Records Assistant - Integrity & Anti-Corruption Department. AFDB, Tunis. Open until 13 October 2011

Records Assistant - Integrity & Anti-Corruption Department (IACD)

Position title: Records Assistant - Integrity & Anti-Corruption Department (IACD)
Grade: GS-7
Position N°: NA
Reference: ADB/11/153
Publication date: 19/09/2011
Closing date: 13/10/2011


Objectives
The Department:
The Integrity and Anti-Corruption Department (IACD) reports to the President and, as appropriate, to the Board of Directors. It has the overriding mandate to undertake unhindered investigations into allegations of corruption, fraud and misconduct or suspicions thereof. The primary target of its investigations will be activities, programs and projects financed by the Bank Group. In undertaking its investigations, IACD shall maintain the highest standards of professional proficiency and integrity. IACD will also develop preventive measures to proactively reduce the potential for misconduct, fraud or corruption within Bank Group operations.

In undertaking its investigations, the Department maintains the highest standards of professional proficiency and integrity, and is guided by ethos of confidentiality, fairness and equity. IACD is empowered to: manage and operate procedures and mechanisms for ensuring confidentiality of the complaints hotline facility; protection of whistleblowers and anonymous reporting of corruption and fraud within the Bank and in activities financed by the Bank in Regional Members Countries (RMCs); to report regularly to the Office of the President (PRST) on the status of investigations or inquiries on allegations received; to verify the implementation of recommendations arising from investigations, including the debarment and imposition of sanctions against individuals, firms and companies found to have engaged in corrupt practices.

Objectives of the position:
The Records Assistant is responsible for the management, security and chain-of-custody of evidentiary preservation of evidentiary and non-evidentiary documents received by the integrity and Anti-corruption Department. The ideal candidate will ensure compliance with policies and procedures relating to records and documents storage. This individual will determine the relevance of documents and their correct processing methodology. The Records Assistant must be able to prioritize, handle and execute multiple assignments including designing and maintaining a reliable document tracking system.

Duties and responsibilities
Reporting to the Director, IACD, and in close cooperation with the Forensic Officer, the incumbent’s duties will include:

Receive, collect, document, store, track, ship, transport, dispose, and account for evidence from various forms of media and equipment using defined evidence handling policy, practices, and procedures;
Identify evidence/records handling requirements , research, analyze, and recommend solutions for management approval;
Develop a filing, archiving and document tracking system to ensure that the work flow process and procedures are adhered to;
Ensure the highest level of quality in department evidence control, records completeness, work product management and accountability through periodic audits and quality assurance procedures;
Revise, update and maintain Standard Operating Procedures with respect to records management, evidence handling policy, practices and procedures;
Scan and manage paper and electronic documents; uploading files to appropriate data repository;
Field and respond to status inquiries exercising good judgment in safeguarding of confidential or sensitive information.
This Position Does Not Attract International Terms And Conditions
(The incumbent of the position will be considered as local staff and will therefore not have international status)

Selection Criteria
Including desirable skills, knowledge and experience

A minimum of a Bachelor’s degree or BAC+4 or Maîtrise in Business Management, Commerce, IT, Administration or related discipline, preferably supplemented with courses in office management.
A minimum of five (5) years of progressively relevant and practical experience, in an executive office and preferably gained within an international organization.
Strong planning, organizational and customer service skills, with attention to detail and a sense of prioritization and accuracy.
Ability to work independently with minimal supervision; Strong interpersonal skills and ability to work with a diverse workforce.
Excellent written and verbal communication skills in French and /or in English, with a good working-knowledge of the other language.
Strong MIS (“Management Information Systems”) and EDP (Electronic Data Processing”) skills; Competence in the use of the Bank’s standard software (SAP, Microsoft Word, Excel, Access and PowerPoint).

To apply for this position, you need to be national of one of AfDB member countries.

Submitted by: Mohamed YOUSSOUF, Division Manager, CHRM.1
Approved by: Gemina O. ARCHER-DAVIES, Director, CHRM
Approved by: Gemina O. ARCHER-DAVIES, Director, CHRM

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs