Associate Information Management Officer, P-2. UN Secretariat, ARMS, New York. Open until 3 November 2015

Posting Title:	ASSOCIATE INFORMATION MANAGEMENT OFFICER (Temporary Job Opening)
Job Code Title:	ASSOCIATE INFORMATION MANAGEMENT OFFICER
Department/Office:	DEPARTMENT OF MANAGEMENT
Duty Station:	NEW YORK
Posting Period:	27 October 2015 - 03 November 2015
Job Opening Number:	48997

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

 

Special Notice

This temporary position is available through 14 March 2016. Owing to the temporary funding nature of this position, recruitment, selection or extension of appointments against this position will be subject to budgetary approval. There is no expectancy, legal or otherwise, of renewal or conversion to any other type of appointment in the Secretariat of the United Nations.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

 

Org. Setting and Reporting

This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of an Information Management Officer, the encumbent is responsible for the identification and maintenance of digital archival records from Peacekeeping Operations to ensure their long-term preservation and easy retrieval according to established rules and standards.

              

Responsibilities

He/she manages records accession data related to Peacekeeping Operations in the ARMS electronic record-keeping system. He/she facilitates the appraisal of digital records with permanent archival value and makes recommendations for the storage, permanent preservation and future access of digital archives. He/she supervises Support Staff in implementing the related tasks as well as other related duties, as required.

              

Competencies

Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to archives and records management (particularly electronic record-keeping and digital curation). Ability to identify issues, analyze and participate in the resolution of issues/problems. Is able to use different analytical and data analysis tools; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology

 

Education

A first-level university degree in archives and records management or information technology.

 

Work Experience

A minimum of two years of progressively responsible experience in archives and records management or information technology. (No experience is required for candidates who have passed a United Nations Competitive Recruitment Examination.)

 

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.

 

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

 

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Information Management Assistant, G-6. UN Secretariat, ODA, The Hague. Open until 28 October 2015

Posting Title: INFORMATION MANAGEMENT ASSISTANT, G6 (Temporary Job Opening) Job Code Title: INFORMATION MANAGEMENT ASSISTANT Department/ Office: Office for Disarmament Affairs Duty Station: THE HAGUE
					Posting Period:
									15 October 2015-28 October 2015
			Job Opening number:
								15-IMA-ODA-49740-J-THE HAGUE (R)
							United Nations Core Values: Integrity, Professionalism, Respect for Diversity
	Special Notice The selected staff member needs to be released immediately to take up this position. Org. Setting and Reporting This position will be located in the Investigations Office of the Organisation for the Prohibitions of Chemical Weapons-United Nations Joint Investigative Mechanism (JIM), established by Security Council resolution 2235 (2015). This position will be based in The Hague. The JIM is established for a period of one year. This temporary job opening is until 31 December 2015, subject to extension. The Information Systems Assistant reports to the Chief of the Office and coordinates with the Information Management Officer. Responsibilities • Monitors and oversees the Records Management System (RMS) operations in receiving documents; applies the defined retention schedules and links to previous documents; oversees archival operations by identifying, planning and overseeing projects. • Maintains contractually stored RMS by facilitating and monitoring compliance; prepares and arranges records for transfer between the OPCW FFM and the JIM; applies retention schedules and initiating reappraisals and disposals in consultation with archivists; and provides reference service. • Acts as focal point for receipt and processing of end users’ service requests and troubleshooting inquiries. • Assists the JIM in reference and research operations by servicing on-site and remote staff/experts; performs records identification, retrieval and reproduction services. • Performs task as first responder in Information Technology (IT) and RMS related issues, provides basic technical support on relevant hardware, software systems, and its related applications. • Installs application IT and RMS systems software and hardware according to users’ work requirements and access rights. • Provides technical assistance, audio-visual equipment for conferences and meetings. • Provides technical support in design, development, implementation and maintenance of customized application; works with Information Management Officer on the definition and specification of user requirements; tests and modifies prototype application software; deploys and maintains software systems. • Supports end users in the creation and maintenance of new and existing software solutions; assists in preparation of technical and user documentation, as well as in drafting of training materials. • Provides support on IT and RMS matters, including security, data integrity and recovery; • Conduct the inventory of assets; safeguard the assets and associated records; initiate disposals and write-off actions. • Maintains regular contact with users, liaise with UN’s central IT and UN Archives and Records Management staff, and provides support as required. • Conducts research on new technologies and best practices; keeps abreast of developments in the field; assists in testing and evaluating new products and technologies. • Performs other related duties as required. Competencies •Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Good technical skills in providing IT and AR management support; Knowledge of web development and basic programming skills. Ability to respond to changing requirements and assignments. Ability to apply good judgment in providing user assistance. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Shows pride in work and in achievements; demonstrates professional competence; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. •Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. •Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. •Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows great interest and willingness to learn new technology. Education High school diploma or equivalent. Work Experience A minimum of seven years of progressively responsible experience in information technology, web development, archives and electronic record management, or related area. Experience in web content management, data/records management is desirable. Knowledge of cloud computing technologies is desirable. Foundation certification in archiving and project management best practices is desirable. Experience in carrying out tasks necessary for the opening and the functioning of the Unit/Section is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. Assessment Method United Nations Considerations Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage. Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Records and Information Specialist. EMBL, Heidelberg. Open until 22 November 2015

Records and Information Specialist

Location:	Heidelberg, Germany
Staff Category:	Staff Member
Contract Duration:	3 years
Grading:	Commensurate with experience and qualifications
Closing Date:	22 November 2015
Reference Number:	HD_00757

Job Description

The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world. The Headquarters Laboratory is located in Heidelberg (Germany), with additional sites in Grenoble (France), Hamburg (Germany), Hinxton (UK) and Monterotondo (Italy).
EMBL is looking for a dynamic Records and Information Specialist to develop, implement and oversee records and document management across EMBL Administration and other areas as required. The successful candidate will have to carry out a full review of EMBL’s current record management capabilities and practices in order to define a new, integrated solution that is in line with EMBL internal rules and regulations, applicable legal and regulatory requirements, and best industry standards and norms. S/He will work closely with the EMBL Archivist and report to the EMBL Administrative Director.

Main duties and responsibilities:

• Develop and oversee records and information management policies and procedures, in line with professional best practice, the culture of EMBL and users’ needs. This will be carried out in close collaboration with the EMBL Archivist.
• Implement and manage the IT systems necessary to deliver successful records management at EMBL.
• Store, arrange, and make searchable and accessible analogue and digital records and documents created by EMBL in the course of its usual activities.
• Raise awareness of and provide suitable in-house training on good document management.

Qualifications and Experience

Applicants must be able to demonstrate recent experience in improving or setting up a comprehensive records and document management solution. They must be service-oriented and able to work independently.

The following qualifications and skills are required:

- A postgraduate qualification in records management, information management, or a cognate discipline. Candidates must be able to demonstrate a good understanding of current records and information management standards and tools.
- Excellent IT skills and experience of using relevant DCM and EDM systems, or experience developing such systems.
- At least 2-years’ experience of working with hard-copy and electronic records.
- Excellent project management skills with experience managing complex relationships with internal and external stakeholders. The successful candidate will be adaptable and able to think laterally.
- A thorough knowledge of issues pertaining to records and information management, especially with regards to governance, risk management, compliance and data security. An understanding of long-term digital preservation would be an advantage.
- Outstanding interpersonal skills with the ability to translate users’ needs into practical solutions, and communicate at all levels, internally and externally.
- A high-level of integrity and ethics is required due to the responsibilities with confidential and sensitive information.
- Excellent command of written and spoken English. Command of German or French would be an advantage.

Application Instructions

Please apply online through
www.embl.org/jobs

Additional Information

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

Information Management Specialist. WTO, Geneva. Open until 12 November 2015

Vacancy Notice No.: EXT/F/15-50 Title: Information Management Specialist Grade: 6 Contract Type: Fixed-term Starting Salary: CHF 84.820 net per annum (approximate) Issued On: 15 October 2015                        Application Deadline (CET): 12 November 2015 Division: Languages, Documentation & Information Management Duration: Two years with the possibility of extension

Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf

The Secretariat of the WTO is seeking to fill a position of Information Management Specialist in the Information Management Services of the Language, Documentation and Information Management Division.

General Functions Under the supervision of the Chief, Official Documents and Records, the incumbent will manage and administer the WTO Central Registry of Notifications (CRN) and all associated services; updating and maintaining the registry database in co-ordination with staff in the Documents Management, Monitoring and Production Section. The incumbent will perform the following functions: 1. Receive and process all notifications submitted by Members for inclusion in the CRN and act as a focal point for enquires and information on notifications. 2. Provide relevant information and support services to Members and liaise with divisional representatives in the Secretariat on notification issues. 3. Index notifications entered in the registry database according to their content and specific trade/product coverage. 4. Update, modify or correct value lists and notification requirements in conjunction with divisional representatives. 5. Produce periodic reports and statistics on the state of notifications for both Members and the Secretariat; remind Members of their obligations to notify and, in conjunction with the division concerned, request outstanding information from Members who have not fulfilled their notification requirements. 6. Supervise the work of the CRN assistant and provide training and instruction. 7. Participate in ongoing discussions on the future evolution of the notification process within the WTO Secretariat. 8. Undertake any other administrative and/or data management activities as required.

REQUIRED QUALIFICATIONS

Education: An advanced university degree in library science / information management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree.

Knowledge and skills: Demonstrated professional experience in indexing, analysing and describing information materials and records according to internationally recognized standards. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval. A sound understanding of the principles of indexing. Knowledge of the Harmonized System and other product classifications would be an asset. Excellent interpersonal and communication skills. The ability to work as part of a team is essential. The following interpersonal capabilities are required: relate to and build relationships with colleagues; communicate information in a clear way and understand information; present technical facts to knowledgeable specialised audiences; work as a member of a team, relating to others, while working independently to achieve his/her objectives.

Work Experience: Minimum two years' relevant experience.

Languages: Excellent command of English, both oral and written is required. A good working knowledge of French and/or Spanish would be an asset.

Additional Information: Only applications from nationals of WTO Members will be accepted. The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks. Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 18 months, and may subsequently be called upon as and when the need arises for additional resources. _____________ OFFICE(15)/89

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Please note that all candidates must complete an online application form. To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement.