Document Management Assistant, G-4. ICC, The Hague. Open until 3 July 2011

Job Title and Level: Document Management Assistant (G-4)
Vacancy Announcement No: 1070EE-RE
Deadline for Applications: 03.07.2011
Organizational Unit : Court Interpretation and Translation Section, Registry
Duty Station : The Hague
Type of Appointment: Established Post
Post number : 3340-S-GOL-1373
Minimum Net Annual Salary (Single Rate)
(EURO) :
€ 33,323
Contract Duration
One year with the possibility of extension (six months probationary period)
Duties & Responsibilities
Under direct supervision of the Head of Translation Programming Unit the incumbent will perform a variety of
duties related to the provision of document control functions by:
# Assisting the management and workflow of documentation received for translation from the participants in
the judicial proceedings and administrative documents related to Court business;
# Tracking/ updating and entering information in databases to prevent duplication of translation work;
# Assigning security settings of the documents received for translation;
# Ensuring workflow within the electronic Court Management System;
# Assuring impartiality with regard to the origin of request;
# Outsourcing translations to external translators;
# Producing reports upon request on status, productivity and progress of documents received and delivered;
# Performs other duties as required.
Essential Qualifications
# Completion of higher secondary education is required;
# At least 4 years of administrative experience with at least one year specifically related to
document/information management;
# Excellent skills in Microsoft standard applications, i.e. Word, Excel, Access and Power Point;
# A sound knowledge of document management applications (i.e. TRIM) and process management tools (i.e.
Oracle);
# Ability to work with a high degree of autonomy and meet deadlines;
# Excellent communication, drafting and organizational skills, ability to plan and establish priorities;
# Ability to work in a multi-cultural environment with respect for diversity.
KNOWLEDGE OF LANGUAGES
Fluency in either working languages of the Court, English or French, is essential. Knowledge of the other
working language will be considered an advantage. Knowledge of another official language of the Court will be
considered an asset (Arabic, Chinese, Russian, Spanish).
General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with
ICC policy. The PSC process will include but will not be limited to, verification of the information provided in
the personal history form and a criminal record check;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has
signed and is engaged in the ratification process or which is engaged in the accession process, but nationals
from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for
all positions, representation of the principal legal systems of the world for legal positions, and equitable
geographical representation for positions in the professional category;
- Applications from female candidates are particularly encouraged;
- The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a
lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is
interested in secondment of staff from organizations of the United Nations Common System.