EMC Documentum and RM Consultant. UNFPA, New York. Open until 14 March 2011

Job Title:
Consultancy: Information Management Project- EMC Documentum and RM Consultant
Job ID:
1756
Location: Headquarters


Full/Part Time:
Full-Time
Regular/Temporary:
Regular


Main Tasks & Responsibilties
Development, Deployment, Support and Administration of an ECM system
■ Overall development, implementation and implementation of an ECM system that satisfies operational integrity and which will be suitable for use globally within UNFPA;
■ Identify, document and validate business requirements and processes of UNFPA;
■ Review existing data sources and systems of record, data sharing mechanisms established between systems and existing data repositories with the aim of implementing uniform ECM system;
■ Manage projects involving user requirements gathering information, feasibility studies, for further development and implementation of an ECM system;
■ Preparation of status and progress updates, review and recommendation reports, and similar project documentation; and
■ Provision of logistical support and expertise.

Draft and Review of Related Policies, Procedures and Practices
■ Review policies, procedures and practices used by the UN and sister agencies which may be used as a basis to facilitate the project;
■ Identification and description of the main Record Series and sub series, priority groupings and functions at the global organizational level. Furthermore, identification of roles and responsibilities;
■ Establishment and drafting of applicable policies and procedures specifically tailored to meet UNFPA requirements but drawing on the experiences and practices of the UN and sister agencies;
■ Creation and continuous updating of record database;
■ Establishment of priority record groupings and main folders;
■ Document workflow, dependencies and related characteristics of priority series;
■ Lifecycle mapping of main records series; and
■ Identify major Record Series, priority groupings and functions at unit level.

Management of an ECM Platform Implementation
■ Review of archives and record keeping functional requirements for ECM platform;
■ Propose ECM tools, review record keeping functional requirements;
■ Conduct pilot projects, evaluate results and effectiveness;
■ Provide report and recommendations for project implementation;
■ Formulate and implement within headquarters units; and
■ Manage and monitor project rollout to regional offices, sub-regional offices, liaison offices and country offices.

Supervision of Scanning and Digitizing Project and Initiatives
■ Review and prepare requirements and technical scope of work;
■ Guide and advise with UNFPA units and stakeholders;
■ Coordinate and liaise with contractor;
■ Supervise and train project staff assisting as required; and
■ Train and support end users throughout the project.

Coordination and Liaison with all Stakeholders
■ Coordination and liaison with stakeholders to ensure successful proceeding of project.
■ Coordination of the delivery, documentation and establishment of the functional requirements throughout UNFPA;
■ Provision of specialized advice and assistance to stakeholders and partners; and
■ Analyzing needs and translating same into requirements and technical specifications.

Establishment educational and support system
■ Establish educational and support system;
■ Create training texts and manuals, FAQ and E-learn;
■ Hold training and related workshops on ARM policies, procedures and platform; and
■ Provide ECM Help Desk services.
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Qualifications and Experience
■ Advanced University Degree in Archives and Records Management, Information Management, Business Administration/Management or related discipline;
■ Minimum 5 years of increasingly responsible professional experience at the national level in information management of which 3 years should be at the international level;
■ Up-to-date familiarity with UN system ECM practices and procedures;
■ Extensive practical experience and knowledge of EMC2 Documentum v.6.5;
■ Awareness of ISO and other relevant standards and norms;
■ Excellent command of English required; knowledge of other official UN languages, preferably French and/or Spanish, desirable. Ability to effectively communicate at all levels in both oral and written presentations; and
■ Excellent analytical skills and Prince2 certified.

DURATION: 11 months-----------------------------------------------------------------------------------------------
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
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Closing Statement
Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

Please take note that the closing date for applications to this consultancy is 14 March 2011 at 5pm New York time.