Information Management Assistant, New York
Closing Date: Wednesday, 05 January 2011
INFORMATION MANAGEMENT ASSISTANT, G6
Department/ Office
OFFICE OF LEGAL AFFAIRS
Duty Station
NEW YORK
Posting Period
6 December 2010-5 January 2011
Job Opening number
10-IMA-OFFICE OF LEGAL AFFAIRS-16867-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Archive Unit, Office of Under-Secretary-General, Office of Legal Affairs. The incumbent reports to the Principal Information Management Assistant.
Responsibilities
Under the direct supervision of the Principal Information Management Assistant of the Archive Unit, the Information Management Assistant will be responsible for the following duties:
Undertake archival arrangement and description projects and operations; classifying documentation into categories for quick retrieval thereby contributing to the efficiency of Legal Officers and the quality of their responses to clients; reading and analyzing incoming material, and assigning appropriate file classification; incorporating new data into a computerized index and establishing new file categories as needed.
Oversee stored records; preparing and arranging records for transfer to commercial storage; applying retention schedules and initiating reappraisals and disposals; registering actions in the Section database; and providing reference service.
On request, conducting research for Legal Officers, whether in OLA files, database, UN documentation or other standard resources and databases.
Assist in the digital records accessioning process and advise on electronic record keeping system standards and compliance; implement procedures in the use of metadata standards for the capture, maintenance and accessioning of digital archives.
Coordinate access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating Section database.
Facilitate the periodic transfer of scheduled records into the Archives by liaising with Secretariat and overseas offices; ensuring the completeness and accuracy of transfer documentation; and providing assistance to Secretariat staff in transfer preparations.
Competencies
PROFESSIONALISM: Knowledge of archive and record management service; maintenance and disposition of records, appraisal and migration management; records preservation and description. Ability to undertake independent research, identify and assess issues and develop accurate retrieval tools for relevant records; Ability to work under pressure and apply practical problem-solving skills as needed. Extensive knowledge of the United Nations policies and procedures for Document Management. Knowledge of computer software relevant for application to archives, library, documentation and record-keeping is required. Ability to identify clients' needs and matches them to appropriate solutions.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school or equivalent diploma. Training in archives and records management is required.
Work Experience
Seven years of experience in archives, records management and related area. Experience within the UN system is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of French or Spanish is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Competency-based Interview and/or other assessment method.
Special Notice
This position is for local recruitment. External applicants will be considered only if no suitable internal candidate is found.
Passing the New York Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Thursday, December 16, 2010
Wednesday, December 15, 2010
Director. Languages, Documentation & Information Management. WTO, Geneva. Open until 31 January 2011
The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity.
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.
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Vacancy Notice No.: EXT/F/10-35
Title: Director
Grade: 11
Contract Type: Fixed-term
Starting Salary: CHF 197,100 net per annum (approximate) Issued On: 3 December 2010
(47 day(s) until closing date)
Currently accepting applications
Application Deadline: 31 January 2011
Division: Languages, Documentation & Information Management
(196)
Duration: Two years with the possibility of extension
Other
Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave.
Additional information on the compensation package is provided on the WTO website:
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf
The Secretariat of the WTO is seeking to fill the position of Director in the Languages, Documentation and Information Management Division. The ideal candidate should have extensive managerial and leadership experience as well as an excellent understanding of areas ranging from language services, documents production to information management. Serving staff members interested in the position are invited to apply.
General Functions
The incumbent will lead the Languages, Documentation and Information Management Division (LDIMD) which provides two types of complementary services:
- services such as translation, printing, dissemination of documentation, and interpretation for meetings;
- information management services, which include the WTO library, correspondence, the registration of notifications, archiving and preservation of materials, and document research.
The individual must be a strong leader, able to manage a large team covering a wide range of functions and advise the senior management on improving and enhancing the services provided by the Division, particularly the rapidly evolving information management area. Specific responsibilities will include:
1. Align the work of the Languages, Documentation and Information Management Division (LDIMD) to the goals of the WTO, ensuring that the services provided by the Division meet the needs of the Secretariat.
2. Lead and direct the work of LDIMD, establishing and ensuring the effective implementation of the work programme of the Division, setting priorities, ensuring quality control and integration between the various sections of the Division.
3. Manage and ensure continuous improvement/ modernization of the operations in all areas of the Division, ensuring a high level of efficiency, service orientation and quality.
4. Manage, modernize the Information Management Services area, including the WTO library, the Registry, records management, registration of notifications, archiving and preservation of materials, and document research.
5. Coordinate the Division's work with that of other Divisions, including providing substantive contributions to the work of other Divisions as necessary.
6. Represent the Division internally at meeting with senior management.
7. Promote/represent the WTO externally at university fora, international organizations' management networks, etc.
REQUIRED QUALIFICATIONS
Education:
An advanced university degree, or a basic university degree and proven professional expertise equivalent to an advanced academic degree in a relevant area (Business Administration, Law, Economics, Library & Information Sciences, Language Studies etc.).
Knowledge:
An excellent understanding of language services, documents production and information management as well as of state-of-the-art practices and the latest technology utilized. Knowledge of the WTO system. Intellectual flexibility, good technical and political judgement and strong communication and diplomatic skills. Proven ability to manage effectively the work of a large multicultural team of professional and support staff in a diverse international environment/organization as well as to build partnerships.
Work Experience:
A minimum of fifteen years of relevant experience, including substantial work experience ideally in an international environment. Extensive management experience with broad supervisory responsibilitiesis highly desirable.
Languages:
Excellent knowledge of English as well as of French or Spanish. A good knowledge of the third language would be a distinct advantage.
Additional Information:
Only applications from nationals of WTO Members will be accepted.
_____________
OFFICE(10)/73
--------------------------------------------------------------------------------
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION
--------------------------------------------------------------------------------
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.
--------------------------------------------------------------------------------
Online applications are strongly encouraged to enable WTO to store your profile in a permanent database.
Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date stated in the vacancy announcement.
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.
--------------------------------------------------------------------------------
Vacancy Notice No.: EXT/F/10-35
Title: Director
Grade: 11
Contract Type: Fixed-term
Starting Salary: CHF 197,100 net per annum (approximate) Issued On: 3 December 2010
(47 day(s) until closing date)
Currently accepting applications
Application Deadline: 31 January 2011
Division: Languages, Documentation & Information Management
(196)
Duration: Two years with the possibility of extension
Other
Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave.
Additional information on the compensation package is provided on the WTO website:
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf
The Secretariat of the WTO is seeking to fill the position of Director in the Languages, Documentation and Information Management Division. The ideal candidate should have extensive managerial and leadership experience as well as an excellent understanding of areas ranging from language services, documents production to information management. Serving staff members interested in the position are invited to apply.
General Functions
The incumbent will lead the Languages, Documentation and Information Management Division (LDIMD) which provides two types of complementary services:
- services such as translation, printing, dissemination of documentation, and interpretation for meetings;
- information management services, which include the WTO library, correspondence, the registration of notifications, archiving and preservation of materials, and document research.
The individual must be a strong leader, able to manage a large team covering a wide range of functions and advise the senior management on improving and enhancing the services provided by the Division, particularly the rapidly evolving information management area. Specific responsibilities will include:
1. Align the work of the Languages, Documentation and Information Management Division (LDIMD) to the goals of the WTO, ensuring that the services provided by the Division meet the needs of the Secretariat.
2. Lead and direct the work of LDIMD, establishing and ensuring the effective implementation of the work programme of the Division, setting priorities, ensuring quality control and integration between the various sections of the Division.
3. Manage and ensure continuous improvement/ modernization of the operations in all areas of the Division, ensuring a high level of efficiency, service orientation and quality.
4. Manage, modernize the Information Management Services area, including the WTO library, the Registry, records management, registration of notifications, archiving and preservation of materials, and document research.
5. Coordinate the Division's work with that of other Divisions, including providing substantive contributions to the work of other Divisions as necessary.
6. Represent the Division internally at meeting with senior management.
7. Promote/represent the WTO externally at university fora, international organizations' management networks, etc.
REQUIRED QUALIFICATIONS
Education:
An advanced university degree, or a basic university degree and proven professional expertise equivalent to an advanced academic degree in a relevant area (Business Administration, Law, Economics, Library & Information Sciences, Language Studies etc.).
Knowledge:
An excellent understanding of language services, documents production and information management as well as of state-of-the-art practices and the latest technology utilized. Knowledge of the WTO system. Intellectual flexibility, good technical and political judgement and strong communication and diplomatic skills. Proven ability to manage effectively the work of a large multicultural team of professional and support staff in a diverse international environment/organization as well as to build partnerships.
Work Experience:
A minimum of fifteen years of relevant experience, including substantial work experience ideally in an international environment. Extensive management experience with broad supervisory responsibilitiesis highly desirable.
Languages:
Excellent knowledge of English as well as of French or Spanish. A good knowledge of the third language would be a distinct advantage.
Additional Information:
Only applications from nationals of WTO Members will be accepted.
_____________
OFFICE(10)/73
--------------------------------------------------------------------------------
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION
--------------------------------------------------------------------------------
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.
--------------------------------------------------------------------------------
Online applications are strongly encouraged to enable WTO to store your profile in a permanent database.
Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date stated in the vacancy announcement.
Tuesday, December 14, 2010
Information Management Officer, P-4. UNEP, Nairobi. Open until 8 February 2011
INFORMATION MANAGEMENT OFFICER, P4
Department/ Office:
UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station: NAIROBI
Posting Period:
10 December 2010-8 February 2011
Job Opening number:
10-IMA-UN ENVIRONMENT PROGRAMME-16356-R-NAIROBI
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This post is located in the UNEP, Executive Office (EO), Corporate Services Section (CSS) at the Nairobi duty station. Under the direct supervision of the Information and Communication Technology (ICT) Advisor, CSS, the incumbent will be perform the following functions:
Responsibilities
1. Coordinate the work of the UNEP Working Group on Knowledge Management (UNEP-KM) in the implementation of the Organization’s KM strategy: Review, evaluate and advise UNEP-KM on proposed strategy and implementation plans; Develop tracking and evaluation programmes to assist in the accomplishment and continuous improvement of the established objectives on KM; Work closely with UNEP-KM in developing the annual operating budget for the Organization-wide KM initiative; Conduct ongoing bilateral discussions with Divisional Directors, Chiefs and other senior management in Regional Offices and the Multilateral Environmental Agreements (MEAs) on all information and KM initiatives and strategies. 2. Coordinate the deployment and institutionalization of the Programme Information and Management System (PIMS) across all UNEP offices: Formulate policies, procedures and workflows, objectives and guidelines affecting the development, maintenance and use of the PIMS; Liaise with professional and technical staff providing information technology services; Oversee all information technology activities including requests for services, acquisitions, system designs, configurations, installation, maintenance, strategic planning, and other related services for PIMS; Monitor the progress of projects in UNEP divisions and offices through PIMS, ensure compliance with Organization-wide standards and the Organization’s KM strategy for recording of all project-related information. 3. Provide advice to the Organization in the area of information and knowledge management. 4. Perform other duties as assigned.
Competencies
Professionalism: Knowledge of information management, archival, record keeping and record disposition; Knowledge of electronic data maintenance, including appraisal, conservation and migration management, records preservation and description; Ability to conduct research and provide recommendations on information management trends; Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; Actively seeks to develop oneself professionally and personally; Contributes to the learning of colleagues and subordinates; Shows willingness to learn from others; Seeks feedback to learn and improve.
Education
Advanced university degree (Master’s degree or equivalent) in information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in records management, information management or related area. Experience in developing, managing and overseeing large centralized information and content management systems on a Windows or UNIX based platform is an advantage. Certification in project management (such as Prince2) is desirable.
Languages
English and French are the working languages of the United Nations. For this post, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS
Department/ Office:
UNITED NATIONS ENVIRONMENT PROGRAMME
Duty Station: NAIROBI
Posting Period:
10 December 2010-8 February 2011
Job Opening number:
10-IMA-UN ENVIRONMENT PROGRAMME-16356-R-NAIROBI
--------------------------------------------------------------------------------
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. This post is located in the UNEP, Executive Office (EO), Corporate Services Section (CSS) at the Nairobi duty station. Under the direct supervision of the Information and Communication Technology (ICT) Advisor, CSS, the incumbent will be perform the following functions:
Responsibilities
1. Coordinate the work of the UNEP Working Group on Knowledge Management (UNEP-KM) in the implementation of the Organization’s KM strategy: Review, evaluate and advise UNEP-KM on proposed strategy and implementation plans; Develop tracking and evaluation programmes to assist in the accomplishment and continuous improvement of the established objectives on KM; Work closely with UNEP-KM in developing the annual operating budget for the Organization-wide KM initiative; Conduct ongoing bilateral discussions with Divisional Directors, Chiefs and other senior management in Regional Offices and the Multilateral Environmental Agreements (MEAs) on all information and KM initiatives and strategies. 2. Coordinate the deployment and institutionalization of the Programme Information and Management System (PIMS) across all UNEP offices: Formulate policies, procedures and workflows, objectives and guidelines affecting the development, maintenance and use of the PIMS; Liaise with professional and technical staff providing information technology services; Oversee all information technology activities including requests for services, acquisitions, system designs, configurations, installation, maintenance, strategic planning, and other related services for PIMS; Monitor the progress of projects in UNEP divisions and offices through PIMS, ensure compliance with Organization-wide standards and the Organization’s KM strategy for recording of all project-related information. 3. Provide advice to the Organization in the area of information and knowledge management. 4. Perform other duties as assigned.
Competencies
Professionalism: Knowledge of information management, archival, record keeping and record disposition; Knowledge of electronic data maintenance, including appraisal, conservation and migration management, records preservation and description; Ability to conduct research and provide recommendations on information management trends; Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; Actively seeks to develop oneself professionally and personally; Contributes to the learning of colleagues and subordinates; Shows willingness to learn from others; Seeks feedback to learn and improve.
Education
Advanced university degree (Master’s degree or equivalent) in information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in records management, information management or related area. Experience in developing, managing and overseeing large centralized information and content management systems on a Windows or UNIX based platform is an advantage. Certification in project management (such as Prince2) is desirable.
Languages
English and French are the working languages of the United Nations. For this post, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS
Monday, December 6, 2010
Information Management Officer, P-4. UN Secretariat, DM. New York. Open until 1 February 2011
Job Title:
INFORMATION MANAGEMENT OFFICER, P4
Department/ Office:
OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station: NEW YORK
Posting Period:
3 December 2010-1 February 2011
Job Opening number:
10-IMA-OFC OF CENTRAL SUPPORT SERVICE-16991-R-NEW YORK
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org .Setting and Reporting
This post is located in the Facilities Management Services(FMS), Facilities and Commercial Services Division, Office of Central Support Services, Department of Management. The incumbent directly reports to the Chief Administrative, Finance and Personnel Section.
Responsibilities
Under the direct supervision of the Chief Administrative, Finance and Personnel Section, the information management officer will be responsible for the development and implementation of procedures and systems to manage Capital Master Plan (CMP) related information and will perform the following duties:
• Conduct research and make recommendations relating to the use and applicability of information management technology, in the area of document management, property management, space planning, personnel contract management, occupancy data, and gift management.
• Recommend and implement solutions for file plans, retention schedule, transfer procedure, maintenance, protection and disposal of related records based on needs, business process and workflow.
• Manage information by enforcing security-classification restrictions and ensure the physical security and safety of the Organization’s facilities management systems.
• Design, develop and maintain a master drawing and system documentation repository to record and archive CMP generated specific and general drawings, building codes and operations manuals, to ensure access to reliable authentic records.
• Assess system requirements and participate in the implementation of an Integrated Workplace Management System (IWMS), to facilitate office space and move management in the context of the relocation from swing space and to ensure post CMP readiness. Study and propose solutions to inter connect the IWMS with the Enterprise Resource Planning System (ERP) and Building Management Systems to be installed by the CMP. Develop and implement an information migration strategy.
• Provide guidelines and tools to better track, value, report and overall manage non expendable properties during the CMP.
• Assist with the design and development of a gift management and inventorying system.
• Coordinate CMP related operational matters at the UN garage and participate in the implementation of an automated vehicle identification system and improved billing system,
• Represent the Section as required, advocating facilities management perspectives and standards.
• Perform other duties as assigned.
Competencies
• Professionalism: Knowledge of information management, archival, record keeping and record disposition; knowledge of system design and electronic data maintenance, including appraisal, conservation and migration management. Demonstrated professional competence and mastery of information management trends. Ability to conduct research and analysis, identifying and assessing issues, formulating options and making recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary, and uses time efficiently. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, or computer engineering. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree
Work Experience
Seven years of progressively responsible experience in information management is required. Experience in archives management, record keeping, or related area is desirable.
Languages
English and French are the working languages of the United Nations. For this position, fluency (both oral and written) in English is required. Working knowledge of French is desirable. Knowledge of another UN official language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations- Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Kindly note that as part of the evaluation of your application for this position, you will be requested to undergo a technical writing exercise, which may be followed by a competency- based interview depending on the result of the test.
Special Notice
• Funding for this post is subject to budgetary approval. The appointment is limited for the duration of the Capital Master Plan (CMP) project. Extension of appointment will also be subject to budgetary approval.
• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS(APPLICATION,INTERVIEW MEETING,PROCESSING,TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
INFORMATION MANAGEMENT OFFICER, P4
Department/ Office:
OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station: NEW YORK
Posting Period:
3 December 2010-1 February 2011
Job Opening number:
10-IMA-OFC OF CENTRAL SUPPORT SERVICE-16991-R-NEW YORK
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org .Setting and Reporting
This post is located in the Facilities Management Services(FMS), Facilities and Commercial Services Division, Office of Central Support Services, Department of Management. The incumbent directly reports to the Chief Administrative, Finance and Personnel Section.
Responsibilities
Under the direct supervision of the Chief Administrative, Finance and Personnel Section, the information management officer will be responsible for the development and implementation of procedures and systems to manage Capital Master Plan (CMP) related information and will perform the following duties:
• Conduct research and make recommendations relating to the use and applicability of information management technology, in the area of document management, property management, space planning, personnel contract management, occupancy data, and gift management.
• Recommend and implement solutions for file plans, retention schedule, transfer procedure, maintenance, protection and disposal of related records based on needs, business process and workflow.
• Manage information by enforcing security-classification restrictions and ensure the physical security and safety of the Organization’s facilities management systems.
• Design, develop and maintain a master drawing and system documentation repository to record and archive CMP generated specific and general drawings, building codes and operations manuals, to ensure access to reliable authentic records.
• Assess system requirements and participate in the implementation of an Integrated Workplace Management System (IWMS), to facilitate office space and move management in the context of the relocation from swing space and to ensure post CMP readiness. Study and propose solutions to inter connect the IWMS with the Enterprise Resource Planning System (ERP) and Building Management Systems to be installed by the CMP. Develop and implement an information migration strategy.
• Provide guidelines and tools to better track, value, report and overall manage non expendable properties during the CMP.
• Assist with the design and development of a gift management and inventorying system.
• Coordinate CMP related operational matters at the UN garage and participate in the implementation of an automated vehicle identification system and improved billing system,
• Represent the Section as required, advocating facilities management perspectives and standards.
• Perform other duties as assigned.
Competencies
• Professionalism: Knowledge of information management, archival, record keeping and record disposition; knowledge of system design and electronic data maintenance, including appraisal, conservation and migration management. Demonstrated professional competence and mastery of information management trends. Ability to conduct research and analysis, identifying and assessing issues, formulating options and making recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary, and uses time efficiently. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, or computer engineering. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree
Work Experience
Seven years of progressively responsible experience in information management is required. Experience in archives management, record keeping, or related area is desirable.
Languages
English and French are the working languages of the United Nations. For this position, fluency (both oral and written) in English is required. Working knowledge of French is desirable. Knowledge of another UN official language is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations- Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Kindly note that as part of the evaluation of your application for this position, you will be requested to undergo a technical writing exercise, which may be followed by a competency- based interview depending on the result of the test.
Special Notice
• Funding for this post is subject to budgetary approval. The appointment is limited for the duration of the Capital Master Plan (CMP) project. Extension of appointment will also be subject to budgetary approval.
• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS(APPLICATION,INTERVIEW MEETING,PROCESSING,TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Information Management Officer, P-3. UN Secretariat, EOSG. New York. Open until 14 December 2010
Further to the Secretary-General's open letter of 19 January 2007 on positions in his office, please find below a position being circulated for expressions of interest. United Nations staff members who meet the qualifications are invited to express interest in being considered for placement, under the discretionary authority given to the Secretary-General by the General Assembly. Interested staff members should submit a cover letter outlining why they consider themselves suitable, together with a completed PHP form and, if they so desire, a resume, all by email to eoi4eosg@un.org. The deadline for submissions is 14 December 2010.
Secretariat staff members selected for a position in the Executive Office of the Secretary-General will retain their current contractual status. Those with current appointments limited to a specific Department, Office or Mission will be given similar appointments limited to service in EOSG.
Information Management Officer, P3
Central Registry Unit
Executive Office of the Secretary-General.
Responsibilities:
Within delegated authority, the information Management Officer will be responsible for the following duties:
Develops and revises records management policy, procedures and standards for the Executive Office of the Secretary-General (EOSG) at the United Nations Headquarters.
Provides advisory services to the EOSG on recordkeeping practices, including: needs and business process analysis; information sensitivity; organization, classification and handling; correspondence workflows; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
Oversight of the intake, classification, dissemination, filing and disposition of correspondence-related and other records for the EOSG.
Supervises and assists staff responsible for the intake, classification, dissemination, filing, and disposition of correspondence-related and other records for the EOSG.
Assists with the development of operating procedures and other functional specifications and standards from the recordkeeping perspective.
Assists in the evaluation of existing document and records management systems and tools. Researches, analyzes and evaluates new information management technologies and workflows and makes recommendations for their deployment in order to ensure efficient access to information by EOSG units.
Participates in recordkeeping improvement projects in the EOSG, for both electronic and paper records.
Trains staff in the use of correspondence, document and records management systems, metadata standards, and Organizational information management policies and standards; develops training materials and user manuals; provides user support.
Maintains EOSG access and declassification standards by liaising with ESOG units regarding decisions on access to and the classification of sensitive information within the EOSG.
Performs other related duties, as required.
Competencies:
Professionalism - Knowledge of information management, recordkeeping, and archives management principles and standards. Knowledge of electronic records management.
Ability to assess and define business needs for the development of technology systems and tools to support workflow/business processes and to act as an interface between the substantive and technology components of the process. Excellent problem solving skills. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to supervise staff and build and maintain a cohesive team.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication - Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Planning & Organizing - Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to clients.
Qualifications:
Education: Advanced university degree (Master’s degree or equivalent) in information science, archival science, library science, information technology, management or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience: A minimum of five years of progressively responsible experience in modern recordkeeping, records management, library science, information management or related field is required. Experience implementing electronic document and/or records management systems required. Experience with the processing of sensitive and confidential information is required. Experience in developing and implementing filing schemes and records retention policy. A minimum of one year supervisory experience in the UN system. At least three years of experience in document management is required.
Language: The working languages of the Organization are English and French. For this post, fluency in English (both oral and written) is essential; knowledge of French is desirable. Knowledge of another UN official language is an asset.
Secretariat staff members selected for a position in the Executive Office of the Secretary-General will retain their current contractual status. Those with current appointments limited to a specific Department, Office or Mission will be given similar appointments limited to service in EOSG.
Information Management Officer, P3
Central Registry Unit
Executive Office of the Secretary-General.
Responsibilities:
Within delegated authority, the information Management Officer will be responsible for the following duties:
Develops and revises records management policy, procedures and standards for the Executive Office of the Secretary-General (EOSG) at the United Nations Headquarters.
Provides advisory services to the EOSG on recordkeeping practices, including: needs and business process analysis; information sensitivity; organization, classification and handling; correspondence workflows; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
Oversight of the intake, classification, dissemination, filing and disposition of correspondence-related and other records for the EOSG.
Supervises and assists staff responsible for the intake, classification, dissemination, filing, and disposition of correspondence-related and other records for the EOSG.
Assists with the development of operating procedures and other functional specifications and standards from the recordkeeping perspective.
Assists in the evaluation of existing document and records management systems and tools. Researches, analyzes and evaluates new information management technologies and workflows and makes recommendations for their deployment in order to ensure efficient access to information by EOSG units.
Participates in recordkeeping improvement projects in the EOSG, for both electronic and paper records.
Trains staff in the use of correspondence, document and records management systems, metadata standards, and Organizational information management policies and standards; develops training materials and user manuals; provides user support.
Maintains EOSG access and declassification standards by liaising with ESOG units regarding decisions on access to and the classification of sensitive information within the EOSG.
Performs other related duties, as required.
Competencies:
Professionalism - Knowledge of information management, recordkeeping, and archives management principles and standards. Knowledge of electronic records management.
Ability to assess and define business needs for the development of technology systems and tools to support workflow/business processes and to act as an interface between the substantive and technology components of the process. Excellent problem solving skills. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to supervise staff and build and maintain a cohesive team.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication - Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Planning & Organizing - Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Client Orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to clients.
Qualifications:
Education: Advanced university degree (Master’s degree or equivalent) in information science, archival science, library science, information technology, management or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience: A minimum of five years of progressively responsible experience in modern recordkeeping, records management, library science, information management or related field is required. Experience implementing electronic document and/or records management systems required. Experience with the processing of sensitive and confidential information is required. Experience in developing and implementing filing schemes and records retention policy. A minimum of one year supervisory experience in the UN system. At least three years of experience in document management is required.
Language: The working languages of the Organization are English and French. For this post, fluency in English (both oral and written) is essential; knowledge of French is desirable. Knowledge of another UN official language is an asset.
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