Information Management Officer, P-3. DPKO, Mine Action Service. New York. Open until 3 October 2011

Job Title:
Information Management Officer, P3
Department/ Office:
MINE ACTION SERVICE
Duty Station: NEW YORK

Posting Period:
4 August 2011-3 October 2011
Job Opening number:
11-IMA-DPKO RLSI MAS-19786-R-NEW YORK (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity


Org. Setting and Reporting

The position is located in the UN Mine Action Service, Office Rule of Law and Security Institutions, Department of Peacekeeping Operations. The Information Management Officer reports to Chief, Budget and Financial management and reporting Unit. The UN Mine Action Service (UNMAS) serves as UN focal point for all mine-related issues and activities, for more information please visit http://www.mineaction.org/.

Responsibilities

Provides advisory services on: (1) needs and business process analysis; (2) organization and maintenance of UNMAS Profi and other UN information assets; (3) records preservation and disposition; (4) information management policies and procedures, (with an emphasis on technological applications.)
• Performs business/system analysis, detail user requirement gathering, functionality specifications, technical documentation, and user acceptance testings for the ProFi system and related applications.
• Liaise with ODC/UNOV, a service provider for the UNMAS Profi on the issues related to maintenance of the Profi system.
• Provides user support.
• Develops training materials and user manuals; trains staff in use of the Profi system assigned.
• Analyses and evaluates new applications, archives and records management systems and makes recommendations for their deployment.
• Participates in work process improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of application improvements and new systems.
• Manages records accession and disposition functions by applying the project life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; supervises one General Service staff in implementing related tasks; and performs records appraisal.
• Understands programme budget/accounting, budget formulation/structuring (BAC elements), UN Chart of Accounts (allotments, pre-encumbrances, obligations, expenditures, disbursements), keeps current with and applies preservation techniques and strategies for records in all media.
• Manages archival processing activities by overseeing adherence to preservation, description and database standards; produces descriptive inventories; and makes recommendations regarding the planning and prioritisation of preservation.
• Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with UNOV as a service provider and ITSD /DM and other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of Profi resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Assists in programme administration, including provision of assistance to or oversights of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
• Performs other related duties, as required.

Competencies

Professionalism
Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description.
Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology

Education

Advanced university degree (Master’s degree or equivalent) in information science, information systems, information management or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of 5 years of progressively responsible experience with computer applications and in the analysis, design, implementation, operations and maintenance of complex information systems is required. Experience with large administrative and financial systems is very desirable. Experience with Enterprise Resource Planning system (ERP) such as Oracle, Peoplesoft and/or SAP is an asset. Knowledge of UN budgetary and financial policies and processes and of IMIS is an asset. Practical experience in relational database administration and in programming in SQL is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (oral and written) is required. Knowledge of other UN official languages is an advantage.

Assessment Method

Evaluation of qualified applicants may include a substantive assessment, which may be followed by a competency based interview.

Special Notice

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.