Competition open to Archives Assistants, B1/B2. Council of Europe, European Court of Human Rights. Open until 14 June 2010

Vacancy Notice N° e38/2010
Competition open to Archives Assistants (Grade B1/B2)
European Court of Human Rights


Closing Date: 14 June 2010

Location
Strasbourg

Minimum Educational Requirements
Secondary/Technical Education

Required Nationality
Albania, Andorra, Armenia, Austria, Azerbaijan, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Moldova, Monaco, Netherlands, Norway, Poland, Portugal, Romania, Russian Federation, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, The former Yugoslav Republic of Macedonia, Turkey, Ukraine, United Kingdom, Montenegro

Job Mission
Notice is hereby given of the above vacancy which will be filled by competitive examination open to nationals of Council of Europe member States.

Job Mission
Under the authority of the Registrar of the European Court of Human Rights, the incumbent provides support in the management of the Court’s archives in compliance with the applicable regulations and procedures and with a concern for quality, efficiency and accuracy.

Key Activities
The incumbent performs the following duties:
- performs day-to-day archive management duties;
- searches for the information needed to reply to internal and external requests for documents in accordance with the rules on confidentiality;
- supervises the loan and return of legal and administrative files;
- files letters, originals and certified copies of judgments, and other documents, in archived files; helps to optimise filing methods;
- prepares (removing confidential and/or secret documents) and keeps track of archived files for external consultation;
- scans and digitises information from archived files and/or publications, with due regard for confidentiality and anonymity;
- updates working documents and databases, particularly in relation to the filing system;
- on the expiry of the period of administrative use, sorts and repackages the legal and administrative files of the various judicial bodies (former Court and Commission, new Court), in accordance with the applicable instructions and the necessary conservation techniques;
- plays an active role in spatial management;
- follows up the disposal schedules of the various Court entities and assists them with any question concerning the archiving of administrative documents;
- co-operates with other staff members of the Registry to ensure the co-ordination of all these activities and the provision of information about them.

Competencies
§ Professional and technical competencies:
- professional expertise: higher education qualification (at least two years of study) in a relevant field or four years’ work experience in archiving or record management;
- ICT skills: has sound computer skills, in particular in standard office software and record management software;
- planning and work organisation;
- information-seeking;
- problem-solving skills.
§ Interpersonal skills: service and client orientation, teamwork and co-operation.
§ Communication and linguistic skills: very good knowledge of one of the two official languages (English or French) and working knowledge of the other, in oral and written communication.
§ Personal attitudes: initiative and responsibility, result orientation and sense of continuous improvement, concern for quality, efficiency and accuracy, adaptability, self-management and development, organisational alignment.
§ Personal values: integrity, loyalty and conscience, discretion, independence and confidence, respect for diversity.

Language Requirements
Very good knowledge of one of the two official languages (English or French) and working knowledge of the other, in oral and written communication.

Additional Information
The Organisation
The Council of Europe is a political organisation founded in 1949 in order to promote greater unity between its members. It now numbers 47 member States. The Organisation’s main aims are to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States. Since 1989 it has integrated most of the countries of Central and Eastern Europe and supported them in their efforts to implement and consolidate their reforms. The Council of Europe has its permanent headquarters in Strasbourg (France). By Statute, it has two constituent organs: the Committee of Ministers, composed of the member States’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States. The European Court of Human Rights is the judicial body competent to adjudicate complaints brought against a state by individuals, associations or other contracting states on grounds of violation of the European Convention on Human Rights.

Applications

Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website http://www.coe-recruitment.com you can create and submit your on-line application. Applications must be submitted by 14 June 2010 (midnight Central European Summer Time) at the latest.

Additional Information

The recruitment procedure consists of three stages: shortlisting, written examination and interview with the Appointments Board (external recruitment procedure organised in accordance with Article 15 of the Regulations on Appointments).
Depending on the number of applicants, the Appointments Board reserves the right to raise the length of the required professional experience.
Appointments will be made at grade B1 or B2, depending on the professional experience of the candidate. The first two years of employment will constitute a probationary period. The compulsory retirement age is 65.
Following this competition, a reserve list of successful candidates, in order of merit, may be established. It will be notified to the applicants concerned. This list will be valid for two years with the possibility of extending it to a maximum of four years. During the period of validity of the reserve list, candidates on the list may be offered employment of indefinite or fixed-term duration, should a permanent post or a fixed-term position corresponding to candidates’ qualifications become vacant. It should be noted that placement on a reserve list does not give candidates the right to an appointment within the Council of Europe. Moreover, the choice of candidates from a reserve list is not made solely according to the order of merit.
The total length of employment under fixed-term contracts will not exceed five years.
Details on conditions of employment including salaries, allowances, pension scheme and social insurance can be consulted on our recruitment website.
Under its equal opportunities policy, the Council of Europe is aiming to achieve parity in the number of women and men employed in each category and grade. In the event of equal merit, preference will therefore be given to the applicant belonging to the under-represented sex (at the time of the appointments Board making its recommendation).
The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.
During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.