Sunday, September 23, 2012

Information Management Officer, P-4. UN Secretariat, UNEP, Nairobi. Open until 16 November 2012

Job Title: INFORMATION MANAGEMENT OFFICER, P4 Department/ Office: United Nations Environment Programme Duty Station: NAIROBI Posting Period: 11 September 2012-16 November 2012 Job Opening number: 12-IMA-UNEP-24548-R-NAIROBI (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the environmental arm of the United Nations and has its global headquarters in Nairobi, Kenya. Its mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations. UNEP’s Medium Term Strategy for 2010-13 identifies 6 priority areas: Climate Change, Disasters and Conflicts, Ecosystem Management, Harmful Substances and Hazardous Waste and Resource Efficiency. The post is located in the Office of Operations in Nairobi duty station. Under the supervision of Senior Information Communication Technology Advisor, the incumbent is responsible to provide following tasks: Responsibilities 1. Information systems and information management and coordination: Coordinate the deployment and institutionalization of the Programme Information and Management System and other web based information applications; Formulate policies, procedures and workflows, objectives and guidelines affecting the development, maintenance and use of the PIMS, UNEP INTRANET, UNEP project related websites and other WEB based information applications; Liaise with professional and technical staff providing information technology services to ensure seamless delivery of the organizational requirements; Monitor the progress of projects in UNEP divisions and offices through PIMS, ensure compliance with Organization-wide standards and the Organization’s KM strategy for recording of all project-related information; Coordinate the restructuring and operation of the UNEP INTRANET and associated websites; Liaise with UNEP divisions to ensure UNEP INTRANET and associated websites are updated timely and to standard, to ensure a proper organizational WEB presence; Evaluate and advise UNEP-KM on proposed strategy and implementation plans. 2. Project management: Track and monitor project progress against plan, requirements, quality measures, standard processes; liaises with users on all aspects and during all phases of development and implementation; Develop cost proposals for contractual services, oversees the technical evaluation of proposals received and manages the contract service; Develop tracking and evaluation programmes to assist in the accomplishment and continuous improvement of the established objectives on KM within the Division. 3. Leadership: Provide professional leadership and work direction to assigned project team; Provide advice in the area of information and knowledge management. 4. Any other duties assigned. Competencies Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communications; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Technology Awareness: Fully proficient computer skills and use of relevant software, particularly as relates to design, websites, internet publishing and document management database. Education Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social sciences or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the university degree. Work Experience A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Languages English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of other United Nations official languages is an advantage. Assessment Method Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview. Special Notice Staff members are subject to the authority of Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to, quoting the job opening number in the subject header of your email. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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