MYANMAR INFORMATION MANAGEMENT UNIT MANAGER (MIMU) - RE-ADVERTISED
Location : Yangon, MYANMAR
Application Deadline : 31-May-10
Additional Category Management
Type of Contract : TA International
Post Level : P-4
Languages Required :
English
Starting Date :
(date when the selected canditate is expected to start) 30-Jun-2010
Duration of Initial Contract : 5 months
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Background
In 2004 The Vulnerability Unit was established, under the office of the UN Resident Coordinator (RC), to provide data management and analysis of key indicators to better inform the UN Country Team on the needs of vulnerable populations. In 2007, recognizing the need for centralized information management and collaboration among all humanitarian and development actors, the Inter-Agency Standing Committee (IASC) and UN Country Team have endorsed an expanded role of the Vulnerability Unit. As the Myanmar Information Management Unit (MIMU) the unit will now act as a common service to humanitarian and development partners, supporting coordination and decision-making by providing information analysis, products and services, and by promoting a common framework for data collection and management.
The IMU Manager, as the senior staff member, is responsible for the overall management of the Unit and staff as well as providing strategic and technical guidance in information management to the IASC Country Team. The IMU Manager will report to the UN RC/HC, with direction from the IASC Steering Committee, and supervise technical staff.
Duties and Responsibilities
Provide strategic guidance to the Humanitarian/Resident Coordinator, IASC/UN Country Team and stakeholders on data and information management for effective humanitarian and development programming;
Develop strategies to ensure availability of data necessary to support coordination and decision-making, with an emphasis on supporting common indicators and common needs assessment initiatives;
Liaise with UN agencies, NGOs, Sector/Cluster coordination groups, governmental actors and other partners to help identify their information requirements and to ensure that the information needed to support humanitarian coordination and operations is made commonly available;
Promote data standards (including Place Codes), develop standardized data collection and dissemination tools and processes, and support other information-sharing protocols, and the use of standardized metadata; Establish and lead inter-agency information management working group(s) to promote information-sharing, data standardization and interoperability and where appropriate, joint data development initiatives;
Manage the development and maintenance of common databases and templates that support coordination and information-based decision making;
Ensure necessary data and staff support for Geographic Information Systems development, mapping and analysis;
Conduct both simple and multi-dimensional analyses and seek ways of linking quantitative and qualitative information and analysis across sectors;
Ensure that the Unit provides timely, high-quality and demand driven information products and services;
Maximize the extent that information and data is shared and disseminated among the IASC/UN Country Team and other humanitarian partners, ever mindful of sensitivity issues;
Represent the Unit through briefings and other activities to the wider humanitarian community and provide reports on Unit activities as requested;
Supervise the strategic and day-to-day management of the unit; Recruit, manage and train IMU staff in the performance of their duties, including staff development and regular assessment as well as providing support in key technical areas where possible
Competencies
Professionalism:
Advanced knowledge of the use of information management in humanitarian response; highly developed conceptual, analytical and innovative ability to identify and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under pressure including in stressful environments (e.g. civil strife, natural disasters);
Communication:
Excellent communication and training skills including the ability to convey complex information management concepts and recommendations to staff at all levels, both orally and in writing, in a clear, concise style that can be easily understood by non-information management practitioners.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; places team agenda before personal agenda; supports and acts in accordance with final group decision;
Planning and Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as needed; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability:
Takes ownership of responsibilities and honors commitments; operates in compliance with organizational regulations and rules; supports subordinates and peers, provides oversight and takes overall responsibility for delegated assignments.
Client Orientation:
Views information services and products from a client perspective; designs solutions and basis recommendations on the principles of usability; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments to provide proactive solutions and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.
Judgment/Decision-making:
Identifies the key issues in a complex situation, gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision.
Commitment to Continuous Learning:
Demonstrated history of keeping abreast of new developments in the field plus a commitment to continuous learning.
Required Skills and Experience
Education :
Advanced degree, preferably in humanitarian affairs, information management, political science, development studies, social sciences or a related field or the equivalent combination of education and experience in a related area;
Experience :
A minimum of 7 years of increasingly responsible professional experience, including management experience in information management, humanitarian affairs, emergency relief management, rehabilitation or development, or a related field for an UN Agency or NGO in an humanitarian or development environment;
Demonstrated experience in understanding, managing and analyzing information at a strategic level and a clear understanding of how information can be used to improve humanitarian assistance delivery and development projects;
Excellent inter-personal and liaison skills - to have the ability to work with UN Heads of Agency, IASC members, NGOs and senior government officials to build relationships and ensure cooperation;
Knowledge of information management technical tools, including database development and use of GIS systems;
Demonstrated ability to properly prioritize and manage complex operational tasks in a difficult environment;
Possesses a strong service orientation;
Launguage Requirements:
Fluency in both written and spoken English. Knowledge of another UN language is an asset.
Note:
For those who applied before need not re-apply, your application will be considered for the final evaluation.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Monday, May 31, 2010
Thursday, May 27, 2010
Competition open to Archives Assistants, B1/B2. Council of Europe, European Court of Human Rights. Open until 14 June 2010
Vacancy Notice N° e38/2010
Competition open to Archives Assistants (Grade B1/B2)
European Court of Human Rights
Closing Date: 14 June 2010
Location
Strasbourg
Minimum Educational Requirements
Secondary/Technical Education
Required Nationality
Albania, Andorra, Armenia, Austria, Azerbaijan, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Moldova, Monaco, Netherlands, Norway, Poland, Portugal, Romania, Russian Federation, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, The former Yugoslav Republic of Macedonia, Turkey, Ukraine, United Kingdom, Montenegro
Job Mission
Notice is hereby given of the above vacancy which will be filled by competitive examination open to nationals of Council of Europe member States.
Job Mission
Under the authority of the Registrar of the European Court of Human Rights, the incumbent provides support in the management of the Court’s archives in compliance with the applicable regulations and procedures and with a concern for quality, efficiency and accuracy.
Key Activities
The incumbent performs the following duties:
- performs day-to-day archive management duties;
- searches for the information needed to reply to internal and external requests for documents in accordance with the rules on confidentiality;
- supervises the loan and return of legal and administrative files;
- files letters, originals and certified copies of judgments, and other documents, in archived files; helps to optimise filing methods;
- prepares (removing confidential and/or secret documents) and keeps track of archived files for external consultation;
- scans and digitises information from archived files and/or publications, with due regard for confidentiality and anonymity;
- updates working documents and databases, particularly in relation to the filing system;
- on the expiry of the period of administrative use, sorts and repackages the legal and administrative files of the various judicial bodies (former Court and Commission, new Court), in accordance with the applicable instructions and the necessary conservation techniques;
- plays an active role in spatial management;
- follows up the disposal schedules of the various Court entities and assists them with any question concerning the archiving of administrative documents;
- co-operates with other staff members of the Registry to ensure the co-ordination of all these activities and the provision of information about them.
Competencies
§ Professional and technical competencies:
- professional expertise: higher education qualification (at least two years of study) in a relevant field or four years’ work experience in archiving or record management;
- ICT skills: has sound computer skills, in particular in standard office software and record management software;
- planning and work organisation;
- information-seeking;
- problem-solving skills.
§ Interpersonal skills: service and client orientation, teamwork and co-operation.
§ Communication and linguistic skills: very good knowledge of one of the two official languages (English or French) and working knowledge of the other, in oral and written communication.
§ Personal attitudes: initiative and responsibility, result orientation and sense of continuous improvement, concern for quality, efficiency and accuracy, adaptability, self-management and development, organisational alignment.
§ Personal values: integrity, loyalty and conscience, discretion, independence and confidence, respect for diversity.
Language Requirements
Very good knowledge of one of the two official languages (English or French) and working knowledge of the other, in oral and written communication.
Additional Information
The Organisation
The Council of Europe is a political organisation founded in 1949 in order to promote greater unity between its members. It now numbers 47 member States. The Organisation’s main aims are to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States. Since 1989 it has integrated most of the countries of Central and Eastern Europe and supported them in their efforts to implement and consolidate their reforms. The Council of Europe has its permanent headquarters in Strasbourg (France). By Statute, it has two constituent organs: the Committee of Ministers, composed of the member States’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States. The European Court of Human Rights is the judicial body competent to adjudicate complaints brought against a state by individuals, associations or other contracting states on grounds of violation of the European Convention on Human Rights.
Applications
Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website http://www.coe-recruitment.com you can create and submit your on-line application. Applications must be submitted by 14 June 2010 (midnight Central European Summer Time) at the latest.
Additional Information
The recruitment procedure consists of three stages: shortlisting, written examination and interview with the Appointments Board (external recruitment procedure organised in accordance with Article 15 of the Regulations on Appointments).
Depending on the number of applicants, the Appointments Board reserves the right to raise the length of the required professional experience.
Appointments will be made at grade B1 or B2, depending on the professional experience of the candidate. The first two years of employment will constitute a probationary period. The compulsory retirement age is 65.
Following this competition, a reserve list of successful candidates, in order of merit, may be established. It will be notified to the applicants concerned. This list will be valid for two years with the possibility of extending it to a maximum of four years. During the period of validity of the reserve list, candidates on the list may be offered employment of indefinite or fixed-term duration, should a permanent post or a fixed-term position corresponding to candidates’ qualifications become vacant. It should be noted that placement on a reserve list does not give candidates the right to an appointment within the Council of Europe. Moreover, the choice of candidates from a reserve list is not made solely according to the order of merit.
The total length of employment under fixed-term contracts will not exceed five years.
Details on conditions of employment including salaries, allowances, pension scheme and social insurance can be consulted on our recruitment website.
Under its equal opportunities policy, the Council of Europe is aiming to achieve parity in the number of women and men employed in each category and grade. In the event of equal merit, preference will therefore be given to the applicant belonging to the under-represented sex (at the time of the appointments Board making its recommendation).
The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.
During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.
Competition open to Archives Assistants (Grade B1/B2)
European Court of Human Rights
Closing Date: 14 June 2010
Location
Strasbourg
Minimum Educational Requirements
Secondary/Technical Education
Required Nationality
Albania, Andorra, Armenia, Austria, Azerbaijan, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Moldova, Monaco, Netherlands, Norway, Poland, Portugal, Romania, Russian Federation, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, The former Yugoslav Republic of Macedonia, Turkey, Ukraine, United Kingdom, Montenegro
Job Mission
Notice is hereby given of the above vacancy which will be filled by competitive examination open to nationals of Council of Europe member States.
Job Mission
Under the authority of the Registrar of the European Court of Human Rights, the incumbent provides support in the management of the Court’s archives in compliance with the applicable regulations and procedures and with a concern for quality, efficiency and accuracy.
Key Activities
The incumbent performs the following duties:
- performs day-to-day archive management duties;
- searches for the information needed to reply to internal and external requests for documents in accordance with the rules on confidentiality;
- supervises the loan and return of legal and administrative files;
- files letters, originals and certified copies of judgments, and other documents, in archived files; helps to optimise filing methods;
- prepares (removing confidential and/or secret documents) and keeps track of archived files for external consultation;
- scans and digitises information from archived files and/or publications, with due regard for confidentiality and anonymity;
- updates working documents and databases, particularly in relation to the filing system;
- on the expiry of the period of administrative use, sorts and repackages the legal and administrative files of the various judicial bodies (former Court and Commission, new Court), in accordance with the applicable instructions and the necessary conservation techniques;
- plays an active role in spatial management;
- follows up the disposal schedules of the various Court entities and assists them with any question concerning the archiving of administrative documents;
- co-operates with other staff members of the Registry to ensure the co-ordination of all these activities and the provision of information about them.
Competencies
§ Professional and technical competencies:
- professional expertise: higher education qualification (at least two years of study) in a relevant field or four years’ work experience in archiving or record management;
- ICT skills: has sound computer skills, in particular in standard office software and record management software;
- planning and work organisation;
- information-seeking;
- problem-solving skills.
§ Interpersonal skills: service and client orientation, teamwork and co-operation.
§ Communication and linguistic skills: very good knowledge of one of the two official languages (English or French) and working knowledge of the other, in oral and written communication.
§ Personal attitudes: initiative and responsibility, result orientation and sense of continuous improvement, concern for quality, efficiency and accuracy, adaptability, self-management and development, organisational alignment.
§ Personal values: integrity, loyalty and conscience, discretion, independence and confidence, respect for diversity.
Language Requirements
Very good knowledge of one of the two official languages (English or French) and working knowledge of the other, in oral and written communication.
Additional Information
The Organisation
The Council of Europe is a political organisation founded in 1949 in order to promote greater unity between its members. It now numbers 47 member States. The Organisation’s main aims are to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States. Since 1989 it has integrated most of the countries of Central and Eastern Europe and supported them in their efforts to implement and consolidate their reforms. The Council of Europe has its permanent headquarters in Strasbourg (France). By Statute, it has two constituent organs: the Committee of Ministers, composed of the member States’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States. The European Court of Human Rights is the judicial body competent to adjudicate complaints brought against a state by individuals, associations or other contracting states on grounds of violation of the European Convention on Human Rights.
Applications
Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website http://www.coe-recruitment.com you can create and submit your on-line application. Applications must be submitted by 14 June 2010 (midnight Central European Summer Time) at the latest.
Additional Information
The recruitment procedure consists of three stages: shortlisting, written examination and interview with the Appointments Board (external recruitment procedure organised in accordance with Article 15 of the Regulations on Appointments).
Depending on the number of applicants, the Appointments Board reserves the right to raise the length of the required professional experience.
Appointments will be made at grade B1 or B2, depending on the professional experience of the candidate. The first two years of employment will constitute a probationary period. The compulsory retirement age is 65.
Following this competition, a reserve list of successful candidates, in order of merit, may be established. It will be notified to the applicants concerned. This list will be valid for two years with the possibility of extending it to a maximum of four years. During the period of validity of the reserve list, candidates on the list may be offered employment of indefinite or fixed-term duration, should a permanent post or a fixed-term position corresponding to candidates’ qualifications become vacant. It should be noted that placement on a reserve list does not give candidates the right to an appointment within the Council of Europe. Moreover, the choice of candidates from a reserve list is not made solely according to the order of merit.
The total length of employment under fixed-term contracts will not exceed five years.
Details on conditions of employment including salaries, allowances, pension scheme and social insurance can be consulted on our recruitment website.
Under its equal opportunities policy, the Council of Europe is aiming to achieve parity in the number of women and men employed in each category and grade. In the event of equal merit, preference will therefore be given to the applicant belonging to the under-represented sex (at the time of the appointments Board making its recommendation).
The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.
During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.
Thursday, May 20, 2010
Registry Manager/Senior Archivist, B-5. HQ JFC Lisbon. NATO. Open until 02 June 2010
http://www.nato.int/structur/recruit/documents/Registry%20Manager%20-%20Senior%20Archivist.pdf
Tuesday, May 18, 2010
Senior Archives Manager. Kingdom of Bahrain. Open until 5 June 2010
Senior Archives Manager
Prime Minister's Court
Manama, Kingdom of Bahrain,
The Office of the Deputy Prime Minister is accepting applications for the position of Senior Archives Manager. The position primarily involves managing the arrangement, description, preservation and digitisation of the Historical Archives collection. The candidate will also play a key role in the planning and development of a future National Archives for the Kingdom of Bahrain.
Requirements:
Demonstrated knowledge of archival descriptive standards, and the principles, concepts, and practices of archives management
Experienced with government records management procedures and policies including relevant regulations, policies and guidelines necessary to appraise records, prepare retention schedules and advise organizations or offices on records management
Experienced in digitization of archives, digitization workflow management, and metadata creation
Demonstrated knowledge of electronic archives databases
Working knowledge of basic paper conservation techniques
Formal qualifications in archives management
Excellent communication and interpersonal skills, combined with organizational and analytical abilities
Experience in training staff in aspects of archives management
Ability to work effectively within a multi-cultural environment
Ability to plan, initiate, co-ordinate and execute archive and records management projects
Proficiency in written Arabic is desirable but not essential
Terms:
Initial contract is for 2 years, renewable. The tax-free salary is in the range of 60,000-70,000USD. Benefits include: relocation expenses, 6-weeks vacation, air-fare for annual home visit, free government medical care, and subsidies for accommodation and children's schooling.
Closing date for applications: 5 June 2010
To apply please send CV and covering letter addressing the position requirements to:
Dr. Beth Olsen
Email: advisor@odpm.gov.bh
Prime Minister's Court
Manama, Kingdom of Bahrain,
The Office of the Deputy Prime Minister is accepting applications for the position of Senior Archives Manager. The position primarily involves managing the arrangement, description, preservation and digitisation of the Historical Archives collection. The candidate will also play a key role in the planning and development of a future National Archives for the Kingdom of Bahrain.
Requirements:
Demonstrated knowledge of archival descriptive standards, and the principles, concepts, and practices of archives management
Experienced with government records management procedures and policies including relevant regulations, policies and guidelines necessary to appraise records, prepare retention schedules and advise organizations or offices on records management
Experienced in digitization of archives, digitization workflow management, and metadata creation
Demonstrated knowledge of electronic archives databases
Working knowledge of basic paper conservation techniques
Formal qualifications in archives management
Excellent communication and interpersonal skills, combined with organizational and analytical abilities
Experience in training staff in aspects of archives management
Ability to work effectively within a multi-cultural environment
Ability to plan, initiate, co-ordinate and execute archive and records management projects
Proficiency in written Arabic is desirable but not essential
Terms:
Initial contract is for 2 years, renewable. The tax-free salary is in the range of 60,000-70,000USD. Benefits include: relocation expenses, 6-weeks vacation, air-fare for annual home visit, free government medical care, and subsidies for accommodation and children's schooling.
Closing date for applications: 5 June 2010
To apply please send CV and covering letter addressing the position requirements to:
Dr. Beth Olsen
Email: advisor@odpm.gov.bh
Friday, May 14, 2010
Assistant, Archives and Information Management, B3/B4. NATO HQ. Open until 25 May 2010
Brussels, 26th April 2010
NOTIFICATION OF A "B" GRADE VACANCY
NATO INTERNATIONAL STAFF
OPEN TO NATIONALS OF NATO MEMBER STATES ONLY
STAFF VACANCY N° B 16(2010)
LOCATION: NATO Headquarters, Brussels, Belgium
DIVISION EXECUTIVE MANAGEMENT
INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT
ARCHIVES AND INFORMATION MANAGEMENT
TITLE Assistant
GRADE B3/B4
1. SUMMARY
The incumbent will carry out the duties of Assistant in Archives and Information Management. He/she is accountable for efficiently handling a wide range of support duties of an administrative and organisational nature.
2. QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must:
have a good general education at least to higher secondary level or to secondary
level complemented by secretarial school;
have familiarity with various software packages, in particular the Microsoft Office suite or similar;
have at least 4 years' experience of secretarial duties;
have the ability to demonstrate at least one additional skill, e.g.: in-depth working knowledge of PC software applications; experience in organising conferences or programme administration; knowledge of, and experience in accountancy; or working knowledge of an additional language of a NATO member nation;
be fluent in one of the official languages of the Organization and have a good working knowledge of the other (must have passed standardised NATO tests);
pass NATO secretarial tests (this applies to candidates shortlisted for an interview only).
DESIRABLE
The following would be considered an advantage:
European Computer Driving Licence (ECDL) or similar certification.
3. MAIN ACCOUNTABILITIES
Planning and Execution
Assist with the day-to-day administration: arrange meetings and handle related details, such as necessary travel arrangements and mission coordination, as well as coordination of leave plans. Organise own workload to ensure the accurate and timely execution of duties.
Information Management
Administer the Section Head’s schedule. Answer enquiries and incoming calls. Draft memoranda and cover letters to documents. Type and format all kinds of documents, including tables of figures requiring careful presentation using the standard software packages used by NATO (Word, Excel, PowerPoint). Take minutes at meetings as necessary. Oversee the paper flow into and out of the office including retrieving and organising correspondence/documents (including classified information). Maintain an effective follow-up and/or reminder system for pending actions within the Section.
Knowledge Management
Collect, categorise, and track relevant information required for various tasks and projects. Maintain well-structured paper and electronic filing systems.
Stakeholder Management
Liaise with points of contact to ensure efficiency in daily management of workload and processes. Be the point of contact for initial requests of various nature. Maintain all lists of internal and external contacts.
Expertise Development
Proactively develop skills in areas such as planning and organising, new technology, languages and effective communication. Liaise with other Assistants to leverage knowledge.
Organisational Efficiencies
Provide constructive suggestions to improve office procedures. Find ways to be faster, better and more effective in managing information and using office tools.
Financial Management
Assist with purchasing and coordinating orders. Ensure that proper financial procedures are followed for the budget, prepare the necessary financial documents, follow up on activities to ensure that financial files are correctly processed and maintain records of all financial transactions.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
The incumbent reports to the Head, Archives and Information Management. He/she provides support to Section Heads, and supports Unit Heads in the conduct of their duties.
5. COMPETENCIES
The incumbent will demonstrate the following competencies:
• Organisational Awareness
• Teamwork
• Customer Service Orientation
• Initiative
• Clarity and Accuracy
• Empathy
• Flexibility
• Integrity
6. CONTRACT
The successful applicant will be offered an initial contract of three years' duration, which may be followed by an indefinite duration contract.
If the successful applicant is seconded from a national administration, public institution or the armed forces of a NATO member state, he or she will be offered a three year definite duration contract which, subject also to the agreement of the national authority concerned, may be renewed for a further period of up to three years. The maximum period of service in the post as a seconded staff member is six years.
Full information on the revised contract policy for staff who apply for posts advertised on or after 1st September 2007 can be found on the NATO web site at www.nato.int/structur/recruit/working-for-nato.html under "Contract Policy".
Serving staff will be offered a contract in accordance with the contract policy which applies to them.
NOTE:
Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade.
There are certain specific circumstances in which a serving staff member may be appointed directly to the higher grade. These are described in the IS directive on twin-graded posts.
Advancement to the higher grade is not automatic and at least a minimum period of 3 years’ service (2 years for an A.1/A.2 post) is required before promotion to the higher grade can be considered.
HOW TO APPLY
• Applications, indicating the staff vacancy number and job title, must be submitted using the NATO application form, which is available on the NATO web site at www.nato.int/structur/recruit/how-to-apply.html
• Closing date for applications: Tuesday, 25th May 2010
• When returning the application form via e-mail, a maximum of one attachment in A4 format using WORD may be included.
• Please note that only applicants who succeed in the initial screening will receive a response. In order to follow the status of a vacancy please refer to the web page “update on previous vacancies” on the NATO web site at
www.nato.int/structur/recruit/vacancies-upd.html
• Due to the broad interest in NATO and the large number of potential candidates, telephone, e-mail or telefax enquiries cannot be dealt with.
• Please note that we accept applications electronically without a photograph and without a signature at this stage in the process.
• Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser and the Organization’s insurers.
• Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
• Please note that we can only accept applications from nationals of NATO member countries.
NB: Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
NOTIFICATION OF A "B" GRADE VACANCY
NATO INTERNATIONAL STAFF
OPEN TO NATIONALS OF NATO MEMBER STATES ONLY
STAFF VACANCY N° B 16(2010)
LOCATION: NATO Headquarters, Brussels, Belgium
DIVISION EXECUTIVE MANAGEMENT
INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT
ARCHIVES AND INFORMATION MANAGEMENT
TITLE Assistant
GRADE B3/B4
1. SUMMARY
The incumbent will carry out the duties of Assistant in Archives and Information Management. He/she is accountable for efficiently handling a wide range of support duties of an administrative and organisational nature.
2. QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must:
have a good general education at least to higher secondary level or to secondary
level complemented by secretarial school;
have familiarity with various software packages, in particular the Microsoft Office suite or similar;
have at least 4 years' experience of secretarial duties;
have the ability to demonstrate at least one additional skill, e.g.: in-depth working knowledge of PC software applications; experience in organising conferences or programme administration; knowledge of, and experience in accountancy; or working knowledge of an additional language of a NATO member nation;
be fluent in one of the official languages of the Organization and have a good working knowledge of the other (must have passed standardised NATO tests);
pass NATO secretarial tests (this applies to candidates shortlisted for an interview only).
DESIRABLE
The following would be considered an advantage:
European Computer Driving Licence (ECDL) or similar certification.
3. MAIN ACCOUNTABILITIES
Planning and Execution
Assist with the day-to-day administration: arrange meetings and handle related details, such as necessary travel arrangements and mission coordination, as well as coordination of leave plans. Organise own workload to ensure the accurate and timely execution of duties.
Information Management
Administer the Section Head’s schedule. Answer enquiries and incoming calls. Draft memoranda and cover letters to documents. Type and format all kinds of documents, including tables of figures requiring careful presentation using the standard software packages used by NATO (Word, Excel, PowerPoint). Take minutes at meetings as necessary. Oversee the paper flow into and out of the office including retrieving and organising correspondence/documents (including classified information). Maintain an effective follow-up and/or reminder system for pending actions within the Section.
Knowledge Management
Collect, categorise, and track relevant information required for various tasks and projects. Maintain well-structured paper and electronic filing systems.
Stakeholder Management
Liaise with points of contact to ensure efficiency in daily management of workload and processes. Be the point of contact for initial requests of various nature. Maintain all lists of internal and external contacts.
Expertise Development
Proactively develop skills in areas such as planning and organising, new technology, languages and effective communication. Liaise with other Assistants to leverage knowledge.
Organisational Efficiencies
Provide constructive suggestions to improve office procedures. Find ways to be faster, better and more effective in managing information and using office tools.
Financial Management
Assist with purchasing and coordinating orders. Ensure that proper financial procedures are followed for the budget, prepare the necessary financial documents, follow up on activities to ensure that financial files are correctly processed and maintain records of all financial transactions.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
The incumbent reports to the Head, Archives and Information Management. He/she provides support to Section Heads, and supports Unit Heads in the conduct of their duties.
5. COMPETENCIES
The incumbent will demonstrate the following competencies:
• Organisational Awareness
• Teamwork
• Customer Service Orientation
• Initiative
• Clarity and Accuracy
• Empathy
• Flexibility
• Integrity
6. CONTRACT
The successful applicant will be offered an initial contract of three years' duration, which may be followed by an indefinite duration contract.
If the successful applicant is seconded from a national administration, public institution or the armed forces of a NATO member state, he or she will be offered a three year definite duration contract which, subject also to the agreement of the national authority concerned, may be renewed for a further period of up to three years. The maximum period of service in the post as a seconded staff member is six years.
Full information on the revised contract policy for staff who apply for posts advertised on or after 1st September 2007 can be found on the NATO web site at www.nato.int/structur/recruit/working-for-nato.html under "Contract Policy".
Serving staff will be offered a contract in accordance with the contract policy which applies to them.
NOTE:
Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade.
There are certain specific circumstances in which a serving staff member may be appointed directly to the higher grade. These are described in the IS directive on twin-graded posts.
Advancement to the higher grade is not automatic and at least a minimum period of 3 years’ service (2 years for an A.1/A.2 post) is required before promotion to the higher grade can be considered.
HOW TO APPLY
• Applications, indicating the staff vacancy number and job title, must be submitted using the NATO application form, which is available on the NATO web site at www.nato.int/structur/recruit/how-to-apply.html
• Closing date for applications: Tuesday, 25th May 2010
• When returning the application form via e-mail, a maximum of one attachment in A4 format using WORD may be included.
• Please note that only applicants who succeed in the initial screening will receive a response. In order to follow the status of a vacancy please refer to the web page “update on previous vacancies” on the NATO web site at
www.nato.int/structur/recruit/vacancies-upd.html
• Due to the broad interest in NATO and the large number of potential candidates, telephone, e-mail or telefax enquiries cannot be dealt with.
• Please note that we accept applications electronically without a photograph and without a signature at this stage in the process.
• Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser and the Organization’s insurers.
• Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
• Please note that we can only accept applications from nationals of NATO member countries.
NB: Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
International Olympic Committee. Apprentice - Information Management Agent. Open until 28 May 2010
DESCRIPTION DE FONCTION
Fonction / titre interne Apprenti
Statut Apprenti
Département Gestion de l’Information
Mission
· Veiller à ce que les intérêts du Mouvement olympique et du CIO soient correctement
préservés.
· S’immerger dans la profession et acquérir une vision d’ensemble du fonctionnement d’un service lié à l’information documentaire (bibliothèque, archives)
· Collaborer activement à toutes les tâches courantes du service
Principales responsabilités et tâches clés
Dans le cadre de ses activités au Département de la gestion de l’information, l’apprenti AID aura les
tâches suivantes :
Bibliothèque :
· Collaborer au service de prêt, à l’accueil, à l’orientation et au suivi des demandes des clients
internes et externes.
· Assurer le prêt inter bibliothèques et le bulletinage électronique des revues.
· Participer à la création de contenu pour divers supports de communication : diffusion en ligne
de la liste des nouvelles acquisitions, comptes-rendus de publications dans la Revue
olympique, contribution à la mise à jour du contenu des pages web du service et de l’Intranet.
· Assurer le rangement et le classement des documents dans les diverses sections selon la classification en vigueur. Gérer le dépôt surplus.
· Apporter son concours aux membres de l’équipe pour les travaux et projets en cours selon les priorités.
· Assistance administrative et logistique à divers niveaux : gérer le courrier et la messagerie de la bibliothèque (répondre aux demandes ou les transférer aux personnes concernées).Contrôler le matériel courant de la Bibliothèque, rédiger les lettres de remerciement en réponse aux dons, assurer le traitement hebdomadaire des rappels.
· Décrire et analyser les nouvelles publications dans le système VIRTUA selon les normes USMARC en vigueur au sein du réseau RERO des bibliothèques de Suisse occidentale.
Archive :
· Classer, traiter et décrire les documents d’archives dans la base de données
· Participer aux recherches pour les clients internes / externes
· Participer à l’accueil des chercheurs venant consulter les archives.
Page 2.
· Ranger et sortir les archives en fonction des demandes
· Aider à la conservation physique des archives.
Formation et expérience
· Certificat de fin d’étude obligatoire
· Maturité fédérale
Compétences requises
· Langue maternelle française avec de bonnes connaissances de la langue anglaise (écrit, oral)
· Excellentes connaissances en bureautique et aisance dans l’utilisation de l’informatique.
· Bonne culture générale, curiosité intellectuelle
· Bon niveau d’orthographe
· Rigueur dans l’activité quotidienne du travail
· Capacités de communication et d’accueil. Diplomatie, tact et discrétion.
Il peut être demandé à chaque collaborateur d’effectuer des tâches non mentionnées dans son cahier des charges ou sortant de ses attributions.
Fonction / titre interne Apprenti
Statut Apprenti
Département Gestion de l’Information
Mission
· Veiller à ce que les intérêts du Mouvement olympique et du CIO soient correctement
préservés.
· S’immerger dans la profession et acquérir une vision d’ensemble du fonctionnement d’un service lié à l’information documentaire (bibliothèque, archives)
· Collaborer activement à toutes les tâches courantes du service
Principales responsabilités et tâches clés
Dans le cadre de ses activités au Département de la gestion de l’information, l’apprenti AID aura les
tâches suivantes :
Bibliothèque :
· Collaborer au service de prêt, à l’accueil, à l’orientation et au suivi des demandes des clients
internes et externes.
· Assurer le prêt inter bibliothèques et le bulletinage électronique des revues.
· Participer à la création de contenu pour divers supports de communication : diffusion en ligne
de la liste des nouvelles acquisitions, comptes-rendus de publications dans la Revue
olympique, contribution à la mise à jour du contenu des pages web du service et de l’Intranet.
· Assurer le rangement et le classement des documents dans les diverses sections selon la classification en vigueur. Gérer le dépôt surplus.
· Apporter son concours aux membres de l’équipe pour les travaux et projets en cours selon les priorités.
· Assistance administrative et logistique à divers niveaux : gérer le courrier et la messagerie de la bibliothèque (répondre aux demandes ou les transférer aux personnes concernées).Contrôler le matériel courant de la Bibliothèque, rédiger les lettres de remerciement en réponse aux dons, assurer le traitement hebdomadaire des rappels.
· Décrire et analyser les nouvelles publications dans le système VIRTUA selon les normes USMARC en vigueur au sein du réseau RERO des bibliothèques de Suisse occidentale.
Archive :
· Classer, traiter et décrire les documents d’archives dans la base de données
· Participer aux recherches pour les clients internes / externes
· Participer à l’accueil des chercheurs venant consulter les archives.
Page 2.
· Ranger et sortir les archives en fonction des demandes
· Aider à la conservation physique des archives.
Formation et expérience
· Certificat de fin d’étude obligatoire
· Maturité fédérale
Compétences requises
· Langue maternelle française avec de bonnes connaissances de la langue anglaise (écrit, oral)
· Excellentes connaissances en bureautique et aisance dans l’utilisation de l’informatique.
· Bonne culture générale, curiosité intellectuelle
· Bon niveau d’orthographe
· Rigueur dans l’activité quotidienne du travail
· Capacités de communication et d’accueil. Diplomatie, tact et discrétion.
Il peut être demandé à chaque collaborateur d’effectuer des tâches non mentionnées dans son cahier des charges ou sortant de ses attributions.
Wednesday, May 5, 2010
UN Secretariat, DM/ARMS. 2 Temporary Associate Information Management Posts, P-2. Open until 13 May 2010
TEMPORARY VACANCY ANNOUNCEMENT
P-2
(2 posts)
Associate Information
Management Officer
TVA Grade Level Functional Title
DM/OCSS/FCSD/ARMS
Department/Office/Division
Information Management
Occupational Group (See list on last page)
G6/7 - P1/2 14 May, 2010
Open to
(Current Grade of Applicant)
Deadline
(DD/MM/YYYY)
Service/Section: Archives Records Mgmt Section (ARMS) Estimated Start Date: 01/06/2010
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 31 December 2010 Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
The Associate Information Management Officer positions are located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the
Associate Information Management Officers are responsible for the management of projects to describe and preserve the United Nations archival records according to international standards. The incumbents conduct in particular reference functions by
advising internal and external users about archival holdings, and manage declassification projects in compliance with UN policies
and practices. They maintain communication with other information and records managers and provide services on archival related issues to all departments. They manage archival descriptive and declassification related metadata in the Section’s electronic
recordkeeping system (TRIM). They make recommendations for enhancement of ARMS website and participate in the maintenance and update of the archives portion of ARMS website. They perform other related duties, as required.
COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation.
Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
For Managerial Positions:
QUALIFICATIONS
Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
ADDITIONAL COMMENTS
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2009-10
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Eriko Takahashi Email Address: takahashi@un.org
Copy (cc): Paola Casini Email Address: casinip@un.org
Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.
P-2
(2 posts)
Associate Information
Management Officer
TVA Grade Level Functional Title
DM/OCSS/FCSD/ARMS
Department/Office/Division
Information Management
Occupational Group (See list on last page)
G6/7 - P1/2 14 May, 2010
Open to
(Current Grade of Applicant)
Deadline
(DD/MM/YYYY)
Service/Section: Archives Records Mgmt Section (ARMS) Estimated Start Date: 01/06/2010
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 31 December 2010 Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
The Associate Information Management Officer positions are located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the
Associate Information Management Officers are responsible for the management of projects to describe and preserve the United Nations archival records according to international standards. The incumbents conduct in particular reference functions by
advising internal and external users about archival holdings, and manage declassification projects in compliance with UN policies
and practices. They maintain communication with other information and records managers and provide services on archival related issues to all departments. They manage archival descriptive and declassification related metadata in the Section’s electronic
recordkeeping system (TRIM). They make recommendations for enhancement of ARMS website and participate in the maintenance and update of the archives portion of ARMS website. They perform other related duties, as required.
COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation.
Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
For Managerial Positions:
QUALIFICATIONS
Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
ADDITIONAL COMMENTS
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2009-10
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Eriko Takahashi Email Address: takahashi@un.org
Copy (cc): Paola Casini Email Address: casinip@un.org
Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.
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