Programme Officer (Information Management), P3
Department/ Office:
Office For The Coordination Of Humanitarian Affairs
Duty Station: GENEVA
Posting Period:
2 December 2011-31 January 2012
Job Opening number:
11-PGM-OCHA-21947-R-GENEVA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) Geneva, Switzerland. The Programme Officer reports to the Chief of the Information Services Section.
Responsibilities
Within delegated authority, the Programme Officer will be responsible for the following duties:
. Participates in the development, implementation and evaluation of assigned programmes/projects in the area of humanitarian information management, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow - up actions with an emphasis on standards development.
. Performs consulting assignments in the management of information in disaster preparedness, disaster response and early recovery, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
. Researches, analyzes and presents information gathered from diverse sources, including in the area of natural hazards, social vulnerability and disaster management.
. Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
. Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
. Prepares various written and infographic outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, maps, graphs etc.
. Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
. Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
. Participates in or lead field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
. Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
. Performs other duties as required.
Competencies
PROFESSIONALISM: knowledge and understanding of theories, concepts and approaches relevant to the management of information in complex emergencies, disaster preparedness, disaster response and early recovery. Knowledge of the use of Geographic Information Systems (GIS) in humanitarian contexts. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two - way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
CREATIVITY: actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
CLIENT ORIENTATION: considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in Arts, Business Administration, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Professional Studies, Social Sciences or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in managing information in a disaster management, emergency management, humanitarian crisis, peacekeeping or related context is required. Relevant experience managing information in a conflict or disaster context at the international level is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment Method
Selected eligible candidates will be required to undertake a technical test and complete a case study on the management of information in a natural disaster and complex emergency. Short-listed candidates will then be invited to undertaken a competency based interview.
Special Notice
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. For this post the staff member will be required to travel extensively to and within developing countries, often into highly stressful environments (civil strife and/or natural disasters). Deployments, which are often at short notice, can be for up to eight weeks at a time away from the assigned Duty Station. The staff member will be required to periodically register for OCHA’s Emergency Response Roster and be available to deploy with United Nations Disaster Assessment and Coordination (UNDAC) teams if required. Extension of the appointment is subject to the availability of the extra-budgetary funds.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Thursday, December 8, 2011
Resource and Documentation Centre Officer, AD7. EIGE, Vilnius. Open until 8 January 2012
Resource & Documentation Centre Officer
The European Institute for Gender Equality (EIGE)[1] is publishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Resource & Documentation Centre Officer.
The registration of applications will begin on 25th November 2011 and will close on 8th January 2012 at 23:00 Eastern European Time.
1. The role of the Institute
Based in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to EU institutions, in particular the European Commission as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
2. Job profile and duties
Reporting to the Head of the Operations and working in close collaboration with other colleagues, the jobholder will coordinate the work of the Institute's Resource and Documentation Centre (RDC) and contribute substantially to developing and updating its concept, structure, content and quality assurance system.
The jobholder will be involved in the following tasks and activities:
support a strategy for the collection, analysis, and dissemination of timely gender equality information, legislation, fact sheets, publications and research;
coordinate EIGE’s cooperation with other European resource and documentation centres, with a focus on accessing, sharing and exchanging resources on gender equality themes;
Coordinate the contributions of relevant teams within the Institute in connection with the development and operation of the RDC;
contribute to the establishment of a reliable overview and update of gender equality and gender mainstreaming information in conjunction with reputable gender equality institutions and researchers in the EU, focusing in particular on socio-economic, legal, methodological and political aspects;
contribute to the development and implementation of various gender equality projects, in particular in connection with the electronic European Network on Gender Equality;
on the basis of collected information, initiate and support the development of publications in cooperation with the Institute's gender mainstreaming, research and communications teams, other experts as well as with external contractors;
draft technical specifications for procurement in connection with projects of the RDC in collaboration with EIGE's Procurement Officer and participate in the evaluation and selection of tenders;
contribute to the estimates of the Institute's annual budget allocation to the RDC;
organise and represent the Institute at meetings with organisations and experts involved in data and information management, in particular within the area of gender equality and,
in cooperation with the Institute's stakeholders' team, develop dialogue and relations with non-governmental and equal opportunities organisations, universities and research centres, social partners and other bodies actively seeking to achieve equality at a national and European level as well as in third countries.
3. Qualifications and experience required
3.1 Formal requirements
To be considered eligible for selection, an applicant must, by the closing date of this call:
have a university degree[2] which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
have a good command, both spoken and written, of at least two official EU languages;
be a national of a member state of the EU;
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the national laws concerning military service, and
be physically fit to perform duties.[3]
3.2 Selection criteria
Essential:
At least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
A demonstrable background of management of data bases and information centres, preferably within the field of gender equality.
Analytical and planning skills, the ability to set priorities, and an aptitude for achieving significant results.
High level competence in drafting papers and reports in English.
Experience with computer applications for data and information management systems.
Previous exposure to international and/or multicultural/multilingual environment.
Excellent communication, organisation and interpersonal skills.
The capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
A good command of English, the predominant working language at the Institute.
Evident problem solving and negotiation capabilities.
Advantageous:
Work experience in an EU institution/agency.
Experience of building expert networks particularly in areas related to gender equality.
Evident knowledge in procurement matters, preferably in the context of a documentation/information centre.
Knowledge of EU gender equality policies.
4. Selection procedure and application
The selection procedure includes the following steps:
Only duly completed applications submitted electronically within the deadline will be taken into consideration.
Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
The best-admissible candidates will be short-listed for interview.
Due to large volume of applications, only candidates selected for the interviews will be contacted.
Interviews will be held in English.
During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
a copy of identity card, passport or other official document specifying citizenship;
a copy of diploma certifying a required level of academic qualifications;
documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced and geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form.
EIGE application form (.doc, 183KB)
It is to be forwarded electronically to eige.hr@eige.europa.eu . The subject title should include the vacancy reference number.
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5. Appointment and conditions of employment
The place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances[4] depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 72.5% for Lithuania, is €5,568.11. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6. Independence and declarations of interest
The job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
7. Equal opportunities
EIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8. Appeal procedures
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of Employment of Other Servants of the European Communities, by writing to The Director, European Institute for Gender Equality, Svitrigailos g. 11m, Vilnius, Lithuania LT-03228.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004 – http://europa.eu.int/eur-lex ) starts to run from the time the candidate is notified of the act adversely affecting him/her.
9. Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
10. Lithuania and living in Vilnius
A member of the Schengen Area, Lithuania borders Latvia, Belarus, Poland and the Kaliningrad region of Russia. Its western coastline - noted for its fine beaches, dunes and majestic pines - straddles the Baltic Sea. Lithuanian summers are sunny and warm with an average temperature of +17 C. Winter is white and generally cold with average temperatures that hover around – 4 C.
Vilnius is Lithuania's capital with an estimated population of just over half a million citizens. It has impressive Baroque and Gothic architecture as well as one of Europe's largest medieval old towns, a UNESCO World Heritage site since 1994. A university city since the Middle Ages, Vilnius is the centre of the country's politics, business, science, culture and entertainment and it attracts an increasingly varied assortment of local and international events. In addition to hosting a number of international schools, it has a developed infrastructure and ambitious future plans.
Further information is available here - http://www.lithuaniatourism.co.uk/index.php?id=333
--------------------------------------------------------------------------------
[1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006)
[2] Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
[3] Before recruitment, the applicant will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Communities.
[4] For example: 16% expatriation allowance, household allowance, education allowance, dependant child allowance etc.
The European Institute for Gender Equality (EIGE)[1] is publishing a call for applications with a view to establishing a reserve list for Temporary Agents for the post of Resource & Documentation Centre Officer.
The registration of applications will begin on 25th November 2011 and will close on 8th January 2012 at 23:00 Eastern European Time.
1. The role of the Institute
Based in Vilnius, Lithuania, EIGE is a regulatory agency of the European Union (EU) entrusted with specific objectives related to the contribution and strengthening of gender equality promotion.
To achieve its goals, the Institute shall collect and analyse objective, comparable and reliable information at Community level and develop appropriate methodological tools for the integration of gender equality into all Community policies. EIGE shall equally foster the exchange of good practices and dialogue between stakeholders and raise EU citizen awareness of this policy area by providing technical assistance to EU institutions, in particular the European Commission as well as the authorities of the Member States.
In the course of its work to promote and strengthen gender equality EIGE will also strive to eliminate gender discrimination.
2. Job profile and duties
Reporting to the Head of the Operations and working in close collaboration with other colleagues, the jobholder will coordinate the work of the Institute's Resource and Documentation Centre (RDC) and contribute substantially to developing and updating its concept, structure, content and quality assurance system.
The jobholder will be involved in the following tasks and activities:
support a strategy for the collection, analysis, and dissemination of timely gender equality information, legislation, fact sheets, publications and research;
coordinate EIGE’s cooperation with other European resource and documentation centres, with a focus on accessing, sharing and exchanging resources on gender equality themes;
Coordinate the contributions of relevant teams within the Institute in connection with the development and operation of the RDC;
contribute to the establishment of a reliable overview and update of gender equality and gender mainstreaming information in conjunction with reputable gender equality institutions and researchers in the EU, focusing in particular on socio-economic, legal, methodological and political aspects;
contribute to the development and implementation of various gender equality projects, in particular in connection with the electronic European Network on Gender Equality;
on the basis of collected information, initiate and support the development of publications in cooperation with the Institute's gender mainstreaming, research and communications teams, other experts as well as with external contractors;
draft technical specifications for procurement in connection with projects of the RDC in collaboration with EIGE's Procurement Officer and participate in the evaluation and selection of tenders;
contribute to the estimates of the Institute's annual budget allocation to the RDC;
organise and represent the Institute at meetings with organisations and experts involved in data and information management, in particular within the area of gender equality and,
in cooperation with the Institute's stakeholders' team, develop dialogue and relations with non-governmental and equal opportunities organisations, universities and research centres, social partners and other bodies actively seeking to achieve equality at a national and European level as well as in third countries.
3. Qualifications and experience required
3.1 Formal requirements
To be considered eligible for selection, an applicant must, by the closing date of this call:
have a university degree[2] which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or have a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
have a good command, both spoken and written, of at least two official EU languages;
be a national of a member state of the EU;
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the national laws concerning military service, and
be physically fit to perform duties.[3]
3.2 Selection criteria
Essential:
At least six years professional experience gained after the award of the relevant qualification and at a suitable level corresponding to performance of the duties as defined in Section 2.
A demonstrable background of management of data bases and information centres, preferably within the field of gender equality.
Analytical and planning skills, the ability to set priorities, and an aptitude for achieving significant results.
High level competence in drafting papers and reports in English.
Experience with computer applications for data and information management systems.
Previous exposure to international and/or multicultural/multilingual environment.
Excellent communication, organisation and interpersonal skills.
The capacity to motivate, together with the ability to establish and maintain effective communication with colleagues.
A good command of English, the predominant working language at the Institute.
Evident problem solving and negotiation capabilities.
Advantageous:
Work experience in an EU institution/agency.
Experience of building expert networks particularly in areas related to gender equality.
Evident knowledge in procurement matters, preferably in the context of a documentation/information centre.
Knowledge of EU gender equality policies.
4. Selection procedure and application
The selection procedure includes the following steps:
Only duly completed applications submitted electronically within the deadline will be taken into consideration.
Each duly completed application will be examined with a view to establishing that the candidate meets all eligibility criteria.
Eligible applications will be evaluated by the appointed Selection Committee based on selection criteria defined in this vacancy notice. Depending on the number of applications received, the Selection Committee may apply stricter requirements within the selection criteria noted above.
The best-admissible candidates will be short-listed for interview.
Due to large volume of applications, only candidates selected for the interviews will be contacted.
Interviews will be held in English.
During the interview session, the Selection Committee will examine the candidates' profiles and assess their relevancy for the post in question. On the day of the interview, candidates may also be required to undergo a competency assessment exercise.
On the day of interview candidates will be requested to present , originals and copies of documents detailing citizenship, studies and professional experience, in particular:
a copy of identity card, passport or other official document specifying citizenship;
a copy of diploma certifying a required level of academic qualifications;
documentary evidence of professional experience, clearly indicating starting and finishing dates.
Copies of these documents will be retained by the Institute.
If at any stage of the procedure, it were established that information in the application has been knowingly falsified, the candidate shall be disqualified from the selection process.
Successful candidates will be included in a reserve list which will be valid for 12 months. The validity of this list may be extended. Each candidate will be informed by letter whether or not s/he has been placed on the reserve list. However inclusion of candidates on the reserve list does not guarantee recruitment.
The Director of the Institute will appoint the selected jobholder from the reserve list, taking into account the establishment of a gender balanced and geographically diverse organisation.
The internal proceedings of the Selection Committee are strictly confidential and any contact with its members is strictly forbidden. Soliciting on behalf of a candidate can lead to immediate disqualification.
For applications to be valid, candidates must complete an EIGE application form.
EIGE application form (.doc, 183KB)
It is to be forwarded electronically to eige.hr@eige.europa.eu . The subject title should include the vacancy reference number.
Applicants are requested not to attach any supporting documents at this stage (e.g. copies of ID cards, diplomas, evidence of previous professional experience, etc). Only candidates invited to an interview will be asked to present copies of these documents for verification. Applications will not be returned to candidates but will be kept on the file by the Institute in line with its data protection guidelines.
Please note that the time period between the closing date for the submission of applications and the end of the process to short list candidates for the interview may take several weeks.
Due to the large volume of applications, the Institute regrets that only candidates selected for the interviews will be contacted.
5. Appointment and conditions of employment
The place of employment shall be Vilnius, Lithuania. For reasons related to the Institute’s operational requirements, the chosen candidate will be required to be available at short notice. S/he will be offered a temporary agent's contract under Article 2 (a) of the Conditions of employment of other servants of the European Communities and will be engaged at grade AD 7 subject to a six month probation period. The duration of the initial contract will be five years. The initial contract may be renewed.
The pay of the Community temporary agents consists of the basic remuneration as well as various allowances[4] depending on personal situation of the jobholder. For information, the current gross basic salary of AD 7 (first step) before deductions and the correction coefficient weighting of 72.5% for Lithuania, is €5,568.11. The salary will be paid in the local currency: LTL. All remuneration is subject to a Community tax at source. Deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
6. Independence and declarations of interest
The job holder will be required to enter into a commitment to act independently in the public interest and to make complete declarations of any direct or indirect interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.
7. Equal opportunities
EIGE applies a policy of equal opportunities and accepts applications without distinction on any grounds.
8. Appeal procedures
If a candidate considers that s/he has been adversely affected by a particular decision, s/he can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of Employment of Other Servants of the European Communities, by writing to The Director, European Institute for Gender Equality, Svitrigailos g. 11m, Vilnius, Lithuania LT-03228.
The complaint must be lodged within three months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22nd March 2004 published in the Official Journal of the European Union L 124 of 27th April 2004 – http://europa.eu.int/eur-lex ) starts to run from the time the candidate is notified of the act adversely affecting him/her.
9. Protection of personal data
As the body responsible for organising the competition, the EIGE ensures that applicants’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (Official Journal of the European Communities, L 8 of 12 January 2001). This applies in particular to the confidentiality and security of such data.
Personal data shall thus be processed solely for the purpose of the selection procedure.
10. Lithuania and living in Vilnius
A member of the Schengen Area, Lithuania borders Latvia, Belarus, Poland and the Kaliningrad region of Russia. Its western coastline - noted for its fine beaches, dunes and majestic pines - straddles the Baltic Sea. Lithuanian summers are sunny and warm with an average temperature of +17 C. Winter is white and generally cold with average temperatures that hover around – 4 C.
Vilnius is Lithuania's capital with an estimated population of just over half a million citizens. It has impressive Baroque and Gothic architecture as well as one of Europe's largest medieval old towns, a UNESCO World Heritage site since 1994. A university city since the Middle Ages, Vilnius is the centre of the country's politics, business, science, culture and entertainment and it attracts an increasingly varied assortment of local and international events. In addition to hosting a number of international schools, it has a developed infrastructure and ambitious future plans.
Further information is available here - http://www.lithuaniatourism.co.uk/index.php?id=333
--------------------------------------------------------------------------------
[1] Established by the European Parliament and of the Council Regulation (EC) No 1922/2006 of 20 December 2006 (OJ L 403/9 of 30.12.2006)
[2] Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant Member States authorities will be accepted.
[3] Before recruitment, the applicant will be medically examined for the purposes of Article 12(2) (d) of the Conditions of Employment of Other Servants of the European Communities.
[4] For example: 16% expatriation allowance, household allowance, education allowance, dependant child allowance etc.
Expert International en Gestion des Archives et des Bases de données. Commission Vérité, Justice et Reconciliation (CVJR). Lomé
TITRE DU POSTE: Expert International en Gestion des Archives et des Bases de données
CONTEXTE
Par décret N° 2009-046/PR du 25 février 2009, le Gouvernement de la République du Togo a établi la Commission Vérité, Justice et Réconciliation (CVJR) dont le but est d’investiguer sur les violations de droits de l’homme survenues au Togo de 1958 à 2005 dans la perspective de la lutte contre l’impunité et du renforcement de la réconciliation nationale. L’article 7 dudit décret donne compétence à la CVJR de faire appel à toutes personnes physiques, ou morales, nationales ou internationales dans le cadre de la réalisation de son mandat, en raison de leur expérience ou de leur expertise et de leurs connaissances sur des questions organisationnelles et de justice transitionnelle.
FONCTIONS ET RESPONSABILITES :
Sous la supervision du président de la Commission, l’expert international en archivage et en gestion de base de données, a les fonctions et responsabilités suivantes :
1) Etablir un plan de gestion intégré des archives de la CVJR mettant en synergie la gestion des documents écrits, sonores, audiovisuels, électroniques, ou de tous autres supports dont pourra disposer la Commission dans la poursuite de son mandat,
2) Elaborer un programme de formation à l’intention d’une équipe d’archivistes qu’il aura sous sa supervision sur la gestion efficace des archives et des bases de données;
3) Coordonner le travail des archivistes juniors qu’il aura sous sa responsabilité,
4) Fournir une assistance technique nécessaire aux activités de numérisation des archives de la Commission ;
5) S’assurer que les bureaux de terrain parviennent à utiliser, au même titre que le siège central de la Commission, des techniques et outils de classement et d’archivages modernes,
6) Organiser des séminaires et/ou des ateliers à l’intention des membres de la Commission et du personnel administratif sur la gestion des archives et sur l’utilisation des bases de données numériques.
7) Faire toutes recommandations ou propositions jugées utiles en vue de la préservation de la mémoire institutionnelle de la CVJR.
QUALIFICATIONS ET EXPERIENCES :
Formation / Expérience professionnelle :
1) Diplôme de 3e Cycle en archivage, en bibliothéconomie, en informatique ou dans une discipline connexe avec au moins 4 ans d’expérience professionnelle à un très haut niveau de responsabilité, si possible dans une Commission Vérité et Réconciliation ou auprès d’une juridiction internationale.
2) Un diplôme de 2nd Cycle dans les mêmes champs disciplinaires avec 7 ans d’expérience pourrait être accepté.
3) Bonne connaissance des logiciels de base (Word, Excel, Power Point) et d’autres logiciels pertinents en gestion des archives et en administration de base de données.
Compétences
1) Capacité à concevoir des programmes de formation en gestion des archives et en bases de données avec possibilité d’en assurer le suivi,
2) Facilité de communiquer et à transmettre des savoirs.
3) Leadership : le (la) candidat (e) devra être disposé (e) à coordonner une équipe d’archivistes juniors recrutés sur le terrain.
4) Capacité à gérer des informations confidentielles
5) Capacité à travailler dans une équipe pluridisciplinaire
Connaissances linguistiques :
Bonne maitrise du français parlé et écrit, l’anglais serait un atout
LIEU ET DUREE DE L’ENGAGEMENT :
Le poste est basé à Lomé. Le candidat retenu fera 3 missions de 2 semaines, soit au total 6 semaines.
MODE DE CANDIDATURE :
Le dossier complet est à déposer ou envoyer sous pli fermé avec la mention ci-après : Poste d’Expert international en Gestion des Archives et des Bases de données/CVJR, à l’adresse suivante :
Monsieur le Président de la CVJR
S/C Programme des Nations Unies pour
le Développement (PNUD)
40, Avenue des Nations Unies
BP 911
Lomé -TOGO
Date limite de dépôt des candidatures :……2010. Seuls les candidats présélectionnés après examen de dossiers seront contactés et soumis à un entretien individuel devant une instance ad hoc de la CVJR, avant tout recrutement.
Pour toute information complémentaire sur la CVJR, consultez le site web de l’institution à l’adresse suivante : www.cvjr.org
CONTEXTE
Par décret N° 2009-046/PR du 25 février 2009, le Gouvernement de la République du Togo a établi la Commission Vérité, Justice et Réconciliation (CVJR) dont le but est d’investiguer sur les violations de droits de l’homme survenues au Togo de 1958 à 2005 dans la perspective de la lutte contre l’impunité et du renforcement de la réconciliation nationale. L’article 7 dudit décret donne compétence à la CVJR de faire appel à toutes personnes physiques, ou morales, nationales ou internationales dans le cadre de la réalisation de son mandat, en raison de leur expérience ou de leur expertise et de leurs connaissances sur des questions organisationnelles et de justice transitionnelle.
FONCTIONS ET RESPONSABILITES :
Sous la supervision du président de la Commission, l’expert international en archivage et en gestion de base de données, a les fonctions et responsabilités suivantes :
1) Etablir un plan de gestion intégré des archives de la CVJR mettant en synergie la gestion des documents écrits, sonores, audiovisuels, électroniques, ou de tous autres supports dont pourra disposer la Commission dans la poursuite de son mandat,
2) Elaborer un programme de formation à l’intention d’une équipe d’archivistes qu’il aura sous sa supervision sur la gestion efficace des archives et des bases de données;
3) Coordonner le travail des archivistes juniors qu’il aura sous sa responsabilité,
4) Fournir une assistance technique nécessaire aux activités de numérisation des archives de la Commission ;
5) S’assurer que les bureaux de terrain parviennent à utiliser, au même titre que le siège central de la Commission, des techniques et outils de classement et d’archivages modernes,
6) Organiser des séminaires et/ou des ateliers à l’intention des membres de la Commission et du personnel administratif sur la gestion des archives et sur l’utilisation des bases de données numériques.
7) Faire toutes recommandations ou propositions jugées utiles en vue de la préservation de la mémoire institutionnelle de la CVJR.
QUALIFICATIONS ET EXPERIENCES :
Formation / Expérience professionnelle :
1) Diplôme de 3e Cycle en archivage, en bibliothéconomie, en informatique ou dans une discipline connexe avec au moins 4 ans d’expérience professionnelle à un très haut niveau de responsabilité, si possible dans une Commission Vérité et Réconciliation ou auprès d’une juridiction internationale.
2) Un diplôme de 2nd Cycle dans les mêmes champs disciplinaires avec 7 ans d’expérience pourrait être accepté.
3) Bonne connaissance des logiciels de base (Word, Excel, Power Point) et d’autres logiciels pertinents en gestion des archives et en administration de base de données.
Compétences
1) Capacité à concevoir des programmes de formation en gestion des archives et en bases de données avec possibilité d’en assurer le suivi,
2) Facilité de communiquer et à transmettre des savoirs.
3) Leadership : le (la) candidat (e) devra être disposé (e) à coordonner une équipe d’archivistes juniors recrutés sur le terrain.
4) Capacité à gérer des informations confidentielles
5) Capacité à travailler dans une équipe pluridisciplinaire
Connaissances linguistiques :
Bonne maitrise du français parlé et écrit, l’anglais serait un atout
LIEU ET DUREE DE L’ENGAGEMENT :
Le poste est basé à Lomé. Le candidat retenu fera 3 missions de 2 semaines, soit au total 6 semaines.
MODE DE CANDIDATURE :
Le dossier complet est à déposer ou envoyer sous pli fermé avec la mention ci-après : Poste d’Expert international en Gestion des Archives et des Bases de données/CVJR, à l’adresse suivante :
Monsieur le Président de la CVJR
S/C Programme des Nations Unies pour
le Développement (PNUD)
40, Avenue des Nations Unies
BP 911
Lomé -TOGO
Date limite de dépôt des candidatures :……2010. Seuls les candidats présélectionnés après examen de dossiers seront contactés et soumis à un entretien individuel devant une instance ad hoc de la CVJR, avant tout recrutement.
Pour toute information complémentaire sur la CVJR, consultez le site web de l’institution à l’adresse suivante : www.cvjr.org
Chief Archivist, P-5. International Residual Mechanism for Criminal Tribunals (IRMCT), The Hague. Open until 5 January 2012
Chief Archivist, P5
Department/ Office:
Office Of Legal Affairs
Duty Station: THE HAGUE
Posting Period:
6 December 2011-5 January 2012
Job Opening number:
11-IMA-OFFICE OF LEGAL AFFAIRS-21904-R-THE HAGUE
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Archives and Records Management Section, Registry, the International Residual Mechanism for Criminal Tribunals.
The International Residual Mechanism for Criminal Tribunals (“the Mechanism") was established by Security Council resolution 1966 (2010) to carry out a number of essential functions of the International Tribunal for the former Yugoslavia and the International Criminal Tribunal for Rwanda after the closure of the Tribunals. The Mechanism will have two branches, in Arusha and in The Hague. This position is located in the Hague.
Responsibilities
Under the guidance of the Registrar, the incumbent will be responsible for the overall management of the Archives and Records Management Section (“ARMS”) and the International Criminal Tribunal Archives (“ICT Archives”). Establish and oversee the implementation of policies for the management of the ICT Archives in accordance with established archival standards and practices. Establish and oversee the implementation of policies for the management of records of the Mechanism. Provide overall management responsibility for the functioning of ARMS at both Branches and the provision of archival and record-keeping services to the Mechanism. Manage, supervise and lead the archives and records team at the Hague Branch. Provide authoritative policy advice concerning the management of and provision of access to the ICT Archives, record-keeping systems and information management. Provide advice and assist in the formulation of the Mechanism’s strategic vision for the ICT Archives and management of the implement of overall strategies. Participate in the development and implementation of public information and outreach strategies regarding the ICT Archives. Serve as an effective spokesperson for and representative of the ICT Archives. Perform other duties as assigned.
Competencies
Professionalism – Ability to provide seasoned advice on record keeping and archival systems in a diverse universe of information needs and functions. Intellectual leadership and ability to integrate knowledge with the Organization’s broader strategic, policy and operational objectives. Ability to advise senior management on record keeping and archival systems development and related matters of significant importance to the Organization. Conceptual and strategic analytical capacity for relating record keeping and archival systems to the business process. Ability to analyse and evaluate critical systems matters; make recommendations for improving processes and approaches. Strong negotiating and presentational skills to make the case for a trustworthy record keeping and archival system and to bring others to reach agreement on difficult issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Leadership – Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Vision – Identifies strategic issues, opportunities and risks; clearly communicates links between the Organisations’ strategy and the work units’ goals; generates and communicates broad and compelling organisational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
Education
Advanced university degree in Information Management, Archival Science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
Minimum of 10 years of progressively responsible experience in records management and archival functions. Experience in established standards for arrangement and description of archival records, management and preservation of digital records, and management of strict security regime is mandatory. Experience with international tribunals or national courts is highly desirable.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is highly desirable.
Assessment Method
There will be a technical test and competency-based interview.
Special Notice
THIS POST IS SUBJECT TO APPROVAL BY THE GENERAL ASSEMBLY
APPOINTMENT TO THIS POST MAY BE LIMITED TO SERVICE WITH THE INTERNATIONAL RESIDUAL MECHANISM FOR CRIMINAL TRIBUNALS.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION
Department/ Office:
Office Of Legal Affairs
Duty Station: THE HAGUE
Posting Period:
6 December 2011-5 January 2012
Job Opening number:
11-IMA-OFFICE OF LEGAL AFFAIRS-21904-R-THE HAGUE
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Archives and Records Management Section, Registry, the International Residual Mechanism for Criminal Tribunals.
The International Residual Mechanism for Criminal Tribunals (“the Mechanism") was established by Security Council resolution 1966 (2010) to carry out a number of essential functions of the International Tribunal for the former Yugoslavia and the International Criminal Tribunal for Rwanda after the closure of the Tribunals. The Mechanism will have two branches, in Arusha and in The Hague. This position is located in the Hague.
Responsibilities
Under the guidance of the Registrar, the incumbent will be responsible for the overall management of the Archives and Records Management Section (“ARMS”) and the International Criminal Tribunal Archives (“ICT Archives”). Establish and oversee the implementation of policies for the management of the ICT Archives in accordance with established archival standards and practices. Establish and oversee the implementation of policies for the management of records of the Mechanism. Provide overall management responsibility for the functioning of ARMS at both Branches and the provision of archival and record-keeping services to the Mechanism. Manage, supervise and lead the archives and records team at the Hague Branch. Provide authoritative policy advice concerning the management of and provision of access to the ICT Archives, record-keeping systems and information management. Provide advice and assist in the formulation of the Mechanism’s strategic vision for the ICT Archives and management of the implement of overall strategies. Participate in the development and implementation of public information and outreach strategies regarding the ICT Archives. Serve as an effective spokesperson for and representative of the ICT Archives. Perform other duties as assigned.
Competencies
Professionalism – Ability to provide seasoned advice on record keeping and archival systems in a diverse universe of information needs and functions. Intellectual leadership and ability to integrate knowledge with the Organization’s broader strategic, policy and operational objectives. Ability to advise senior management on record keeping and archival systems development and related matters of significant importance to the Organization. Conceptual and strategic analytical capacity for relating record keeping and archival systems to the business process. Ability to analyse and evaluate critical systems matters; make recommendations for improving processes and approaches. Strong negotiating and presentational skills to make the case for a trustworthy record keeping and archival system and to bring others to reach agreement on difficult issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Leadership – Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Vision – Identifies strategic issues, opportunities and risks; clearly communicates links between the Organisations’ strategy and the work units’ goals; generates and communicates broad and compelling organisational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
Education
Advanced university degree in Information Management, Archival Science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
Minimum of 10 years of progressively responsible experience in records management and archival functions. Experience in established standards for arrangement and description of archival records, management and preservation of digital records, and management of strict security regime is mandatory. Experience with international tribunals or national courts is highly desirable.
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is highly desirable.
Assessment Method
There will be a technical test and competency-based interview.
Special Notice
THIS POST IS SUBJECT TO APPROVAL BY THE GENERAL ASSEMBLY
APPOINTMENT TO THIS POST MAY BE LIMITED TO SERVICE WITH THE INTERNATIONAL RESIDUAL MECHANISM FOR CRIMINAL TRIBUNALS.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION
Tuesday, November 29, 2011
Archivist (Reference). UNHCR, Geneva. Open until 3 January 2012
Job Title:
Archivist (Reference)
Job ID:
6871
Location:
Geneva, Switzerland
Department:
DER RECORDS ARCHIVES SECTION
APA Location:
Geneva, Switzerland
Salary Grade: P3
Hardship Level: H
Family Type Location: Family
Eligible Applicants
UNHCR staff members who meet the eligibility criteria in accordance with the Policy and Procedures on Assignments may apply for this position. In addition, for positions at the P-2 and P-3 levels, candidates who have been accepted on the UNHCR International Professional Roster may express their interest by submitting an application.
Procedures and Eligibility
Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the IOM-FOM issued for this Compendium / Fast Track exercise, as well as the Policy and Procedures on Assignments (IOM/FOM/33/2010 refers).
Duties and Qualifications
Archivist (Reference)
ORGANIZATIONAL CONTEXT
The Archives of the United Nations High Commissioner for Refugees exists to make the experience of UNHCR, as embodied in its records and related materials, available to guide and assist the Organization in planning and conducting its activities, and to provide information to meet the research needs of the persons of interest to UNHCR, the scholarly community, and the general public. Established in 1996, the UNHCR Archives includes material from more than half a century of field operations around the world as well as material from headquarters, predecessor agencies and from individual donors. It occupies about 10 kilometres of shelving space on two basement floors in Geneva's headquarters. Electronic archives, comprising some 8 million documents, are stored and managed in a document management system accessible to authorized staff through Internet.
The UNHCR Archives is committed to promoting the knowledge of UNHCR history, and to making research materials available not only to internal users, but also to external users while balancing researchers' need for access with the needs for confidentiality of persons and institutions whose activities are reflected in the records.
Under the supervision of the Senior Archivist, the Archivist (Reference) is responsible for the appraisal, accession, preservation, arrangement and description of UNHCR archives, the reference services for both staffers and external researchers and the promotion of the Archives contents.
The incumbent of this position supervises one general services staff member and coordinates archival projects with partners, interns and volunteers.
FUNCTIONAL STATEMENT STATEMENT
Accountability
UNHCR documentary evidence of past activities and decisions is preserved, protected, and made available to UNHCR and its global workforce and to external stakeholders.
Responsibility
- Adapt international standards and best practices to UNHCR Archives.
- Appraise UNHCR permanent records and ensure that they are transferred to the corporate Archives at Headquarters for custody.
- Ensure proper preservation of archival materials in all type of formats.
- Arrange and describe UNHCR Archival materials.
- Provide internal and external researchers with access to UNHCR archival records.
- Promote the knowledge and use of UNHCR Archives, internally and externally.
- Collaborate with other services in the Division of External Relations, in the development and organization of outreach activities.
- Liaise with other Divisions, stakeholders and information providers (i.e. Refworld) for a consolidated access and preservation approach for UNHCR archival records.
- Be UNOG Library Focal Point.
- Develop content for learning programmes for internal researchers related to archives.
- Advise on UNHCR's access policy.
- Work closely with the Archivist (Records Management) for a coordinated, systematic management of semi-active and inactive paper and electronic records, including implementation of records schedules.
Authority
- Develop and implement strategies, policies, procedures and guidelines for archives.
- Develop content for learning programmes related to archives management.
- Implement records disposition and destruction schedules.
- Advise on the appraisal of UNHCR permanent records.
- Provide access to UNHCR records to internal and external researchers.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE
Education:
Advanced university degree in archival management; or in history or related discipline with additional training as provided by universities and/or professional archival associations.
Experience: At least six years of experience in progressively responsible functions in relation to Archives. Of the six years, minimum of three years of experience should be in an international environment in the same functional area directly relevant to the current position.
Skills:
- Knowledge of archival principles, functions, techniques, methods, and standards.
- Experience in arrangement and description, appraisal, disposition and preservation of records in all types of media (e.g. electronic records, films and videos, photos and traditional paper files.
- Experience in organizing outreach activities.
- Experience in archives reference and consultation services.
- Familiarity with current trends in archival research.
- Knowledge of moderns trends on long term preservation on all types of media.
Languages: Excellent knowledge of English (written/oral/comprehension).
DESIRABLE QUALIFICATIONS & COMPETENCIES:
- Working knowledge of French and/or other UN languages.
- Knowledge of records management principles.
- Knowledge of enterprise content management suites.
- Familiarity with audio-visual archives.
- Experience with digitalization projects.
Position Competencies
C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M002L3 - Managing Performance Level 3
M003L3 - Judgement and Decision Making Level 3
M004L3 - Strategic Planning and Vision Level 3
X001L3 - Analytical Thinking Level 3
X003L3 - Technological Awareness Level 3
X005L3 - Planning and Organizing Level 3
Operational Context
Experience in Historical Archives: the incumbent is expected to have experience in accession, arrangement and description, reference services and outreach activities. Although he/she is not expected to be a preservation or conservation specialist, the incumbent should have a general knowledge on preservation issues and conditions for different types of archival medial e.g. paper, audio-visual, graphic materials, digital records. Understanding of the challenges of digital archives and its preservation is also important.
Records Management: the incumbent should be familiar with the management of records during their complete life cycle, from creation, capture and management in records management, appraisal, destruction, accession, preservation and access. The incumbent will be expected to participate in users support.
Multi-task and capacity to organize and prioritize archival work: the post requires a person with a capacity to prioritize and multi-task, and be able to find the right balance between the different activities to be performed: outreach activities, replying to concurrent information requests, arrangement and description projects, training, and covering work of the other Archivists.
Project Management: The incumbent is expected to manage projects with volunteers, consultants, interns, and partners (i.e. researchers, units).
Training and Communication Skills: The incumbent is expected to present projects, train researchers, and promote the Archives in formal and informal ways. The incumbent would train colleagues, researchers and support staff.
Field work: The incumbent should be ready to participate in appraisal missions alone, and be ready to work in warehouses, containers, and rooms full of paper files in any country in the world.
Team work: the incumbent will be part of a team of four archivists, each one with its own specific area of expertise but at the same time very closely interlinked. The incumbent is expected to be ready to share, discuss, train and learn with the colleagues in the search for solutions adapted to UNHCR needs.
Closing Date
Please note that the closing date for Addendum 1 to the September 2011 Compendium is Monday 12 December 2011 for internal vacancies and Tuesday 3 January 2012 for external vacancies (closing date Geneva midnight).
Archivist (Reference)
Job ID:
6871
Location:
Geneva, Switzerland
Department:
DER RECORDS ARCHIVES SECTION
APA Location:
Geneva, Switzerland
Salary Grade: P3
Hardship Level: H
Family Type Location: Family
Eligible Applicants
UNHCR staff members who meet the eligibility criteria in accordance with the Policy and Procedures on Assignments may apply for this position. In addition, for positions at the P-2 and P-3 levels, candidates who have been accepted on the UNHCR International Professional Roster may express their interest by submitting an application.
Procedures and Eligibility
Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the IOM-FOM issued for this Compendium / Fast Track exercise, as well as the Policy and Procedures on Assignments (IOM/FOM/33/2010 refers).
Duties and Qualifications
Archivist (Reference)
ORGANIZATIONAL CONTEXT
The Archives of the United Nations High Commissioner for Refugees exists to make the experience of UNHCR, as embodied in its records and related materials, available to guide and assist the Organization in planning and conducting its activities, and to provide information to meet the research needs of the persons of interest to UNHCR, the scholarly community, and the general public. Established in 1996, the UNHCR Archives includes material from more than half a century of field operations around the world as well as material from headquarters, predecessor agencies and from individual donors. It occupies about 10 kilometres of shelving space on two basement floors in Geneva's headquarters. Electronic archives, comprising some 8 million documents, are stored and managed in a document management system accessible to authorized staff through Internet.
The UNHCR Archives is committed to promoting the knowledge of UNHCR history, and to making research materials available not only to internal users, but also to external users while balancing researchers' need for access with the needs for confidentiality of persons and institutions whose activities are reflected in the records.
Under the supervision of the Senior Archivist, the Archivist (Reference) is responsible for the appraisal, accession, preservation, arrangement and description of UNHCR archives, the reference services for both staffers and external researchers and the promotion of the Archives contents.
The incumbent of this position supervises one general services staff member and coordinates archival projects with partners, interns and volunteers.
FUNCTIONAL STATEMENT STATEMENT
Accountability
UNHCR documentary evidence of past activities and decisions is preserved, protected, and made available to UNHCR and its global workforce and to external stakeholders.
Responsibility
- Adapt international standards and best practices to UNHCR Archives.
- Appraise UNHCR permanent records and ensure that they are transferred to the corporate Archives at Headquarters for custody.
- Ensure proper preservation of archival materials in all type of formats.
- Arrange and describe UNHCR Archival materials.
- Provide internal and external researchers with access to UNHCR archival records.
- Promote the knowledge and use of UNHCR Archives, internally and externally.
- Collaborate with other services in the Division of External Relations, in the development and organization of outreach activities.
- Liaise with other Divisions, stakeholders and information providers (i.e. Refworld) for a consolidated access and preservation approach for UNHCR archival records.
- Be UNOG Library Focal Point.
- Develop content for learning programmes for internal researchers related to archives.
- Advise on UNHCR's access policy.
- Work closely with the Archivist (Records Management) for a coordinated, systematic management of semi-active and inactive paper and electronic records, including implementation of records schedules.
Authority
- Develop and implement strategies, policies, procedures and guidelines for archives.
- Develop content for learning programmes related to archives management.
- Implement records disposition and destruction schedules.
- Advise on the appraisal of UNHCR permanent records.
- Provide access to UNHCR records to internal and external researchers.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE
Education:
Advanced university degree in archival management; or in history or related discipline with additional training as provided by universities and/or professional archival associations.
Experience: At least six years of experience in progressively responsible functions in relation to Archives. Of the six years, minimum of three years of experience should be in an international environment in the same functional area directly relevant to the current position.
Skills:
- Knowledge of archival principles, functions, techniques, methods, and standards.
- Experience in arrangement and description, appraisal, disposition and preservation of records in all types of media (e.g. electronic records, films and videos, photos and traditional paper files.
- Experience in organizing outreach activities.
- Experience in archives reference and consultation services.
- Familiarity with current trends in archival research.
- Knowledge of moderns trends on long term preservation on all types of media.
Languages: Excellent knowledge of English (written/oral/comprehension).
DESIRABLE QUALIFICATIONS & COMPETENCIES:
- Working knowledge of French and/or other UN languages.
- Knowledge of records management principles.
- Knowledge of enterprise content management suites.
- Familiarity with audio-visual archives.
- Experience with digitalization projects.
Position Competencies
C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M002L3 - Managing Performance Level 3
M003L3 - Judgement and Decision Making Level 3
M004L3 - Strategic Planning and Vision Level 3
X001L3 - Analytical Thinking Level 3
X003L3 - Technological Awareness Level 3
X005L3 - Planning and Organizing Level 3
Operational Context
Experience in Historical Archives: the incumbent is expected to have experience in accession, arrangement and description, reference services and outreach activities. Although he/she is not expected to be a preservation or conservation specialist, the incumbent should have a general knowledge on preservation issues and conditions for different types of archival medial e.g. paper, audio-visual, graphic materials, digital records. Understanding of the challenges of digital archives and its preservation is also important.
Records Management: the incumbent should be familiar with the management of records during their complete life cycle, from creation, capture and management in records management, appraisal, destruction, accession, preservation and access. The incumbent will be expected to participate in users support.
Multi-task and capacity to organize and prioritize archival work: the post requires a person with a capacity to prioritize and multi-task, and be able to find the right balance between the different activities to be performed: outreach activities, replying to concurrent information requests, arrangement and description projects, training, and covering work of the other Archivists.
Project Management: The incumbent is expected to manage projects with volunteers, consultants, interns, and partners (i.e. researchers, units).
Training and Communication Skills: The incumbent is expected to present projects, train researchers, and promote the Archives in formal and informal ways. The incumbent would train colleagues, researchers and support staff.
Field work: The incumbent should be ready to participate in appraisal missions alone, and be ready to work in warehouses, containers, and rooms full of paper files in any country in the world.
Team work: the incumbent will be part of a team of four archivists, each one with its own specific area of expertise but at the same time very closely interlinked. The incumbent is expected to be ready to share, discuss, train and learn with the colleagues in the search for solutions adapted to UNHCR needs.
Closing Date
Please note that the closing date for Addendum 1 to the September 2011 Compendium is Monday 12 December 2011 for internal vacancies and Tuesday 3 January 2012 for external vacancies (closing date Geneva midnight).
Monday, November 21, 2011
Associate Information Management Officer, P-2. UN Secretariat, ARMS. Open until 25 November 2011
TEMPORARY VACANCY ANNOUNCEMENT
TVA Grade Level P2
Functional Title
Associate Information Management Officer
Department/Office/Division
DM / OCSS / FCSD / ARMS
Occupational Group (See list on last page)
Information Management
Open to
(Current Grade of Applicant)
P/2 - P/3
Deadline
(DD/MM/YYYY)
25 November, 2011
Service/Section: Archives Records Mgmt Section (ARMS)
Estimated Start Date: 01/12/2011
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 30 June 2012 Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the Associate Information Management Officer is responsible for the management of projects to describe, digitize and preserve the United Nations archival records according to international standards. The incumbent conducts in particular reference functions by advising internal and external users about archival holdings, and manage declassification projects in compliance with UN policies and practices. He/She maintains
communication with other information and records managers and provides services on archival related issues to all departments.
He/She manages declassification metadata in the Section’s electronic recordkeeping system (TRIM). He/She makes recommendations for enhancement of ARMS website and participates in the maintenance and update of the archives portion of ARMS website. He/She performs other related duties, as required.
COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation.
Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and
assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those
under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally.
Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary
information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
QUALIFICATIONS
Experience: At least five years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information
systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level
university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and
written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2009-10 - 2010-11
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Eriko Takahashi Email Address: takahashi@un.org
Copy (cc): Paola Casini Email Address: casinip@un.org
Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work
experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have
been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of
the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary
vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade
may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.
TVA Grade Level P2
Functional Title
Associate Information Management Officer
Department/Office/Division
DM / OCSS / FCSD / ARMS
Occupational Group (See list on last page)
Information Management
Open to
(Current Grade of Applicant)
P/2 - P/3
Deadline
(DD/MM/YYYY)
25 November, 2011
Service/Section: Archives Records Mgmt Section (ARMS)
Estimated Start Date: 01/12/2011
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 30 June 2012 Open to External Candidates? YES NO
DUTIES AND RESPONSIBILITIES
This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the Associate Information Management Officer is responsible for the management of projects to describe, digitize and preserve the United Nations archival records according to international standards. The incumbent conducts in particular reference functions by advising internal and external users about archival holdings, and manage declassification projects in compliance with UN policies and practices. He/She maintains
communication with other information and records managers and provides services on archival related issues to all departments.
He/She manages declassification metadata in the Section’s electronic recordkeeping system (TRIM). He/She makes recommendations for enhancement of ARMS website and participates in the maintenance and update of the archives portion of ARMS website. He/She performs other related duties, as required.
COMPETENCIES
• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation.
Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and
assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those
under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally.
Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary
information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations
QUALIFICATIONS
Experience: At least five years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information
systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level
university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and
written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.
DOCUMENTS REQUIRED:
Cover Letter
PHP
Signed PAS Periods: 2009-10 - 2010-11
Others:
ALL SUBMISSIONS TO BE SENT TO:
Contact Name: Eriko Takahashi Email Address: takahashi@un.org
Copy (cc): Paola Casini Email Address: casinip@un.org
Please choose from this list of Occupational groups:
Administration
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Engineering
Finance
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Internship
Jurists
Legal Affairs
Logistics
Management and Programme Analysis
Medical
Ombudsman
Political Affairs
Population Affairs
Procurement
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Security
Social Affairs
Social Sciences
Statistics
Note:
While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work
experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have
been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of
the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary
vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade
may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.
Friday, November 11, 2011
Information Management Officer (Training), P-3. DSS, New York. Open until 1 January 2012
Job Title:
INFORMATION MANAGEMENT OFFICER (TRAINING), P3
Department/ Office:
CRISIS MANAGEMENT
Duty Station: NEW YORK
Posting Period:
2 November 2011-1 January 2012
Job Opening number:
11-IST-DSS FSS CM-21399-R-NEW YORK (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The position is located in the Information Management Section(IMS), Field Support Service (FSS) of the Department of Safety and Security. The incumbent reports to the Information Management Officer.
Responsibilities
Within delegated authority, the Information Management Officer will be responsible for the following duties:
• Provides advisory services on knowledge and information management practices for training actors at headquarters and in the field, including needs and business process analysis; information management policies and procedures, with an emphasis on technological applications, incl. learning management systems and e-learning delivery platforms; and records preservation and disposition, including through the UNDSS records Management System (TRIM) and Learning Management System (Moodle);
• Researches, analyses and evaluates new applications of information technology to learning and training, training records management, and knowledge management, including virtual Communities of Practice, and makes recommendations for their deployment.
• Participates in record-keeping and training data management improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of data management application improvements and new systems; provides user support.
• Develops detailed system and other functional specifications and standards from the knowledge and information management perspective and user documentation for new systems, including virtual communities of practice, e-learning and learning management systems.
• Develops training materials and user manuals; trains staff in use of, deployment and maintenance of knowledge and information management systems for security training.
• Evaluates adequacy of existing knowledge management and reference tools for security training.
• Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Department.
• Collaborates with DSS teams and Headquarters training focal points to ensure that knowledge and information management tools and web presences are regularly used, contain relevant, updated and accurate data and information on peacekeeping training.
• Participates in developing client outreach strategies for headquarters and the field and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
• Performs other related duties, as required.
Competencies
•Professionalism: Knowledge of information and knowledge management, record keeping and record disposition, in particular as it relates to training. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
•Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in information and/or knowledge management or related area. Experience in including the design, roll out or maintenance of learning management systems and/or training is highly desirable. Prior experience in the United Nations, preferably in a UN field mission, is highly desirable.
Languages
English and French are the two working languages of the United Nations. For this post, English is required. Knowledge of French is highly desirable, and knowledge of another UN language is an asset.
Assessment Method
As part of the evaluation of your application for this position, you may be requested to undergo written knowledge-based assessment exercises, which may be followed by a competency-based interview depending on the result of the test.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
INFORMATION MANAGEMENT OFFICER (TRAINING), P3
Department/ Office:
CRISIS MANAGEMENT
Duty Station: NEW YORK
Posting Period:
2 November 2011-1 January 2012
Job Opening number:
11-IST-DSS FSS CM-21399-R-NEW YORK (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The position is located in the Information Management Section(IMS), Field Support Service (FSS) of the Department of Safety and Security. The incumbent reports to the Information Management Officer.
Responsibilities
Within delegated authority, the Information Management Officer will be responsible for the following duties:
• Provides advisory services on knowledge and information management practices for training actors at headquarters and in the field, including needs and business process analysis; information management policies and procedures, with an emphasis on technological applications, incl. learning management systems and e-learning delivery platforms; and records preservation and disposition, including through the UNDSS records Management System (TRIM) and Learning Management System (Moodle);
• Researches, analyses and evaluates new applications of information technology to learning and training, training records management, and knowledge management, including virtual Communities of Practice, and makes recommendations for their deployment.
• Participates in record-keeping and training data management improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of data management application improvements and new systems; provides user support.
• Develops detailed system and other functional specifications and standards from the knowledge and information management perspective and user documentation for new systems, including virtual communities of practice, e-learning and learning management systems.
• Develops training materials and user manuals; trains staff in use of, deployment and maintenance of knowledge and information management systems for security training.
• Evaluates adequacy of existing knowledge management and reference tools for security training.
• Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Department.
• Collaborates with DSS teams and Headquarters training focal points to ensure that knowledge and information management tools and web presences are regularly used, contain relevant, updated and accurate data and information on peacekeeping training.
• Participates in developing client outreach strategies for headquarters and the field and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
• Performs other related duties, as required.
Competencies
•Professionalism: Knowledge of information and knowledge management, record keeping and record disposition, in particular as it relates to training. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
•Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in information and/or knowledge management or related area. Experience in including the design, roll out or maintenance of learning management systems and/or training is highly desirable. Prior experience in the United Nations, preferably in a UN field mission, is highly desirable.
Languages
English and French are the two working languages of the United Nations. For this post, English is required. Knowledge of French is highly desirable, and knowledge of another UN language is an asset.
Assessment Method
As part of the evaluation of your application for this position, you may be requested to undergo written knowledge-based assessment exercises, which may be followed by a competency-based interview depending on the result of the test.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Archivist/Records Manager, AST3. European University Institute, Florence. Open until 5 December 2011
Florence, 2/11/2011
VACANCY NOTICE IUE/6/2011
coupled with a notice for an
OPEN COMPETITION ON THE BASIS OF QUALIFICATIONS AND TESTS
Nature of post: 1 temporary post - grade AST3 – Archivist/ Records Manager
Unit to which post is attached: Historical Archives of the European Union
Duration of contract: four years, renewable initially for a fixed period of up to two years. Any further renewal will be for an indefinite period.
Description of duties: The staff member, under the supervision of the Director of the Historical Archives, will be in charge of receiving, arranging, describing, indexing and publishing on the web European institutional archives, and will perform reference service at
the Archives desk. In addition to these duties the employee will be required to manage the records management system of the EUI (RAME), including the following tasks:
- Drawing up or updating, for each administrative unit and academic department, a classification scheme, retention schedule and management tools for current and intermediate archives; providing archiving support to other EUI units;
- Selecting, filing and describing the current and intermediate EUI archives, in both electronic and paper format;
- Developing and monitoring the evaluation and preservation protocols for ensuring that historically valuable documentation will continue to be available in the long term;
- Identifying and selecting which data in existing EUI recordkeeping systems need to be converted to EDMS (Electronic Document Management System).
- Providing support to IT specialists
* in preparing a comprehensive digital and recordkeeping strategic plan for ensuring the long-term viability, security and accessibility of the EUI’s digital information in compliance with RAME procedures and internationally-recognized archival principles;
* in assessing and monitoring an EDMS.
A. Eligibility criteria
• Being a national of the European Union, or a national of third countries having acquired the status of long term resident on the basis of the EU Directive 2003/109/EC;
• Post–secondary education attested by a diploma, or secondary education attested by a diploma and appropriate professional experience of at least three years;
• Good knowledge of two languages of the European Union.
B. Selection criteria
Essential:
• Knowledge of records management, attested by a diploma, or equivalent professional experience;
• Experience in the use and implementation of Electronic Document Management Systems (Documentum, LiveLink, SharePoint, Alfresco, etc.);
• Knowledge of international standards for archival description (ISAD and ISAAR);
• Good knowledge of English;
• Ability to work as part of a multinational team in an international environment.
Desirable:
• Work experience in a university or research environment;
• Knowledge of additional languages of the European Union, particularly French.
Selection process:
Candidates shortlisted by the Selection Board will be invited for
• a language test
• a computing test
• an interview, enabling assessment of the candidate’s ability to carry out the tasks of the posts and to work in an international academic institution
Assessment on the basis of qualifications and marking of tests:
Marking: 0 to 20 for the assessment on the basis of qualifications;
Marking: 0 to 20 for the language test;
Marking: 0 to 20 for the computing test;
Marking: 0 to 40 for the interview by the Selection Board.
The net monthly salary:
The net monthly salary after taxes is approx. Euro 2,900. In addition, when conditions as laid down by the Statutes are applicable, there are family allowances - household allowance,
dependent child allowance, education allowance – and expatriation allowance (approx. 16% of salary).
The European University Institute is an academic institution set up in 1972 by the Member States of the European Union charged with research and postgraduate training in Law, Economics, History and Civilisation and Political and Social Sciences with special reference to Europe. The Institute is not an EU Institution, but an intergovernmental organization,
funded directly by signatory states, partly by the European Commission and to some extent through external funding (http://www.eui.eu).
The European University Institute is an equal opportunity employer.
Applications must be submitted electronically using the IUE/6/2011 online application form.
Applications received by e-mail, fax or post will not be considered.
The name of the appointed candidate and, if applicable, of candidates included in the reserve list will be published on the EUI Web site. By submitting their application, candidates acknowledge and give their explicit consent to this procedure, according to the Data
protection regulation in force at the EUI (President’s Decision n. 32 of 27 November 2008).
Contacts: E-mail: applyjob@eui.eu
DEADLINE FOR RECEIPT OF APPLICATIONS: 05/12/2011
(signed)
Pasquale FERRARA
VACANCY NOTICE IUE/6/2011
coupled with a notice for an
OPEN COMPETITION ON THE BASIS OF QUALIFICATIONS AND TESTS
Nature of post: 1 temporary post - grade AST3 – Archivist/ Records Manager
Unit to which post is attached: Historical Archives of the European Union
Duration of contract: four years, renewable initially for a fixed period of up to two years. Any further renewal will be for an indefinite period.
Description of duties: The staff member, under the supervision of the Director of the Historical Archives, will be in charge of receiving, arranging, describing, indexing and publishing on the web European institutional archives, and will perform reference service at
the Archives desk. In addition to these duties the employee will be required to manage the records management system of the EUI (RAME), including the following tasks:
- Drawing up or updating, for each administrative unit and academic department, a classification scheme, retention schedule and management tools for current and intermediate archives; providing archiving support to other EUI units;
- Selecting, filing and describing the current and intermediate EUI archives, in both electronic and paper format;
- Developing and monitoring the evaluation and preservation protocols for ensuring that historically valuable documentation will continue to be available in the long term;
- Identifying and selecting which data in existing EUI recordkeeping systems need to be converted to EDMS (Electronic Document Management System).
- Providing support to IT specialists
* in preparing a comprehensive digital and recordkeeping strategic plan for ensuring the long-term viability, security and accessibility of the EUI’s digital information in compliance with RAME procedures and internationally-recognized archival principles;
* in assessing and monitoring an EDMS.
A. Eligibility criteria
• Being a national of the European Union, or a national of third countries having acquired the status of long term resident on the basis of the EU Directive 2003/109/EC;
• Post–secondary education attested by a diploma, or secondary education attested by a diploma and appropriate professional experience of at least three years;
• Good knowledge of two languages of the European Union.
B. Selection criteria
Essential:
• Knowledge of records management, attested by a diploma, or equivalent professional experience;
• Experience in the use and implementation of Electronic Document Management Systems (Documentum, LiveLink, SharePoint, Alfresco, etc.);
• Knowledge of international standards for archival description (ISAD and ISAAR);
• Good knowledge of English;
• Ability to work as part of a multinational team in an international environment.
Desirable:
• Work experience in a university or research environment;
• Knowledge of additional languages of the European Union, particularly French.
Selection process:
Candidates shortlisted by the Selection Board will be invited for
• a language test
• a computing test
• an interview, enabling assessment of the candidate’s ability to carry out the tasks of the posts and to work in an international academic institution
Assessment on the basis of qualifications and marking of tests:
Marking: 0 to 20 for the assessment on the basis of qualifications;
Marking: 0 to 20 for the language test;
Marking: 0 to 20 for the computing test;
Marking: 0 to 40 for the interview by the Selection Board.
The net monthly salary:
The net monthly salary after taxes is approx. Euro 2,900. In addition, when conditions as laid down by the Statutes are applicable, there are family allowances - household allowance,
dependent child allowance, education allowance – and expatriation allowance (approx. 16% of salary).
The European University Institute is an academic institution set up in 1972 by the Member States of the European Union charged with research and postgraduate training in Law, Economics, History and Civilisation and Political and Social Sciences with special reference to Europe. The Institute is not an EU Institution, but an intergovernmental organization,
funded directly by signatory states, partly by the European Commission and to some extent through external funding (http://www.eui.eu).
The European University Institute is an equal opportunity employer.
Applications must be submitted electronically using the IUE/6/2011 online application form.
Applications received by e-mail, fax or post will not be considered.
The name of the appointed candidate and, if applicable, of candidates included in the reserve list will be published on the EUI Web site. By submitting their application, candidates acknowledge and give their explicit consent to this procedure, according to the Data
protection regulation in force at the EUI (President’s Decision n. 32 of 27 November 2008).
Contacts: E-mail: applyjob@eui.eu
DEADLINE FOR RECEIPT OF APPLICATIONS: 05/12/2011
(signed)
Pasquale FERRARA
Monday, November 7, 2011
Senior Information Management Assistant, G-7. UNICEF, New York. Open until 21 November 2011
Senior Information Management Assistant (OPSCEN), EMOPS, G-7, New York
Vacancy No: E-VN-2011-001944
Duty Station: New York
Country: United States of America
Region: NY HQ Job Level: G-7
Position#: 00071795
Application Close: 21-Nov-11
Contract Type: Long-term Staff (FT)
Purpose of the Position
UNICEF's Emergency Operations Centre (OPSCEN) provides 24/7 global information and communications services to support UNICEF staff around the world. OPSCEN relies upon well-organised information management (IM) systems to maximize its efficiency and effectiveness. A key component of OPSCEN's IM strategy is "COSMOS", an information management system that unifies diverse data sources, using Microsoft SharePoint application. COSMOS is currently in development and, in 2012, it will form the foundation for OPSCEN's IM processes.
Under the supervision of the OPSCEN Deputy Manager, and in collaboration with all OPSCEN team members, the OPSCEN Senior IM Assistant will be responsible for developing, streamlining and maintaining OPSCEN's information management system with a focus on maximising the features of COSMOS.
MINIMUM ELIGIBILITY REQUIREMENTS:
- NON-US CANDIDATES MUST BE IN POSSESSION OF A US G4 VISA OR BE A US PERMANENT RESIDENT
Key Expected Results
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and tasks.
1. OPSCEN daily operations are supported by information management policies, procedures, processes and systems.
- Develops standard operating procedures (SOPs) to support good IM practices, with a focus on standardised protocols for labeling, filing and archiving documents and e-mails.
- Provides ongoing trainings and briefings to OPSCEN team members to build IM capacity and to support adherence to OPSCEN IM SOPs.
- Carries out ongoing checking of labeling, filing and archiving actions carried out by OPSCEN team members to ensure quality control and adherence to IM SOPs.
2. OPSCEN's information management system, COSMOS, is developed, updated and maintained.
- Ensures ongoing uploading of data to COSMOS databases.
- Generates weekly and monthly statistical reports to calculate number and types of operation carried out in COSMOS.
- In collaboration with OPSCEN team members, develops COSMOS through SharePoint's customisable "out-of-the-box" features.
3. OPSCEN's intranet site is developed, updated and maintained.
- In collaboration with OPSCEN Deputy Manager and OPSCEN team members, develops OPSCEN's intranet site.
- Upon request of the OPSCEN Deputy Manager, uploads new content to OPSCEN's intranet site.
- Provides ongoing review of site to identify bugs and/or errors and implements corrective actions in a timely fashion.
4. OPSCEN's database of key UNICEF staff is maintained and updated on a daily basis.
- Maintains contact database with accurate and up-to-date contact information for approximately 3,000 key UNICEF staff around the world.
- Tracks staff movements (R&R, leave, mission, deployment, change of duty station, retirement, etc.) and updates contact database accordingly.
- Produces monthly statistical reports to calculate number and types of database operation carried out in COSMOS.
5. OPSCEN has on file up-to-date emergency contact lists for all UNICEF offices, with special focus on countries with highest security levels.
- Develops and implements system for ensuring the filing of up-to-date emergency contact lists for all UNICEF offices, with a focus on maintaining the most recent records for countries with highest security levels.
- Ensures tracking of emergency contact list expiration dates, and follows up with offices for which emergency contact lists are soon to expire.
- Files emergency contact lists according to OPSCEN IM SOPs, cross-references key staff with contact database and updates accordingly.
- Produces monthly reports concerning status of emergency contacts lists, with particular attention paid to countries with highest security levels and those for which lists are about to expire or have expired.
6. OPSCEN's e-mail distribution lists are maintained and updated to ensure correct targeting of OPSCEN's information products.
- Reviews on an ongoing basis the contents of OPSCEN's distribution lists and updates, as appropriate.
- Upon request of OPSCEN Deputy Manager, and in consultation with EMOPS Humanitarian Field Support Section, creates new distribution lists for specific emergencies.
7. Maps displaying UNICEF staff and premises with emergency- or security-related overlays are produced in a timely fashion
- Maintains database of GPS coordinates of all UNICEF offices and guesthouses and, where appropriate, private staff residences.
- Creates accurate and timely maps, displaying locations of offices, current locations of staff and other security- or emergency-related data, as appropriate.
8. Data regarding security/conflict, politics/international relations and environmental/ meteorological trends are synthesised into timely and informative reports.
- In collaboration with other OPSCEN team members, reviews existing sources regarding security/conflict, politics/international relations and environmental/meteorological trends.
- Develops distribution lists containing contact information concerning UNICEF colleagues with specific regional and thematic information needs .
- Regularly reviews key data sources, consolidates updates into regional and thematic reports and distributes to appropriate distribution lists.
9. Effective working relations are maintained with other agencies engaged in security- and emergency-related information management
- Liaises with UN Secretariat, UNDSS, UNOCHA and other UN agencies for purposes of data sharing (e.g. GPS coordinates, security level data, etc.)
- Participates in interagency emergency- and security-related IM coordination meetings.
10. Any other assigned information management, administrative and back-up responsibilities are carried out.
Qualifications of Successful Candidate
- Completion of Secondary School; University level courses in information management, information technology or any other related field of discipline relevant to the job an asset.
- Seven years of relevant work experience with both national and International work experience in administration, information management, information technology and geographic information systems .
- Fluency in English required; fluency in another UN language desirable.
Competencies of Successful Candidate
- Communicates effectively to varied audiences, including during formal public speaking.
- Able to work effectively in a multi-cultural environment.
- Sets high standards for quality of work and consistently achieves project goals.
- Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.
- Demonstrates and shares detailed technical knowledge and expertise.
- Sets clearly defined objectives and plans activities for self, own team or department.
- Ensures that team or department follows relevant company policies and procedures.
Remarks
Post advertisement has been extended due to a change in the minimum requirements of the position - the UN ASAT examination is not a mandatory requirement for this position.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Vacancy No: E-VN-2011-001944
Duty Station: New York
Country: United States of America
Region: NY HQ Job Level: G-7
Position#: 00071795
Application Close: 21-Nov-11
Contract Type: Long-term Staff (FT)
Purpose of the Position
UNICEF's Emergency Operations Centre (OPSCEN) provides 24/7 global information and communications services to support UNICEF staff around the world. OPSCEN relies upon well-organised information management (IM) systems to maximize its efficiency and effectiveness. A key component of OPSCEN's IM strategy is "COSMOS", an information management system that unifies diverse data sources, using Microsoft SharePoint application. COSMOS is currently in development and, in 2012, it will form the foundation for OPSCEN's IM processes.
Under the supervision of the OPSCEN Deputy Manager, and in collaboration with all OPSCEN team members, the OPSCEN Senior IM Assistant will be responsible for developing, streamlining and maintaining OPSCEN's information management system with a focus on maximising the features of COSMOS.
MINIMUM ELIGIBILITY REQUIREMENTS:
- NON-US CANDIDATES MUST BE IN POSSESSION OF A US G4 VISA OR BE A US PERMANENT RESIDENT
Key Expected Results
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and tasks.
1. OPSCEN daily operations are supported by information management policies, procedures, processes and systems.
- Develops standard operating procedures (SOPs) to support good IM practices, with a focus on standardised protocols for labeling, filing and archiving documents and e-mails.
- Provides ongoing trainings and briefings to OPSCEN team members to build IM capacity and to support adherence to OPSCEN IM SOPs.
- Carries out ongoing checking of labeling, filing and archiving actions carried out by OPSCEN team members to ensure quality control and adherence to IM SOPs.
2. OPSCEN's information management system, COSMOS, is developed, updated and maintained.
- Ensures ongoing uploading of data to COSMOS databases.
- Generates weekly and monthly statistical reports to calculate number and types of operation carried out in COSMOS.
- In collaboration with OPSCEN team members, develops COSMOS through SharePoint's customisable "out-of-the-box" features.
3. OPSCEN's intranet site is developed, updated and maintained.
- In collaboration with OPSCEN Deputy Manager and OPSCEN team members, develops OPSCEN's intranet site.
- Upon request of the OPSCEN Deputy Manager, uploads new content to OPSCEN's intranet site.
- Provides ongoing review of site to identify bugs and/or errors and implements corrective actions in a timely fashion.
4. OPSCEN's database of key UNICEF staff is maintained and updated on a daily basis.
- Maintains contact database with accurate and up-to-date contact information for approximately 3,000 key UNICEF staff around the world.
- Tracks staff movements (R&R, leave, mission, deployment, change of duty station, retirement, etc.) and updates contact database accordingly.
- Produces monthly statistical reports to calculate number and types of database operation carried out in COSMOS.
5. OPSCEN has on file up-to-date emergency contact lists for all UNICEF offices, with special focus on countries with highest security levels.
- Develops and implements system for ensuring the filing of up-to-date emergency contact lists for all UNICEF offices, with a focus on maintaining the most recent records for countries with highest security levels.
- Ensures tracking of emergency contact list expiration dates, and follows up with offices for which emergency contact lists are soon to expire.
- Files emergency contact lists according to OPSCEN IM SOPs, cross-references key staff with contact database and updates accordingly.
- Produces monthly reports concerning status of emergency contacts lists, with particular attention paid to countries with highest security levels and those for which lists are about to expire or have expired.
6. OPSCEN's e-mail distribution lists are maintained and updated to ensure correct targeting of OPSCEN's information products.
- Reviews on an ongoing basis the contents of OPSCEN's distribution lists and updates, as appropriate.
- Upon request of OPSCEN Deputy Manager, and in consultation with EMOPS Humanitarian Field Support Section, creates new distribution lists for specific emergencies.
7. Maps displaying UNICEF staff and premises with emergency- or security-related overlays are produced in a timely fashion
- Maintains database of GPS coordinates of all UNICEF offices and guesthouses and, where appropriate, private staff residences.
- Creates accurate and timely maps, displaying locations of offices, current locations of staff and other security- or emergency-related data, as appropriate.
8. Data regarding security/conflict, politics/international relations and environmental/ meteorological trends are synthesised into timely and informative reports.
- In collaboration with other OPSCEN team members, reviews existing sources regarding security/conflict, politics/international relations and environmental/meteorological trends.
- Develops distribution lists containing contact information concerning UNICEF colleagues with specific regional and thematic information needs .
- Regularly reviews key data sources, consolidates updates into regional and thematic reports and distributes to appropriate distribution lists.
9. Effective working relations are maintained with other agencies engaged in security- and emergency-related information management
- Liaises with UN Secretariat, UNDSS, UNOCHA and other UN agencies for purposes of data sharing (e.g. GPS coordinates, security level data, etc.)
- Participates in interagency emergency- and security-related IM coordination meetings.
10. Any other assigned information management, administrative and back-up responsibilities are carried out.
Qualifications of Successful Candidate
- Completion of Secondary School; University level courses in information management, information technology or any other related field of discipline relevant to the job an asset.
- Seven years of relevant work experience with both national and International work experience in administration, information management, information technology and geographic information systems .
- Fluency in English required; fluency in another UN language desirable.
Competencies of Successful Candidate
- Communicates effectively to varied audiences, including during formal public speaking.
- Able to work effectively in a multi-cultural environment.
- Sets high standards for quality of work and consistently achieves project goals.
- Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.
- Demonstrates and shares detailed technical knowledge and expertise.
- Sets clearly defined objectives and plans activities for self, own team or department.
- Ensures that team or department follows relevant company policies and procedures.
Remarks
Post advertisement has been extended due to a change in the minimum requirements of the position - the UN ASAT examination is not a mandatory requirement for this position.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Information Management Assistant, G-4 (archives). ISDR, Geneva. Open until 16 November 2011
Information management assistant (archives), G-4
Only candidates under serious consideration will be contacted.
UNISDR does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of UNISDR and requesting the payment of a fee, please immediately contact isdr@un.org When applying for a UNISDR vacancy by e-mail, please apply only through this site.
--------------------------------------------------------------------------------
Location: Geneva
Close date: 16 Nov 2011
Job description
Post Number: 519027
United Nations Core Values: Integrity, Professionalism, Respect for Diversity.
Summary of Main Duties
This post is located in Information Management Unit, of the United Nations International Strategy for Disaster Risk Reduction secretariat (UNISDR). Under the supervision of the Senior Coordinator and in collaboration with the UNISDR Librarian and PreventionWeb Managing Editor, the incumbent will shoulder the following responsibilities:
- Assist the Information Management Unit in the development of the UNISDR Archives according to standards, practices and procedures including: review of existing files, validating content for quality control, scanning relevant content to produce PDF files, preparing titles and abstracts for archived content, adding other metadata to content, posting of all content to the archival database.
- Liaison with relevant UNISDR staff to determine relevance of information to archive
- Assist in drafting an Archival procedures manual
- Update relevant information on the UNISDR intranet
- Support organization of meetings, including preparations of agenda, attendance lists, invitations, arrangement of venues and accommodation, taking minutes and other related activities.
Core Competencies
Professionalism
- Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Communication
- Speaks and writes clearly and effectively
Planning and Organizing
- Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments, adjusts priorities as required.
Qualifications and Experience
- Completion of secondary school or its equivalent commercial school.
- At least four years of progressively responsible experience in the field of information management and/or administrative services in disaster risk reduction, humanitarian affairs or related fields, of which preferably two within the United Nations.
- Knowledge of the United Nations system, staff rules and regulations, as well as administrative policies an advantage.
- Knowledge of automated information systems as applied to information networks.
- Experience in using scanning equipment is desirable.
Knowledge of Languages
- Fluency in oral and written English.
- Knowledge of spoken and written French or Spanish desirable.
How to apply
Applicants are requested to transmit their Personal History Profile, letter of motivation (and two latest PAS reports for UN staff) by email to isdr.vacancies@un.org
Contract type
Duration: 4 months
Additional information available here:
http://www.unisdr.org/who-we-are/vacancies
Only candidates under serious consideration will be contacted.
UNISDR does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of UNISDR and requesting the payment of a fee, please immediately contact isdr@un.org When applying for a UNISDR vacancy by e-mail, please apply only through this site.
--------------------------------------------------------------------------------
Location: Geneva
Close date: 16 Nov 2011
Job description
Post Number: 519027
United Nations Core Values: Integrity, Professionalism, Respect for Diversity.
Summary of Main Duties
This post is located in Information Management Unit, of the United Nations International Strategy for Disaster Risk Reduction secretariat (UNISDR). Under the supervision of the Senior Coordinator and in collaboration with the UNISDR Librarian and PreventionWeb Managing Editor, the incumbent will shoulder the following responsibilities:
- Assist the Information Management Unit in the development of the UNISDR Archives according to standards, practices and procedures including: review of existing files, validating content for quality control, scanning relevant content to produce PDF files, preparing titles and abstracts for archived content, adding other metadata to content, posting of all content to the archival database.
- Liaison with relevant UNISDR staff to determine relevance of information to archive
- Assist in drafting an Archival procedures manual
- Update relevant information on the UNISDR intranet
- Support organization of meetings, including preparations of agenda, attendance lists, invitations, arrangement of venues and accommodation, taking minutes and other related activities.
Core Competencies
Professionalism
- Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Communication
- Speaks and writes clearly and effectively
Planning and Organizing
- Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments, adjusts priorities as required.
Qualifications and Experience
- Completion of secondary school or its equivalent commercial school.
- At least four years of progressively responsible experience in the field of information management and/or administrative services in disaster risk reduction, humanitarian affairs or related fields, of which preferably two within the United Nations.
- Knowledge of the United Nations system, staff rules and regulations, as well as administrative policies an advantage.
- Knowledge of automated information systems as applied to information networks.
- Experience in using scanning equipment is desirable.
Knowledge of Languages
- Fluency in oral and written English.
- Knowledge of spoken and written French or Spanish desirable.
How to apply
Applicants are requested to transmit their Personal History Profile, letter of motivation (and two latest PAS reports for UN staff) by email to isdr.vacancies@un.org
Contract type
Duration: 4 months
Additional information available here:
http://www.unisdr.org/who-we-are/vacancies
Monday, October 31, 2011
Information Management Officer, P-3. OCHA, Geneva. Open until 27 December 2011
Job Title:
INFORMATION MANAGEMENT OFFICER, P3
Department/ Office:
OFFICE OF THE EMERGENCY RELIEF COORDINATOR - GVAO
Duty Station: GENEVA
Posting Period:
28 October 2011-27 December 2011
Job Opening number:
11-IMA-OCHA GVAO-21172-R-GENEVA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Advocacy and Visual Media Unit, Office for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. The Programme Officer reports to the Head of Advocacy and Visual Media Unit, or designate.
Responsibilities
Within the limits of delegated authority, the incumbent will discharge the following functions: Manage information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies. Determine the primary data and information elements that are required internally and externally to support humanitarian decision-making. Support strategic and operational decision making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps). Develop a client-oriented approach with all relevant stakeholders to help identify their priority information requirements. Design and implement a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps). Provide training to OCHA staff on OCHA’s information systems and standards. Undertake data preparedness activities in support of OCHA’s response preparedness and contingency planning efforts. Establish and maintain an information network to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee. If necessary, oversee technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.). Support the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations. In collaboration with the Information Services Section and Advocacy and Visual Media Unit, apply global information management standards, policies and procedures to guide related activities within the OCHA Office. Any other duties as may be requested by the Head of AVMU.
Competencies
PROFESSIONALISM: Knowledge of the use of information management in humanitarian emergency, crisis management or disaster management contexts; ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters); and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communications; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
PLANNING AND ORGANIZING: identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; and uses time efficiently.
MANAGING PERFORMANCE: delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff.
Education
An advanced university degree (Master's degree or equivalent) in Business Administration (Information Management), Disaster and Emergency Management, Geographic Information Systems, Information Management, Statistics, or Social Sciences, or related area. A first level university degree (Bachelor's degree or equivalent) combined with qualifying relevant professional experience (at least seven years) may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five (5) years of progressively responsible professional experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context. Relevant international field experience in any of these areas is desirable. Qualifications and/or certification in the following applications are desirable: MS Access, MS Excel, ArcGIS, Adobe Creative Suit, or similar applications.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of Arabic, French, or Spanish is desirable.
Assessment Method
Competency based interview. Technical test may be required.
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS
INFORMATION MANAGEMENT OFFICER, P3
Department/ Office:
OFFICE OF THE EMERGENCY RELIEF COORDINATOR - GVAO
Duty Station: GENEVA
Posting Period:
28 October 2011-27 December 2011
Job Opening number:
11-IMA-OCHA GVAO-21172-R-GENEVA
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Advocacy and Visual Media Unit, Office for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. The Programme Officer reports to the Head of Advocacy and Visual Media Unit, or designate.
Responsibilities
Within the limits of delegated authority, the incumbent will discharge the following functions: Manage information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies. Determine the primary data and information elements that are required internally and externally to support humanitarian decision-making. Support strategic and operational decision making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps). Develop a client-oriented approach with all relevant stakeholders to help identify their priority information requirements. Design and implement a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps). Provide training to OCHA staff on OCHA’s information systems and standards. Undertake data preparedness activities in support of OCHA’s response preparedness and contingency planning efforts. Establish and maintain an information network to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee. If necessary, oversee technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.). Support the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations. In collaboration with the Information Services Section and Advocacy and Visual Media Unit, apply global information management standards, policies and procedures to guide related activities within the OCHA Office. Any other duties as may be requested by the Head of AVMU.
Competencies
PROFESSIONALISM: Knowledge of the use of information management in humanitarian emergency, crisis management or disaster management contexts; ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters); and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communications; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
PLANNING AND ORGANIZING: identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; and uses time efficiently.
MANAGING PERFORMANCE: delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff.
Education
An advanced university degree (Master's degree or equivalent) in Business Administration (Information Management), Disaster and Emergency Management, Geographic Information Systems, Information Management, Statistics, or Social Sciences, or related area. A first level university degree (Bachelor's degree or equivalent) combined with qualifying relevant professional experience (at least seven years) may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five (5) years of progressively responsible professional experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context. Relevant international field experience in any of these areas is desirable. Qualifications and/or certification in the following applications are desirable: MS Access, MS Excel, ArcGIS, Adobe Creative Suit, or similar applications.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of Arabic, French, or Spanish is desirable.
Assessment Method
Competency based interview. Technical test may be required.
Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS
Content Archivist. Aramco, Dhahran.
Req Number 70027200
Job Title Content Archivist
Admin Area Saudi Aramco Affairs
Business LineIndustrial Relations
AOC Job Category King Abdulaziz Centre
Position Description The King Abdulaziz Center for World Culture, housed in an iconic building, is a fully integrated institution of lifelong learning, inspiration and cross-cultural engagement. The Center is a Saudi Armco initiative, and it will contain temporary exhibits, feature walls, catering facilities, a library, a museum, and the Children‘s Discovery Zone, with its own oasis garden and play area.
In a public building of this nature, the visitor experience is everything. Saudi Aramco has taken great pride in demanding the very best
The Content Archivist will oversee the development of the Archives and Special Collections. Reporting to the Chief Archivist, the archivist responsibilities includes the acquisition, arrangement, preservation, maintenance, exhibition and interpretation of collections. The candidate will be in charge of developing educationally outreach programs and provide assistance with the implementation of policies and procedures. The candidate will be responsible for the encoding of archival finding aids, creating MARC records by using the library integrated system and developing the content for the website, blog and online subject guides.
Minimum RequirementsA Master’s degree in Library Science, archival studies or Master of Art with at least 5 years of experience in archives management is required.
Demonstrated knowledge of archival cataloguing and record management theory and practice. Familiarity with data structure standards relevant to the control of archival collections (e.g. EAD, Dublin Core, ISAD G, MARC 21).
Awareness of library and archives automated information management systems.
Excellent communication skills
Duties & ResponsibilitiesClassifying, cataloging and managing physical collections.
Crafting a process for effective archiving and management of material onto the Archiving Management
System
Liaising with senior managers to assess, transfer and manage existing historical paper records and other archival material from departments within the company
Manage existing temporary storage to ensure smooth transition to the archive in the Center
Working with the Information Technology coordinators to review the specifications of the Archiving Management Systems and metadata schemas
Liaise with other Components at the Center (Museum, Library, etc...) to ensure full integration of the functions, systems and services
Developing content for the Archives Gallery
About UsSaudi Aramco’s Industrial Relations (IR) Business line is dedicated to building, maintaining and enhancing the relationships the Company develops with people and institutions inside the Kingdom and around the world. It is through the IR business line that the Company cares for the health, wellbeing and security of its employees and their families, maintains the high quality of life found in Company communities, operates the school system for the children of expatriate employees, and communicates with various audiences through a variety of media, including print publications, events, films and websites. Saudi Aramco operates one of the largest and most successful industrial and professional training programs on the planet to ensure that its employees are provided with the training they need to meet emerging challenges. The Company’s wide-ranging corporate citizenship activities, which focus on the areas of environmental protection, knowledge, community and the economy, are also the responsibility of the IR business line.
Auto req ID4156BR
Application Instructions:
Apply: russell.ross@aramcoservices.com
Contact Name: Russell Ross
Contact Tel: 713-432-4797
Contact Fax:
Contact Email: russell.ross@aramcoservices.com
Website: http://www.aramco.jobs
Address: 9009 West Loop South, MS-112, Houston, TX
Job Title Content Archivist
Admin Area Saudi Aramco Affairs
Business LineIndustrial Relations
AOC Job Category King Abdulaziz Centre
Position Description The King Abdulaziz Center for World Culture, housed in an iconic building, is a fully integrated institution of lifelong learning, inspiration and cross-cultural engagement. The Center is a Saudi Armco initiative, and it will contain temporary exhibits, feature walls, catering facilities, a library, a museum, and the Children‘s Discovery Zone, with its own oasis garden and play area.
In a public building of this nature, the visitor experience is everything. Saudi Aramco has taken great pride in demanding the very best
The Content Archivist will oversee the development of the Archives and Special Collections. Reporting to the Chief Archivist, the archivist responsibilities includes the acquisition, arrangement, preservation, maintenance, exhibition and interpretation of collections. The candidate will be in charge of developing educationally outreach programs and provide assistance with the implementation of policies and procedures. The candidate will be responsible for the encoding of archival finding aids, creating MARC records by using the library integrated system and developing the content for the website, blog and online subject guides.
Minimum RequirementsA Master’s degree in Library Science, archival studies or Master of Art with at least 5 years of experience in archives management is required.
Demonstrated knowledge of archival cataloguing and record management theory and practice. Familiarity with data structure standards relevant to the control of archival collections (e.g. EAD, Dublin Core, ISAD G, MARC 21).
Awareness of library and archives automated information management systems.
Excellent communication skills
Duties & ResponsibilitiesClassifying, cataloging and managing physical collections.
Crafting a process for effective archiving and management of material onto the Archiving Management
System
Liaising with senior managers to assess, transfer and manage existing historical paper records and other archival material from departments within the company
Manage existing temporary storage to ensure smooth transition to the archive in the Center
Working with the Information Technology coordinators to review the specifications of the Archiving Management Systems and metadata schemas
Liaise with other Components at the Center (Museum, Library, etc...) to ensure full integration of the functions, systems and services
Developing content for the Archives Gallery
About UsSaudi Aramco’s Industrial Relations (IR) Business line is dedicated to building, maintaining and enhancing the relationships the Company develops with people and institutions inside the Kingdom and around the world. It is through the IR business line that the Company cares for the health, wellbeing and security of its employees and their families, maintains the high quality of life found in Company communities, operates the school system for the children of expatriate employees, and communicates with various audiences through a variety of media, including print publications, events, films and websites. Saudi Aramco operates one of the largest and most successful industrial and professional training programs on the planet to ensure that its employees are provided with the training they need to meet emerging challenges. The Company’s wide-ranging corporate citizenship activities, which focus on the areas of environmental protection, knowledge, community and the economy, are also the responsibility of the IR business line.
Auto req ID4156BR
Application Instructions:
Apply: russell.ross@aramcoservices.com
Contact Name: Russell Ross
Contact Tel: 713-432-4797
Contact Fax:
Contact Email: russell.ross@aramcoservices.com
Website: http://www.aramco.jobs
Address: 9009 West Loop South, MS-112, Houston, TX
Monday, October 17, 2011
Senior Information Resources & Services Assistant (Records & Archives). ADB, Manila. Open until 27 October 2011
Senior Information Resources & Services Assistant (Records & Archives)
Facilities and Asset Management Division, Office of Administrative Services
Closing date: 27 Oct 2011 , 5:00 p.m. (1700 Manila Time, 0900 GMT)
Job Purpose:
To assist the Records and Archives section of the Information Resources and Services Unit in the management of ADB's records in electronic and paper formats and filing system, as well as in providing training and advice to various departments/offices in ADB headquarters (HQ) and resident missions/representative offices (RMs/ROs) primarily on electronic records and documents management.
Expected Outcomes:
Electronic Records and Documents Organization
Assists in the content management and implementation of an electronic records management system (ERMS) and its components, including the preparation of file plan that covers identifying record materials, file structure and classification, restriction, retention and disposition schedule.
Provides inputs in developing taxonomy to ensure consistency and adherence to approved classification and naming conventions.
Serves as liaison between the systems developers in OIST and the users of the ERMS in developing and designing the system to facilitate upload, search and retrieval of electronic records.
Executes the tests scenarios for ERMS that are created by OIST, evaluate the results of these tests and report the findings to facilitate needed improvements in the system.
Records and Documents Retrieval
Assists in the search and retrieval of records and documents as requested by the Management and staff taking into account restriction policies. Updates and maintains records database/s to facilitate search and retrieval of documents.
Advisory and Training
Advises concerned staff in departments/offices in ADB HQ, Board offices and RMs/ROs on various aspects of records management. Provides inputs in developing policies and procedures for ERMS users. Orients and guides staff on various aspects of managing paper and electronic records. Prepares and updates course materials for training programs, including eLearning materials.
Recommends improvements in file maintenance procedures, proposes revisions and other updates to the records management and maintenance manual and subject classification guide. Updates and maintains records database/s.
Trains service providers on document preparation, appraisal and proper disposition of records.
Records Management Audit
Participates in records management audits of departments/offices and, if necessary, RMs/ROs to ensure compliance with the ADB records management standards.
Conducts periodic checks on uploaded files to verify status, classification and retention schedule and coordinates with concerned staff/departments on their adherence to the approved Records Retention and Disposition Schedule and File Plan. Creates and updates folders in the ERMS to harmonize structure and format.
Others
Performs other duties as may be assigned and reflected in the incumbent's work plan.
Educational Requirements:
Bachelor's degree in library science, computer science, information technology, information management discipline or related field.
Relevant Experience And Other Requirements:
Work experience
At least 5 years overall experience in library, records and/or information management
Technical knowledge
Sound working knowledge and understanding of ADB's records management system, policies and procedures
Sound working knowledge of digital imaging and electronic documents conversion processes
Sound working knowledge of ADB's ISO 14001/EHSMS 18001 best practices particularly on records management
Proficient in ADB standard software programs and information technologies
People and leadership skills
Able to liaise and work effectively with staff within own work location
Able to work collaboratively with teams as a constructive team member
Good command of written and spoken English
Core Competencies:
Application of Technical Knowledge and Skills
Deals with routine queries and correspondence in accordance with procedures
Proactively seeks relevant development opportunities and submits for approval
Produces summaries and frameworks by collecting and analyzing diverse information
Client Orientation
Adjusts style and approach to respect and serve different clients
Conveys messages by asking questions and using different approaches
Identifies when a client issue requires escalation
Responds to clients without prompts or reminders from senior colleagues
Achieving Results and Problem Solving
Proposes solutions to minimize delays and setbacks in completing work
Reviews all task objectives and achieves core deliverables
Uses time management and organizational skills to promptly complete work to the required standard
Delivers beyond the stated task objectives
Working Together
Consistently works effectively with individuals of different views, culture, nationality, gender, and age
Consistently seeks assistance when requirements are unclear
Provides timely updates on relevant information
Freely shares and seeks useful knowledge and to complete work
Communication and Knowledge Sharing
Uses effective written and oral communication in preparing documents, presentations and interactions
Asks questions to understand how to follow up on feedback
Locates relevant information to expedite workflow
Innovation and Change
Adopts new policies, systems and processes in a timely fashion
Shares ideas for how work can be completed more effectively
Immediate Reporting Relationships / Other Information:
Supervisor: Designated International Staff and senior National Staff
Facilities and Asset Management Division, Office of Administrative Services
Closing date: 27 Oct 2011 , 5:00 p.m. (1700 Manila Time, 0900 GMT)
Job Purpose:
To assist the Records and Archives section of the Information Resources and Services Unit in the management of ADB's records in electronic and paper formats and filing system, as well as in providing training and advice to various departments/offices in ADB headquarters (HQ) and resident missions/representative offices (RMs/ROs) primarily on electronic records and documents management.
Expected Outcomes:
Electronic Records and Documents Organization
Assists in the content management and implementation of an electronic records management system (ERMS) and its components, including the preparation of file plan that covers identifying record materials, file structure and classification, restriction, retention and disposition schedule.
Provides inputs in developing taxonomy to ensure consistency and adherence to approved classification and naming conventions.
Serves as liaison between the systems developers in OIST and the users of the ERMS in developing and designing the system to facilitate upload, search and retrieval of electronic records.
Executes the tests scenarios for ERMS that are created by OIST, evaluate the results of these tests and report the findings to facilitate needed improvements in the system.
Records and Documents Retrieval
Assists in the search and retrieval of records and documents as requested by the Management and staff taking into account restriction policies. Updates and maintains records database/s to facilitate search and retrieval of documents.
Advisory and Training
Advises concerned staff in departments/offices in ADB HQ, Board offices and RMs/ROs on various aspects of records management. Provides inputs in developing policies and procedures for ERMS users. Orients and guides staff on various aspects of managing paper and electronic records. Prepares and updates course materials for training programs, including eLearning materials.
Recommends improvements in file maintenance procedures, proposes revisions and other updates to the records management and maintenance manual and subject classification guide. Updates and maintains records database/s.
Trains service providers on document preparation, appraisal and proper disposition of records.
Records Management Audit
Participates in records management audits of departments/offices and, if necessary, RMs/ROs to ensure compliance with the ADB records management standards.
Conducts periodic checks on uploaded files to verify status, classification and retention schedule and coordinates with concerned staff/departments on their adherence to the approved Records Retention and Disposition Schedule and File Plan. Creates and updates folders in the ERMS to harmonize structure and format.
Others
Performs other duties as may be assigned and reflected in the incumbent's work plan.
Educational Requirements:
Bachelor's degree in library science, computer science, information technology, information management discipline or related field.
Relevant Experience And Other Requirements:
Work experience
At least 5 years overall experience in library, records and/or information management
Technical knowledge
Sound working knowledge and understanding of ADB's records management system, policies and procedures
Sound working knowledge of digital imaging and electronic documents conversion processes
Sound working knowledge of ADB's ISO 14001/EHSMS 18001 best practices particularly on records management
Proficient in ADB standard software programs and information technologies
People and leadership skills
Able to liaise and work effectively with staff within own work location
Able to work collaboratively with teams as a constructive team member
Good command of written and spoken English
Core Competencies:
Application of Technical Knowledge and Skills
Deals with routine queries and correspondence in accordance with procedures
Proactively seeks relevant development opportunities and submits for approval
Produces summaries and frameworks by collecting and analyzing diverse information
Client Orientation
Adjusts style and approach to respect and serve different clients
Conveys messages by asking questions and using different approaches
Identifies when a client issue requires escalation
Responds to clients without prompts or reminders from senior colleagues
Achieving Results and Problem Solving
Proposes solutions to minimize delays and setbacks in completing work
Reviews all task objectives and achieves core deliverables
Uses time management and organizational skills to promptly complete work to the required standard
Delivers beyond the stated task objectives
Working Together
Consistently works effectively with individuals of different views, culture, nationality, gender, and age
Consistently seeks assistance when requirements are unclear
Provides timely updates on relevant information
Freely shares and seeks useful knowledge and to complete work
Communication and Knowledge Sharing
Uses effective written and oral communication in preparing documents, presentations and interactions
Asks questions to understand how to follow up on feedback
Locates relevant information to expedite workflow
Innovation and Change
Adopts new policies, systems and processes in a timely fashion
Shares ideas for how work can be completed more effectively
Immediate Reporting Relationships / Other Information:
Supervisor: Designated International Staff and senior National Staff
Thursday, October 13, 2011
Information Management Officer, P-3. OCHA, Geneva. Open until 24 October 2011
Information Management Officer P-3
Job—Closing date: 24 Oct 2011 — UN Office for the Coordination of Humanitarian Affairs Date of issue: 11 October 2011
Post title and level: Information Management Officer P-3
Duty station: Geneva, Switzerland
Duration: Three Months
Expected Entry of Duty: As soon as possible
Vacancy Notice number: OCHA/G/50/2011
Deadline for applications: 25 October 2011
United Nations Core Values: INTEGRITY / PROFESSIONALISM / RESPECT FOR DIVERSITY
BACKGROUND:
The Inter-Agency Standing Committee (IASC) Secretariat carries out substantive tasks on: (a) humanitarian coordination and liaison among 17 IASC members (UN and non UN humanitarian agencies) on key humanitarian issues, (b) advocacy and information management on key inter-agency humanitarian issues, (c) monitoring and reporting of humanitarian trends and of implementing decisions stemming from inter-agency meetings and (d) provision of technical and policy support to IASC Task Forces.
ORGANIZATIONAL SETTING AND REPORTING RELATIONSHIPS:
The Information Management Officer position is located within Inter-Agency Standing Committee (IASC) Secretariat, Office of The Director, United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) Geneva.
RESPONSIBILITIES:
Within delegated authority, under the supervision of the Chief of the IASC Secretariat, the incumbent will be responsible for the following:
Work together with the IASC Secretariat in further developing and implementing the web components of the IASC communication strategy; Work with the IASC Secretariat to develop the specifications for the IASC website to move the site to SharePoint; Develop the concept for a specific survey to assess the use of the IASC website; In close consultation with IASC Secretariat colleagues create systems to enable: Updating information on static pages of the IASC website; Preparing mock pages about revised page designs for review by the IASC Secretariat; Uploading documents on the IASC website; Populating pages of the IASC Subsidiary Bodies in collaboration with the IASC Subsidiary Body Chairs; Regular updates of the calendar on the IASC website; Strengthen information management systems to enable the Secretariat to monitor humanitarian developments throughout the world and through careful information analysis;Fulfil other tasks related to management of the ASC website, Information Management and Communication and other related tasks requested by the Chief of the IASC Secretariat.
Competences
PROFESSIONALISM: Knowledge of information technology / information management, particularly in systems analysis, web-base design and programming; Knowledge of information management, archival, record keeping and record disposition; Knowledge of electronic data maintenance, including appraisal, conservation and migration management; Records preservation and description; is Motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; Proven excellent drafting skills is desirable.
COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues in the IASC Secretariat and with all agencies in the IASC in the pursuit of common organizational goals; Solicits input by genuinely valuing others’ ideas and expertise - is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments - adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary - Uses time efficiently.
Qualifications & Experience
EDUCATION: Advanced university degree (Master's degree or equivalent) in computer science, information systems, archival, information science, information systems, social science or related field; A first level university degree (Bachelor’s degree or equivalent) in combination with qualifying relevant professional experience may be accepted in lieu of advanced university degree.
WORKING EXPERIENCE: A minimum of five (5) years of progressively responsible professional experience in planning, design, development, implementation and maintenance of computer information systems or with archival, information science, information systems, or a related field.
LANGUAGE: For this particular post fluency in English (both oral and written) is required; Knowledge of another UN official language is an advantage.
***SPECIAL NOTICE ***
Please note that applications received after the deadline will not be accepted.
All posts are subject to availability of funds.
Applications from qualified female candidates and from nationals of non- and under-represented countries are particularly encouraged.
Diploma of completed University degree may be requested in due course.
Applicants will be contacted only if they are under serious consideration.
This vacancy announcement may be used to fill similar positions at the same level in other field duty stations.
Candidates will be expected to move periodically to new functions throughout their careers and are subject to the assignment by the Secretary-General to any of the activities or offices of the United Nations.
*** IMPORTANT INSTRUCTIONS FOR YOUR APPLICATION***
All applicants are requested to email the following documents to Mark Prasopa-Plaizier at iasc_secretariat@un.org with a copy to ochavacancies@un.org
Cover letter, explaining why you consider yourself qualified and motivated for this particular position;
Completed Summarized Personnel Information Form;
Completed P-11 and P-11 Supplementary Forms.
All Application Forms can be found by clicking on the following link: http://ocha.unog.ch/OCHAvacancies/
Please state your full name and the OCHA vacancy notice number (OCHA/G/50/2011) as the subject in your e-mail application and send one email application for every vacancy announcement.
"The United Nations does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees). Also, the United Nations does not concern itself with information on bank accounts".
Job—Closing date: 24 Oct 2011 — UN Office for the Coordination of Humanitarian Affairs Date of issue: 11 October 2011
Post title and level: Information Management Officer P-3
Duty station: Geneva, Switzerland
Duration: Three Months
Expected Entry of Duty: As soon as possible
Vacancy Notice number: OCHA/G/50/2011
Deadline for applications: 25 October 2011
United Nations Core Values: INTEGRITY / PROFESSIONALISM / RESPECT FOR DIVERSITY
BACKGROUND:
The Inter-Agency Standing Committee (IASC) Secretariat carries out substantive tasks on: (a) humanitarian coordination and liaison among 17 IASC members (UN and non UN humanitarian agencies) on key humanitarian issues, (b) advocacy and information management on key inter-agency humanitarian issues, (c) monitoring and reporting of humanitarian trends and of implementing decisions stemming from inter-agency meetings and (d) provision of technical and policy support to IASC Task Forces.
ORGANIZATIONAL SETTING AND REPORTING RELATIONSHIPS:
The Information Management Officer position is located within Inter-Agency Standing Committee (IASC) Secretariat, Office of The Director, United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) Geneva.
RESPONSIBILITIES:
Within delegated authority, under the supervision of the Chief of the IASC Secretariat, the incumbent will be responsible for the following:
Work together with the IASC Secretariat in further developing and implementing the web components of the IASC communication strategy; Work with the IASC Secretariat to develop the specifications for the IASC website to move the site to SharePoint; Develop the concept for a specific survey to assess the use of the IASC website; In close consultation with IASC Secretariat colleagues create systems to enable: Updating information on static pages of the IASC website; Preparing mock pages about revised page designs for review by the IASC Secretariat; Uploading documents on the IASC website; Populating pages of the IASC Subsidiary Bodies in collaboration with the IASC Subsidiary Body Chairs; Regular updates of the calendar on the IASC website; Strengthen information management systems to enable the Secretariat to monitor humanitarian developments throughout the world and through careful information analysis;Fulfil other tasks related to management of the ASC website, Information Management and Communication and other related tasks requested by the Chief of the IASC Secretariat.
Competences
PROFESSIONALISM: Knowledge of information technology / information management, particularly in systems analysis, web-base design and programming; Knowledge of information management, archival, record keeping and record disposition; Knowledge of electronic data maintenance, including appraisal, conservation and migration management; Records preservation and description; is Motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; Proven excellent drafting skills is desirable.
COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues in the IASC Secretariat and with all agencies in the IASC in the pursuit of common organizational goals; Solicits input by genuinely valuing others’ ideas and expertise - is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments - adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary - Uses time efficiently.
Qualifications & Experience
EDUCATION: Advanced university degree (Master's degree or equivalent) in computer science, information systems, archival, information science, information systems, social science or related field; A first level university degree (Bachelor’s degree or equivalent) in combination with qualifying relevant professional experience may be accepted in lieu of advanced university degree.
WORKING EXPERIENCE: A minimum of five (5) years of progressively responsible professional experience in planning, design, development, implementation and maintenance of computer information systems or with archival, information science, information systems, or a related field.
LANGUAGE: For this particular post fluency in English (both oral and written) is required; Knowledge of another UN official language is an advantage.
***SPECIAL NOTICE ***
Please note that applications received after the deadline will not be accepted.
All posts are subject to availability of funds.
Applications from qualified female candidates and from nationals of non- and under-represented countries are particularly encouraged.
Diploma of completed University degree may be requested in due course.
Applicants will be contacted only if they are under serious consideration.
This vacancy announcement may be used to fill similar positions at the same level in other field duty stations.
Candidates will be expected to move periodically to new functions throughout their careers and are subject to the assignment by the Secretary-General to any of the activities or offices of the United Nations.
*** IMPORTANT INSTRUCTIONS FOR YOUR APPLICATION***
All applicants are requested to email the following documents to Mark Prasopa-Plaizier at iasc_secretariat@un.org with a copy to ochavacancies@un.org
Cover letter, explaining why you consider yourself qualified and motivated for this particular position;
Completed Summarized Personnel Information Form;
Completed P-11 and P-11 Supplementary Forms.
All Application Forms can be found by clicking on the following link: http://ocha.unog.ch/OCHAvacancies/
Please state your full name and the OCHA vacancy notice number (OCHA/G/50/2011) as the subject in your e-mail application and send one email application for every vacancy announcement.
"The United Nations does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees). Also, the United Nations does not concern itself with information on bank accounts".
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