Information Analyst. World Bank, Washington DC. Open until 9 February 2016

Job #160133

Job Title Information Analyst

Job Family Other

Job Type Professional & Technical

Grade GE

Location Washington, DC

Recruitment Type Local Hire

Language Requirement English [Essential]

Closing Date 09-Feb-2016

Background / General description:
The Multilateral Investment Guarantee Agency (MIGA), a member of the World Bank Group, was established in 1988 to enhance the flow of capital and technology to developing countries. MIGA’s mandate is to promote foreign direct investment into developing countries to help reduce poverty and improve people’s lives. MIGA executes its mission by providing investment insurance against non-commercial risks in developing countries (Political Risk Insurance). MIGA guarantees cover projects in a broad range of sectors including infrastructure, finance, agribusiness, manufacturing, services, tourism, oil, gas, and mining. This position will be located in the Operations Department of MIGA (“MIGOP”). The Operations Department has primary responsibility for underwriting guarantee projects in these sectors. In order to maximize its development mandate, MIGA must stay focused on supporting the needs of MIGA’s developing member countries, while complementing the activities of other public and private insurers. MIGA’s operational priorities focus on: investments in IDA countries; investments in conflict-afflicted environments; support for complex deals, especially those involving project financing (in particular infrastructure and extractive industries); and support for South-South investments. The Operations Department is seeking an Information Analyst to oversee accurate and efficient filing of all guarantee related information and oversee MIGA’s records management. The information analyst will report to the Program Manager in MIGOP. The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.
Duties and Accountabilities:
The Information Analyst is responsible for, among other duties: • Ensure compliance of MIGA’s records management system and procedures with World Bank Group records management standards; • Provide records management training to staff and guidance on records management policies and procedures and assist staff with same; • Oversight of WBDocs within MIGA; provide guidance and training to staff in scanning and filing of operational documents including in WB Docs. Flag all incorrectly profiled operational documents in WBDocs and assist staff in retrieving information from WB Docs; • Provide monitoring reports on records management compliance; • Analyze records management systems and procedures and make recommendation for improvement; • Evaluate and test document management application enhancements and new solutions; • Provide analytic, research and professional support to others; • Coordinate client requirements gathering services. Creates and manages administrative and project folders; • Maintain an up-to-date list of all folders needed for filing; • Assist staff in retrieving information from electronic systems; • Ensure transfer of records to Archives and remote repositories; • Ensure timely and high quality delivery of services according to agreed-upon service standards; • Ensure filing is completed in timely fashion and works with staff to meet compliance guidelines; • Oversee and help develop efficient filing and retrieval system relying on electronic records; • Perform ad-hoc assignments upon request of manager.
Selection Criteria:

• Bachelor’s Degree in information management, library science, or records
management
• Minimum Years of Relevant Experience: 4 Years in Information Management in a global institution in either private or public sector.
• Strong analytical and conceptual skills encompassing international business, ability to conduct research independently;
• Appropriate training in records management, scanning, imaging, and application of computer technology in the records and information management environment.
• Expert knowledge of practices for and experience with developing, organizing, and preserving records/library collections.
• Strong knowledge of MIGA’s or the World Bank’s information systems and databases, including WBDocs.
• Expert knowledge of practices for developing, organizing and maintaining data storage systems
• Fully proficient at providing assistance and training to other staff members.
• Fully proficient knowledge of records management practices including retrieval, reference, research and advisory services.
• Fluency in English is essential.
• Excellent communication skills both verbal and written, and ability to present ideas and information both clearly and concisely.
• Excellent organizational, multi-tasking skills with strong sense of initiative and responsibility;
• Fully proficient in Word Perfect, Excel, PowerPoint and other similar programs.
• Ability to manage large quantities of statistical data and format such data in a user friendly manner is critical.
• Ability to work effectively in a team-oriented, multi-cultural environment.
• Strong interpersonal skills and ability to develop and maintain effective relations within and outside the WBG and to promote collaboration within the Team to meet objectives.


Competencies:


Deliver Results for Clients
          Contributes to delivery of results for clients on complex issues
 1.Sets challenging goals that align with the WBG mission and is always looking to improve
 2.Understands clients’ most pressing challenges and contributes to solutions
 3.Takes personal responsibility for producing high quality work, identifying and informing of risks, and delivering results for clients


Collaborate Within Teams and Across Boundaries
      Collaborates within team and across boundaries
 1.Keeps others fully informed to ensure integration and work consistency and displays a sense of mutuality and respect
 2.Approaches conflicts as common problems to be solved
 3.Seeks and listens to input from others to inform own decision making and openly shares information
 4.Frames thinking/actions with a WBG corporate perspective in mind


Lead and Innovate
          Brings new and different insights
 1.Applies critical thinking to current approaches, identifies areas for improvement, and tries new solutions that drive results
 2.Considers own behavior in context of WBG’s values and mission and recognizes impact one has on others
 3.Operates in ambiguity and changing needs and supports others to do the same


Create, Apply and Share Knowledge
         Actively contributes to and readily applies WBG’s body of knowledge for internal and/or external client solutions
 1.Contributes to the department’s and WBG’s body of knowledge by applying lessons learned and expertise
 2.Actively invests in own knowledge and seeks feedback
 3.Builds personal and professional networks within and beyond the work group


Make Smart Decisions
        Leverages available data and makes timely decisions
 1.Seeks and analyzes facts, data and lessons of past experience to support sound , logical decisions regarding own and others’ work
 2.Applies cost/benefit analysis to meet work program objectives
 3.Contributes to decision making by providing relevant risk-analysis
 4.Shows initiative when necessary, and makes decisions in a timely