Fonction / titre interne Documentaliste Audiovisuel - Programme PAM
Statut Collaborateur – CDM 3 ans et 6 mois
Taux d’activité 40 %
Département Gestion de l’Information
Mission
· La mission s’inscrit au sein du programme de sauvegarde, de numérisation et de
modernisation de la gestion du patrimoine culturel du CIO, Programme « PAM – Patrimonial Assets management ».
· La mission consiste à assurer les tâches de catalogage et d’indexation du fonds audiovisuel(images animées et documents sonores) dans le système informatique de gestion desmédias numériques. Le résultat attendu doit permettre une documentation pérenne des fonds et faciliter les recherches et la diffusion des médias.
Principales responsabilités et tâches clés
· Cataloguer et indexer le fonds audiovisuel du CIO dans le cadre du projet MAM.
Les images et les documents sonores à documenter retracent l’histoire des Jeux
Olympiques de 1900 à nos jours. La documentation porte principalement sur les images
des films officiels, les actualités filmées, les enregistrements sonores des réunions
institutionnelles, les images de télévision des épreuves sportives et des cérémonies desJeux Olympiques.
· Utiliser un vocabulaire contrôlé (thésaurus, listes) pour assister la tâche de documentation des médias et garantir la qualité de la documentation. Être force de proposition dans l’amélioration de la qualité du vocabulaire.
· Participer à la correction des notices documentaires des médias migrées de l’ancien vers le nouveau système informatique.
· Rendre compte de l’avancement des travaux au responsable d’équipe dans une logique de suivi de la qualité et de respect des délais.
Formation et expérience
· Diplôme en information et documentation (HEG-ID/CESID) ou expérience équivalente.
· Expérience professionnelle dans un service d’archives audiovisuelles.
· Langues : français et anglais (niveau Advanced).
· Maîtrise de l’informatique et des logiciels de gestion des médias numériques.
· Aisance avec les systèmes d’information en général
· Connaissances de base des supports audiovisuels (formats, normes, etc.).
· Connaissance du sport et de l’Olympisme en particulier.
Compétences requises
Valeurs et attitude générale
· Aptitude à générer un climat de travail où le respect et le fair-play représentent des valeurs clés.
· Aptitude à générer un climat de travail où l’esprit d’équipe contribue à améliorer les performances.
· Intérêt pour le sport, la culture, l’Olympisme et son histoire en particulier.
Compétences sociales
· Diplomatie, tact et discrétion. Sens aigu de la confidentialité.
Compétences liées à la fonction
· Rigueur et esprit de synthèse.
· Rapidité et fiabilité dans l’exécution des tâches confiées.
· Capacité de s’intégrer à une équipe.
· Autonomie et sens de l’organisation.
· Sens des priorités, avec maîtrise de l’imprévu et flexibilité. Il peut être demandé à chaque collaborateur d’effectuer des tâches non mentionnées dans son
cahier des charges ou sortant de ses attributions.
Thursday, November 18, 2010
Wednesday, November 17, 2010
RM Product Specialist, P-3. WHO, Geneva. Open until 3 December 2010
Vacancy Notice No: HQ/10/AME/FT551
Title: RM Product Specialist
Grade: P3
Contract type: Fixed-term appointment
Duration of contract: 12 months
Date: 12 November 2010
Application Deadline: 3 December 2010 (16 day(s) until closing deadline)
Currently accepting applications
Duty Station: Geneva Switzerland
Organization unit: HQ/AME Application Management and Engineering (HQ/AME) /
HQ/IWA Information Worker Applications (HQ/IWA)
OBJECTIVES OF THE PROGRAMME :
The ITT department's main objective is to provide high quality and cost effective Information and Communications Technology (ICT) services which assist WHO in achieving its mission of health for all. The objective of the Application Management and Engineering (AME) team is to deliver cost effective, innovative and sustainable software applications to WHO programmes and activities. This is achieved through 4 units: The units of Information Worker Applications (IWA), Health Technical Systems (HTS) and Business Application Support (BAS) provide application management support for AME portfolio of products including customer facing, requirements and system architecture definition and corporate application support. The Business Applications Engineering (BAE) unit provides the professional services required to develop, maintain and administer WHO business software products. The unit of Information Worker Applications (IWA) ensures the optimal delivery and management of effective, affordable and sustainable applications which support WHO's Information Workers, including but not limited to web sites, portals, information tools and online workspaces. Services provided by the team include product and project management, user support, coaching, training, etc.
Description of duties:
- Manage the Records Management platform and related products including the GSM Records Management System (GSMRM) and other organizational Records Management solutions:
* Assure day-to-day management and welfare of the platform and products at all stages of the product lifecycle and ensure their stability and availability.
* Specify and manage the platform and product requirements and recommend priorities to the project sponsors.
* Manage the product roadmaps in coordination and under the supervision of Manager IWA.
* Manage the relationship with relevant infrastructure service providers.
- Apply project management methodologies and techniques to plan, organize, implement, and control the delivery of the products and support required.
- Perform other duties as required by the AME/IWA Manager.
REQUIRED QUALIFICATIONS
Education:
Essential: University degree in computer science or related field. *For WHO staff please see e-manual III.4.1, para 220.
Desirable: Advanced university degree in IT management.
Skills:
Excellent knowledge of planning, implementing and managing Information Worker applications in particular enterprise content management systems (ECM), covering:
- Application/Product management and system analysis. Ability to conduct business and requirements analysis. Evaluate IT solutions, perform system planning, correctly estimate resources and coordinate timely delivery and required quality of the software products.
- IT service delivery management. Ability to plan and coordinate work of different parties (ITT service providers, other internal resources and external vendors) involved in the support of the software applications for WHO customers. Ability to manage deliverables and resources in a climate of change. Proven experience in managing staff and results against an agreed resource envelope.
- Vendor contract and outsourcing management. Ability to conduct processes for contracting out and procuring application management services.
- IT project management. Practical knowledge of IT project management techniques and application development lifecycles and ability to apply this knowledge in setting up and controlling software development projects.
- Universal and up-to-date knowledge of modern technologies, IT trends, system design and development tools.
- Good negotiation, advocacy and conflict resolution skills.
- Ability to influence, motivate other people and adapt leadership style to variety of situations.
- Good communication skills, ability to think and act quickly, sometimes under pressure and yet remain rigorous.
- Works independently with minimum supervision but yet good team player.
WHO Competencies:
1. Producing results
2. Communicating in a credible and effective way
3. Fostering integration and teamwork
4. Ensuring the effective use of resources
5. Moving forward in a changing environment
Experience:
Essential:
- significant practical experience in managing the Open Text ECM Suite in particular Open Text Livelink for records management, LLRM, OTSFS, Windows platform, MS-SQL, MS-IIS and NET framework.
- a least 5 years experience within web software development area, with at least 3 years at a similar operational position in a public or private sector international organization including substantive experience in managing a portfolio of software applications.
- practical and proven experience in managing a small or medium web project or multi-tiered project.
Desirable:
- Good understanding of the WHO GSM Records Management solution as well as information worker applications including iRIMS, DataCol, eManual, White Pages, WHO Intranet suite and WHO Policy.
- Experience in WHO computing environment, including WHO developed applications, and WHO rules and procedures.
- Experience in working in a multicultural team and supporting a global user base.
Languages:
Excellent knowledge of English required. A working knowledge of French is desirable.
Additional Information:
The following priority order will be observed in the screening of candidates: 1. WHO staff members (Fixed-term and Continuing Appointments), 2. WHO staff members (Temporary appointments), 3. External candidates.
Other similar positions at the same level may be filled from this vacancy notice.
This vacancy is published in English only.
Annual salary: (Net of tax)
US$55,259 at single rate
US$59,200 with primary dependants Post Adjustment: 64.6 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
--------------------------------------------------------------------------------
A written test and interviews may be used as a form of screening
--------------------------------------------------------------------------------
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
--------------------------------------------------------------------------------
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted
Title: RM Product Specialist
Grade: P3
Contract type: Fixed-term appointment
Duration of contract: 12 months
Date: 12 November 2010
Application Deadline: 3 December 2010 (16 day(s) until closing deadline)
Currently accepting applications
Duty Station: Geneva Switzerland
Organization unit: HQ/AME Application Management and Engineering (HQ/AME) /
HQ/IWA Information Worker Applications (HQ/IWA)
OBJECTIVES OF THE PROGRAMME :
The ITT department's main objective is to provide high quality and cost effective Information and Communications Technology (ICT) services which assist WHO in achieving its mission of health for all. The objective of the Application Management and Engineering (AME) team is to deliver cost effective, innovative and sustainable software applications to WHO programmes and activities. This is achieved through 4 units: The units of Information Worker Applications (IWA), Health Technical Systems (HTS) and Business Application Support (BAS) provide application management support for AME portfolio of products including customer facing, requirements and system architecture definition and corporate application support. The Business Applications Engineering (BAE) unit provides the professional services required to develop, maintain and administer WHO business software products. The unit of Information Worker Applications (IWA) ensures the optimal delivery and management of effective, affordable and sustainable applications which support WHO's Information Workers, including but not limited to web sites, portals, information tools and online workspaces. Services provided by the team include product and project management, user support, coaching, training, etc.
Description of duties:
- Manage the Records Management platform and related products including the GSM Records Management System (GSMRM) and other organizational Records Management solutions:
* Assure day-to-day management and welfare of the platform and products at all stages of the product lifecycle and ensure their stability and availability.
* Specify and manage the platform and product requirements and recommend priorities to the project sponsors.
* Manage the product roadmaps in coordination and under the supervision of Manager IWA.
* Manage the relationship with relevant infrastructure service providers.
- Apply project management methodologies and techniques to plan, organize, implement, and control the delivery of the products and support required.
- Perform other duties as required by the AME/IWA Manager.
REQUIRED QUALIFICATIONS
Education:
Essential: University degree in computer science or related field. *For WHO staff please see e-manual III.4.1, para 220.
Desirable: Advanced university degree in IT management.
Skills:
Excellent knowledge of planning, implementing and managing Information Worker applications in particular enterprise content management systems (ECM), covering:
- Application/Product management and system analysis. Ability to conduct business and requirements analysis. Evaluate IT solutions, perform system planning, correctly estimate resources and coordinate timely delivery and required quality of the software products.
- IT service delivery management. Ability to plan and coordinate work of different parties (ITT service providers, other internal resources and external vendors) involved in the support of the software applications for WHO customers. Ability to manage deliverables and resources in a climate of change. Proven experience in managing staff and results against an agreed resource envelope.
- Vendor contract and outsourcing management. Ability to conduct processes for contracting out and procuring application management services.
- IT project management. Practical knowledge of IT project management techniques and application development lifecycles and ability to apply this knowledge in setting up and controlling software development projects.
- Universal and up-to-date knowledge of modern technologies, IT trends, system design and development tools.
- Good negotiation, advocacy and conflict resolution skills.
- Ability to influence, motivate other people and adapt leadership style to variety of situations.
- Good communication skills, ability to think and act quickly, sometimes under pressure and yet remain rigorous.
- Works independently with minimum supervision but yet good team player.
WHO Competencies:
1. Producing results
2. Communicating in a credible and effective way
3. Fostering integration and teamwork
4. Ensuring the effective use of resources
5. Moving forward in a changing environment
Experience:
Essential:
- significant practical experience in managing the Open Text ECM Suite in particular Open Text Livelink for records management, LLRM, OTSFS, Windows platform, MS-SQL, MS-IIS and NET framework.
- a least 5 years experience within web software development area, with at least 3 years at a similar operational position in a public or private sector international organization including substantive experience in managing a portfolio of software applications.
- practical and proven experience in managing a small or medium web project or multi-tiered project.
Desirable:
- Good understanding of the WHO GSM Records Management solution as well as information worker applications including iRIMS, DataCol, eManual, White Pages, WHO Intranet suite and WHO Policy.
- Experience in WHO computing environment, including WHO developed applications, and WHO rules and procedures.
- Experience in working in a multicultural team and supporting a global user base.
Languages:
Excellent knowledge of English required. A working knowledge of French is desirable.
Additional Information:
The following priority order will be observed in the screening of candidates: 1. WHO staff members (Fixed-term and Continuing Appointments), 2. WHO staff members (Temporary appointments), 3. External candidates.
Other similar positions at the same level may be filled from this vacancy notice.
This vacancy is published in English only.
Annual salary: (Net of tax)
US$55,259 at single rate
US$59,200 with primary dependants Post Adjustment: 64.6 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
--------------------------------------------------------------------------------
A written test and interviews may be used as a form of screening
--------------------------------------------------------------------------------
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
--------------------------------------------------------------------------------
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted
Associate Information Management Officer, P-2. UNFCCC. Open until 4 December 2010
UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - SecretariatCONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
VACANCY ANNOUNCEMENT
SUSTAINABLE DEVELOPMENT MECHANISMS (SDM) PROGRAMME
Organization and Stakeholder Development
VACANCY ANNOUNCEMENT NO: VA 10/095/SDM
PUBLICATION/TRANSMISSION DATE: 5 November 2010
DEADLINE FOR APPLICATION 4 December 2010
TITLE AND GRADE: Associate Information Management Officer, P-2POST NUMBER: CDM-2933-V550-P2-006
INDICATIVE ANNUAL SALARY: US$ 46,037 to 51,864 net (without dependents)
US$ 49,082 to 55,512 net (with dependents
(plus variable post adjustment, currently 56.7 of net
salary) plus other UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
_____________________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat is supporting the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
The Sustainable Development Mechanisms (SDM) Programme supports the implementation of the Kyoto mechanisms, the Clean Development Mechanism (CDM) and Joint implementation (JI). The Organization and Stakeholder Development unit provides reference and technical support to thestakeholders and the programme.
Responsibilities
Under the direct supervision of the Information Management Officer, Information ManagementTeam, provides information organization, access and recordkeeping services to support the programmes of work of the Sustainable Development Mechanisms (SDM). In particular the incumbent:
1. Provides support and advice on issues relating to information organization and access to recordscreating offices including:
a. During the content preparation stage, e.g., how content is captured, prepared, enriched and indexed;
b. During the access process stage, i.e., retrievability of information through classification, categorization, taxonomies and related structured organizations of information.
2. Provides advisory services on record keeping practices including needs and business process analysis by:
a. Contributing to the development of policies and procedures related to record retention and disposal;
b. Researching, analysing, and evaluating new applications of information technology to archives and records management and making recommendations for their deployment.
3. Participates in information organization and access improvement projects including:
a. Assisting the Information Systems unit in developing and enhancing document and records management system specifications specific to CDM and JI business processes and content architectures, articulating requirements for systems and assisting in the design of such systems;
b. Assuring proper identification, classification, marking and processing of sensitive information, according to UNFCCC and UN applicable policies and guidelines.
4. Conducts programmes of outreach and user education to improve client use including:
a. awareness raising and capacity building exercises;
b. making presentations on assigned topics/activities;
c. providing end user training and support.
5. Performs other related duties.
Requirements
• First level university degree (Bachelor or equivalent) in library, archival or information or related field.
• At least three (3) years of directly related experience. One year of relevant experience in an international work environment is an asset.
• Fluency in English. Working knowledge of other UN languages is an asset.
Evaluation criteria
Professionalism:
Knowledge and understanding of theories, concepts and approaches relevant to the area of work; good research, analytical and problem-solving skills; ability to apply judgment in the work environment; the capacity to plan own work and manage conflicting priorities.
Commitment to Continuous Learning:
Willingness to keep abreast of new developments in the field of information technology.
Communication:
Good verbal and written communication skills, including the ability to draft/edit a variety of written reports and to articulate ideas in a clear and concise style.
Technological Awareness:
Ability to make effective use of required computer software and other equipment relevant to the post.
Teamwork:
Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural organization. Ability to provide effective support in relation to work conducted by colleagues.
To apply
Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. Qualified women candidates and candidates from developing countries are especially
encouraged to apply
2. Service is limited to the UNFCCC secretariat
3. We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - SecretariatCONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
VACANCY ANNOUNCEMENT
SUSTAINABLE DEVELOPMENT MECHANISMS (SDM) PROGRAMME
Organization and Stakeholder Development
VACANCY ANNOUNCEMENT NO: VA 10/095/SDM
PUBLICATION/TRANSMISSION DATE: 5 November 2010
DEADLINE FOR APPLICATION 4 December 2010
TITLE AND GRADE: Associate Information Management Officer, P-2POST NUMBER: CDM-2933-V550-P2-006
INDICATIVE ANNUAL SALARY: US$ 46,037 to 51,864 net (without dependents)
US$ 49,082 to 55,512 net (with dependents
(plus variable post adjustment, currently 56.7 of net
salary) plus other UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
_____________________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat is supporting the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
The Sustainable Development Mechanisms (SDM) Programme supports the implementation of the Kyoto mechanisms, the Clean Development Mechanism (CDM) and Joint implementation (JI). The Organization and Stakeholder Development unit provides reference and technical support to thestakeholders and the programme.
Responsibilities
Under the direct supervision of the Information Management Officer, Information ManagementTeam, provides information organization, access and recordkeeping services to support the programmes of work of the Sustainable Development Mechanisms (SDM). In particular the incumbent:
1. Provides support and advice on issues relating to information organization and access to recordscreating offices including:
a. During the content preparation stage, e.g., how content is captured, prepared, enriched and indexed;
b. During the access process stage, i.e., retrievability of information through classification, categorization, taxonomies and related structured organizations of information.
2. Provides advisory services on record keeping practices including needs and business process analysis by:
a. Contributing to the development of policies and procedures related to record retention and disposal;
b. Researching, analysing, and evaluating new applications of information technology to archives and records management and making recommendations for their deployment.
3. Participates in information organization and access improvement projects including:
a. Assisting the Information Systems unit in developing and enhancing document and records management system specifications specific to CDM and JI business processes and content architectures, articulating requirements for systems and assisting in the design of such systems;
b. Assuring proper identification, classification, marking and processing of sensitive information, according to UNFCCC and UN applicable policies and guidelines.
4. Conducts programmes of outreach and user education to improve client use including:
a. awareness raising and capacity building exercises;
b. making presentations on assigned topics/activities;
c. providing end user training and support.
5. Performs other related duties.
Requirements
• First level university degree (Bachelor or equivalent) in library, archival or information or related field.
• At least three (3) years of directly related experience. One year of relevant experience in an international work environment is an asset.
• Fluency in English. Working knowledge of other UN languages is an asset.
Evaluation criteria
Professionalism:
Knowledge and understanding of theories, concepts and approaches relevant to the area of work; good research, analytical and problem-solving skills; ability to apply judgment in the work environment; the capacity to plan own work and manage conflicting priorities.
Commitment to Continuous Learning:
Willingness to keep abreast of new developments in the field of information technology.
Communication:
Good verbal and written communication skills, including the ability to draft/edit a variety of written reports and to articulate ideas in a clear and concise style.
Technological Awareness:
Ability to make effective use of required computer software and other equipment relevant to the post.
Teamwork:
Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural organization. Ability to provide effective support in relation to work conducted by colleagues.
To apply
Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. Qualified women candidates and candidates from developing countries are especially
encouraged to apply
2. Service is limited to the UNFCCC secretariat
3. We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.
Friday, November 5, 2010
Programme Officer (Information Management), P-3. UN Secretariat, OCHA, Geneva. Open until 31 December 2010
Job Title:
PROGRAMME OFFICER (INFORMATION MANAGEMENT), P3
Department/ Office:
OFFICE OF THE EMERGENCY RELIEF COORDINATOR - GVAO
Duty Station: GENEVA
Posting Period:
1 November 2010-31 December 2010
Job Opening number:
10-PGM-ocha gvao-15370-R-GENEVA
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org .Setting and Reporting
This position is located in the Information Services Section (ISS), Office for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. The Programme Officer reports to the Chief of the Information Services Section, or designate.
Responsibilities
Within delegated authority, the Programme Officer will be responsible for the following duties:
• Participates in the development, implementation and evaluation of assigned information management projects, etc.; monitors and analyzes project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
• Provides advisory services on information management approaches and practices in disaster preparedness and response, including: needs and business process analysis; collection, processing and analysis of data and information; and information management policies and procedures, with an emphasis on technological applications.
• Researches, analyses and evaluates new applications of information systems, technology and processes to the management of information in disasters and/or complex emergencies and makes recommendations for their deployment.
• Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
• Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
• Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, meeting minutes etc. related to information management practices in disaster preparedness and response.
• Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on information management practices in disaster preparedness and response.
• Develops detailed system and other functional specifications and standards for managing information in disasters and/or complex emergencies, including the development of training materials and user manuals.
• Participates in large, complex projects, to include disaster assessment or other missions; assists in the coordination of international humanitarian/emergency assistance for complex emergency/disaster situations and in ensuring the necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); undertakes and provides support to technical assistance and other field missions, e.g. participates in field trips to undertake in-depth reviews of specific country coordination mechanisms.
• Performs other duties as required.
Competencies
Core Competencies:
Professionalism:
- Knowledge and understanding of theories, concepts and approaches to the management of information in disaster contexts and complex emergencies
- Ability to identify issues, analyze and participate in the resolution of issues/problems
- Ability to conduct data collection using various methods
- Conceptual analytical and evaluative skills to conduct independent research and analysis on the management of information in disaster contexts, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases
-Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities
-Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Creativity:
-Actively seeks to improve programmes or services
-Offers new and different options to solve problems or meet client needs
-Promotes and persuades others to consider new ideas
-Takes calculated risks on new and unusual ideas; thinks "outside the box"
-Takes an interest in new ideas and new ways of doing things
-Is not bound by current thinking or traditional approaches
Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology
Commitment to Continuous Learning:
-Keeps abreast of new developments in own occupation/profession
-Actively seeks to develop oneself professionally and personally
-Contributes to the learning of colleagues and subordinates
-Shows willingness to learn from others
-Seeks feedback to learn and improve
Education
Advanced university degree (Master’s degree or equivalent) in Business Administration, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Social Sciences or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in managing information in a disaster management, emergency management, humanitarian crisis or related context is required. Relevant experience managing information in a disaster at the international level is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post fluency in English is required. Knowledge of another official United Nations language is desirable
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Selected eligible candidates will be required to undertake a technical test and complete a case study on the management of information in a major natural disaster. Short-listed candidates will then be invited to undertaken a competency based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. For this post the staff member will be required to travel extensively to developing countries, often into highly stressful environments (civil strife and/or natural disasters). Deployments, which are often at short notice, can be for up to eight weeks at a time. The staff member will be required to periodically register for OCHA’s Emergency Response Roster and be available to deploy with United Nations Disaster Assessment and Coordination (UNDAC) teams if required. Extension of the appointment is subject to the availability of the extra-budgetary funds.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PROGRAMME OFFICER (INFORMATION MANAGEMENT), P3
Department/ Office:
OFFICE OF THE EMERGENCY RELIEF COORDINATOR - GVAO
Duty Station: GENEVA
Posting Period:
1 November 2010-31 December 2010
Job Opening number:
10-PGM-ocha gvao-15370-R-GENEVA
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
Return to Previous Page
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Org .Setting and Reporting
This position is located in the Information Services Section (ISS), Office for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. The Programme Officer reports to the Chief of the Information Services Section, or designate.
Responsibilities
Within delegated authority, the Programme Officer will be responsible for the following duties:
• Participates in the development, implementation and evaluation of assigned information management projects, etc.; monitors and analyzes project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
• Provides advisory services on information management approaches and practices in disaster preparedness and response, including: needs and business process analysis; collection, processing and analysis of data and information; and information management policies and procedures, with an emphasis on technological applications.
• Researches, analyses and evaluates new applications of information systems, technology and processes to the management of information in disasters and/or complex emergencies and makes recommendations for their deployment.
• Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
• Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
• Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, meeting minutes etc. related to information management practices in disaster preparedness and response.
• Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on information management practices in disaster preparedness and response.
• Develops detailed system and other functional specifications and standards for managing information in disasters and/or complex emergencies, including the development of training materials and user manuals.
• Participates in large, complex projects, to include disaster assessment or other missions; assists in the coordination of international humanitarian/emergency assistance for complex emergency/disaster situations and in ensuring the necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); undertakes and provides support to technical assistance and other field missions, e.g. participates in field trips to undertake in-depth reviews of specific country coordination mechanisms.
• Performs other duties as required.
Competencies
Core Competencies:
Professionalism:
- Knowledge and understanding of theories, concepts and approaches to the management of information in disaster contexts and complex emergencies
- Ability to identify issues, analyze and participate in the resolution of issues/problems
- Ability to conduct data collection using various methods
- Conceptual analytical and evaluative skills to conduct independent research and analysis on the management of information in disaster contexts, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases
-Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities
-Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Creativity:
-Actively seeks to improve programmes or services
-Offers new and different options to solve problems or meet client needs
-Promotes and persuades others to consider new ideas
-Takes calculated risks on new and unusual ideas; thinks "outside the box"
-Takes an interest in new ideas and new ways of doing things
-Is not bound by current thinking or traditional approaches
Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology
Commitment to Continuous Learning:
-Keeps abreast of new developments in own occupation/profession
-Actively seeks to develop oneself professionally and personally
-Contributes to the learning of colleagues and subordinates
-Shows willingness to learn from others
-Seeks feedback to learn and improve
Education
Advanced university degree (Master’s degree or equivalent) in Business Administration, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Social Sciences or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in managing information in a disaster management, emergency management, humanitarian crisis or related context is required. Relevant experience managing information in a disaster at the international level is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post fluency in English is required. Knowledge of another official United Nations language is desirable
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Selected eligible candidates will be required to undertake a technical test and complete a case study on the management of information in a major natural disaster. Short-listed candidates will then be invited to undertaken a competency based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. For this post the staff member will be required to travel extensively to developing countries, often into highly stressful environments (civil strife and/or natural disasters). Deployments, which are often at short notice, can be for up to eight weeks at a time. The staff member will be required to periodically register for OCHA’s Emergency Response Roster and be available to deploy with United Nations Disaster Assessment and Coordination (UNDAC) teams if required. Extension of the appointment is subject to the availability of the extra-budgetary funds.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Records Management Officer, P-3. UNOG, Geneva. Open until 24 December 2010
Job Title:
RECORDS MANAGEMENT OFFICER, P3
Department/ Office:
OHCHR
Duty Station: GENEVA
Posting Period:
25 October 2010-24 December 2010
Job Opening number:
10-ADM-OHCHR-16819-R-GENEVA
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org .Setting and Reporting
The position is located in General Administrative Services Section, Programme Support and Management Services. The incumbent reports to the Head of the General Administrative Services Section.
Responsibilities
Under the direct supervision of the Head of the General Administrative Services Section and with guidance from the OHCHR Archiving Committee and the UNOG Registry, Records and Archives Unit, the incumbent performs the following responsibilities relating to recordkeeping, archiving, and information management:
• Provides advisory services on recordkeeping and archiving practices, including needs and business process analysis, organization and maintenance of OHCHR information assets, records preservation and disposition, and information management policies and procedures.
• Evaluates the adequacy of existing records management procedures and processes in OHCHR. Develops and implements a recordkeeping and archiving policy and establishes procedures and work processes in liaison with records-originating offices across the organization and in accordance with UN rules and regulations. Establishes organization-wide file plans for printed and electronic versions of documents and other media, and oversees the adherence to such file plans.
• Establishes retention schedules, ensures they are meeting established UN standards, and oversees the adherence to such schedules. Manages the physical aspects of records transfers by overseeing OHCHR archives and liaises with records-originating offices regarding the transfer and/or disposal of their records to OHCHR and other UN archives. Ensures that OHCHR storage facilities meet environmental standards.
• Establishes a culture of knowledge on information management, recordkeeping and archiving across OHCHR, contributes to the establishment of recordkeeping focal points in records-originated offices, and works closely with such focal points.
• Develops and maintains a training programme on recordkeeping and archiving for new and existing staff.
• Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment. Participates in evaluation, implementation and testing of such systems, and provides user documentation and user support.
• Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards, produces descriptive inventories, and prepares mark-up of descriptive inventories for electronic dissemination.
• Advises internal and external users about records holdings and accessibility, maintaining communications with other information management networks and records and archives specialists, and supervises retrieval and reproduction activities. Maintains access and declassification standards by liaising with records-originating offices regarding access to security-classified materials.
• Assists in programme administration, including the provision of assistance to or supervision of other staff members, formulation of contracts, and budget development. Supports senior staff members in meetings as required. Prepares correspondence and reports as required, and develops and distributes guidelines. Performs other duties as required.
• Understands, keeps up with, and applies preservation techniques and strategies for records across all media, including printed and electronic records.
Competencies
Professionalism: Knowledge of records management, archiving and information management. Ability to demonstrate conceptual, analytical and evaluative skills, to conduct independent research and analysis, to identify and assess issues, and to formulate opinions and make recommendations. Shows pride in work and achievements, demonstrates professional competence and mastery of subject matter, is conscientious and efficient in meeting commitments and achieving results, and shows persistence when faced with difficult problems or challenges.
Communication: Speaks and writes clearly and effectively, listens to others, correctly interprets messages from other and responds appropriately. Demonstrates openness in sharing information and keeping people informed. Tailors language, tone, style and format to match audience. Demonstrates effective presentation and training skills.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies, identifies priority activities and assignments, adjusts priorities as required, allocates appropriate amount of time and resources for completing work, foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary and uses time effectively.
Client Orientation: Considers all those to whom services are provided as clients and seeks to see things from their point of view, establishes and maintains productive partnerships with clients by gaining their trust and respect, identifies clients needs and matches them to appropriate solutions, monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems, keeps clients informed of progress or setbacks in projects, meets timeline for delivery of products or services to clients.
Technological Awareness: Keeps abreast of available technology and actively seeks to apply technology to appropriate tasks. Knowledge of document management software, including databases and retrieval systems. Understands applicability and limitation of technology to the work of the office. Shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in archival information science, library studies, records management, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years progressively responsible experience in modern archives management, recordkeeping, library, information management, or related area
Knowledge of computer technology, including database management, is essential.
Languages
Good working knowledge of English is required.
Working knowledge of French is required.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Written assignment for shortlisted candidates.
Competency based interview.
Special Notice
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
RECORDS MANAGEMENT OFFICER, P3
Department/ Office:
OHCHR
Duty Station: GENEVA
Posting Period:
25 October 2010-24 December 2010
Job Opening number:
10-ADM-OHCHR-16819-R-GENEVA
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
Return to Previous Page
--------------------------------------------------------------------------------
Org .Setting and Reporting
The position is located in General Administrative Services Section, Programme Support and Management Services. The incumbent reports to the Head of the General Administrative Services Section.
Responsibilities
Under the direct supervision of the Head of the General Administrative Services Section and with guidance from the OHCHR Archiving Committee and the UNOG Registry, Records and Archives Unit, the incumbent performs the following responsibilities relating to recordkeeping, archiving, and information management:
• Provides advisory services on recordkeeping and archiving practices, including needs and business process analysis, organization and maintenance of OHCHR information assets, records preservation and disposition, and information management policies and procedures.
• Evaluates the adequacy of existing records management procedures and processes in OHCHR. Develops and implements a recordkeeping and archiving policy and establishes procedures and work processes in liaison with records-originating offices across the organization and in accordance with UN rules and regulations. Establishes organization-wide file plans for printed and electronic versions of documents and other media, and oversees the adherence to such file plans.
• Establishes retention schedules, ensures they are meeting established UN standards, and oversees the adherence to such schedules. Manages the physical aspects of records transfers by overseeing OHCHR archives and liaises with records-originating offices regarding the transfer and/or disposal of their records to OHCHR and other UN archives. Ensures that OHCHR storage facilities meet environmental standards.
• Establishes a culture of knowledge on information management, recordkeeping and archiving across OHCHR, contributes to the establishment of recordkeeping focal points in records-originated offices, and works closely with such focal points.
• Develops and maintains a training programme on recordkeeping and archiving for new and existing staff.
• Researches, analyses and evaluates new applications of information technology to archives and records management and makes recommendations for their deployment. Participates in evaluation, implementation and testing of such systems, and provides user documentation and user support.
• Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards, produces descriptive inventories, and prepares mark-up of descriptive inventories for electronic dissemination.
• Advises internal and external users about records holdings and accessibility, maintaining communications with other information management networks and records and archives specialists, and supervises retrieval and reproduction activities. Maintains access and declassification standards by liaising with records-originating offices regarding access to security-classified materials.
• Assists in programme administration, including the provision of assistance to or supervision of other staff members, formulation of contracts, and budget development. Supports senior staff members in meetings as required. Prepares correspondence and reports as required, and develops and distributes guidelines. Performs other duties as required.
• Understands, keeps up with, and applies preservation techniques and strategies for records across all media, including printed and electronic records.
Competencies
Professionalism: Knowledge of records management, archiving and information management. Ability to demonstrate conceptual, analytical and evaluative skills, to conduct independent research and analysis, to identify and assess issues, and to formulate opinions and make recommendations. Shows pride in work and achievements, demonstrates professional competence and mastery of subject matter, is conscientious and efficient in meeting commitments and achieving results, and shows persistence when faced with difficult problems or challenges.
Communication: Speaks and writes clearly and effectively, listens to others, correctly interprets messages from other and responds appropriately. Demonstrates openness in sharing information and keeping people informed. Tailors language, tone, style and format to match audience. Demonstrates effective presentation and training skills.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies, identifies priority activities and assignments, adjusts priorities as required, allocates appropriate amount of time and resources for completing work, foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary and uses time effectively.
Client Orientation: Considers all those to whom services are provided as clients and seeks to see things from their point of view, establishes and maintains productive partnerships with clients by gaining their trust and respect, identifies clients needs and matches them to appropriate solutions, monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems, keeps clients informed of progress or setbacks in projects, meets timeline for delivery of products or services to clients.
Technological Awareness: Keeps abreast of available technology and actively seeks to apply technology to appropriate tasks. Knowledge of document management software, including databases and retrieval systems. Understands applicability and limitation of technology to the work of the office. Shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in archival information science, library studies, records management, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years progressively responsible experience in modern archives management, recordkeeping, library, information management, or related area
Knowledge of computer technology, including database management, is essential.
Languages
Good working knowledge of English is required.
Working knowledge of French is required.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Written assignment for shortlisted candidates.
Competency based interview.
Special Notice
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Wednesday, November 3, 2010
Audiovisual Archivists, AST3 (5 positions). European Institutions, EPSO. Open until 26 November 2010
EPSO/AST/102/10 — AUDIOVISUAL/WEB DESIGN (AST 3)
AUDIOVISUAL ARCHIVISTS (5 APPOINTMENTS)
The audiovisual archives of the EU institutions contain unique historical and topical footage of key moments in the past
and daily activities. Archivists working in this environment should be aware of this particular heritage and at the same
time be familiar with the latest technological tools to manage archives. The audiovisual archivists should have strong interpersonal
and organisational skills and have a flair for innovation and initiative.
1. Duties
— The organisation, management and use of television, multimedia, radio and photo archives,
— the use and management of specific documentary databases to index and describe new sequences for inclusion in the
archives database and publication on the Internet,
— working with television, multimedia and radio and photo professionals (producers, journalists, documentalists etc.) to
provide images adapted to their needs and providing production teams with archive images,
— keeping a technology watch: adapting archive management to new information technologies.
2. Qualifications
(a) A level of education which corresponds to a completed post-secondary diploma in audiovisual or document archiving
OR
(b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate
professional experience of at least 3 years in audiovisual archiving.
3. Professional experience
At least 3 years' professional experience in audiovisual archiving. You must have gained this experience:
— since obtaining the qualification required under point 2(a)
OR
— since obtaining the qualification and in addition to the professional experience required under point 2(b).
4. Selection criteria
As part of the selection on the basis of qualifications, the selection board will take into consideration the following:
1. additional training in audiovisual or document archiving;
2. professional experience as an audiovisual archivist during the last 10 years, beyond the 3 years required under ‘Professional
experience’;
3. thorough proven knowledge of one of the two languages (FR or EN) used in indexing;
4. professional experience of audiovisual database management techniques;
5. proven theoretical knowledge of digitisation management and processing techniques;
6. professional experience of digitisation management and processing techniques;
7. familiarity with the history of European integration, European affairs, and how the European institutions work;
8. knowledge of audiovisual production processes;
9. knowledge of the audiovisual technical vocabulary and tools;
10. professional experience in assessing the requirements, demands and constraints of audiovisual media with respect to
European news topics;
11. professional experience of the latest distribution techniques for TV, radio and photo content;
12. proven theoretical knowledge in the field of copyright and image rights management;
13. professional experience in the field of copyright and image rights management;
14. experience of researching and negotiating the acquisition of audiovisual content (TV, radio, photo).
C 292 A/20 EN Official Journal of the European Union (28.10.2010)
Deadline: 26 November 2010 at 12.00 (midday), Brussels time.
AUDIOVISUAL ARCHIVISTS (5 APPOINTMENTS)
The audiovisual archives of the EU institutions contain unique historical and topical footage of key moments in the past
and daily activities. Archivists working in this environment should be aware of this particular heritage and at the same
time be familiar with the latest technological tools to manage archives. The audiovisual archivists should have strong interpersonal
and organisational skills and have a flair for innovation and initiative.
1. Duties
— The organisation, management and use of television, multimedia, radio and photo archives,
— the use and management of specific documentary databases to index and describe new sequences for inclusion in the
archives database and publication on the Internet,
— working with television, multimedia and radio and photo professionals (producers, journalists, documentalists etc.) to
provide images adapted to their needs and providing production teams with archive images,
— keeping a technology watch: adapting archive management to new information technologies.
2. Qualifications
(a) A level of education which corresponds to a completed post-secondary diploma in audiovisual or document archiving
OR
(b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate
professional experience of at least 3 years in audiovisual archiving.
3. Professional experience
At least 3 years' professional experience in audiovisual archiving. You must have gained this experience:
— since obtaining the qualification required under point 2(a)
OR
— since obtaining the qualification and in addition to the professional experience required under point 2(b).
4. Selection criteria
As part of the selection on the basis of qualifications, the selection board will take into consideration the following:
1. additional training in audiovisual or document archiving;
2. professional experience as an audiovisual archivist during the last 10 years, beyond the 3 years required under ‘Professional
experience’;
3. thorough proven knowledge of one of the two languages (FR or EN) used in indexing;
4. professional experience of audiovisual database management techniques;
5. proven theoretical knowledge of digitisation management and processing techniques;
6. professional experience of digitisation management and processing techniques;
7. familiarity with the history of European integration, European affairs, and how the European institutions work;
8. knowledge of audiovisual production processes;
9. knowledge of the audiovisual technical vocabulary and tools;
10. professional experience in assessing the requirements, demands and constraints of audiovisual media with respect to
European news topics;
11. professional experience of the latest distribution techniques for TV, radio and photo content;
12. proven theoretical knowledge in the field of copyright and image rights management;
13. professional experience in the field of copyright and image rights management;
14. experience of researching and negotiating the acquisition of audiovisual content (TV, radio, photo).
C 292 A/20 EN Official Journal of the European Union (28.10.2010)
Deadline: 26 November 2010 at 12.00 (midday), Brussels time.
Archive and Document Management Assistants, AST3 (43 positions). European Institutions, Brussels. Open until 26 November 2010
EPSO/AST/103/10 — ASSISTANTS (AST 3)
ARCHIVE AND DOCUMENT MANAGEMENT
EPSO/AST/103/10 = 43 positions
1. Duties
In general, the role of assistants in archive and document management is to develop and implement rules and procedures
for the management of documents in a complex and multicultural environment marked by the development of new technologies.
They must administer and provide services relating to the current, intermediate and historic archives, and for
historical research. In addition, they will be required to disseminate information, provide training, manage teams and take
part in/speak before in-house and outside events.
It should be properly emphasised that the purpose of this competition is not to recruit information technology (IT) or
library science specialists.
The main duties involved, which may vary from one institution to another, include:
— Collecting, recording, indexing, filing, sorting, preserving and storing documents in accordance with current international
standards, using electronic document and archive management systems,
— establishing, organising and/or updating filing plans, establishing and updating management schedules; helping to
guarantee document authenticity, particularly in an electronic environment,
— managing digital archives, including reception and input, cataloguing them, establishing and updating the archiving
and document retrieval metadata, by using, setting up and maintaining electronic systems for managing electronic
archives,
— writing up historical context descriptions of the collections, entering document and file references, compiling files and
drawing up the content analysis of archives selected for permanent retention based on current international standards,
— undertaking comprehensive search procedures for archived files and documents and assisting visitors and researchers
in a technical and professional capacity.
2. Qualifications
A level of education which corresponds to a completed post-secondary diploma in archiving or document management
OR
a level of education which corresponds to a completed post-secondary diploma, followed by a course of at least 1 year in
archiving or document management, attested by a diploma.
3. Professional experience
After obtaining the diploma required, at least 3 years' professional experience in archiving and/or document management.
Additional training attested by a diploma obtained in the course of full-time studies in the field of archiving/document
management can be taken into account, counting for up to 1 year.
4. Selection criteria
As part of the selection on the basis of qualifications, the selection board will take into consideration the following:
1. professional experience within the archives or document management department of a public or private organisation;
2. professional experience in the development of international standards for document management and archives;
3. professional experience in the application of international standards for document management and archives;
4. professional experience in the development and use of electronic document management systems, including experience
with systems for recording documents, filing plans, management schedules and other relevant tools;
5. professional experience in the development and use of applications for electronic archive management;
6. professional experience in searching for documents in various media (paper, digital, microfiches, audiovisual);
7. professional experience in sorting and describing archives;
8. professional experience in client services or inter-department communications (i.e. with the IT department, operational
departments, etc.);
9. professional experience in training procedures;
10. additional training in archiving and/or document management.
Deadline: 26 November 2010 at 12.00 (midday), Brussels time.
(28.10.2010) EN Official Journal of the European Union C 292 A/25
ARCHIVE AND DOCUMENT MANAGEMENT
EPSO/AST/103/10 = 43 positions
1. Duties
In general, the role of assistants in archive and document management is to develop and implement rules and procedures
for the management of documents in a complex and multicultural environment marked by the development of new technologies.
They must administer and provide services relating to the current, intermediate and historic archives, and for
historical research. In addition, they will be required to disseminate information, provide training, manage teams and take
part in/speak before in-house and outside events.
It should be properly emphasised that the purpose of this competition is not to recruit information technology (IT) or
library science specialists.
The main duties involved, which may vary from one institution to another, include:
— Collecting, recording, indexing, filing, sorting, preserving and storing documents in accordance with current international
standards, using electronic document and archive management systems,
— establishing, organising and/or updating filing plans, establishing and updating management schedules; helping to
guarantee document authenticity, particularly in an electronic environment,
— managing digital archives, including reception and input, cataloguing them, establishing and updating the archiving
and document retrieval metadata, by using, setting up and maintaining electronic systems for managing electronic
archives,
— writing up historical context descriptions of the collections, entering document and file references, compiling files and
drawing up the content analysis of archives selected for permanent retention based on current international standards,
— undertaking comprehensive search procedures for archived files and documents and assisting visitors and researchers
in a technical and professional capacity.
2. Qualifications
A level of education which corresponds to a completed post-secondary diploma in archiving or document management
OR
a level of education which corresponds to a completed post-secondary diploma, followed by a course of at least 1 year in
archiving or document management, attested by a diploma.
3. Professional experience
After obtaining the diploma required, at least 3 years' professional experience in archiving and/or document management.
Additional training attested by a diploma obtained in the course of full-time studies in the field of archiving/document
management can be taken into account, counting for up to 1 year.
4. Selection criteria
As part of the selection on the basis of qualifications, the selection board will take into consideration the following:
1. professional experience within the archives or document management department of a public or private organisation;
2. professional experience in the development of international standards for document management and archives;
3. professional experience in the application of international standards for document management and archives;
4. professional experience in the development and use of electronic document management systems, including experience
with systems for recording documents, filing plans, management schedules and other relevant tools;
5. professional experience in the development and use of applications for electronic archive management;
6. professional experience in searching for documents in various media (paper, digital, microfiches, audiovisual);
7. professional experience in sorting and describing archives;
8. professional experience in client services or inter-department communications (i.e. with the IT department, operational
departments, etc.);
9. professional experience in training procedures;
10. additional training in archiving and/or document management.
Deadline: 26 November 2010 at 12.00 (midday), Brussels time.
(28.10.2010) EN Official Journal of the European Union C 292 A/25
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