Records Management Internship. IDB, Washington DC

ACP/REC Records Management Section / 2016 Junior Summer Internship Program-1600001558 Description     United States RECORDS MANAGEMENT SECTION. ACP/REC – 2016 Junior Summer Internship Program         TERMS OF REFERENCE   Background    The REC Section is responsible for the Records Management program at the Inter-American Development Bank Group (IDBG) which covers the development of Information Management (IM) policies/guidelines, the functional management of IM systems, the delivery of IM support to the business units, and the management of physical Archives. The REC Section is looking more broadly at the improvement of IM governance, processes and tools across the organization which aims to become more digital.       Internship objective     The purpose of the Internship program is to provide an opportunity for around 50 university students to learn about the operations of the IDB, and to acquire work experience at the professional level through on-the-job training during their summer vacation before returning to their studies.       Description of Activities Compile, classify, maintain and manage the files and records both paper and electronic pertaining to the Bank operations and in accordance with the Bank’s official records management procedures. Contribute to the provision of records management support to the IDB. Perform actions on physical files e.g. organize, revise, labeling, scan or purge such records. Support the implementation of the records retention schedules. Contribute to the promotion of the Records Management policies.   Qualifications   Qualifications     A citizen of one of the Bank's member countries. A current third year student working towards a Bachelor’s degree or equivalent graduate program, in areas related to Records Management, Information Management and related field, in an accredited university. Graduation date cannot be prior to August 15th of 2016. Proficient in at least one of the official languages of the Bank (English, Spanish, Portuguese, and French), preferably with a working knowledge of a second one. Has not reached age 25 by January 1st, of 2016 (Age requirement under the diversity initiative is 27). Candidates hired in the past under any employment program of the IDB do not qualify. Family members or close relatives of IDB employees are not eligible. This restriction applies to candidates within and including the fourth degree of consanguinity and the second degree of affinity. Computer Skills: Advance Microsoft Office Suite (Word, Excel, Power Point, Outlook).     Characteristics     Category and modality: Temporary Term Contractual, Internship Contract duration: two months Place of work: Headquarters (only) Date to start: June 16th, 2016 Date to finish: August 15th, 2016      Payment and Conditions Interns receive a stipend of an amount determined annually. Selected candidates are responsible for the costs associated with their relocation to/from the Bank’s Headquarters in Washington, DC, as well as for providing proof of medical coverage for the duration of the internship. For non-US citizens, the Bank provides support in the process of obtaining a G-IV visa however if the student is unable to obtain such visa or work permit to work at the IDB, the internship offer will be canceled.        Consanguinity: Individuals with relatives working for the IDB within, and including the fourth degree of consanguinity and the second degree of affinity are not eligible for internships. Candidates must be citizens of a member country of the Inter-American Development Bank.       Diversity: The IDB is committed to diversity and inclusion and to providing equal opportunities in internships. We embrace diversity on the basis of gender, age, education, national origin, ethnic origin, race, disability, sexual orientation, religion, and HIV/AIDs status. We encourage women, Afro-descendants and persons of indigenous origins to apply.   Primary Location : HQ-US-Washington DC Closing Date : Ongoing Contact Name - External : Jobs Online Contact Email - External : jobsonline@iadb.org