Principal Information Management Expert. ECB, Frankfurt. Open until 1 April 2019

Reference:  2019-045-EXT 

Type of contract:

Fixed-term contract until 31 July 2021, which may be extended subject to individual performance and organisational needs 

Who can apply: EU nationals

Salary: H band and benefits

Working time: Full-time 

Place of work: Frankfurt, Germany

Closing date for applications: Monday, 1 April 2019

Your team

You will be part of the Information Governance (IGO) Division in the Directorate General Secretariat. Our Division has 45 staff providing the framework, policies and procedures to ensure ECB information is of high quality so that staff and EU citizens can rely on it now and in the future.

You will contribute to the development of the ECB’s Enterprise Information Management Strategy, which includes the digital preservation of its information assets and opening its archives to the general public. You will bring in robust and innovative ways to ensure ECB information and knowledge is archived and preserved effectively.

In your role as a Principal Information Management Expert you will play a key role in strengthening the ECB’s ability to effectively manage, preserve and provide access to its archives (both digital and physical) over the medium to long term. You will facilitate open collaboration between archivists and records managers to further enhance the ECB’s information management life cycle, archival processes and procedures. You may also be required to coordinate the work of eight to ten colleagues working in the Archives. You will work closely with your Head of Section and colleagues across the Division, as well as all ECB business areas (especially within the Directorate General Information Systems, Data Protection Office, Compliance and Governance Office and the Directorate General Legal Services), in order to deliver the team’s work programme.

The ECB is an inclusive employer and we strive to reflect the diversity of the population we serve. We encourage you to apply, irrespective of your gender, gender identity, ethnicity, sexual orientation, age, religion, disability or other characteristics.

Your role

As Principal Information Management Expert you will:

• review the ECB’s current archiving policies, procedures and standards to ensure they are fit for purpose, comparable with those in benchmark organisations, and in line with the ECB’s obligations and with industry best practices;

• lead and/or provide expertise for activities that further enhance the management and long-term preservation of digital material in various formats (e.g. audio-visual, born-digital holdings, web archiving);

• work with the team to develop and implement a framework to enable the ECB to seamlessly open its archives to the general public (e.g. an online digital catalogue and holdings, as well as related archival services, software and systems);
• provide and coordinate effective and efficient day-to-day archival operations (i.e. acquisition, appraisal, retention, description, preservation and disposition of digital and physical material);

• support team members in their professional development, in particular to expand their digital archiving knowledge and skills;

• contribute to the Division’s strategic planning by identifying particular trends and opportunities in the area of information governance and archiving.

The position offers an excellent opportunity to lead the digital transformation of a dynamic team. You will be part of a multicultural team that strives for continuous innovation to make a positive impact on the lives of European citizens.

Qualifications, experience and skills

Essential:

• a master’s degree or equivalent in archiving, information management or another relevant field (for details on degree equivalences, read more);
• a minimum of three years’ experience in the development and implementation of archival policies, processes and procedures;
• a comprehensive knowledge of archival concepts, principles, functions, techniques, methods and international standards, and proven experience applying them to archives;
• a sound experience in appraisal, disposition and preservation of records (both physical and digital);
• strong organisational and planning skills;
• an advanced command of English and an intermediate command of at least one other official language of the EU.

Desired:

• the ability to interact with and influence stakeholders at different levels to adopt and support effective archival initiatives;
• experience in coordinating teams and projects;
• an understanding of change management principles and experience in leading change initiatives;

• advanced user-level skills with standard MS Office applications (such as Word, Excel and PowerPoint).

You engage collaboratively with others. You pursue team goals and learn willingly from other people’s diverse perspectives. You signal any need for change by explaining it and proposing alternative solutions. You analyse complex information effectively and can evaluate different views to arrive at solutions. You know and anticipate stakeholder needs. You are skilled at encouraging people to develop their abilities and are able to build high-performing teams.

Further information

For additional information on this specific vacancy, you can speak to the recruiting manager, Laura Rodewald, on +49 (0)69 1344 5708 between 16.00 – 17.00 on 12 March, 14.00 – 15.00 on 18 March and 16.30 – 17.30 on 21 March 2019.

The contract(s) offered will be fixed-term, the appointment being for two years as of the exact starting date of the selected person.

Temporary appointments may be extended or made permanent subject to organisational needs and budgetary constraints. This may result in a staff member with a non-convertible fixed-term contract being offered a convertible contract in accordance with the ECB Conditions of Employment.

The recruitment process for this position may include an online interview via WebEx at the pre-selection stage and – if you are invited to participate further in the selection procedure – an on-site written exercise, a presentation and interviews.

Application and selection process

For further information on how to join us, read more.