Thursday, October 30, 2014

Archivist, P-3. MICT, The Hague. Open until 9 November 2014

ARCHIVIST, P3
INFORMATION MANAGEMENT OFFICER
International Residual Mechanism for Criminal Tribunals
THE HAGUE
10 October 2014-9 November 2014
14-IMA-RMT-37946-R-THE HAGUE (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity


 

Special Notice
The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
Org. Setting and Reporting
The position of Archivist is located in the Mechanism Archives and Records Section, Registry, The Hague Branch. Under the supervision of the Chief Archivist, the incumbent will be part of the team responsible for the management of the records of the Mechanism for International Criminal Tribunals (“Mechanism”) and the archives of the International Criminal Tribunal for Rwanda (“ICTR”) and International Criminal Tribunal for the former Yugoslavia (“ICTY”).
Responsibilities
• Contribute to the development of strategies, policies and procedures for the management of Mechanism records. Implement strategies, policies and procedures, in collaboration with the other Archivists.
o Advise Mechanism officials and staff on recordkeeping issues and practices.
o Plan, organise, monitor and evaluate recordkeeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation and assisting with recruitment / procurement of specialist skills or materials.
o Plan, organise, monitor and evaluate the development and delivery of recordkeeping training programmes for Mechanism staff.

• Contribute to the development and implementation of strategies, policies and procedures for the management of the archives of the ICTR and ICTY and the provision of access to them. Implement strategies, policies and procedures, in collaboration with the other Archivists and the Associate Research Officer.
o Plan, organise, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives.
o Plan, organise, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives.
o Research, analyse and evaluate new systems or tools for the management of archives, and make recommendations for their deployment.
o Advise on and recommend measures to enhance the accessibility of archives.
o Advise on the determination of requests for access to archives. If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer.
o Assist in advocacy and outreach programmes. Conduct research and prepare presentation and publicity material.

• Contribute to the management of the Section’s records repositories.
o Ensure that repositories are maintained and managed in accordance with required standards.
o Manage the transfer of records and archives from client offices to the Section’s repositories.
o Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices.

• Participate in the implementation of the Mechanism’s information security and access regime. Liaise with client offices regarding information security classification, and implement decisions on classification / declassification, in collaboration with the relevant Legal Officer and Associate Research Officer.

• Contribute to the development and implementation of the Section’s plans for disaster preparedness, response and recovery.

• Supervise, guide and train support staff. Supervise the work of contractors and consultants.

• Contribute to the continuous improvement of the Section’s operations and services by: keeping abreast of professional developments; supporting audits of the Section’s work; participating in internal reviews of the Section’s work, recommending improvements and implementing approved initiatives.

• Assist the Chief Archivist / Deputy Chief Archivist in planning, budgeting, procurement, finance, human resources or facilities management, as required.

• Perform other duties, as required.
Competencies
• Professionalism – Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management. Ability to advise on recordkeeping based on analysis of organisational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis, and formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

• Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

• Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

• Judgement / Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organisation; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Education
Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.
Work Experience
Minimum of five years of progressively responsible experience in archives management, records management or information management. Experience of managing physical records in a variety of media and formats, including artefacts, is required. Experience of strict information security regimes is highly desirable. Experience with international tribunals or national courts is desirable. Experience in project management is an asset.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
Assessment Method
There may be a technical test and / or a competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.

Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Document Management Officer, AST4. Single Resolution Board, Brussels. Open until 31 October 2014

SINGLE RESOLUTION BOARD

VACANCY NOTICE

DOCUMENT MANAGEMENT OFFICER (DMO)

(SRB/AST/2014/008)




Type of contract


Temporary agent


Function group and grade


AST4


Duration of contract


3 years (renewable)


Area


Corporate services


Place of employment


Brussels, Belgium


Estimated monthly basic salary


€ 3,875.06


Deadline for applications


31 October 2014


Reserve list valid until


31 December 2015


The Board


The Single Resolution Board (“the Board”), as part of the Single Resolution Mechanism

(SRM), is one of the key elements of Europe's new Banking Union, along with the Single

Supervisory Mechanism. The Banking Union is essential to make Europe’s banking markets

work better and to break the link between banks and national finances.

The SRM is designed to provide Europe with an efficient and effective framework for the

resolution of banks and ensure that resolution rules are applied consistently in the euro area

and other Member States participating in the Banking Union.

The Board will carry out specific tasks to prepare for and carry out the resolution of a bank

that is failing or likely to fail. A Single Resolution Fund will be set up under the control of the

Board to ensure that medium-term funding support is available while a credit institution is

being restructured and/or resolved.

The Board's operating costs will be funded from the contributions of the banks participating

to the SRM.


The job


The Board is organising a call for expressions of interest with a view to establishing a reserve

list of Temporary Agents for the position of Document Management Officer (DMO).


1. Profile


The jobholder will be responsible for implementing the document management policy

(eDomec) approved by the Board. He/she will act as Document Management Officer (DMO)

by providing appropriate management (registration, distribution and archiving) of

documents produced or addressed to the Board, with due attention to the classification

level of sensitive documents to ensure their safe use and storage.


1.1 Tasks


The DMO’s duties will include:



Contribute to elaborate archiving and document management procedures, including


internal planning, co-ordination and reporting;



Ensure application of the rules and of the concepts (Internal Rules, life cycle concept,


Information Society, etc.) concerning in particular registration, filing, conservation

and transfers of documents (both paper and electronic);



Supervise and participate to all mandatory trainings organised for staff of the Board


on the area of document management;



Secure the physical protection, conservation and disposition (retention or


elimination) of the documents, records and files (on paper and on modern supports)

transferred to the SRB's central archives in accordance with existing regulations

applicable to EU Institutions;



Provide access to the documents and records in the SRB's central archival


repositories to senior management and staff of the Board, taking into account the

relevant provisions concerning security and data protection;



Ensure the declassification of confidential documents and the analysis and


description of files from the historical, legal and administrative point of view, on

computerised systems;



Produce finding aids and other research tools, both on paper and in electronic


format, in order to facilitate research and to ensure the accessibility of the SRB's

legacy.



Provide help-desk functions for staff using mail registration or other software related


to document administration;



Represent the Board in the different networks related to the document management


policy of the SRB (i.e. towards the European Central Bank, National Authorities, etc.);



Supervise the procedures within the SRB for the registration and distribution of


incoming and outgoing mail;



Provide support and assistance on mail registration to secretarial staff in operational


units;


Qualifications and experience required

2. Eligibility criteria

2.1 General conditions


By the closing date of this call candidates must:



be nationals of a Member State of the European Union;



enjoy their full rights as citizens;



have fulfilled any obligations imposed by national laws concerning military service;



meet the character requirements for the duties involved;



be physically fit to perform their duties1.


2.2 Education


A level of post-secondary education attested by a diploma,

OR a level of secondary


education attested by a diploma giving access to post-secondary education and appropriate

professional experience of at least 3 years;


2.3 Experience


Candidates must have, at the closing date for applications, professional experience

2 of at


least 6 years, including professional experience directly relevant to the tasks of at least 4

years.


2.4 Languages skills


Have a thorough knowledge of one of the languages of the Union

3 and have a satisfactory


knowledge of another language of the Union, to the extent necessary for the performance of

the duties.


3. Selection criteria


Essential:



Suitability to perform the tasks described in Section 1.1;



Sound knowledge of and proven professional experience in the field in the field of


document management;


1


Before taking up his/her duties, the successful candidate will undergo a medical examination by one of the


institutions’ medical officers.


2


Professional experience will be counted from the date on which the applicant acquired the minimum


qualification for access to the profile in question. Only duly documented professional activity (i.e. remunerated

employment or self-employment) is taken into account. Part-time work will be taken into account in proportion

to the percentage of full-time hours worked. Periods of education or training and unremunerated traineeships

are not taken into account Fellowships, grants and PhDs can be counted as professional experience up to a

maximum of 3 years. Any given time period can be counted only once (e.g. if the applicant had a full-time job

and did freelance consultancy work in the evenings and weekends, the days spent on the latter will not be

added to the period of the former).


3


Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian,


Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.



Excellent organisational skills;



Ability to manage priorities, work under pressure and meet tight deadlines;



Developed sense of initiative and a proactive attitude;



Experience of working in multicultural teams;



Strong analytical skills;



Excellent command of written and spoken English.


Advantageous:



Experience in working during the start-up phase of an organisation;



Strong command of IT tools related to the protection of sensitive data;



Educational background and/or training in areas relevant to the position.


The selection process

4. How to apply


You may apply through the EU CV Online system

4.


Please note that this selection procedure is published in parallel with the temporary agent

selections for seven other profiles at the Single Resolution Board. You may apply for

only


one


profile.


To be able to apply online via the EU CV online database, candidates must first create an

account or sign in to an existing account. If not done already, candidates must first fill in the

electronic CV. Applications shall be made in English. Once the CV is completed, candidates

may choose and apply to the call of interest of their choice. Candidates are advised to fill out

all relevant fields of the application. All technical questions concerning EU CV online must be

sent through the Contact page of EU CV online.


Before applying, you should carefully check whether you meet all the eligibility criteria.


It is your responsibility to complete your online registration in time. We strongly advise you

not to wait until the last few days before applying, since heavy internet traffic or a problem

with the internet connection could lead to your online registration being interrupted before

you complete it, thereby obliging you to repeat the whole process. Once the deadline has

passed, you will no longer be able to register.

No supporting documents are required at this stage – these will be required later from

candidates invited to interview (see section 5.3).

On completion of your online registration, you will receive on screen a registration number,

which you must note. Once you receive this number, the registration process is finished. This

will be your reference number in all matters concerning your application. If you do not

receive a number, your application has not been registered!


4


EU CV Online is the tool used by the European Commission for recruitment of staff on temporary basis.


An acknowledgement of your application will be sent to the e-mail address indicated in your

application. It is your responsibility to verify that you provide the correct e-mail address.


Deadline for applications: 31 October 2014 (12:00 Brussels time)


You may apply at:


https://ec.europa.eu/dgs/personnel_administration/open_applications/CV_Cand/index.cf

m?fuseaction=premierAcces


If you have a disability that prevents you from registering online, you may submit your

application (CV and letter of motivation) on paper by registered mail
5, postmarked no later

than the closing date for registration. All subsequent communication between the

Commission and you will be by post. In this case, you must enclose with your application a

certificate attesting your disability, issued by a recognised body. You should also set out on a

separate sheet of paper any special arrangements you think are needed to make it easier for

you to take part in the selection.


If you require more information and/or encounter technical problems, please send an e-mail

to

MARKT-SRB-RECRUITMENT@ec.europa.eu.


5. Steps of the selection procedure

5.1 Admission to the selection procedure


After the deadline for online registration, the selection committee will check the submitted

applications against eligibility criteria described in Section 2. Applications satisfying these

conditions will then be assessed against the selection criteria under Section 3.


5.2 Initial assessment of the applications


The selection committee will assess each eligible application according to the qualifications

and training, professional experience and motivation of the candidate with respect to the

profile described in Section 1.1.


5.3 Invitation to assessment phase


Following the initial assessment of the applications, the most suitable candidates for the

post will be invited to an interview which will be held in Brussels. Apart from the interview,

the assessment of candidates at this stage may also involve additional tests.


Details of the time, date and address of the interview will be communicated to candidates in

due time.


5


European Commission, Directorate General for Internal Market and Services, Taskforce for the creation of the


Single Resolution Board, SPA2 09/29, B-1049 Brussels


Candidates invited will be requested to submit, on the day of the interview, a non-certified

copy of their diploma(s) and evidence of their professional experience, clearly indicating the

starting and finishing dates, the function(s) and the exact nature of the duties carried out.

Prior to contract signature, the successful candidate(s) will be required to provide original

versions of documents proving the eligibility criteria.


5.4 The assessment phase


An interview and any other test(s) with the selection committee will enable it to carry out an

assessment of the candidate according to the selection criteria described in Section 3.

The assessment phase will be conducted in English.


5.5 Verification of documents and scrutiny


The candidates' application will be checked against supporting documents provided in order

to confirm the accuracy and eligibility of the application.

If, at any stage in the procedure, it is established that the information in an application has

been knowingly falsified, the candidate will be disqualified from the selection process.

You will also be disqualified if you:



do not meet all the eligibility criteria;



do not provide all the required supporting documents.


5.6 Reserve list


The selection committee will place the most suitable eligible candidates on a draft reserve

list. This draft will be submitted to the acting Chair of the Board for approval. The adopted

reserve list will be valid until 31 December 2015. Reserve lists may be extended by decision

of the Board. Prior to being offered a post, candidates on a reserve list may be required to

undergo further evaluation by the Board (e.g. including a further interview).

Inclusion on a reserve list does not imply any entitlement to employment in the Single

Resolution Board.


Other important information

6. General information

6.1 Equal opportunities


The European Commission, on behalf of the Board, applies a policy of equal opportunities

and accepts applications without discrimination on any grounds.


6.2 Selection committee


A selection committee will be appointed. Please note that the selection committee's internal

proceedings are strictly confidential and that any contact with its members is strictly

forbidden.


6.3 Approximate timetable


The selection process may take some months to be completed; no information will be

released during this period. The selection panel intends to finalise the recruitment process

for this vacancy by early 2015, with a view for the selected candidate to take office in

February/March 2015.


6.4 Recruitment conditions / Career


Successful candidates may be offered a contract as a temporary agent in accordance with

the conditions of employment of other servants of the European Communities for an initial

period of 3 years, renewable for another period of 3 years. After the second period, the

contract may be renewed for an indefinite period.

The place of employment is Brussels (Belgium), where the Board will be based.


6.5 Remuneration


Successful applicants who are offered a contract of employment will, on their entry into

service, be placed in step 1 or step 2 of the AST4 grade, according to the length of their

professional experience. The basic monthly salaries for grade AST4 Officials, as at 1 January

2014 in Brussels, are:



Step 1: € 3,875.06



Step 2: € 4,037.89


In addition to the basic salary, staff members may be entitled to various allowances, in

particular expatriation allowance, household allowance, dependent child allowance and

education allowance. The salary is subject to a Community tax deducted at source and staff

members are exempt of national taxation.


6.6 Protection of personal data


As the body responsible for organising the competition, the Board ensures that applicants’

personal data are processed as required by Regulation (EC) No 45/2001 of the European

Parliament and of the Council of 18 December 2000 on the protection of individuals with

regard to the processing of personal data by the Community institutions and bodies and on

the free movement of such data (Official Journal of the European Communities, L 8 of 12

January 2001). This applies in particular to the confidentiality and security of such data.


6.7 Appeal procedure


If a candidate considers that he/she has been adversely affected by a particular decision,

he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the

European Communities and Conditions of employment of other servants of the European

Communities, at the following address:

European Commission

DG Internal Market and Services

Taskforce for the creation of the Single Resolution Board

Selection procedure: Ref. SRB/AST/2014/008

Rue de Spa 2, Office 09/029

1049, Brussels,

Belgium

The complaint must be lodged within 3 months. The time limit for initiating this type of

procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22

March 2004 published in the Official Journal of the European Union L 124 of 27 April 2004 –

http://europa.eu./eur-lex) starts to run from the time the candidate is notified of the act

adversely affecting him/her.

Sunday, October 19, 2014

Associate Information Resources & Services Administrator (Records & Archives). ADB, Manila. Open until 22 October 2014

Associate Information Resources & Services Administrator (Records & Archives)

Reference #ADB-HR-14-0816
Position Title:Associate Information Resources & Services Administrator (Records & Archives)
DepartmentOffice of Administrative Services
DivisionInformation Resources and Services Unit
LocationManila, Philippines
Recruitment TypeNational and Administrative
Date Posted8 October 2014
Closing Date22 October 2014 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

To collect, organize, maintain and preserve archival records of ADB, provide reference and research services, administer the digital conversion of archival records, and support proactive disclosure in accordance with ADB policies.

Expected Outcomes

Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors (International Staff and/or senior National Staff):
Archives Organization, Maintenance and Conservation
• Maintains the archives storage repository to ensure that it is secure, clean, orderly, and temperature and humidity controlled.
• Organizes the archives and maintains the records through the identification, acquisition, appraisal, arrangement and description, conversion, and provision of access to archival records;
• Identifies records requiring conservation and provides treatment and restoration to damaged records using international standards.
• Develops, implements, and maintains policies and procedures in selecting and organizing archival materials as well as the information system of the ADB's archival holdings.
• Coordinates with Departments/Offices on the transfer of permanent records to the Archives.
• Ensures conversion of archival records to electronic formats (including its migration to newer media) for the preservation of historical collection and as part of the business continuity program.
• Develops and maintains electronic client interface, database, and website.
Reference and Education Services 
• Provides information and facilities to authorized archival records users through the preparation of indexes, guides, and other finding aids.
• Manages the reference services by conducting preliminary research, identifying relevant archival records and verifying staff's authority to have access to archival records or confidential materials to ensure security and integrity of archival records, and in compliance with the public communications policy of ADB. 
• Promotes awareness on the importance of protecting and preserving archival materials and supports activities related to exhibits, external events and other activities requiring the distribution or display of archival materials. Maintains and develops the ADB Archives Gallery.
Administrative Support
• Backs up other records staff in their absence.
• Maintains statistics on archival holdings and activity indicators on the use of archives collection.
• Participates in the evaluation of archives staff performance.
• Maintains records transfers, and plans the yearly work program.
Others
• Performs other duties as may be assigned by the immediate supervisor, specialist, and/or director and reflected in the incumbent’s workplan.

Educational Requirements:

Bachelor’s degree in Library Science, Archives Administration, or other information management discipline

Relevant Experience And Other Requirements:

Work experience
• At least 5 years experience as a practicing archivist
Technical knowledge
• Working knowledge and understanding of established records management policies and procedures
• Thorough knowledge of archival/records management operations and preservation techniques
• Proficient in ADB standard software programs and information technologies, particularly for database management and client interface
People and leadership skills
• Able to liaise and work effectively with staff within own work location and throughout ADB
• Able to work collaboratively with teams as a constructive team member
• Excellent interpersonal skills and excellent command of written and spoken English

Core Competencies:

Application of Technical Knowledge and Skills
• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information
Client Orientation
• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues
Achieving Results and Problem Solving
• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives
Working Together
• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work
Communication and Knowledge Sharing
• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow
Innovation and Change
• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

Supervisor: Designated International Staff and senior National Staff
We encourage diversity in our workplace and support an inclusive work environment