Job Title Archives Assistant
Organization Name OSCE Secretariat, Department of Management and Finance/Prague Office
Location Praha 6,CZ
Grade G5
Closing Date of application 25-07-2011
No. of Posts 1
Background
The Department of Management and Finance (DMF) is the largest department in the OSCE Secretariat and is responsible for managing the material and financial resources of the Organization. DMF comprises Finance and Treasury Services, Budget and Internal Control Services, Information and Communication Technology Services, Mission Support Services, Conference and Language Services and the Prague Office.
The core task of the Prague Office (PO) - also known as the Research and Documentation Centre - is to preserve and make available OSCE legacy documents to participating States, academic researchers and the public at large. The current team at the Prague Office comprises 7 staff members.
Tasks and Responsibilities
Under the overall guidance of the Head of Office and the direct supervision of the Senior Assistant for Documentation and Information, the incumbent will be responsible for:
Supporting the maintenance of the Prague Office’s paper and digital archive of historical documents and completing series of historical documents in digital format on the Doc.In database, as well as establishing finding tools for archive reference and inventory purposes;
Disseminating the OSCE Magazine and selected documents to regular subscribers and OSCE depository libraries;
Providing documentation and publications to the public at large;
Maintaining and updating the reference library collection, including ordering new acquisitions, indexing, filing;
Performing other related duties as assigned.
Necessary Qualifications
Completed secondary education with four years of sustained experience in customer service and/or processing digital information;
Post secondary studies and keen interest in current history and/or insight into political science or international relations would be an asset;
Theoretical and practical experience in document processing, archival and library activities (digital and paper) and record as well as information management;
Knowledge of standard computer applications (word processing, databases, spreadsheets, internet, web and other IT systems);
Experience with public information services or documentation (library) services in international organizations (government/academic institutions or NGOs);
Professional fluency in written and spoken English; working knowledge of Czech would be highly desirable; knowledge of other OSCE working languages would be an asset;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability to establish and maintain effective working relationships with people in a small team of different national and cultural backgrounds.
Remuneration Package
Monthly remuneration, subject to social security deduction, is Korunas 37,338 (12 times a year). OSCE salaries are exempt from taxation in the Czech Republic. Social benefits will include possibility of participation in the Vanbreda medical insurance scheme and the OSCE Provident Fund.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/who/83
The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Tuesday, June 28, 2011
Chief, Records Management P-3. OSCE, Vienna. Open until 26 July 2011
Job Title Chief, Records Management
Organization Name OSCE Secretariat, Department of Management and Finance
Location Vienna, AT
Grade P3
Closing Date of application 26-07-2011
No. of Posts 1
Background
The Department of Management and Finance (DMF) is the largest department in the OSCE Secretariat and is responsible for managing the material and financial resources of the Organization. DMF comprises Finance and Treasury Services, Budget and Internal Control Services, Information and Communication Technology Services, Mission Support Services, Conference and Language Services and the Prague Office.
Tasks and Responsibilities
Under the direct supervision of the Deputy Director for Mission Support Services, the incumbent will perform the following administrative and support duties:
Developing and implementing policies and procedures for OSCE documents management and archive across the Organization;
Proposing and implementing organization-wide standards and policies for the receipt, distribution and storage of documents, including organization of electronic systems, paper archive indexes, databases and spreadsheets;
Conducting training for OSCE staff on all aspects of records management and archiving and usage of the OSCE Electronic Document and Record Management System;
Monitoring field operations’ compliance with OSCE document management policy and supporting and assisting them in a closure mode;
Co-ordinating and monitoring the overall quality of the records management service across the organization and ensuring a consistent approach to document storage and archiving throughout the Organization;
Overseeing document management and archiving in the Secretariat, with special attention to the classification and control of confidential and restricted documents;
Creating and maintaining electronic and paper archives for all the Secretariat programmes, including identification and location of premises and physical record storage systems; providing guidance to field operations on physical archiving requirements and co-ordinating archives of closed field operations;
Identifying gaps in records management processes and co-ordinating internal working groups established for the purpose of improving records management in the Organization;
Developing and managing a correspondence tracking system for the Secretariat; supervising and co-ordinating distribution, maintenance, retention and retirement/destruction of Secretariat documents;
Advising on and co-ordinating transfer of relevant historical documents to the Prague Office from all OSCE Institutions and field operations;
Supervising the functioning of the Secretariat’s mail room;
Performing other related duties as assigned.
Necessary Qualifications
University degree in records management, archival science or a related field; post-graduate training or certification in specific fields of records management would be desirable;
A minimum of six years of practical relevant experience with increasing responsibilities, preferably in an international organization or another multilateral environment;
Practical experience in the implementation or use of ERMSs (especially Livelink) would be desirable;
Professional fluency in written and spoken English, including good communication and drafting skills; knowledge of other OSCE working languages would be an asset;
Computer literate;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Negotiations skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity.
Remuneration Package
Monthly remuneration will vary between EUR 5,567 (single rate) and EUR 5,964 (dependency rate) depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Vanbreda medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/who/83
The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Organization Name OSCE Secretariat, Department of Management and Finance
Location Vienna, AT
Grade P3
Closing Date of application 26-07-2011
No. of Posts 1
Background
The Department of Management and Finance (DMF) is the largest department in the OSCE Secretariat and is responsible for managing the material and financial resources of the Organization. DMF comprises Finance and Treasury Services, Budget and Internal Control Services, Information and Communication Technology Services, Mission Support Services, Conference and Language Services and the Prague Office.
Tasks and Responsibilities
Under the direct supervision of the Deputy Director for Mission Support Services, the incumbent will perform the following administrative and support duties:
Developing and implementing policies and procedures for OSCE documents management and archive across the Organization;
Proposing and implementing organization-wide standards and policies for the receipt, distribution and storage of documents, including organization of electronic systems, paper archive indexes, databases and spreadsheets;
Conducting training for OSCE staff on all aspects of records management and archiving and usage of the OSCE Electronic Document and Record Management System;
Monitoring field operations’ compliance with OSCE document management policy and supporting and assisting them in a closure mode;
Co-ordinating and monitoring the overall quality of the records management service across the organization and ensuring a consistent approach to document storage and archiving throughout the Organization;
Overseeing document management and archiving in the Secretariat, with special attention to the classification and control of confidential and restricted documents;
Creating and maintaining electronic and paper archives for all the Secretariat programmes, including identification and location of premises and physical record storage systems; providing guidance to field operations on physical archiving requirements and co-ordinating archives of closed field operations;
Identifying gaps in records management processes and co-ordinating internal working groups established for the purpose of improving records management in the Organization;
Developing and managing a correspondence tracking system for the Secretariat; supervising and co-ordinating distribution, maintenance, retention and retirement/destruction of Secretariat documents;
Advising on and co-ordinating transfer of relevant historical documents to the Prague Office from all OSCE Institutions and field operations;
Supervising the functioning of the Secretariat’s mail room;
Performing other related duties as assigned.
Necessary Qualifications
University degree in records management, archival science or a related field; post-graduate training or certification in specific fields of records management would be desirable;
A minimum of six years of practical relevant experience with increasing responsibilities, preferably in an international organization or another multilateral environment;
Practical experience in the implementation or use of ERMSs (especially Livelink) would be desirable;
Professional fluency in written and spoken English, including good communication and drafting skills; knowledge of other OSCE working languages would be an asset;
Computer literate;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Negotiations skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity.
Remuneration Package
Monthly remuneration will vary between EUR 5,567 (single rate) and EUR 5,964 (dependency rate) depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Vanbreda medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/who/83
The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Thursday, June 23, 2011
Document and Records Management Consultant. UN Women, New York. Open until 5 July 2011
UN WOMEN: DOCUMENT AND RECORDS MANAGEMENT CONSULTANT
Location : New York, UNITED STATES OF AMERICA
Application Deadline : 05-Jul-11
Additional Category Women’s Empowerment
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required :
English
Duration of Initial Contract : 3 months
Background
Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women will work for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, UN women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.
UN WOMEN is dedicated to advancing women's rights and achieving gender equality. It provides financial and technical assistance to innovative programmes and strategies that foster women's empowerment. UN WOMEN works on the premise that it is the fundamental right of every woman to live a life free from discrimination and violence, and that gender equality is essential to achieving development and to building just societies. UN WOMEN maintains strong ties to both women's organizations and governments, linking them with the UN system to join national and international political action, and to create momentum for change.
UN WOMEN focuses its activities on one overarching goal: to support the implementation at the national level of existing international commitments to advance gender equality. In support of this goal, UN WOMEN works in the following thematic areas:
Enhancing women's economic opportunities and empowerment;
Ending violence against women;
Expanding women's voice, leadership and participation;
Peace and security, ensure women's engagement in conflict resolution;
Making gender equality priorities central to national, local and sectorial planning, budgeting and statistics.
Active in all regions and at different levels, UN WOMEN works with countries to formulate and implement laws and policies to eliminate discrimination and promote gender equality in such areas as land and inheritance rights, decent work for women, and ending violence against women. UN WOMEN also aims to transform institutions to make them more accountable to gender equality and women's rights, to strengthen the capacity and voice of women's rights advocates, and to change harmful and discriminatory practices in society.
UN WOMEN has more than 1000 staff members and consultants. Its headquarters is based in New York, USA and it has a presence in around 80 countries world-wide through its 15 Sub-regional Offices, country programmes and liaison offices.
Background to the document and records management consultancy
With the increased mandate of UN Women, it has become apparent that the current paper file system is growing ever larger. The space available to accommodate the number of paper files is limited. On the technology front, UN Women is currently using different platforms to store the documents that include the Shared/Network drives and Intranet/ Internet Web sites, resulting in the duplication of efforts and increased maintenance.
UN Women has recently signed a lease for a new office building at NY and is planning to consolidate all of its HQ offices into one building. Therefore one of the requirements is to cost-effectively and efficiently consolidate the filing of documents and implement a uniform filing system within the various sections/units to eliminate duplication in the new office. It is critical that this exercise commence and complete prior to the move to the new space in August/September 2011 so as to avoid unnecessary transportation of documents from the old space to the new space which is highly inefficient and expensive. This needs to be done with minimal disruption to work and in support of UN document management rules and regulations. Functional space for filing and storing required documents has already been identified in the new space.
The Office of Internal Audit (OAI) has also commented that UN Women has no formal document management systems and has highlighted this as an institutional weakness.
To address these problems, UN Women would like to develop a strategic roadmap for implementing an organizational wide electronic document and records management solution for the document storage, retrieval and information sharing purposes in order to improve the organizational performance and to ultimately become a paperless office.
At the same time, UN Women is working towards a strategic knowledge management framework to respond to challenges regarding content management for different websites/intranets and the facilitation of online collaboration, networking and knowledge exchange. The implementation of SharePoint-based Intranet project is already in progress and it is expected to complete the rollout for HQ offices by end 2011. It is planned to utilize the document management and records management features of SharePoint for the organizational needs.
Duties and Responsibilities
Under the overall administration of Project Manager, International Public Sector Accounting Standards (IPSAS), the consultant will study and analyze the existing document management practices and devise a roadmap for the development of an information management policy and procedures that will support the various document management needs. The consultant will also work closely with the Manager, Information Systems, and the Office Manager, Knowledge Management Team as well as the focal points in various UN Women sections/units to learn the current document management practices and challenges faced by the users. The incumbent will primarily be responsible for the following:
Perform business process analysis and inventory of the existing filing practices including paper and electronic documents across the HQ sections/ units and few selected field offices (remote analysis for the field offices);
Draft a document management policy and a comprehensive records retention schedule based on the requirement analysis and corporate statutory, legal and compliance requirements;
Prepare a roadmap for the implementation of Document management system across the organization.
Deliverables:
The assignment will be of 3 months duration with the following key deliverables:
A matrix with clear and detailed recommendations on how to implement the document management policy based on the business process analysis. This would include how to classify documents; procedures for handling confidential and sensitive information, etc.
A brief roadmap paper addressing the management of documentation and how to have a proper document management system at UN Women. This paper should be in line with UN Women Financial Rules and Regulations and should specifically: (i) Establish policies and procedures addressing relevant issues such as the types of documents that are needed to be retained, where they are to be stored, how long there are to be retained (retention schedule), how they are to be handled, and related responsibilities; including the categorization of different types of documents and specification on what should be saved on UN Women Intranet, Shared Drive; and what on the UN Women's Public Website.
(ii) Address how and when documents are created, reviewed, shared, utilized, retained and destroyed. This applies not only to electronic documents such as emails, Word documents, PowerPoint presentations, and Excel spread sheets, but also to hard copy paper documents;
Reorganization of central repository (SharePoint library & Shared Drives) and make sure that it will be user friendly, and assign custodial responsibility for the repository. This reorganization must meet the document and records management requirements for classification, information sensitivity, and disposition.
Competencies
Core Values / Guiding Principles:
Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct;
Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.
Job Knowledge/Technical Expertise:
Strong background in information and knowledge management including document and records management;
Demonstrated proficiency to have analytical ability and thorough understanding of document/ records management best practices and international standards;
Knowledge of information technology platforms for document/ records management implementation.
Planning and Organization:
Ability to establish priorities and to plan, coordinate and monitor own work plan;
Proven ability to work under pressure and produce output that is accurate, timely and of high quality;
Ability to manage conflicting priorities a good sense of when to act independently versus when to seek advice.
Communications:
Excellent written and verbal communication skills in English, including the ability to set out a coherent argument in presentations and group interactions.
Teamwork:
Good interpersonal skills, ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Required Skills and Experience
Education:
Advanced university degree in Information or Knowledge Management, or other related field, or first university degree and equivalent combination of education, certification and experience in relevant area;
Knowledge of information management procedures, processes and policies is also required.
Experience:
Minimum 10 years progressively responsible professional experience in undertaking knowledge and information management exercises;
Previous work experience with UN or other development agencies in knowledge and document management is highly desirable;
Experience in Microsoft SharePoint is also highly desirable.
Language:
Fluency in English (oral and written).
Knowledge of another UN language is an asset .
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Location : New York, UNITED STATES OF AMERICA
Application Deadline : 05-Jul-11
Additional Category Women’s Empowerment
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required :
English
Duration of Initial Contract : 3 months
Background
Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women will work for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, UN women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.
UN WOMEN is dedicated to advancing women's rights and achieving gender equality. It provides financial and technical assistance to innovative programmes and strategies that foster women's empowerment. UN WOMEN works on the premise that it is the fundamental right of every woman to live a life free from discrimination and violence, and that gender equality is essential to achieving development and to building just societies. UN WOMEN maintains strong ties to both women's organizations and governments, linking them with the UN system to join national and international political action, and to create momentum for change.
UN WOMEN focuses its activities on one overarching goal: to support the implementation at the national level of existing international commitments to advance gender equality. In support of this goal, UN WOMEN works in the following thematic areas:
Enhancing women's economic opportunities and empowerment;
Ending violence against women;
Expanding women's voice, leadership and participation;
Peace and security, ensure women's engagement in conflict resolution;
Making gender equality priorities central to national, local and sectorial planning, budgeting and statistics.
Active in all regions and at different levels, UN WOMEN works with countries to formulate and implement laws and policies to eliminate discrimination and promote gender equality in such areas as land and inheritance rights, decent work for women, and ending violence against women. UN WOMEN also aims to transform institutions to make them more accountable to gender equality and women's rights, to strengthen the capacity and voice of women's rights advocates, and to change harmful and discriminatory practices in society.
UN WOMEN has more than 1000 staff members and consultants. Its headquarters is based in New York, USA and it has a presence in around 80 countries world-wide through its 15 Sub-regional Offices, country programmes and liaison offices.
Background to the document and records management consultancy
With the increased mandate of UN Women, it has become apparent that the current paper file system is growing ever larger. The space available to accommodate the number of paper files is limited. On the technology front, UN Women is currently using different platforms to store the documents that include the Shared/Network drives and Intranet/ Internet Web sites, resulting in the duplication of efforts and increased maintenance.
UN Women has recently signed a lease for a new office building at NY and is planning to consolidate all of its HQ offices into one building. Therefore one of the requirements is to cost-effectively and efficiently consolidate the filing of documents and implement a uniform filing system within the various sections/units to eliminate duplication in the new office. It is critical that this exercise commence and complete prior to the move to the new space in August/September 2011 so as to avoid unnecessary transportation of documents from the old space to the new space which is highly inefficient and expensive. This needs to be done with minimal disruption to work and in support of UN document management rules and regulations. Functional space for filing and storing required documents has already been identified in the new space.
The Office of Internal Audit (OAI) has also commented that UN Women has no formal document management systems and has highlighted this as an institutional weakness.
To address these problems, UN Women would like to develop a strategic roadmap for implementing an organizational wide electronic document and records management solution for the document storage, retrieval and information sharing purposes in order to improve the organizational performance and to ultimately become a paperless office.
At the same time, UN Women is working towards a strategic knowledge management framework to respond to challenges regarding content management for different websites/intranets and the facilitation of online collaboration, networking and knowledge exchange. The implementation of SharePoint-based Intranet project is already in progress and it is expected to complete the rollout for HQ offices by end 2011. It is planned to utilize the document management and records management features of SharePoint for the organizational needs.
Duties and Responsibilities
Under the overall administration of Project Manager, International Public Sector Accounting Standards (IPSAS), the consultant will study and analyze the existing document management practices and devise a roadmap for the development of an information management policy and procedures that will support the various document management needs. The consultant will also work closely with the Manager, Information Systems, and the Office Manager, Knowledge Management Team as well as the focal points in various UN Women sections/units to learn the current document management practices and challenges faced by the users. The incumbent will primarily be responsible for the following:
Perform business process analysis and inventory of the existing filing practices including paper and electronic documents across the HQ sections/ units and few selected field offices (remote analysis for the field offices);
Draft a document management policy and a comprehensive records retention schedule based on the requirement analysis and corporate statutory, legal and compliance requirements;
Prepare a roadmap for the implementation of Document management system across the organization.
Deliverables:
The assignment will be of 3 months duration with the following key deliverables:
A matrix with clear and detailed recommendations on how to implement the document management policy based on the business process analysis. This would include how to classify documents; procedures for handling confidential and sensitive information, etc.
A brief roadmap paper addressing the management of documentation and how to have a proper document management system at UN Women. This paper should be in line with UN Women Financial Rules and Regulations and should specifically: (i) Establish policies and procedures addressing relevant issues such as the types of documents that are needed to be retained, where they are to be stored, how long there are to be retained (retention schedule), how they are to be handled, and related responsibilities; including the categorization of different types of documents and specification on what should be saved on UN Women Intranet, Shared Drive; and what on the UN Women's Public Website.
(ii) Address how and when documents are created, reviewed, shared, utilized, retained and destroyed. This applies not only to electronic documents such as emails, Word documents, PowerPoint presentations, and Excel spread sheets, but also to hard copy paper documents;
Reorganization of central repository (SharePoint library & Shared Drives) and make sure that it will be user friendly, and assign custodial responsibility for the repository. This reorganization must meet the document and records management requirements for classification, information sensitivity, and disposition.
Competencies
Core Values / Guiding Principles:
Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct;
Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.
Job Knowledge/Technical Expertise:
Strong background in information and knowledge management including document and records management;
Demonstrated proficiency to have analytical ability and thorough understanding of document/ records management best practices and international standards;
Knowledge of information technology platforms for document/ records management implementation.
Planning and Organization:
Ability to establish priorities and to plan, coordinate and monitor own work plan;
Proven ability to work under pressure and produce output that is accurate, timely and of high quality;
Ability to manage conflicting priorities a good sense of when to act independently versus when to seek advice.
Communications:
Excellent written and verbal communication skills in English, including the ability to set out a coherent argument in presentations and group interactions.
Teamwork:
Good interpersonal skills, ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Required Skills and Experience
Education:
Advanced university degree in Information or Knowledge Management, or other related field, or first university degree and equivalent combination of education, certification and experience in relevant area;
Knowledge of information management procedures, processes and policies is also required.
Experience:
Minimum 10 years progressively responsible professional experience in undertaking knowledge and information management exercises;
Previous work experience with UN or other development agencies in knowledge and document management is highly desirable;
Experience in Microsoft SharePoint is also highly desirable.
Language:
Fluency in English (oral and written).
Knowledge of another UN language is an asset .
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Thursday, June 16, 2011
Document Management Assistant, G-4. ICC, The Hague. Open until 3 July 2011
Job Title and Level: Document Management Assistant (G-4)
Vacancy Announcement No: 1070EE-RE
Deadline for Applications: 03.07.2011
Organizational Unit : Court Interpretation and Translation Section, Registry
Duty Station : The Hague
Type of Appointment: Established Post
Post number : 3340-S-GOL-1373
Minimum Net Annual Salary (Single Rate)
(EURO) :
€ 33,323
Contract Duration
One year with the possibility of extension (six months probationary period)
Duties & Responsibilities
Under direct supervision of the Head of Translation Programming Unit the incumbent will perform a variety of
duties related to the provision of document control functions by:
# Assisting the management and workflow of documentation received for translation from the participants in
the judicial proceedings and administrative documents related to Court business;
# Tracking/ updating and entering information in databases to prevent duplication of translation work;
# Assigning security settings of the documents received for translation;
# Ensuring workflow within the electronic Court Management System;
# Assuring impartiality with regard to the origin of request;
# Outsourcing translations to external translators;
# Producing reports upon request on status, productivity and progress of documents received and delivered;
# Performs other duties as required.
Essential Qualifications
# Completion of higher secondary education is required;
# At least 4 years of administrative experience with at least one year specifically related to
document/information management;
# Excellent skills in Microsoft standard applications, i.e. Word, Excel, Access and Power Point;
# A sound knowledge of document management applications (i.e. TRIM) and process management tools (i.e.
Oracle);
# Ability to work with a high degree of autonomy and meet deadlines;
# Excellent communication, drafting and organizational skills, ability to plan and establish priorities;
# Ability to work in a multi-cultural environment with respect for diversity.
KNOWLEDGE OF LANGUAGES
Fluency in either working languages of the Court, English or French, is essential. Knowledge of the other
working language will be considered an advantage. Knowledge of another official language of the Court will be
considered an asset (Arabic, Chinese, Russian, Spanish).
General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with
ICC policy. The PSC process will include but will not be limited to, verification of the information provided in
the personal history form and a criminal record check;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has
signed and is engaged in the ratification process or which is engaged in the accession process, but nationals
from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for
all positions, representation of the principal legal systems of the world for legal positions, and equitable
geographical representation for positions in the professional category;
- Applications from female candidates are particularly encouraged;
- The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a
lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is
interested in secondment of staff from organizations of the United Nations Common System.
Vacancy Announcement No: 1070EE-RE
Deadline for Applications: 03.07.2011
Organizational Unit : Court Interpretation and Translation Section, Registry
Duty Station : The Hague
Type of Appointment: Established Post
Post number : 3340-S-GOL-1373
Minimum Net Annual Salary (Single Rate)
(EURO) :
€ 33,323
Contract Duration
One year with the possibility of extension (six months probationary period)
Duties & Responsibilities
Under direct supervision of the Head of Translation Programming Unit the incumbent will perform a variety of
duties related to the provision of document control functions by:
# Assisting the management and workflow of documentation received for translation from the participants in
the judicial proceedings and administrative documents related to Court business;
# Tracking/ updating and entering information in databases to prevent duplication of translation work;
# Assigning security settings of the documents received for translation;
# Ensuring workflow within the electronic Court Management System;
# Assuring impartiality with regard to the origin of request;
# Outsourcing translations to external translators;
# Producing reports upon request on status, productivity and progress of documents received and delivered;
# Performs other duties as required.
Essential Qualifications
# Completion of higher secondary education is required;
# At least 4 years of administrative experience with at least one year specifically related to
document/information management;
# Excellent skills in Microsoft standard applications, i.e. Word, Excel, Access and Power Point;
# A sound knowledge of document management applications (i.e. TRIM) and process management tools (i.e.
Oracle);
# Ability to work with a high degree of autonomy and meet deadlines;
# Excellent communication, drafting and organizational skills, ability to plan and establish priorities;
# Ability to work in a multi-cultural environment with respect for diversity.
KNOWLEDGE OF LANGUAGES
Fluency in either working languages of the Court, English or French, is essential. Knowledge of the other
working language will be considered an advantage. Knowledge of another official language of the Court will be
considered an asset (Arabic, Chinese, Russian, Spanish).
General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with
ICC policy. The PSC process will include but will not be limited to, verification of the information provided in
the personal history form and a criminal record check;
- Applicants may check the status of vacancies on ICC E-Recruitment web-site;
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has
signed and is engaged in the ratification process or which is engaged in the accession process, but nationals
from non-state parties may also be considered;
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for
all positions, representation of the principal legal systems of the world for legal positions, and equitable
geographical representation for positions in the professional category;
- Applications from female candidates are particularly encouraged;
- The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a
lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is
interested in secondment of staff from organizations of the United Nations Common System.
Consultant, Implementation of Policy on Information Confidenciality. UNFCCC, Bonn. Open until 21 June 2011
UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
CONSULTANCY
INFORMATION SERVICES (IS) PROGRAMME
ANNOUNCEMENT NO: 11/TA09/IS
PUBLICATION/TRANSMISSION DATE: 07 June 2011
DEADLINE FOR APPLICATION 21 June 2011
CONSULTANCY: Implementation of Policy on Information Confidentiality
DURATION OF APPOINTMENT: 60 days within period 15 July - 31 December 2011
DUTY STATION: Bonn, Germany and home of consultant
_____________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The Convention secretariat supports the Convention and
its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of
the Parties.
Information Services (IS) ensures that Information and Communication Technology (ICT),
Knowledge Management (KM), and Communications and Media Relations (CMR) services are in place
to assist Parties and the UNFCCC secretariat in managing and disseminating information.
Functions to be performed
Under the general guidance and supervision of the Chief of Knowledge Management Unit the
consultant develops procedures and practice for the treatment of sensitive and confidential information,
and identifies resource requirements for full implementation of the policy on information confidentiality,
and conducts related to training of secretariat staff and external stakeholders, such as members of
bodies that have been established under the Convention and Kyoto Protocol.
Implementation
1. Provide advice on best practices and standards to be applied in the context of the identification,
classification, access to and protection of sensitive information.
2. Prepare required procedures and guidelines containing clarifications and guidance to assist staff in
understanding the implementation of the policy on information confidentiality.
3. Develop roadmap with cost effective approaches for short term and long term solutions on managing
sensitive and confidential information, as well as developing the internal culture in regards to
confidentiality issues
4. Prepare forms and criteria to be completed and signed by secretariat staff to ensure compliance with
the policy on confidentiality of information. Advice on systems and technical requirements to
safeguard confidentiality in the area of information, document and records management, and the
secure storage of all digital information assets including application databases, email, and network
shared drives and others.
5. Taking into account existing in-house systems and processes, develop a coherent system for the
classification and marking of documents in line with information confidentiality policy provisions.
/…
2
6. Document functional requirements for the electronic holding of classified information assets,
including the creation, acquisition, transmission, retention and storage and of such information in
electronic and physical format. Present requirements to technical team and ensure coherent
translation of functional requirements into technical designs, as appropriate.
7. Develop the procedures and guidelines for declassification of sensitive information and approval
processes.
8. Based on consultation with the task team and Responsible Officers, establish a long-term
implementation plan.
Training
1. In consideration of best practices and UN standards, develop training programs and conduct
workshops for staff. Identify and train groups that would need tailored training programs (i.e.
Programme Directors, Records Management focal points).
2. Develop the necessary training materials and/or tools, and, if necessary, draft terms of reference and
identify possible contractors for additional outside expertise.
Deliverables
1. Procedures and guidelines on the implementation of the policy on information confidentiality.
2. Roadmap with cost effective approaches for short term and long term solutions on managing
sensitive and confidential information
3. Forms and criteria to be completed and signed by secretariat staff to ensure compliance with the
policy on confidentiality of information.
4. A coherent system for the classification and marking of documents in line with information
confidentiality policy provisions.
5. A document on the functional requirements for the electronic holding of classified information assets,
including the creation, acquisition, transmission, retention and storage and of such information in
electronic and physical format.
6. Procedures and guidelines for declassification of sensitive information and approval processes.
7. Training programs/workshops for staff and identified groups that would require tailored trainings.
8. Training materials and/or tools for ongoing training sessions that could be conducted by records
management staff. and, if necessary, draft terms of reference and identify possible contractors for
additional outside expertise.
Requirements
• Advanced university degree in information science, computer sciences, or a related field or discipline.
Combination of relevant academic qualifications and extensive experience may be accepted in lieu of
the advanced degree.
• Demonstrated experience in
o managing access to sensitive information and protection of confidential materials,
o developing policies, procedures and guidelines in information security management,
o communication skills and delivery of training.
• Fluency in English, knowledge of a second UN language is an advantage.
To apply
Candidates whose qualifications and experience match the requirements for this consultancy, please
use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. Qualified women candidates and candidates from developing countries are especially
encouraged to apply
2. Service is limited to the UNFCCC secretariat
3. We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the
selection process.
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
CONSULTANCY
INFORMATION SERVICES (IS) PROGRAMME
ANNOUNCEMENT NO: 11/TA09/IS
PUBLICATION/TRANSMISSION DATE: 07 June 2011
DEADLINE FOR APPLICATION 21 June 2011
CONSULTANCY: Implementation of Policy on Information Confidentiality
DURATION OF APPOINTMENT: 60 days within period 15 July - 31 December 2011
DUTY STATION: Bonn, Germany and home of consultant
_____________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the
political process to address Climate Change. The Convention secretariat supports the Convention and
its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of
the Parties.
Information Services (IS) ensures that Information and Communication Technology (ICT),
Knowledge Management (KM), and Communications and Media Relations (CMR) services are in place
to assist Parties and the UNFCCC secretariat in managing and disseminating information.
Functions to be performed
Under the general guidance and supervision of the Chief of Knowledge Management Unit the
consultant develops procedures and practice for the treatment of sensitive and confidential information,
and identifies resource requirements for full implementation of the policy on information confidentiality,
and conducts related to training of secretariat staff and external stakeholders, such as members of
bodies that have been established under the Convention and Kyoto Protocol.
Implementation
1. Provide advice on best practices and standards to be applied in the context of the identification,
classification, access to and protection of sensitive information.
2. Prepare required procedures and guidelines containing clarifications and guidance to assist staff in
understanding the implementation of the policy on information confidentiality.
3. Develop roadmap with cost effective approaches for short term and long term solutions on managing
sensitive and confidential information, as well as developing the internal culture in regards to
confidentiality issues
4. Prepare forms and criteria to be completed and signed by secretariat staff to ensure compliance with
the policy on confidentiality of information. Advice on systems and technical requirements to
safeguard confidentiality in the area of information, document and records management, and the
secure storage of all digital information assets including application databases, email, and network
shared drives and others.
5. Taking into account existing in-house systems and processes, develop a coherent system for the
classification and marking of documents in line with information confidentiality policy provisions.
/…
2
6. Document functional requirements for the electronic holding of classified information assets,
including the creation, acquisition, transmission, retention and storage and of such information in
electronic and physical format. Present requirements to technical team and ensure coherent
translation of functional requirements into technical designs, as appropriate.
7. Develop the procedures and guidelines for declassification of sensitive information and approval
processes.
8. Based on consultation with the task team and Responsible Officers, establish a long-term
implementation plan.
Training
1. In consideration of best practices and UN standards, develop training programs and conduct
workshops for staff. Identify and train groups that would need tailored training programs (i.e.
Programme Directors, Records Management focal points).
2. Develop the necessary training materials and/or tools, and, if necessary, draft terms of reference and
identify possible contractors for additional outside expertise.
Deliverables
1. Procedures and guidelines on the implementation of the policy on information confidentiality.
2. Roadmap with cost effective approaches for short term and long term solutions on managing
sensitive and confidential information
3. Forms and criteria to be completed and signed by secretariat staff to ensure compliance with the
policy on confidentiality of information.
4. A coherent system for the classification and marking of documents in line with information
confidentiality policy provisions.
5. A document on the functional requirements for the electronic holding of classified information assets,
including the creation, acquisition, transmission, retention and storage and of such information in
electronic and physical format.
6. Procedures and guidelines for declassification of sensitive information and approval processes.
7. Training programs/workshops for staff and identified groups that would require tailored trainings.
8. Training materials and/or tools for ongoing training sessions that could be conducted by records
management staff. and, if necessary, draft terms of reference and identify possible contractors for
additional outside expertise.
Requirements
• Advanced university degree in information science, computer sciences, or a related field or discipline.
Combination of relevant academic qualifications and extensive experience may be accepted in lieu of
the advanced degree.
• Demonstrated experience in
o managing access to sensitive information and protection of confidential materials,
o developing policies, procedures and guidelines in information security management,
o communication skills and delivery of training.
• Fluency in English, knowledge of a second UN language is an advantage.
To apply
Candidates whose qualifications and experience match the requirements for this consultancy, please
use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment.
Please note:
1. Qualified women candidates and candidates from developing countries are especially
encouraged to apply
2. Service is limited to the UNFCCC secretariat
3. We will confirm receipt of your application. However, only candidates under serious
consideration and contacted for an interview will receive notice of the final outcome of the
selection process.
Sunday, June 5, 2011
Programme Officer (Information Management), P-4. OCHA, Geneva. Open until 2 August 2011
Job Title:
Programme Officer [Information Management], P4
Department/ Office:
OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
Duty Station: GENEVA
Posting Period:
3 June 2011-2 August 2011
Job Opening number:
11-IMA-ocha-19920-R-GENEVA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. The Programme Officer reports to the Chief, Information Services Section.
Responsibilities
Within delegated authority, the Programme Officer (Information Management) will be responsible for the following duties:
Develops, implements and evaluates assigned humanitarian information management programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions.
Performs advisory and technical assignments in information management, disaster response, complex emergencies and early recovery. These services will be provided to the Resident / Humanitarian Coordinator by assisting in developing of plans and strategies to manage information in support of the Afghanistan Humanitarian Country Team and Clusters/Sectors in the area of disaster preparedness, disaster response and complex emergencies.
Coordinates policy development, including the review and analysis of humanitarian issues and trends, preparation of evaluations or other research activities and studies.
Generates survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identify problems/issues and prepares conclusions.
Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
Initiates and coordinates outreach activities in the area of humanitarian information management; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
Leads and/or participates in large, complex field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc, in the area of humanitarian information management.
Carries out managerial responsibilities of the Information Management Unit relating to compliance with administrative requirements, programme planning and implementation, policy and procedure recommendations, budgeting, human resources and facilities management.
Performs other duties as required.
Competencies
PROFESSIONALISM: Advanced knowledge and understanding of theories, concepts and approaches relevant to the management of information in disaster preparedness, disaster response, complex emergencies and early recovery . Ability to identify issues, analyze humanitarian trends, and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources and analytical methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in Business Administration, Disaster Management, Information Management, Social Sciences, Statistics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in disaster management, humanitarian programme management, early recovery, transition, or other related area, including at least two years of experience at the international level. Experience in managing information in a disaster response and/or complex emergencies in countries affected by disasters or conflict is required.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of a second official United Nations language is an advantage
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Short-listed candidates will be required to take a technical test before being considered for a competency based interview.
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Programme Officer [Information Management], P4
Department/ Office:
OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
Duty Station: GENEVA
Posting Period:
3 June 2011-2 August 2011
Job Opening number:
11-IMA-ocha-19920-R-GENEVA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. The Programme Officer reports to the Chief, Information Services Section.
Responsibilities
Within delegated authority, the Programme Officer (Information Management) will be responsible for the following duties:
Develops, implements and evaluates assigned humanitarian information management programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions.
Performs advisory and technical assignments in information management, disaster response, complex emergencies and early recovery. These services will be provided to the Resident / Humanitarian Coordinator by assisting in developing of plans and strategies to manage information in support of the Afghanistan Humanitarian Country Team and Clusters/Sectors in the area of disaster preparedness, disaster response and complex emergencies.
Coordinates policy development, including the review and analysis of humanitarian issues and trends, preparation of evaluations or other research activities and studies.
Generates survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identify problems/issues and prepares conclusions.
Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
Initiates and coordinates outreach activities in the area of humanitarian information management; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
Leads and/or participates in large, complex field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc, in the area of humanitarian information management.
Carries out managerial responsibilities of the Information Management Unit relating to compliance with administrative requirements, programme planning and implementation, policy and procedure recommendations, budgeting, human resources and facilities management.
Performs other duties as required.
Competencies
PROFESSIONALISM: Advanced knowledge and understanding of theories, concepts and approaches relevant to the management of information in disaster preparedness, disaster response, complex emergencies and early recovery . Ability to identify issues, analyze humanitarian trends, and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources and analytical methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in Business Administration, Disaster Management, Information Management, Social Sciences, Statistics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in disaster management, humanitarian programme management, early recovery, transition, or other related area, including at least two years of experience at the international level. Experience in managing information in a disaster response and/or complex emergencies in countries affected by disasters or conflict is required.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of a second official United Nations language is an advantage
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Short-listed candidates will be required to take a technical test before being considered for a competency based interview.
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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