Friday, March 2, 2012

Internship, Information Management - Archiving. OLA, New York. Open until 25 March 2012

Job Title:
INTERNSHIP - Information Management - Archiving, I
Department/ Office:
Office of Legal Affairs
Duty Station: NEW YORK

Posting Period:
24 February 2012-25 March 2012
Job Opening number:

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Office of Legal Affairs (OLA) is recruiting interns for the Treaty Section located in New York. We are seeking highly motivated graduate students who wish to gain professional experience in information management/document management within an international organization in order to supplement their studies. This internship is practical educational experience and provides interns with the opportunity to work in a multicultural, intergovernmental organization. Under supervision, interns are assigned to projects and tasks that are mostly relevant to their educational background and interests and provide them with the opportunity to apply and further develop their theoretical knowledge.

• The duration of an OLA internship is a minimum of two (2) months to a maximum of six (6) months depending upon the particular needs of the programme.

• OLA internships are not paid. Travel costs, travel arrangements (including visas), and living accommodations are the responsibility of the intern or their sponsoring institution.

• OLA interns are not eligible to apply for, or be appointed to, any position in the professional or above categories, within the UN Secretariat for a period of six (6) months following the end of their internship. Any employment with the UN at that point in time shall be subject to established recruitment and selection procedures.

• Internship positions are full-time. For more information on the terms and conditions of the UN internship programme, please visit the UN internet site at:

For details on the Office of Legal Affairs' mandate and the specific functions of the Treaty Section, please visit our internet site at:


Responsibilities of internship positions range widely, encompassing many aspects of OLA/Treaty Section’s complex document management operations. These responsibilities may include, but are not limited to:

• Advanced query execution in Documentum query language (DQL) and SQL.

• Advanced digitization, classification and metadata input/editing related to various document repositories: treaties and treaty actions, depositary notifications, maps, certified true copies, and other publications.

• Advanced editing/image enhancement and preparation of various documents for web-publishing on the Treaty Section's UN Treaty Collection website at

• Inventory and preparation of complex legal instruments files and documents for digitization and archiving.

• Uploading of critical documents into the Treaty Section's document management system.


Applicants must demonstrate a keen interest in the field of information management and document management, as well as the work of the United Nations. They must have an ability to work effectively in a team structure in a multicultural environment, and to work collaboratively with colleagues and external counterparts. In addition, they must have good analytical and communication skills.


Applicants must be enrolled in a graduate degree programme in information management, document management, digital archiving or a related field of study at the time of application and during the period of their internship. In countries where higher education is not divided into undergraduate or graduate stages, they should be enrolled at least in the fifth year of post-secondary studies.

Applicants must demonstrate their intention to study further or to work in a field relevant to this internship description.

Work Experience

Applicants are not required to have professional work experience for participation in the programme. However, applicants are encouraged to list all relevant work experiences in their personal history profile (PHP).


English and French are the working languages of the United Nations Secretariat in New York. For the internship advertised, proficiency in oral and written English is required, and knowledge of another United Nations official working language, i.e. Arabic, Chinese, French, Russian and Spanish, is an advantage.

Assessment Method

Should there be a need for an intern that matches the applicant’s profile, she/he will be contacted directly by the Treaty Section. Please note that due to the large number of applications, OLA is not necessarily in a position to reply to each request; only short-listed applicants will be contacted for further consideration.

Special Notice


• Please create and complete a personal history profile (PHP) and a cover letter (CL) in the UN e-Recruitment system ( In your PHP, please indicate if you are proficient in the English language. PLEASE NOTE THAT INCOMPLETE APPLICATIONS WILL NOT BE REVIEWED.

• It is imperative that the cover letter includes the following details:

(1) Title of the degree currently being pursued and the specific subjects taken;

(2) Expected graduation date from the degree programme;

(3) The applicant's objectives for undertaking an internship with OLA/Treaty Section and how it fits within his/her education/career plan;

(4) An explanation why the applicant is a suitable for this specific internship;

(5) The applicant’s availability for the internship within the period from March to December 2012.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee


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