Trainee, Information Management Division. EIB, Luxembourg. Open until 27 May 2018

Job Title			EIB Trainee - Corporate Services - Information Management and Procurement Department - Information Management Division		Job ID			105090
	Location
			LU - Luxembourg
				Full/Part Time
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	EIB Posting The EIB, the European Union's bank, is seeking for its Corporate Services - Information Management and Procurement Department - Information Management Division at its headquarters in Luxembourg: INTERN Duration: 5 months (fixed start date: 1st September 2018) (With possible extension up to 6 months if required by University) Please note that, as marked on our Webpage, only applications from nationals of the Member States of the European Union, as well as citizens from countries with which EU accession negotiations have started, can be considered (Turkey, Serbia and Montenegro). Please note that you are requested to limit your applications to a maximum of three traineeship publications. We will only consider and retain the first three applications submitted. Objective of the traineeship Within Information Management Division (IMD), the Archives and Records Management team is responsible for the effective day-to-day support, maintenance and retrieval of physical archives. The objective of the traineeship within the Historical Archives Services is to provide practical experience in archiving, records management and to offer you the opportunity to assist the Historical Archives Services in contributing to various initiatives for the occasion of the EIB's 60th anniversary. Responsibilities Under the supervision of the Archives and Records Management team you will work as an Archivist/Information Management Specialist. Your main tasks will be to: Assist the Historical Archives Services in identifying archival material of potential high interest in the context of the academic work currently being undertaken in collaboration with the EIB and the Mezzogiorno of Italy; Prepare digital press release collections for public access including the conversion to PDFA format; Assist in preparing an EIB internal online catalogue: to give greater intellectual control over the collections and widen access to collections of the EIB archives through the EIB and HAEU website; to enable identification of preservation/conservation needs; to promote relevant archives to EIB staff enabling and improving access to corporate knowledge and build corporate identity. Academic qualifications and professional skills Final year of studies or Bachelor degree in an Information Management/Archivist or other related discipline. Knowledge of Open Text Content Server (or Livelink 9.7) will be considered an advantage. Excellent knowledge of standard Microsoft Office tools (Windows, MS Office, Web Browsers, Adobe). Excellent knowledge of written and spoken English and/or French. Competencies Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals. Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes. Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns. Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behavior with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules. Please note that deadline for application is the 27/05/2018. More information on our EIB Internship Programme and Provisions for In-service training can be consulted on our EIB website; http://www.eib.org/about/jobs/student-jobs/index.htm #LI-DNP

Project Manager in Information Management. ICRC, Geneva. Open until 27 May 2018

Career Opportunities: PROJECT MANAGER IN INFORMATION MANAGEMENT (6542)

Requisition ID 6542 - Posted 08/05/2018 - Management - Eurasia - Switzerland - Resident

  Job Description Print Preview

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose of the post

The Information Management Unit (CIM_AIM_IM) within the "Archives and Information Management" (CIM_AIM) division is in charge of the information management for all the ICRC (field and HQ).
To do so, one of the 4 missions of the CIM_AIM_IM Unit is to manage projects on topics such as document management, collaboration, information retrieval, records management and long term electronic archiving, communication tools (email and instant messaging), paperless program, and external contact management.
The CIM_AIM_IM Unit aims to keep up to date on the new technologies available in these different topics. It also proposes innovative solutions based on solid analyzes in order to answer the needs of the ICRC, on the most relevant way, while respecting the framework of the Information Environment Strategy as well as the Data Protection Office recommendations.
The project manager will manage information management projects within the Digital Workplace Sector, composed by a team of 3 to 5 people. He / she reports directly to the Digital Workplace program manager.
The project manager will work closely with his/her counterpart in the ICT division – reason why we are looking for a project manager DAM / CRM / ECM from a business side

Main duties and responsibilities

• Maintains a global view on the project progress and expected benefits, as well as a detailed view on the status of individual deliverables.
• Organizes, prepares, conducts, coordinates, facilitates, and reports on all project management activities necessary to achieve the project´s objectives in accordance to the Project Management Framework.
• Ensures project controls are monitored and recorded, ensuring any changes in scope, time or budget are validated by the Steering Committee.
• Maintains a detailed work plan, documenting and managing interdependencies and risks while ensuring that adequate risk mitigation measures are in place and regularly monitored.
• Reviews/approves work plan of external service provider or consultancy contracted for the project.
• Develops and implements a strategy to accompany the changes brought on by the project, including communication and training.
• Ensure the description and formalization of business requirements
• Deal with the Request for Information process, Request For Proposal, Bid Evaluation and Selection
• Ensure the quality of implementation of the solution (test scripts, acceptance and validation tests) with the ICT project manager
• Ensure that business processes are correctly implemented through the proposed technical solution
• Maintain the project's business documentation
• In compliance with the objectives set by the CIM_AIM_IM unit, follow the evolution of practices and tools in one of the areas related to information management (paperless, messaging, collaboration, search engine, records management, electronic archiving, audiovisual files management ...)
• Coordinate all these activities with the ICT project manager
• Provides leadership and motivation to the project team members, ensuring their work is aligned to the overall project purpose and deliverables.
• Manages directly a small team (2-4) dedicated to the project. Contributes to work plans for a larger team that does not directly report to the project.

Certifications / Education required

• Master degree or equivalent professional experience in a field related to information management
• Project Management Certification a must: PMI, Hermes, SCRUM…
• Business analysis Certification an asset
• Change Management Certification an asset.
• Fluent in English & French (English being essential).
• Computer proficiency.

Professional Experience required

• 12-15 years of professional experience.
• 3 to 5 years of professional experience in in managing successfully small or medium project(s) from a business side in the following areas of information management: document management, records management, search engine, collaboration, paperless, Contact Relationship Management, Digital Asset Management.
• Good knowledge of the digital world and information management (governance and technologies)
• Experience in successfully managing and motivating a team.
• Experience in an international environment an asset

Desired profile and skills

• Strongly motivated by humanitarian work
• Leadership
• Ability / aptitudes: communication skills, listening, autonomy, adaptability, rigor, sense of result, analytical and synthesis skills, editorial skills, respect for humanitarian values
• Ability to work as part of a team
• Autonomy in the conduct of projects
• Ability to lead several projects in parallel with different stakeholders
• Ability to manage stress and the unforeseen
• Adaptability in an ever-changing environment

Additional information

• Location: Geneva, Switzerland
• Type of contract: open-ended
• Activity rate: 100%
• Length of assignment : permanent position
• Estimated start date: ASAP
• Application deadline: 27.05.2018

• Location: Geneva, Switzerland
• Type of contract: open-ended
• Activity rate: 100%
• Length of assignment : permanent position
• Estimated start date: ASAP
• Application deadline: 27.05.2018

Associate Information Management Officer, NO-B. UN Mission in Colombia, Bogota. Open until 25 May 2018

UNITED NATIONS MISSION IN COLOMBIA JOB OPENING Internal / External Job Title & Level: ASSOCIATE INFORMATION MANAGEMENT OFFICER, NO-B Department/Office: UN VERIFICATION MISSION IN COLOMBIA (UNVMC)  Location: BOGOTA, COLOMBIA Posting Period.  May 17 – May 25 2018 Job Opening Number: MC-NJO-2018-019

UNITED NATIONS CORE VALUES: INTEGRITY, PROFESSIONALISM, RESPECT FOR DIVERSITY

The Human Resources Section invites all interested and qualified candidates to apply for the announced position. All interested candidates should submit their applications (Personal History Profile - P11 form, which can be found at https://colombia.unmissions.org/empleo No CVs will be accepted) at the following e-mail address: mcrecruitment@un.org

Please do not submit any additional certificates/diplomas, employment letters and other documents at this stage of the application process, only the P11 form is sufficient. If you need more P11 pages, please print and add them as additional pages to the P11 submission. Please make sure the e-mail application is not larger than 9MB in size.

IMPORTANT NOTE: In order to implement the United Nations System-wide Gender Parity Strategy, for this job opening preference will be given to equally qualified female candidates.

Organizational Setting and Reporting 

This position is located in the Information Management Unit (IMU). The Associate Information Management Officer will report to the Section Chief.

Responsibilities: Under the overall direction of the Section Chief and within limits of delegated authority, the Associate Information Management Officer will be responsible for the following duties:  

General: • Provides professional advice on the development of information management standards, practices and infrastructure. • Assesses and makes recommendations relating to the use of tools, methodologies and of information  in support of the Mission's verification mandate. • Supports the design, development, supervision and operations of information related to verification. • Contributes to the formulation and implementation of overall policies, procedures, protocols, SOPs, objectives and guidelines affecting the development and maintenance of the Mission's records, reports and information. • Provides electronic report keeping support and advice on electronic record keeping system standards and compliance; oversees the digital reporting process; provides training in the use of metadata standards for the capture, maintenance and accessioning of digital archives; and manages system upgrades and migration for digital archives and databases. • Supervises and undertakes records accession and disposition functions, including records appraisal, by liaising with records-creating offices on the transfer and/or disposal of records. • Analysing and evaluating records for evidential and informational value in support of verification reports • Supervises and undertakes archival processing activities by producing descriptive inventories; prepares mark-up of inventories for electronic dissemination; and monitors adherence to description, database and preservation standards. • Provides advice and support in the management of information related to verification mandate • Performs other related duties, as required. Work implies frequent interaction with the following: • Information Management in NY (IM-PK), Archives and Records Management Section (ARMS-NY), Intranet Specialists, Business Intelligence Specialists and Information Technology Specialists throughout the Secretariat and other UN agencies. • Managers and staff in records-originating and user offices and other user clients, including external stakeholders and users, e.g., OACP, ARN and other State institutions, international organizations, etc. • Vendors and technical personnel and consultants

Competencies: 

PROFESSIONALISM: Knowledge of analysis, use of information, information management and records management with a substantive and thematic understanding of its impact on the mandate and operations. Ability to conduct research and provide recommendations on information trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Ability to provide maintenance and disposition of records, including appraisal and migration management, records preservation and description, as wells as databases and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspective and ensures the equal participation of women and men in all areas of work.  COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way
communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.  TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education: Advanced university degree (Master’s degree or equivalent) in archival, information science, social science or related field. A first-level university degree in combination with qualifying experience may be accepted In lieu of the advanced university degree.   Work Experience:    A minimum of two to three years of progressively responsible experience in modern archives management, databases, recordkeeping, library, information management or related area.

Languages  English and French are the working languages of the United Nations Secretariat.  For the position advertised, fluency in English and Spanish (both oral and written) is required. 

United Nations Considerations Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position.  The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law.  Candidates may be subject to screening against these standards, including but not limited to whether they have committed or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.  (Charter of the United Nations – Chapter 3, article 8).  The United Nations Secretariat is a non-smoking environment. 

Information Management Officer, P-3. UN Secretariat, DPI, New York. Open until 24 May 2018

Posting Title:	Information Management Officer, P3
Job Code Title:	INFORMATION MANAGEMENT OFFICER
Department/Office:	Department of Public Information
Duty Station:	NEW YORK
Posting Period:	10 April 2018 - 24 May 2018
Job Opening Number:	18-Information Management Systems-DPI-95600-R-New York (G)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Multimedia Resources Unit (MRU) of the Audiovisual Services Section (AVSS) of the News and Media Division (NMD) in the Department of Public Information (DPI). The Unit provides audiovisual library services and multimedia assets management and web contents, including broadcast-quality recordings of events at the UN Headquarters - meetings, conferences, press briefings, and special events, thematic raw footage, as well as radio and UNTV productions - for its worldwide clientele of broadcasters, independent producers, UN Permanent Missions, UN Offices, and other professional users. The Audiovisual Library manages a unique collection of current and historical films, videos and audio recordings and preserves those historical recordings of United Nations for future generations.

Responsibilities

Within delegated authority, the Information Management Officer will be responsible for the following duties:

• Provides services on audiovisual library and digital archives best practices including: needs and business process analysis; organization and maintenance of digital media and information assets; multimedia assets access, preservation and disposition; and multimedia management policies and procedures, with an emphasis on multimedia contents management systems and solutions applied to news and media production.
• Researches, analyses and evaluates new applications of information management tools to audiovisual archives and records management and makes recommendations for their deployment.
• Manage projects related to multimedia assets management, digital archiving, multimedia website design and maintenance to comply with Departmental polices related to multilingualism, accessibility, branding and contents management best practices.
•Develops detailed substantive functional requirements and standards from the digital assets management perspective and user documentation for new platforms applied to news and media production, distribution, promotion and archiving workflows.
• Prepare training manuals and materials for news and media clients in order to comply with Departmental strategies, policies and procedures.
• Initiates and sustains professional relationships with key constituencies, specially news and media producers, editors, broadcast engineers, UNTV directors, as well as external vendors such as audiovisual archives service providers, digitization services, among others. Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Unit’s storage facilities meet environmental standards.
• Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements.
• Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of multimedia information management resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Performs other related duties, as required.

Competencies

• Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of the full range of information and multimedia assets management approaches, tools, and methodologies applied to audiovisual archives and library domains. Knowledge of digital media life-cycle and workflows covering ingestion, technical processing, metadata maintenance, distribution, and archiving. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Advanced university degree (Master’s degree or equivalent) in archival, information science, library sciences, multimedia, social science or related field. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required. Experience with audio-visual archiving, multimedia assets management, or related fields, is required. Experience in digital management systems and service solutions, maintenance and support of multimedia website support and maintenance where audio, video and photo are the primary contents as well as web-based distribution systems, tools, methods, and procedures, is required. Experience is multimedia digital preservation methods, standards, tools and procedures is desirable. Experience in project management, such as PRINCE 2, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official UN language is an advantage.

Assessment

Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.

Special Notice

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 November 2017, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau,Indonesia, Islamic Republic of Iran, Iraq, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Samoa, Sao Tome and Principe, Saudi Arabia, Seychelles, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic,
Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian, Republic of Venezuela and Viet Nam.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.