Thursday, November 7, 2013

Archives and Records Management Section Chief. IMF, Washington DC. Open until 26 November 2013

Job Description Section Chief (TGSDI) (Job Number:1300840) Description Job Summary Under the general supervision of the Division Chief or Deputy Division Chief of the Information Services Division in the Technology and General Services Department (TGS) , the Section Chief has direct responsibility for the management of the staff of the Archives and Records Management (ARM) section, outputs and deliverables of work groups in ARM, including but not limited to, records life cycle management; reference services to internal and external researchers and the records center services and the digital records management. The Section Chief is responsible for strategic planning, organizing, executing, controlling, and monitoring the records and archives management work. Main Duties and Responsibilities Participates actively with the Division Chief and provides substantive input to division-wide planning and goal setting. Plans, establishes objectives, organizes, evaluates and budgets the work of the particular Section. Determines priorities, supervises staff, allocates work based on budgeted resources, and satisfies demands with constrained resources. Ensures completion of key departmental, divisional and sectional objectives, by demonstrating efficient control of resources within the area of responsibility, manages assets and exercises procurement authority. Oversees project management including conceiving, preparing, and justifying work scope as well as budgetary and other resource requirements for a range of projects to ensure efficient ongoing archives and records management operations. Overall scope of the work program will span the following: • Ensures overall management, planning, resource allocation, administration, communication, and supervision of the ARM section. Develops and oversees an integrated, standardized life cycle approach to the management of the Fund's documents, records and archives, regardless of their format and medium (paper, electronic, audio-visual, etc). Establishes procedures and takes the lead on solving complex issues. • Develops vision and strategic direction for the Archives and Records Management section and provides substantive input to the strategic business planning and objectives-setting for the section. Is a visionary in adopting best in class records and archives management practices, and continually seeks opportunities to streamline processes and ensures smooth operations and client satisfaction. Leads the records and archives related policy/procedure review and proposal development. Drafts policy/memo papers. Represents TGS in Fundwide committees and advisory boards related to the field. Oversees compliance with the policy and implementation of the Fund's policies on access to archives and records and the declassification process for sensitive records in the archives. Ensures the effective and appropriate introduction and implementation of new technologies and work practices in managing paper and electronic records for operational and evidentiary purposes. • Formulates and manages administrative and capital budgets and evaluates new programs, products, technologies, and work processes. Responsible for program and project management in all areas in ARM. Accountable for the outcome and result of projects and ensuring that the goals of projects are met on time and within budget. Oversees work performed by project teams. Helps solve issues that require strong leadership and collaboration with other senior managers on related and cross-functional projects. • Develops and maintains the relationship with clients and ensures high client satisfaction. Oversees enterprise-wide communication programs to ensure that all staff understand their responsibilities in relation to the creation, accessibility, security, and preservation of Fund records. • Provides leadership and supervision for the staff in this section. Creates and manages a healthy, collaborative, and transparent working environment. Is responsible for recruiting new staff, conducting annual performance reviews for the section, coaching and career development. • Acts as deputy division chief or division chief on an as-needed basis. Qualifications An advanced degree in information management, archives and records administration, or a related field of study, plus a minimum of 10 years experience working in Archives and Records or a Bachelor's degree in Information Management, Archives and Records Management, or a related field of study and a minimum of 14 years experience working in Archives and Records is required. Demonstrates a thorough knowledge of archives and records management principles and practices. Good judgment and analytical skills in order to evaluate processes and procedures and correctly evaluate level of service and efficiency of service delivery. Excellent command of English, both oral and written; excellent knowledge of Word, Excel, Outlook, and other Fund-standard software. Proven ability to organize own work, meet deadlines, and work with a minimum of supervision, demonstrating a high degree of initiative. Strong strategic and management skills and excellent interpersonal skills. Must have the ability to handle a number of high profile urgent tasks simultaneously and work well under pressure

1 comment:

  1. Thanks to Karen Eggert for the heads-up and best regards for all the good friends at the IMF


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