Senior Officer, Documentation Office. EBRD, London. Open until 13 April 2017

Senior Officer, Documentation Office - 9 month contract

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Posting Date: 06-Apr-2017

Location: London, GB

Company: EBRD

Requisition ID	4941
Office Country	United Kingdom
Office City	London
Division	Office of the Secretary General
Dept. / Bus. Group	Board & Institutional Affairs
Business Unit	Board & Institutional Affairs
Contract Type	Short Term
Contract Length	06 months
Posting End Date	13/04/2017

Senior Officer –  9 month secondment role                                                                        

Role Overview

The Senior Officer is responsible for administering all aspects of work flow in the Documentation Office and acts as a key point of contact for all matters relating to the issue of official Board documents.

Key Responsibilities and Deliverables

1. Distributing documentation to the Board of Directors both electronically (via BOLDnet) and in hard copy, in compliance with relevant Bank procedures including the correct presentation and format of documents and ensuring appropriate information security levels are assigned and necessary sign-offs obtained.
2. Delivering hard copies of board documents to the Board of Directors constituency offices
3. Assisting BIA Advisers with Board meeting preparation and other administrative tasks relating to the work of the Board Committees, Information Sessions and Workshops.
4. Maintaining and updating information on the Bank’s website, the intranet, BOLDnet, the Board of Directors Outlook calendar and the Board LiveFeed.
5. Maintaining the security of the records within the Documentation Office, including Highly Restricted documentation.  Controlling access to the verbatim records of the Board of Directors
6. Working with Records Management and Archives regarding the archiving of original board documents.  Independently responsible for implementing correct records management procedures within the office including copying and archiving of documents.
7. Assisting with ad hoc research requests and retrieval of information from BOLDnet.

Skills and Experience

 

• Excellent organisational and administrative skills with the ability to multi-task and work independently.
• Willing to deliver hard copy documents to different floors within the Bank on a daily basis.
• Ability to stay calm and work under pressure, to meet deadlines and handle large volumes of work.
• Willing to deliver hard copy documents to different floors within the Bank on a daily basis.
• Good IT skills.  
• Excellent written and spoken English.
• A good understanding of the work of the Board of Directors and related documentation would be desirable but not essential.
• Reliable, flexible and conscientious, with a good eye for detail.
• Willing to work regular overtime as required.

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.

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