Traineeship. ECB, Frankfurt. Open until 21 May 2015

Position Details

Traineeship (Graduate level)

Reference

2015-118-TRA EXT

Function

The Information Management Services Division of the European Central Bank (ECB) is seeking

applicants for a traineeship in the Library team.

The Information Management Services Division is responsible for:

developing, maintaining and guiding the implementation of information management policies

and procedures, and providing records management services, including those in the area of

data protection;

managing the ECB's

physical and electronic archives and ensuring the disclosure of archived

information when required, as well as the disposal of information, in accordance with the ECB's

 

information retention policy;

managing the ECB's

library and providing staff with print and electronic publications and

information services;

supporting the further development of enterprise content management and coordinating the

selection of systems and tools for use in archives and library functions and for collaboration,

document and records management;

providing related functional training, maintenance services and support to the ECB, the

Eurosystem, the European System of Central Banks (ESCB), the European Systemic Risk

Board and the Single Supervisory Mechanism.

The Library Team is responsible for managing the ECB's

 

archives (digital and paper) and conducting

the following activities:

delivering high-quality information services to all Library users in an efficient and user-friendly

way in order to meet user-specific needs and enhance current awareness of new resources

available;

purchasing external published information resources in print and electronic format;

ensuring easy access to the Library collection and e-resources, including sharing Library

resources effectively;

maintaining a centralised budget for purchasing published information resources.

The successful applicants will be expected to contribute to the following main tasks:

developing and maintaining legal print and electronic resources;

providing legal reference services and general reference duties at the Library Reference Desk

using print and electronic resources;

raising awareness of available resources;

contributing to knowledge management projects, developing legal taxonomies and maintaining

the ESCB Legal Information System (ELIS);

organising and delivering induction sessions for newcomers.

Qualifications and experience

Applicants must have the following knowledge and competencies:

a bachelor's

degree or higher in law or library sciences;

experience of delivering legal information services;

advanced knowledge of legal databases for research purposes, including Lexis.com, Lexis

Library, Westlaw UK and EUR-Lex (although training can be provided);

a working knowledge of an integrated library management system would be an asset.

an advanced command of English;

a good knowledge of at least one other official language of the EU;

a working knowledge of MS Office, such as Word, Excel and PowerPoint;

ideally, knowledge of document management systems such as OpenText Livelink.

Competencies

The successful candidate will have the following behavioural competencies:

analyses large amounts of information quickly and accurately;

has excellent customer service skills;

works cooperatively with others to achieve common goals by adopting an open attitude, sharing

ideas and cooperating with team members;

is comfortable working without close supervision, but knows when to involve others;

prioritises tasks and pays attention to detail, even when under time pressure.

Closing Date for Applications:

21.05.2015

Further Information

Traineeship of four months, with the possibility of an extension to up to 12 months in total in the same

business area.

How to apply

Applications are to be made in English and submitted using our online application form. An

"Applicants' Guide" can be downloaded from our recruitment pages.

The recruitment process may include a pre-screening exercise and a telephone interview.

Before applying, applicants should check that they meet the conditions set out in Article 3 of the rules

governing the traineeship programme:

http:// www.ecb.europa.eu/ecb/jobs/pdf/traineeship_programme.pdf.

Further information on the ECB's traineeships can be found at

https://www.ecb.europa.eu/ecb/jobs/apply/html/index.en.html.

Applicants are accepted from nationals of the Member States of the European Union.

The requirements laid down in the vacancy notice must be met by the closing date for applications.

This vacancy notice may be used to fill the same position again, or similar positions, within 12 months

of the selection decision.

The selection committee may place suitable candidates on a reserve list, from which candidates may

be appointed to similar positions in the same or another business area. It may also be decided to fill

the position(s) advertised in this vacancy notice with a suitable candidate or candidates from the

reserve list resulting from a recruitment procedure for a similar position. Candidates will be informed

accordingly if this happens.