Monday, June 25, 2012

Information Management Officer, . P-3 (Records and Archives Management). UNAKRT, Phnom Penh. Open until 22 July 2012

Job Title: Information Management Officer (Records and Archives Management), P3 Department/ Office: Department of Economic and Social Affairs Duty Station: PHNOM-PENH Posting Period: 22 June 2012-22 July 2012 Job Opening number: 12-IMA-DESA-23584-R-PHNOM-PENH (E) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting Under the applicable law, and in accordance with the terms of the Agreement between the United Nations and the Royal Government of Cambodia, the Extraordinary Chambers in the Courts of Cambodia (ECCC) has jurisdiction to try senior leaders and those who were most responsible for the crimes and serious violations of Cambodian penal law, international humanitarian law and custom, and international conventions recognized by Cambodia, during the period of the Khmer Rouge regime from 17 April 1975 to 6 January 1979. While the ECCC is established as a national Court, the Royal Government of Cambodia sought the technical assistance of the United Nations in operating the court. In Resolution A/57/228 and A/57/228B, the General Assembly approved the involvement of the United Nations and endorsed the agreement outlining the arrangements between the two parties. The United Nations Assistance to the Khmer Rouge Trials (UNAKRT) was established in 2005 to provide on-going technical, operational and logistical support to the Royal Government of Cambodia in all aspect of the Court's operations This position is located in the Court Management Section. To learn more about UNAKRT, please visit our website Responsibilities Under the overall guidance of the Deputy Director of Administration, and the direct supervision of the Chief of the Court Management Section, the incumbent shall be responsible for the following duties: Maintain, plan and develop the ECCC’s integrated records and archives system to ensure access to reliable, authentic records that serve as evidence of the ECCC’s decisions, activities and operations; Develop and revise records and archives policies, tools, procedures and standards for the organisation; Provide training and advice to ECCC staff on records, archives and information management issues, with special emphasis on the judicial records and its dissemination and preservation; Plan, implement and manage the ECCC’s electronic records management system and ensure the accurate capturing, storage, data entry, security, retrieval of and access to the records in the system; Coordinate with the Information Communication Technology section to ensure system administration of the electronic records management system; Evaluate and recommend solutions for the disposal and/or long term preservation of ECCC records, according to established policies and procedures; Design, implement and monitor projects undertaken to extend and promote records and archives services and specifically the digitisation of magnetic, paper and microfiche/microfilm data to guarantee accessibility of these through the electronic records management system; Coordinate the redaction of information to be disclosed or further disseminated, applying retention policies and security restrictions on the records of the ECCC; Perform the role of document control coordinator for the Translation Unit; Participate in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support; Manage records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assure that retention schedules, registration and physical aspects of records transfers meet established standards; oversee space management and commercial storage contracts; Understands, keeps current with and applies preservation techniques and strategies for records in all media; Perform and supervise reference functions by advising and providing guidance and support to internal and external users about records holdings and accessibility, maintaining communications with other information management networks and records and archives specialists; Assist in programme administration, including provision of assistance to or supervision of contractual employees staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc; Perform other related duties, as required. Competencies - PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. - PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. - TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, library science, or related field. A first-level university degree in combination with qualifying experience in records administration or related to archives and records management may be accepted in lieu of the advanced university degree. Work Experience A minimum of five (5) years of progressively responsible experience in modern record archives management, record keeping, library, information management or related area is required. Experience with international tribunals or international law enforcement organizations is desirable. Experience with Electronic Documents and Records Management Systems as a content administrator/manager and with integrated information management solutions is desirable. Languages The official working languages of the Extraordinary Chambers are Khmer, English and French. For this position, fluency in English (both oral and written) is required; knowledge of French and/or Khmer is desirable. Assessment Method Qualified short-listed candidates may be requested, as part of the evaluation process for this position, to undergo an assessment exercise which may be followed by an invitation to a competency-based interview. Special Notice Appointment against this position is limited to the United Nations Assistance to the Khmer Rouge Trials (UNAKRT). The initial appointment will be for a period of one year; an extension is subject to the extension of the mandate of UNAKRT and/or the availability of funding. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS


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