Safeguards Divisional Records Assistant, G-5. IAEA, Vienna. Open until 9 January 2014

Position and Grade: Safeguards Divisional Records Assistant (G-5) Organizational Unit: Coordination and Support Section Division of Operations B Department of Safeguards Duty Station: Vienna, Austria Issue Date: 12 December 2013 Application Deadline: 9 January 2014 Type of Appointment: Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year CCOG codes: 2.A.23 Organizational Setting The Department of Safeguards (SG) is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for some 180 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries. The Department of Safeguards consists of six Divisions: three Operations Divisions: A, B and C, for the implementation of verification activities around the world; three Technical Divisions: Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services; as well as two Offices: the Office of Safeguards Analytical Services and the Office of Information and Communication Services. The primary focus of each Division of Operations is to perform and document safeguards verification activities and to conduct analysis and evaluations aimed at providing assurances that States comply with their nuclear safeguards commitments. The Divisions implement a broad range of measures, including information analysis and in-field verification, to draw well-substantiated, credible safeguards conclusions for States. Main Purpose Reporting to the Section Head and the Senior Inspector in the Coordination and Support Section, the Safeguards Divisional Records Assistant acts as the focal point for the Archive and Records Management Section (ARMS) for any matter pertaining to the IAEA's electronic filing system (Livelink), the Electronic State File System (ESFS) and the Integrated Safeguards Environment (ISE) administration, assuring that all records and correspondence are registered in accordance with pertaining rules, that correct identification codes are assigned, that quality checks of the correspondence are performed, that all documents are scanned and input properly, and that errors are corrected as necessary. The Safeguards Divisional Records Assistant acts further as the divisional focal point for lending, tracking, and archiving Inspection Documentation Packages (IDPs) and Complementary Access Documentation Packages (CADPs), as well as other documents located in the Divisional Filing Station. Working Relationships The Safeguards Divisional Records Assistant has extensive interactions with all colleagues within the Division when they utilize the Divisional Filing Station, and when assisting them to organize data in and transfer data to the ESFS or how to properly handle classified records (hardcopy and electronic) in accordance with the Information Security Policy. Contacts with staff outside the Division include ARMS and the ESFS working group. Functions / Key Results Expected ◾Register Divisional documents (paper-based and electronic) correctly and reliably and distribute to all Officers concerned, assuring that all documents and Department related working papers (including Inspection Documentation Packages [IDPs] and Complementary Access Documentation Packages [CADPs]) are traceable and available at any time and that all highly confidential or confidential documents are handled according to the prevailing security rules within the Section. ◾Input records into Livelink, ESFS and ISE and perform quality control to ensure a high level is maintained. Set up the folder structure in cooperation with the ESFS working group. ◾Set up new users' profiles in Livelink, ESFS and ISE and keep them up-to-date for all current staff. Administer access rights, taking into account agreed criteria applicable to the Department and Division. ◾Act as the focal point dealing with questions related to the development and implementation of new records management systems and improvements to existing Safeguards document management systems, advising all Divisional staff on related issues. Knowledge, Skills and Abilities ◾Sound knowledge of records management procedures and practices in international organizations. Knowledge of the Department of Safeguards' work programme and the principle of the State-level concepts an asset. ◾Quality orientation: Ability to work very accurately and to pay attention to details. ◾High level of understanding of the importance of and the protocols involved with handling highly sensitive, confidential, and classified documents, specifically safeguards related. ◾Organizing skills: Ability to prioritise work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to constantly changing demands. ◾Interpersonal skills: Ability to work and communicate effectively and in a tactful manner with colleagues at various levels and to establish working relationships with people in a multicultural team environment with sensitivity and respect for diversity. ◾Computer skills: Proficiency in MS Office 2010 (Outlook, Word, Excel, PowerPoint), which is the IAEA's standard, and ability to use databases. Education, Experience and Language Skills ◾Completed secondary education. Secretarial/clerical training an asset. ◾Minimum of five years of relevant working experience, preferably in an international environment. ◾Experience using a records management system, e.g. Livelink or an Oracle-based application, an asset. ◾English language test (level 2) and typing test (level 2) at IAEA standard. ◾Language skills: Excellent knowledge of English. Knowledge of another official IAEA language (Arabic, Chinese, French, Russian, Spanish) an asset. Remuneration The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €41 082 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance. How to Apply Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online at http://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered. Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process. Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Records Assistant, G-5. IAEA, Department of Management (ARMS), Vienna. Open until 7 January 2014

Position and Grade: Records Assistant (G-5) Organizational Unit: Records Unit Archives and Records Management Section Division of General Services Department of Management Duty Station: Vienna, Austria Issue Date: 10 December 2013 Application Deadline: 7 January 2014 Type of Appointment: Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year CCOG codes: 2.A.23 Organizational Setting The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, works with the press to help clarify the technically complex work of the IAEA, and ensures that all Board documents are translated and distributed on a timely basis to Member States. The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections. The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit. Main Purpose Under the supervision of the Head, Records Unit, the Records Assistant ensures the effective and efficient management of records within the IAEA. This includes the accurate distribution of paper and electronic records to the responsible office(s) as well as identifying relevant staff who should be receiving information copies. He/she codifies correspondence and ensures it is appropriately registered in the Electronic Records Management System (ERMS) and performs quality assurance checks of the registered correspondence. Working Relationships The Records Assistant reports to the Head of the Records Unit and liaises with focal points in the various Departments where the correspondence is to be directed as well as staff in the Records Unit. Functions / Key Results Expected Records Assistants are assigned to work within teams servicing designated programme areas. Teams include the Records Registration Team (RRT), Classified Records Team (CRT), and the Records Advisory Team (RAT). The Records Registration Team is responsible for registration of all official correspondence. The Classified Records Team is responsible for handling all classified records. The Records Advisory Team is responsible for all support activities related to records management such as education and training. The functions of the incumbent include: ◾Classify and assign identification codes by subject or project to incoming, outgoing and internal records, received either in hardcopy or electronically, in accordance with the Archives and Records Management Handbook. Determine relevant Responsible Officer and copy appropriate distribution list for incoming records. Monitor and ensure that appropriate actions have been taken by the Responsible Officers on incoming records; ◾Register incoming, outgoing and internal paper and electronic records written in any of the IAEA's six official languages and German; ◾Input codified correspondence in the ERMS and perform quality assurance checks of the registered correspondence; ◾Distribute correspondence to the responsible office(s) and identify relevant staff who should receive information copies; ◾Provide information and reference services to the Secretariat and assist IAEA staff with regards to good records management and proper information retrieval practices; ◾Maintain the Forms Inventory Database and ensure established procedures are followed whenever they have to be modified or replaced; ◾Conduct audits in IAEA offices and liaise with Records Office Coordinators on record keeping matters including records (both paper and electronic) filing and use as well as transfer and/or disposal in accordance with the Archives and Records Management Handbook; ◾Perform other related tasks, for classified records, such as assigning security classification codes, scanning, in and out charging, maintaining logbooks and transmittal forms for classified records, as well as shredding of classified records. Additionally, advise IAEA staff on proper handling of classified records; and ◾Assist the Head of the Records Unit in conducting records management awareness training sessions in the IAEA. Knowledge, Skills and Abilities ◾Knowledge of records management policies and practices in international organizations an asset. ◾Focus on quality: Ability to work with a high degree of accuracy and attention to detail in a busy office environment. ◾Sense of confidentiality: Ability to respect confidentiality when dealing with sensitive matters. ◾Organizing skills: Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to constantly changing demands and multitasking. ◾Interpersonal skills: Ability to communicate effectively and in a tactful manner with staff at various levels and to work in a multicultural environment with sensitivity and respect for diversity. Ability to maintain a range of contacts and deal appropriately with counterparts. ◾Knowledge sharing: Ability to provide training and guidance to newly recruited office staff, advising them on the administrative practices and procedures to be followed. ◾Computer skills: Working knowledge of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint), which is the IAEA standard. ◾Experience with digitisation, databases and/or Electronic Document and Records Management software (Livelink) is desirable. Education, Experience and Language Skills ◾Completed secondary education with an academic background in records management desirable. ◾A minimum of five years of work experience, two years of which in records management. ◾Exposure in an international setting an advantage. ◾English language test (level 2) and typing test (level 2) at IAEA standard. ◾Language skills: Excellent command of written and spoken English. Knowledge of another official IAEA language (Arabic, Chinese, French, Russian, Spanish) an advantage. Remuneration The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €41 082 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance. How to Apply Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online at http://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered. Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process. Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Head of Unit - Collaboration and Document Management. EIB, Luxembourg. Open until 7 January 2014

Head of Unit - Collaboration and Document Management Job ID: 100923 Entity: European Investment Bank Location: Luxembourg Full/Part Time: Full-Time Regular/Temporary: Regular The EIB, the European Union's bank is seeking to recruit for the Information and Corporate CentreDirectorate (ICC), Information Technology Department (IT), Administration and Risk Applications Division (ARA)Division at its headquarters in Luxembourg a: Head of Unit - Collaboration and Document Management Appointments will be made on the basis of a 4 years fixed term contract Purpose The primary role of the "Collaboration and Document Management" Unit is to provide and maintain IT solutions for document management and collaboration. The main technical platforms used are OpenText Content Server and Microsoft SharePoint. S/he will be a key player in driving EIB's document management and collaboration strategy, working in close cooperation with business. S/he must be an effective communicator, at all organizational levels, and understand the value that can be delivered to business. S/he must have a thorough knowledge of the possibilities, strengths and weaknesses of state-of-art document management and collaboration tools; experience in OpenText Content Server and Microsoft SharePoint will be an advantage. Operating Network S/he will report to the IT Head of Division for Administrative and Risk Management Systems. S/he will work closely with other IT application systems teams, with members of the Architecture, Integration and Support teams in the IT Department and with key business stakeholders in other Departments and Directorates, notably in Information Management and Procurement. Accountabilities • Ensure alignment between the overall IT strategy and the strategic plan and work programme of Bank's document management and collaboration systems • Analyse, promote and manage new and innovative projects to improve Bank-wide collaboration and document management, including reduction of paper and streamlining of workflows • Provide expertise and recommendations on tools, technologies and solutions for document management and collaboration. • Manage the staff and supervise overall operation of the Unit, including scheduling assignments and review of project work. Ensure the overall quality of the Unit's work • Ensure the corrective and evolutionary maintenance and support of the Bank's OpenText Content Server and Microsoft SharePoint implementations, including future software upgrades. • Ensure appropriate documentation of systems in production and of all projects managed, in line with IT standards. • Manage contracts and invoices and overall relationships with external suppliers Qualifications • Full University degree, preferably in Computer Science or related disciplines • At least 5 years of professional experience in the IT function, preferably in the design, development, implementation and maintenance of document management and collaboration systems • Very good understanding of document management and collaboration domains, and how they contribute to an effective organization • Good knowledge of project management principles, methods and practices • Good knowledge of the general technical environment, including Oracle and Sql SQL Server databases, Unix / Linux and Windows • Good knowledge of service contracts, including procurement issues • Experience and technical understanding of OpenText Content Server and/or Microsoft SharePoint, or other leading solutions for document management and collaboration • Excellent knowledge of English or French (*), and good knowledge of the other Competencies • Excellent interpersonal and oral and written communication skills at all levels in a multicultural environment. • Ability to manage and, coach and motivate a team • Strong capacity to think in technical and business terms with focus on both technical issues and business processes, and to work closely with key users • Sense of responsibility and initiative • Strong service skills with aptitude to work rapidly and under pressure • Strong capacity to plan and to anticipate potential issues • Strong capacity to analyse and synthetize complex problems • Pragmatic approach to problem resolution • Ease with external and internal contacts (*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not be yet proficient in one of the two languages. If they are selected, they are hired on the condition to build up rapidly knowledge of the relevant language, while they accept that their future career in the EIB may be subject to reaching sufficient proficiency in both working languages. Deadline for applications: 7th January 2014 We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their gender, age, nationality, race, culture, education and experience, religious beliefs, sexual orientation or disability.

Police Record Keeping Consultant. UNDP, Somalia. Open until 13 December 2013

POLICE RECORD KEEPING CONSULTANT Location : Garowe, SOMALIA Application Deadline : 13-Dec-13 Type of Contract : Individual Contract Post Level : International Consultant Languages Required : English Starting Date : (date when the selected candidate is expected to start) 03-Feb-2014 Duration of Initial Contract : 40 Days (Over 3 Months) Expected Duration of Assignment : 40 Days (Over 3 Months) Background UNDP Somalia’s Programme is strongly focused on post conflict recovery and consolidation of peace. It is composed of one main Programme portfolio is Governance and Rule of Law (GROL). UNDP's Rule of Law and Security Programme works towards improved security and protection under the law for all Somalis. As such, it seeks to advance human development by strengthening national and local capacities to prevent, mitigate and cope with the impact of violence. The UNDP Civilian Police Project has been focusing on promotion of community policing principles, human rights and gender equality. Broadly, the programme has been focusing on macro-level policy development, combined with capacity-building for police institution and increasing overall access to justice for Somalis. In particular, one of the main project aims is to design a Puntland Police Act/Law in accordance with the international human rights norms and standards. Under its capacity building component, UNDP is aiming to support the establishment of basic administration records management system data base that provides for the storage, retrieval, retention and viewing of information, records, documents or files pertaining to Puntland law enforcement operation. Under the overall supervision of the UNDP Head of Sub Office and the direct technical supervision of the Civilian Police Project Manager, the incumbent will be responsible to assess the current Puntland Police database and how their administration record system works and incorporate into the TOR's of the training using the generic database management to enhance efficiency and effectiveness of Police database system. Duties and Responsibilities The objectives of this assignment is to build basic record keeping system (database) which should allow Puntland Police Force to process personnel ,logistics and financial data. The consultant will work closely with the Project to: •Establish the database that manages administrative records and generate reports such as human resource, Finance and logistics at the police HQ level; •Support the establishment of a system that has the capability to customize forms and reports for administration purpose, such as request forms, performance management, training registration, and other administrative reports; •Support the Puntland Police force to establish a record keeping system (database) that fulfills the requirements of storing police record and reports; •Support the civilian Police project by establishing a record keeping (database) as per the requirements. Scope of work Work under the guidance of the UNDP Civilian Police Project Area Manager and in collaboration with Puntland Police Force, the consultant will support the following: •Review and evaluate current police database, office management system, and incorporate into the ToR's of the training using the generic database management to enhance efficiency and effectiveness of database system; •Support the establishment of basic database that can store administrative data of the Puntland Police Force; •Select and train the relevant Police database managers for the use and maintenance of the database system; •Draft a training package for Puntland police database staff, mid-level and senior level, and conduct initial training sessions for Puntland police staff using the newly developed training package; •Develop standard operation procedures and a handbook (Pocket guide) for police officers who will be responsible for managing and entering data on the proposed electronic system; •Provide on-the-job training on the database operation and chart generation; •Submit the training completion report with the lessons learnt at the end of training session; •Develop the systems back recovery plan and tools; •Produce a final report at the end of the assignment. Note that reports and data gathering must always respect confidentiality of Puntland Police force. Monitoring and Progress controls The International Consultant will prepare a work plan by the first week and progress updates shall be submitted twice a month whether the work performed meets the standards set by the Civilian Police Project. Final Product/ Deliverables: •Assess the current Police database system is established and the database system outlook presented and approve. ( 15 days); •Selection and training of the operators has been carried out, and Training manuals developed and presented. (12 days); •Database /recordkeeping System for the Puntland Police force is established (7 days); •Back-up recovery plan created (6 days); • Final report produced. Review/approval time Approval will be made within 15 days of the successful completion of agreed milestones. Competencies Core competences •Demonstrates integrity by modeling the UN’s values and ethical standards; •Promotes the vision, mission, and strategic goals of UNDP; •Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies: Knowledge Management and Learning: •Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example; •Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills. Development and Operational Effectiveness: •Ability to organize and manage results-oriented strategic and thematic evaluations. Substantive knowledge and understanding of evaluation and development evaluation in particular; •Excellent knowledge of current development issues particularly those pertinent to UNDP’s Practice Areas. Ability to conceptualize issues and analyze data; •Good technical skills in measurement and evaluation, including grasp of methodological and operational dimensions and the ability to link corporate and country level issues; •Ability to successfully lead multidisciplinary experts and to coordinate the work of others; •Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change; •Good knowledge of Results Management Guide and Toolkit. Required Skills and Experience Academic Qualifications: •Advanced University degree (Master’s Degree or equivalent) in information technology; •A relevant combination of university degree, professional training and experience may be considered in lieu of the advanced degree; •First level university degree with a combination of relevant academic qualifications and 7 years’ experience in IT database management may be accepted in lieu of the advanced university. Years of experience: •Minimum 5 years progressive experience working in community based approach/conflict management or related experience in local development, particularly in crisis and post conflict countries; •Proven working experience with DREAM database; •Prior experience in developing the Database for security sector; •Prior experience in working and living in difficult stressful environment. Other Information: •The expert will be required to have a personal lap top computer and the relevant software; •Payments will be made at the successful accomplishment of each pre-determined milestone. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence

Information Management Assistant, B3. NATO, Brussels. Open until 19 December 2013

Brussels, 21st November 2013 NOTIFICATION OF A "B" GRADE VACANCY NATO INTERNATIONAL STAFF OPEN TO NATIONALS OF NATO MEMBER STATES ONLY STAFF VACANCY N B 19(2013) (+ Reserve List) LOCATION: NATO Headquarters, Brussels, Belgium DIVISION EXECUTIVE MANAGEMENT INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT ARCHIVES AND INFORMATION MANAGEMENT/INFORMATION PROCESSING TITLE Information Management Assistant GRADE B.3 1. SUMMARY The Archives and Information Management (AIM) Service ensures the accessibility, availability and integrity of all official information produced by and for the North Atlantic Council (NAC) and its Committees within the framework provided by the NATO Information Management (IM) Policy and NATO Security Policy. It provides NATO-wide IM and research support on matters pertaining to the activities of the NAC and its Committees, ensures the preservation of NATO information of historical value on behalf of the NATO Nations, provides training, support and guidance to NATO Nations, partners and entities on the implementation and execution of NATO policies pertaining to information and takes the lead on requirements development for all IM-related technology projects at NATO Headquarters. In addition, AIM is responsible for processing, disseminating, storing, organising and archiving the documentation produced by the NATO Committee structure and by the Departments of the NATO HQ International Staff (IS), taking into account the requirements of NATO Security Policy, NATO IM Policy, and applicable NATO HQ procedures. The Information Management Assistant is assigned to a Unit of AIM Services and provides IM support to a designated clientele. As directed, he/she will ensure that support is provided in an effective manner - responsive to customer needs and reflecting NATO IM policy and procedures. He/she is responsible for the correct and uniform application of relevant working procedures and of information security regulations; sound judgement and some interpretation of regulations are expected. 1 This vacancy is also intended to create a reserve list of candidates for B.2 posts of Information Management Clerks. 2. QUALIFICATIONS AND EXPERIENCE ESSENTIAL The incumbent must:  have a high school diploma or equivalent education and professional training;  have at least 4 years of experience in information support functions - formal training in information or library sciences will also qualify;  have knowledge of international best practices and standards in the field of IM and familiarity with the life-cycle management of records;  have knowledge of documentary research and of the drafting of related reports and summaries;  have solid practical knowledge of IT applications and of current office software packages, in particular, the MS Office suite, Adobe PDF and document management systems;  possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other. DESIRABLE The following would be considered an advantage:  professional training or experience in library/information sciences or in international relations;  relevant experience at the international level, especially in International Organisations. 3. MAIN ACCOUNTABILITIES Planning and Execution Apply work procedures and guidelines related to the NATO Information Management Policy (NIMP) and to NATO Security Policy, seeking guidance as necessary. Perform tasks related to the secure handling and processing of electronic files (media control, data extraction, network transfers, etc.), including the operation of relevant office equipment. Perform quality checks and prepare statistics for the Unit as required. Be a member of a roster, which will entail ensuring work and service continuity. Information Management Respond to requests for information, conducting research and submitting results for review. Process documents and correspondence in accordance with applicable procedures and guidance. Knowledge Management Apply an organisational file plan, maintain files, and prepare files for records disposition. Stakeholder Management Work with the other members of the Unit to ensure effective support and quality service to the clientele. Advise customers on practicalities of information support. Expertise Development Participate in cross-functional training assignments within the service and in other professional training as directed. Provide advice on basic IM practices. Contribute to the improvement of routine work processes. Perform any other related duty as assigned. 4. INTERRELATIONSHIPS The incumbent reports to the Head of a Unit and is responsible to the Head for the performance of all main accountabilities outlined above and such other associated responsibilities as may develop. He/she has frequent contact with divisional staff to deliver routine information support and to provide advice on related practical and procedural aspects; in this context he/she also works closely with other Archives and Information Management staff to ensure optimal customer support. Direct reports: N/A Indirect reports: N/A 5. COMPETENCIES The incumbent must demonstrate:  Clarity and Accuracy  Customer Service Orientation  Empathy  Flexibility  Initiative  Organizational Commitment  Teamwork. 6. CONTRACT Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years’ duration; possibility of another contract thereafter. Contract clause applicable: In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by another contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. *** HOW TO APPLY  Applications, indicating the staff vacancy number and job title, must be submitted using the NATO application form, which is available on the external internet Recruitment web site (www.nato.int/structur/recruit/how-to-apply.html)  Closing date for applications: Thursday, 19th December 2013.  When returning the application form via e-mail (strongly recommended), a maximum of one attachment in A4 format using WORD may be included. NOTE: it is imperative that the subject line of your e-mail indicates the Staff Vacancy reference number and the Division concerned only (i.e. B 19(2013) EM/ICTM/AIM). Your application will not be taken into consideration if this information is omitted from the subject line of your e-mail. In addition, please do not send your e-mail using the Microsoft Outlook sensitivity level “Private”, as your e-mail will not reach us, and your application will, therefore, be lost.  Please note that only applicants who succeed in the initial screening will receive a response. In order to follow the status of a vacancy please refer to the web page “update on previous vacancies” on the NATO employment web site (www.nato.int/structur/recruit/status_previous_vacancies.pdf).  Please note that the vacancy notice will disappear from the NATO web site upon the closing date for receipt of applications. You are therefore advised to download a copy of the vacancy notice prior to the closing date, as you will not be able to obtain a copy after this date.  Due to the broad interest in NATO and the large number of potential candidates, telephone, e-mail or telefax enquiries cannot be dealt with.  Please note that we accept applications electronically without a photograph and without a signature at this stage in the process.  Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.  Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. Please note that we can only accept applications from nationals of NATO member countries. NATO is an equal opportunities employer, and does not discriminate on the grounds of gender, race or ethnic origin, religion, nationality, disability, age2 or sexual orientation. NB: Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment. 2 Restrictions to age may apply for first appointment only, according to the NATO Civilian Personnel Regulations. This is a prerogative as approved by the NATO Council.

Records Assistant, G-5. WHO, Geneva. Open until 9 December 2013

Vacancy Notice No: HQ/13/ISS/FT500 Title: Records Assistant Grade: G5 Contract type: Fixed-Term Appointment Duration of contract: 12 months Date: 18 November 2013 Application Deadline: 9 December 2013 Duty Station: Geneva, Switzerland Organization unit: HQ/ISS Infrastructure Support Services (HQ/ISS) / HQ/RAS Records and Archives (HQ/RAS) OBJECTIVES OF THE PROGRAMME : The objective of the Infrastructure Support Services (ISS) within the department of Operational Support and Services (OSS) is to ensure access to timely and effective infrastructure support, in order to facilitate implementation of technical programs at all organizational levels. The Infrastructure Services Support team (ISS) comprises of the following sub units: Building and Premises Management (BPM), Space Planning and Accommodation (SPA), Records and Archives (RAS), and Assets Management (AMG). Description of duties: 1. Process official records, including electronic communications, in accordance with established RAS policies and procedures and ensure appropriate treatment by: a) analysing, evaluating and classifying records; b) identifying non-official/transitory records not handled by RAS; c) determining routing of records when required; d) verifying references and ensuring consistency of classification; e) verifying completeness and accuracy of files returned to RAS by teams; f) scanning records once they are classified, controlling the quality of scanning for legibility and completeness, ensuring the scanned images are properly exported to the server, and maintaining scanning equipment in good working condition; g) determining the need for creation of new files, assigning classification codes, file titles and index terms, and ensuring creation of physical jackets according to established procedures; h) identifying and liaising with focal points in units, contributing to maintenance and communications concerning focal point network; i) suggesting solutions and ideas to solve records-related problems and issues. 2. Maintain up-to-date knowledge of WHO organizational structure, RAS policies, procedures, terminology and standards, and provide records management guidance and advice to units by: a) initiating and maintaining contact with RAS clients; b) providing guidance to RAS clients regarding RAS services, policies and procedures including the electronic records management system, and ensuring staff are aware of regular RAS training sessions; c) exchanging information regularly with other records management staff in RAS in order to maintain consistent high level of service, and collaborate with Archives staff and project staff concerning the analysis, treatment and processing of records. 3. Serve as information retrieval specialist for RAS clients, retrieving information requested by them. 4. Carry out filing of paper documents, pre-routing and routing activities, creation of physical jackets, and other related duties as required. REQUIRED QUALIFICATIONS Education: Essential: Completion of secondary education, technical school, or commercial school. Desirable: Formal education in archives or records management is a strong asset. Skills: WHO Competencies: 1. Knowing and managing yourself, 2. Producing results, and 3. Fostering integration and teamwork. Experience: Essential: 5 years work experience, including at least 3 years in an archives or records management programme and at least 2 years in an international environment. Languages: Expert knowledge of English and French required. Additional Information: The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-term and Temporary appointments), and 2. External candidates. Other similar positions at the same grade level may be filled from this vacancy notice. This vacancy is published in English only. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office. Annual salary: (Net of tax) CHF.75,093 at single rate -------------------------------------------------------------------------------- A written test may be used as a form of screening -------------------------------------------------------------------------------- Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. -------------------------------------------------------------------------------- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Information Management Officer, P-3. UN Secretariat, DPKO, New York. Open until 25 January 2014

Job Title: Information Management Officer, P3 Department/ Office: Department of Peacekeeping Operations Duty Station: NEW YORK Posting Period: 26 November 2013-25 January 2014 Job Opening number: 13-IMA-DPKO-31883-R-NEW YORK (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The position is located in the UN Mine Action Service, Office Rule of Law and Security Institutions, Department of Peacekeeping Operations. The Information Management Officer reports to Chief, Budget and Financial management and reporting Unit. The UN Mine Action Service (UNMAS) serves as UN focal point for all mine-related issues and activities, for more information please visit http://www.mineaction.org/. Responsibilities Within delegated authority, the Information Management Officer will be responsible for the following duties: • Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UNMAS ProFi system and other UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. • Performs business/system analysis, detail user requirement gathering, functionality specifications, technical documentation and user acceptance testing for ProFi and other related applications. • Liaise with ODC/UNOV, a service provider for the UNMAS ProFi system on issues related to maintenance of ProFi, as well as interface with Umoja • Analyses and evaluates new applications, archives and records management systems and makes recommendations for their deployment. • Participates in work process improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support. • Provides user support • Develops training materials and user manuals; trains staff in use of the ProFi system assigned. • Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal. • Understands programme budget/accounting, budget formulation/structuring (BAC elements), UN Chart of Accounts (allotments, pre-encumbrances, obligations, expenditures, disbursements), keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet environmental standards. • Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements. • Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with UNOV as a service provider and ITSD/DM and other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff. • Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. • Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of ProFi resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Performs other related duties, as required. Competencies Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance,; records preservation and description. Knowledge of information technology in relation to Umoja, trust fund administration and field programmes reporting. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education An advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. Certification in PRINCE2 or PMP project management is highly desirable. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required. Experience with large administrative and financial systems is desirable. Experience in the application of UN budgetary and financial policies is desirable. Experience with IMIS processes is desirable. Experience in relational database administration, client-server database architecture and programming in SQL is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Assessment Method Evaluation of qualified applicants may include a substantive assessment, which may be followed by a competency based interview. Special Notice This position is funded for a finite period of one year and extension of appointment is subject to extension of mandate and availability of funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.