Information Management Officer, P-4. UNEP, Nairobi. Open until 8 February 2011

INFORMATION MANAGEMENT OFFICER, P4
Department/ Office:
UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station: NAIROBI


Posting Period:
10 December 2010-8 February 2011
Job Opening number:
10-IMA-UN ENVIRONMENT PROGRAMME-16356-R-NAIROBI

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity


Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This post is located in the UNEP, Executive Office (EO), Corporate Services Section (CSS) at the Nairobi duty station. Under the direct supervision of the Information and Communication Technology (ICT) Advisor, CSS, the incumbent will be perform the following functions:

Responsibilities

1. Coordinate the work of the UNEP Working Group on Knowledge Management (UNEP-KM) in the implementation of the Organization’s KM strategy: Review, evaluate and advise UNEP-KM on proposed strategy and implementation plans; Develop tracking and evaluation programmes to assist in the accomplishment and continuous improvement of the established objectives on KM; Work closely with UNEP-KM in developing the annual operating budget for the Organization-wide KM initiative; Conduct ongoing bilateral discussions with Divisional Directors, Chiefs and other senior management in Regional Offices and the Multilateral Environmental Agreements (MEAs) on all information and KM initiatives and strategies. 2. Coordinate the deployment and institutionalization of the Programme Information and Management System (PIMS) across all UNEP offices: Formulate policies, procedures and workflows, objectives and guidelines affecting the development, maintenance and use of the PIMS; Liaise with professional and technical staff providing information technology services; Oversee all information technology activities including requests for services, acquisitions, system designs, configurations, installation, maintenance, strategic planning, and other related services for PIMS; Monitor the progress of projects in UNEP divisions and offices through PIMS, ensure compliance with Organization-wide standards and the Organization’s KM strategy for recording of all project-related information. 3. Provide advice to the Organization in the area of information and knowledge management. 4. Perform other duties as assigned.

Competencies

Professionalism: Knowledge of information management, archival, record keeping and record disposition; Knowledge of electronic data maintenance, including appraisal, conservation and migration management, records preservation and description; Ability to conduct research and provide recommendations on information management trends; Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; Actively seeks to develop oneself professionally and personally; Contributes to the learning of colleagues and subordinates; Shows willingness to learn from others; Seeks feedback to learn and improve.

Education

Advanced university degree (Master’s degree or equivalent) in information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in records management, information management or related area. Experience in developing, managing and overseeing large centralized information and content management systems on a Windows or UNIX based platform is an advantage. Certification in project management (such as Prince2) is desirable.

Languages

English and French are the working languages of the United Nations. For this post, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.

All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS