Administrative Assistant. CERN, Meyrin. Open until 4 June 2017

Administrative Assistant/Assistant(e) administratif(ve)

Are you service oriented and customer focused? Can you multitask? Broaden your administrative skills in an international scientific environment and and meet the challenges of a diverse range of activities by joining a secretariat which provides high-quality service. Take Part!
 

Job Reference: EP-AGS-SE-2017-85-LD

Publication date:

05/05/2017

Closing date:

04/06/2017

Introduction

  

Administrative Assistant in the Experimental Physics Department (EP), Administrative and General Services Group (AGS), Secretariat Support Section (SE).

The Experimental Physics Department's secretariat support section is responsible for providing administrative secretarial support to the Department, Experiments and Groups. Our services include general office duties in accordance with the Organization's administrative procedures, including other special contributions such as the participation in events organization.

 

You will join a multi-cultural team with a wide range of skills and expertise - providing services to the members and collaborators of support and experimental groups. You will also ensure that the flow of information inside and outside your direct working environment is of highest standard.

 

You will have the opportunity to broaden your knowledge in new areas, and discover domains where excellence is the key driving factor. Specific training is available, as well as support for professional development to foster your skills and develop your talents.

 

Functions

As Administrative Assistant, you will participate in the daily management of the secretariat office with special emphasis on information, communication and organizational duties.

 

You will:

 

• Act as first line support concerning the visiting physicists' queries in contact with relevant services inside and outside CERN.
• Provide administrative and secretarial services associated with scheduling and coordinating meetings and events.
• Assist in the preparation and follow-up of documentation and correspondence including their publication and circulation.
• Contribute in the update of the CERN databases and web sites, in collaboration with the User Office and the Institutes.
• Maintain physical and electronic documents, web pages, shared files and records to provide up-to-date information.
• Make sure that CERN's different rules and procedures are respected and correctly applied in different situations.
• Replace other assistants during their absences.

 

Qualification required

Technical certificate or general secondary education in an administrative field, or equivalent.
 

Experience and competencies

The experience required for this post is:

 

• Demonstrated experience in an administrative service or secretariat, preferably in an international environment.
• A proven experience in the hospitality management field will be considered as an asset.

 

The technical competencies required for this post are:

 

• Customer service.
• Secretarial service.
• Archiving and records management: scientific information and document management.
• Use of Office software packages: knowledge of Sharepoint software would be an advantage.

 

The behavioural competencies required for this post are:

 

• Communicating effectively: demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively; providing others with timely information.
• Demonstrating accountability: presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality.
• Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
• Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
• Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.

 

The language competencies required are:

 

• Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate accurate texts in both languages.

 

Eligibility conditions

Employing a diverse and international workforce is a CERN core value and central to our success. We welcome applications from all Member States (link is external) irrespective of gender, age, disability, sexual orientation, race, religion or personal situation.

 

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 04.06.2017.

 

By applying here, you allow CERN to consider your application for any position it considers relevant with respect to your profile. Please ensure you update your profile regularly with any relevant information and that you inform the recruitment service if you wish your file to be removed from the database.

 

Note on Employment Conditions

We offer a limited-duration contract for a period of 2 years. Limited-duration contracts shall terminate by default on their date of expiry.
Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.