Friday, December 21, 2012

Internship, Central Records and Document Management. OSCE, Vienna. Open until 27 December 2012

Description Job Title Internship/Central Records and Documents Management (CRDM) Organization Name OSCE Secretariat Location Vienna,AT Grade Closing Date of application 27-12-2012 No. of Posts 1 Background Please note that the OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses Central Records and Documents Management (CRDM) is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records and training OSCE staff in using organization-wide records management tools and resources. Tasks and Responsibilities CRDM is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below: Assisting the CRDM team in conducting a records survey at the Secretariat which includes: interviewing staff, identifying record types, documenting survey information, compiling results Reviewing files to identify contents and determine appropriate metadata Digitizing records including document preparation, scanning, performing quality control and assigning metadata to digitized documents in OSCE’s Electronic Document and Records Management System (DocIn) Assisting with reorganization of files in central filing room and storage rooms Assisting with file transfers as required Necessary Qualifications Applicants should be under the age of 30 and from an OSCE participating State; Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within one year of graduation, or recent graduates or postgraduates, with a background in archives or records management; Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages would be an asset; Working experience with Electronic Document and Records Management Systems (such as LiveLink); Advanced computer skills; Strong analytical, research and drafting skills; Good organizational skills with ability to process and synthesize information quickly and efficiently; Detail-oriented; Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity. Remuneration Package The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE. The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance. How To Apply If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see The OSCE is committed to achieving a better balance of women and men within the Organization. No application fees or information with respect to bank account details are required by OSCE for our recruitment process.

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