, fax or post will not be considered.
The name of the appointed candidate and, if applicable, of candidates included in the
reserve list will be published on the EUI Web site. By submitting their application,
candidates acknowledge and give their explicit consent to this procedure, according to the Data protection regulation in force at the EUI (President’s Decision n. 32 of 27 November 2008).
Contacts: E-mail: applyjob@eui.eu
DEADLINE FOR RECEIPT OF APPLICATIONS: 15/03/2011