Job Title:
Library and Archives Information Advisor
Reference: 3770
Grade/Level: B3
Please apply before midnight, Central European Time (CET), on:
27/11/2010
We are an equal opportunity employer and we encourage all qualified candidates to apply.
The OECD is a unique forum where the governments of 33 market democracies work together to address the economic, social and governance challenges of the globalising world economy, as well as to exploit its opportunities.
FIXED TERM APPOINTMENT OF TWO YEARS (POSSIBILITY OF RENEWAL)
We are looking for an Information Advisor to work in the Library & Archives Unit (Outreach), in the Information Management Services Division (IMSD) of the Operations Service (OPS) in the Executive Directorate. The selected candidate will work under the supervision of the Head of Library & Archives Unit.
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Job Duties
1. Information Management
• Participate in the on-going changes to convert the Library and Archives Unit into a knowledge and information management centre, with a view to raising the standard of research in the OECD.
• Participate in the implementation of the Unit’s strategic mission.
• Work with clients across the Organisation to implement good information management and research practices.
• Evaluate information needs through interviews, focus groups and information audits.
• Apply practical solutions in the fields of information organisation and information research.
2. Technical support
• Provide expertise and advice to users; apply information and records management procedures in line with Knowledge and Information Management policy. Collect, organise, analyse and present information provided in response to client demand in line with the agreed quality standards.
• Deliver training on information discovery and management of information to clients. Participate in drafting course material.
• Keep abreast of information sources in order to meet users’ information needs.
• Carry out any other tasks that may be required.
3. Communication
• Identify topics, sources and records for exhibits and participate in the preparation of material and exhibit layout.
•Participate in the organisation and animation of Library & Archives Events in co-ordination with the Units’ communications co-ordinator.
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Qualifications: education, experience, communication and languages
1. Education and experience
• A good level of post-secondary education, preferably rewarded by a professional qualification in records, library or information management, or equivalent professional experience.
• At least three years practical experience in one of the fields related to records, information or library management.
• Proven experience with IT solutions in an information environment is essential. Knowledge of Livelink would be an advantage.
• Good knowledge of data modelling and data structuring.
• Experience of working in a multi-cultural, multi-disciplinary environment is desirable.
2. Key competencies
• Ability to understand client needs and work imaginatively so as to produce useful research.
• Strong organisational skills and excellent adaptability to be able to work simultaneously on numerous research projects.
• Dynamic and dedicated approach to daily work.
• Very good team spirit and a strong sense of client service.
3. Communication and official OECD languages
• Strong communication and interpersonal skills; confidence and excellent ability to work efficiently with clients and colleagues at all levels across the Organisation.
• High level of presentation skills including written, oral and audio-visual communication.
• Excellent knowledge of one of the official languages of the Organisation (English and French) and a good knowledge of the other.
N.B. The appointment may initially be made at the level immediately below if the qualifications and professional experience of the selected applicant correspond to that level; in this case, the duties and responsibilities assigned to the post will be adjusted accordingly.
Thursday, October 28, 2010
Friday, October 15, 2010
Knowledge Management Officer, P-3. UNFCCC, Bonn. Open until 23 October 2010
UNITED NATIONS
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
VACANCY ANNOUNCEMENT
INFORMATION SERVICES (IS) PROGRAMME
Knowledge Management Unit
VACANCY ANNOUNCEMENT NO: VA 10/081/IS
PUBLICATION/TRANSMISSION DATE: 24 September 2010
DEADLINE FOR APPLICATION 23 October 2010
TITLE AND GRADE: Knowledge Management Officer, P-3
POST NUMBER: FCA-2943-P3-002
INDICATIVE NET ANNUAL SALARY: US$ 55,259 to 61,871 (without dependents)
US$ 59,200 to 66,388 (with dependents)
(plus variable post adjustment, currently 44.6% of net salary) plus other UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
_____________________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
The Information Services (IS) Programme ensures that Information and Knowledge Management (KM) and Communications and Media Relations (CMR) services are in place to assist Parties and the UNFCCC secretariat in managing and disseminating information. The IS Programme works collaboratively with the Information Technology Services (ITS) Programme in the design and deployment of systems serving all UNFCCC secretariat staff, and external users as appropriate.
Responsibilities
Under the general supervision of the Chief, Knowledge Management Unit, the incumbent provides recommendations on Secretariat standards and guidelines for each category of data and information in numerous major systems and integrated databases. In particular the incumbent will:
1. Develop detailed functional and other system specifications for new technologies, tools, and methods used to capture, manage, store, preserve and deliver content across the organization Research, analyze and evaluate new technologies and make recommendations for their deployment by the ITS; participate in writing reports and papers on systems-related topics, system requirements, knowledge and information management strategies, etc.
2. Lead and manage projects to build an integrated information repository (Enterprise Content Management system) to exchange, organize, store, retrieve and make available data, records, information and Secretariat expertise to Parties and other organizations. Provide expert advice regarding functional and system specifications for development projects by ITS within the context of the Enterprise Content Management or other secretariat-wide systems.
/…
2
3. Provide specialized advice to users, analyzing user requirements and translating these into specifications for current or new applications; determine system integration and linkage issues for discussion with ITS and concerned programmes. Identify new possibilities for effective data sharing and ways to incorporate them into the Secretariat knowledge management strategy and systems. Prepare and provide reports on standards and guidelines for each category of data and information. Develop and maintain documentation on the Secretariat information architecture.
4. Maintain, upgrade or enhance existing and/or new Knowledge Management policy, procedures or systems including: Data Portal, Library, and Intranet and records management; troubleshoot and provide continuing user support, to include solving difficult problems; advice on the use of new techniques; monitor transactions to measure performance and continued effectiveness of assigned systems.
5. Organize and perform unit and integrated testing; design and utilize test bases; assist in user acceptance testing. Develop technical and functional specifications from a knowledge management perspective for all new Secretariat-wide systems.
6. Provide guidance to, or supervise, new/junior staff, consultants, etc. Develop training materials, operating and user manuals; train staff in assigned systems.
Requirements
• University degree in Information Science, Computer or Information Systems or related field. Specialized training in knowledge management is an asset.
• At least five (5) years of directly related experience at the national or international level in the public or private sector.
• Experience in information design, IBM FileNet, taxonomy development, MS Sharepoint site governance and content administration; familiarity with workflow tools and techniques, including strong workflow process documentation skills.
• Fluency in spoken and written English. Knowledge of a second UN language is an advantage; knowledge of German is an asset.
Evaluation criteria
Professionalism:
• Strong theoretical background and substantial experience in knowledge and information management/information technology, particularly in systems analysis and programming;
• Strong analytical and problem-solving skills, to include proficiency in the design, development and implementation of systems of moderate size/complexity;
• Ability to independently manage system development projects and develop innovative approaches to resolve a wide range of issues/problems; good knowledge of relevant internal policies, business activities and processes.
Client Orientation:
• Ability to identify and analyze clients' needs and develop appropriate technology to meet business requirements.
Commitment to Continuous Learning:
• Willingness to keep abreast of new developments in the fields of information technology and knowledge management.
Communications:
• Strong communication skills (spoken and written), including the ability to effectively prepare specifications and other written reports and documentation in a clear, concise style.
/…
3
Planning and Organizing:
• Ability to organize, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
Teamwork:
• Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
To apply
Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment
Please note:
1. Qualified women candidates and candidates from developing countries are especially encouraged to apply.
2. Service is limited to the UNFCCC secretariat.
3. We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.
NATIONS UNIES
FRAMEWORK CONVENTION ON CLIMATE CHANGE - Secretariat
CONVENTION - CADRE SUR LES CHANGEMENTS CLIMATIQUES - Secrétariat
VACANCY ANNOUNCEMENT
INFORMATION SERVICES (IS) PROGRAMME
Knowledge Management Unit
VACANCY ANNOUNCEMENT NO: VA 10/081/IS
PUBLICATION/TRANSMISSION DATE: 24 September 2010
DEADLINE FOR APPLICATION 23 October 2010
TITLE AND GRADE: Knowledge Management Officer, P-3
POST NUMBER: FCA-2943-P3-002
INDICATIVE NET ANNUAL SALARY: US$ 55,259 to 61,871 (without dependents)
US$ 59,200 to 66,388 (with dependents)
(plus variable post adjustment, currently 44.6% of net salary) plus other UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
_____________________________________________________________________________
Background
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
The Information Services (IS) Programme ensures that Information and Knowledge Management (KM) and Communications and Media Relations (CMR) services are in place to assist Parties and the UNFCCC secretariat in managing and disseminating information. The IS Programme works collaboratively with the Information Technology Services (ITS) Programme in the design and deployment of systems serving all UNFCCC secretariat staff, and external users as appropriate.
Responsibilities
Under the general supervision of the Chief, Knowledge Management Unit, the incumbent provides recommendations on Secretariat standards and guidelines for each category of data and information in numerous major systems and integrated databases. In particular the incumbent will:
1. Develop detailed functional and other system specifications for new technologies, tools, and methods used to capture, manage, store, preserve and deliver content across the organization Research, analyze and evaluate new technologies and make recommendations for their deployment by the ITS; participate in writing reports and papers on systems-related topics, system requirements, knowledge and information management strategies, etc.
2. Lead and manage projects to build an integrated information repository (Enterprise Content Management system) to exchange, organize, store, retrieve and make available data, records, information and Secretariat expertise to Parties and other organizations. Provide expert advice regarding functional and system specifications for development projects by ITS within the context of the Enterprise Content Management or other secretariat-wide systems.
/…
2
3. Provide specialized advice to users, analyzing user requirements and translating these into specifications for current or new applications; determine system integration and linkage issues for discussion with ITS and concerned programmes. Identify new possibilities for effective data sharing and ways to incorporate them into the Secretariat knowledge management strategy and systems. Prepare and provide reports on standards and guidelines for each category of data and information. Develop and maintain documentation on the Secretariat information architecture.
4. Maintain, upgrade or enhance existing and/or new Knowledge Management policy, procedures or systems including: Data Portal, Library, and Intranet and records management; troubleshoot and provide continuing user support, to include solving difficult problems; advice on the use of new techniques; monitor transactions to measure performance and continued effectiveness of assigned systems.
5. Organize and perform unit and integrated testing; design and utilize test bases; assist in user acceptance testing. Develop technical and functional specifications from a knowledge management perspective for all new Secretariat-wide systems.
6. Provide guidance to, or supervise, new/junior staff, consultants, etc. Develop training materials, operating and user manuals; train staff in assigned systems.
Requirements
• University degree in Information Science, Computer or Information Systems or related field. Specialized training in knowledge management is an asset.
• At least five (5) years of directly related experience at the national or international level in the public or private sector.
• Experience in information design, IBM FileNet, taxonomy development, MS Sharepoint site governance and content administration; familiarity with workflow tools and techniques, including strong workflow process documentation skills.
• Fluency in spoken and written English. Knowledge of a second UN language is an advantage; knowledge of German is an asset.
Evaluation criteria
Professionalism:
• Strong theoretical background and substantial experience in knowledge and information management/information technology, particularly in systems analysis and programming;
• Strong analytical and problem-solving skills, to include proficiency in the design, development and implementation of systems of moderate size/complexity;
• Ability to independently manage system development projects and develop innovative approaches to resolve a wide range of issues/problems; good knowledge of relevant internal policies, business activities and processes.
Client Orientation:
• Ability to identify and analyze clients' needs and develop appropriate technology to meet business requirements.
Commitment to Continuous Learning:
• Willingness to keep abreast of new developments in the fields of information technology and knowledge management.
Communications:
• Strong communication skills (spoken and written), including the ability to effectively prepare specifications and other written reports and documentation in a clear, concise style.
/…
3
Planning and Organizing:
• Ability to organize, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
Teamwork:
• Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
To apply
Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at http://unfccc.int/secretariat/employment/recruitment
Please note:
1. Qualified women candidates and candidates from developing countries are especially encouraged to apply.
2. Service is limited to the UNFCCC secretariat.
3. We will confirm receipt of your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.
Thursday, October 14, 2010
Information Management Assistant, G-5. UN Secretariat, DESA. Open until 03 November 2010
Information Management Assistant, New York
Closing Date: Wednesday, 03 November 2010
UN Secretariat, New York
Civil Society; Information Management; Information Systems; Word Processing Job Title
Information Management Assistant, G5
Department/ Office
NGO BRANCH
Duty Station
NEW YORK
Posting Period
4 October 2010-3 November 2010
Job Opening number
10-IMA-desa oescsc ngob-15782-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This position is located in the Non-Governmental Organization (NGO) Branch of the Office for Economic and Social Council Support and Coordination (OESC), Department of Economic and Social Affairs (DESA).
Responsibilities
Within delegated authority and under the overall supervision of the Chief of the NGO Branch, Office for ECOSOC Support and Coordination, the Information Management Assistant will be responsible for the following duties:
Assists in the management of information regarding NGO accreditation and application processes through the integrated Civil Society Organization Toolkit.
Assists in compiling and recording information for the NGO Committee and the Paperless Committee System.
Maintains and updates information in the UN-DESA CSO-Net portal, including the Event Management System reference database on NGO participation in scheduled meetings and events of the UN system.
Registers Branch's incoming and outgoing records and participates in maintaining the Branch's reference database.
Conducts initial screening and processes requests for NGO grounds passes bringing urgent and current matters to his/her supervisor's attention.
Provides administrative support to the Branch Chief and undertakes other duties as assigned.
Coordinates extensively with service units and liaises frequently with NGOs and members of the diplomatic community.
Performs a variety of administrative duties (e.g. leave recording, meeting organization, room reservations, office supply and equipment orders, etc.) including preparing/processing administrative requests/documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.)
Maintains liaison with the Executive Office, and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related to the unit's outputs, products, tasks etc.
Drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of documents and reports.
Responds to complex information requests and inquiries (e.g. answers request requiring file search etc.).
Maintains files (both paper and electronic) and databases for work unit.
Performs other duties as assigned.
Competencies
Professionalism – Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Team Work – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.
Technology Awareness – Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school diploma or equivalent.
Work Experience
Five years of experience in archives, electronic record management or related area. Experience in working with NGOs is required.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Special Notice
Passing the New York Administrative Support Assessment Test is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Closing Date: Wednesday, 03 November 2010
UN Secretariat, New York
Civil Society; Information Management; Information Systems; Word Processing Job Title
Information Management Assistant, G5
Department/ Office
NGO BRANCH
Duty Station
NEW YORK
Posting Period
4 October 2010-3 November 2010
Job Opening number
10-IMA-desa oescsc ngob-15782-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This position is located in the Non-Governmental Organization (NGO) Branch of the Office for Economic and Social Council Support and Coordination (OESC), Department of Economic and Social Affairs (DESA).
Responsibilities
Within delegated authority and under the overall supervision of the Chief of the NGO Branch, Office for ECOSOC Support and Coordination, the Information Management Assistant will be responsible for the following duties:
Assists in the management of information regarding NGO accreditation and application processes through the integrated Civil Society Organization Toolkit.
Assists in compiling and recording information for the NGO Committee and the Paperless Committee System.
Maintains and updates information in the UN-DESA CSO-Net portal, including the Event Management System reference database on NGO participation in scheduled meetings and events of the UN system.
Registers Branch's incoming and outgoing records and participates in maintaining the Branch's reference database.
Conducts initial screening and processes requests for NGO grounds passes bringing urgent and current matters to his/her supervisor's attention.
Provides administrative support to the Branch Chief and undertakes other duties as assigned.
Coordinates extensively with service units and liaises frequently with NGOs and members of the diplomatic community.
Performs a variety of administrative duties (e.g. leave recording, meeting organization, room reservations, office supply and equipment orders, etc.) including preparing/processing administrative requests/documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.)
Maintains liaison with the Executive Office, and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related to the unit's outputs, products, tasks etc.
Drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of documents and reports.
Responds to complex information requests and inquiries (e.g. answers request requiring file search etc.).
Maintains files (both paper and electronic) and databases for work unit.
Performs other duties as assigned.
Competencies
Professionalism – Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Team Work – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.
Technology Awareness – Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school diploma or equivalent.
Work Experience
Five years of experience in archives, electronic record management or related area. Experience in working with NGOs is required.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Assessment Method
Competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Special Notice
Passing the New York Administrative Support Assessment Test is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Chief, Archives Unit, P-3. ICTR, Arusha. Open until 3 December 2010
Job Title:
Chief, Archives Unit, P3
Department/ Office:
REGISTRY - JUDICIAL SUPPORT SERVICES DIVISION
Duty Station: ARUSHA
Posting Period:
4 October 2010-3 December 2010
Job Opening number:
10-ADM-ictr arusha reg jssd-16685-R-ARUSHA
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
Under the direction of the OIC, Judicial Records and Archives Unit, to manage the records and archives programme of the judicial records of the ICTR, including formulating and implementing policies and procedures relating to the management of electronic, audio-visual and paper based records.
1. Manage the daily work of the Judicial Records and Archives Unit and staff, ensuring the continued and uninterrupted functioning of the Unit within CMS. In close collaboration with the CMS Trial Chamber Coordinators, oversee the receipt, registration, distribution, and filing of all judicial records, in both hard copy and electronic format. Ensure that all judicial records are maintained and stored in accordance with established procedures, and security levels are applied to judicial records and all confidential and under-seal material and stored and maintained in accordance with the Rules of Procedure and Evidence.
2. Control the management of TRIM, the electronic record keeping system for ICTR judicial records, and oversee the control of access to the judicial records maintained within the Unit. Assist in the management of archival electronic recordkeeping systems in the ICTR in Arusha and provide professional assistance to recordkeeping staff in Kigali and The Hague. Act as the first point of contact in requests for access to judicial records of all authorized users, including all Parties and other internal users, the Appeals Chamber, and, through the public judicial records database, all external users.
3. Assess staff performance according to general United Nations staff performance appraisal schemes; monitor staff work practices, make recommendations for enhancements, ensure that all JRAU staff have the ability to conform with established procedures, and assess the training needs and coordinate regular training sessions, as required.
4. Develop the budgetary submissions and manage and control the implementation and use of resources, including the review and reporting on Unit requirements for equipment, supplies, services, and staffing resources, and oversee all procurement and recruitment activities.
5. Draft policies, guidelines and procedures relevant to the maintenance and accessibility of judicial records and other archival programs for all ICTR sections. Manage special projects relating to records management and archives at ICTR. Oversee the review and implementation of UN HQ approved disposal schedule for ICTR judicial records. In accordance with UN retention policies, manage the appraisal and transfer of ICTR judicial records to archival facility which will be responsible for the maintenance of the records post-mandate. Liaise closely with UN HQ staff on matters relating to records management and archives.
6. Provide substantive support in the planning, and coordination of Tribunal-wide archival projects to ensure the preservation of the Tribunal’s archival legacy as a part of the ICTR completion strategy. Coordinate the administrative aspects of the Tribunal-wide archiving activities, prepare and present in-house records management and archives training programs for ICTR staff, and provide regular updates to management to assist in the preparation of the ICTR’s reports on legacy issues.
7. Manage the development of storage and preservation strategies for the audio-visual and exhibit collection of the judicial records. Supervise, review and provide technical and administrative oversight on the audio-visual digitization and redaction project and ensure the long-term preservation and public accessibility to the audio-visual holdings of the Judicial Records and Archives Unit.
Other Skills
A demonstrated understanding of the importance of confidentiality and security in a legal environment is required; a familiarity with the cases and work of the ICTR would be a definite asset. Demonstrated sensitivities and an understanding of the realities of working on a team in a multi-cultural environment are required.
Competencies
Core Competencies:
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Accountability:
-Takes ownership of all responsibilities and honours commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Creativity:
-Actively seeks to improve programmes or services
-Offers new and different options to solve problems or meet client needs
-Promotes and persuades others to consider new ideas
-Takes calculated risks on new and unusual ideas; thinks "outside the box"
-Takes an interest in new ideas and new ways of doing things
-Is not bound by current thinking or traditional approaches
Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology
Commitment to Continuous Learning:
-Keeps abreast of new developments in own occupation/profession
-Actively seeks to develop oneself professionally and personally
-Contributes to the learning of colleagues and subordinates
-Shows willingness to learn from others
-Seeks feedback to learn and improve
Managerial Competencies:
Vision:
-Identifies strategic issues, opportunities and risks.
-Clearly communicates links between the Organization’s strategy and the work unit’s goals.
-Generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction
-Conveys enthusiasm about future possibilities
Leadership:
-Serves as a role model that other people want to follow
-Empowers others to translate vision into results
-Is proactive in developing strategies to accomplish objectives
-Establishes and maintains relationships with a broad range of people to understand needs and gain support
-Anticipates and resolves conflicts by pursuing mutually agreeable solutions
-Drives for change and improvement; does not accept the status quo
-Shows the courage to take unpopular stands
Empowering Others:
-Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work
-Encourages others to set challenging goals
-Holds others accountable for achieving results related to their area of responsibility
-Genuinely values all staff members' input and expertise
-Shows appreciation and rewards achievement and effort
-Involves others when making decisions that affect them
Managing Performance:
-Delegates the appropriate responsibility, accountability and decision-making authority
-Makes sure that roles, responsibilities and reporting lines are clear to each staff member
-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills
-Monitors progress against milestones and deadlines
-Regularly discusses performance and provides feedback and coaching to staff
-Encourages risk-taking and supports creativity and initiative
-Actively supports the development and career aspirations of staff
-Appraises performance fairly
BuildingTrust:
-Provides an environment in which others can talk and act without fear of repercussion
-Manages in a deliberate and predictable way
-Operates with transparency; has no hidden agenda
-Places confidence in colleagues, staff members and clients
-Gives proper credit to others
-Follows through on agreed upon actions
-Treats sensitive or confidential information appropriately
Judgement/ Decision-making:
-Identifies the key issues in a complex situation, and comes to the heart of the problem quickly
-Gathers relevant information before making a decision
-Considers positive and negative impacts of decisions prior to making them
-Takes decisions with an eye to the impact on others and on the Organization
-Proposes a course of action or makes a recommendation based on all available information
-Checks assumptions against facts
-Determines that the actions proposed will satisfy the expressed and underlying needs for the decision
-Makes tough decisions when necessary
Core Values
Core Values: Integrity, Professionalism and Respect for Diversity
Education
An advanced university degree in Information/Records Management, or an equivalent discipline. Knowledge of modern records management archival practices in an international judicial setting. A first level degree in Information Management in combination with qualifying expereince in Information management may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years experience in the field of archives management, of which at least two years should be in the United Nations or another international organization. Must have full operational understanding of UN archival principles and procedures; experience in a legal environment and knowledge of judicial processes is a definite asset. Experience in the management of electronic record-keeping and archival systems is required; familiarity with international metadata standards and the management of multi-media records are advantages.
Languages
English and French are the working languages of the ICTR. For the advertised post, excellent drafting and communication skills in English are required. A working knowledge of French would be an assest.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
UN staff members must attach copies of their last two Performance Appraisal System evaluations to their applications.
Special Notice
This job opening is also available to candidates at the FS-5 and FS-6 levels. In case an FS-5 candidate is selected, he/she will be appointed at the FS-6 level. An FS-6 applicant, who does not meet the time-in-grade requirement, when selected, will be appointed at the FS-6 level.
Chief, Archives Unit, P3
Department/ Office:
REGISTRY - JUDICIAL SUPPORT SERVICES DIVISION
Duty Station: ARUSHA
Posting Period:
4 October 2010-3 December 2010
Job Opening number:
10-ADM-ictr arusha reg jssd-16685-R-ARUSHA
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Responsibilities
Under the direction of the OIC, Judicial Records and Archives Unit, to manage the records and archives programme of the judicial records of the ICTR, including formulating and implementing policies and procedures relating to the management of electronic, audio-visual and paper based records.
1. Manage the daily work of the Judicial Records and Archives Unit and staff, ensuring the continued and uninterrupted functioning of the Unit within CMS. In close collaboration with the CMS Trial Chamber Coordinators, oversee the receipt, registration, distribution, and filing of all judicial records, in both hard copy and electronic format. Ensure that all judicial records are maintained and stored in accordance with established procedures, and security levels are applied to judicial records and all confidential and under-seal material and stored and maintained in accordance with the Rules of Procedure and Evidence.
2. Control the management of TRIM, the electronic record keeping system for ICTR judicial records, and oversee the control of access to the judicial records maintained within the Unit. Assist in the management of archival electronic recordkeeping systems in the ICTR in Arusha and provide professional assistance to recordkeeping staff in Kigali and The Hague. Act as the first point of contact in requests for access to judicial records of all authorized users, including all Parties and other internal users, the Appeals Chamber, and, through the public judicial records database, all external users.
3. Assess staff performance according to general United Nations staff performance appraisal schemes; monitor staff work practices, make recommendations for enhancements, ensure that all JRAU staff have the ability to conform with established procedures, and assess the training needs and coordinate regular training sessions, as required.
4. Develop the budgetary submissions and manage and control the implementation and use of resources, including the review and reporting on Unit requirements for equipment, supplies, services, and staffing resources, and oversee all procurement and recruitment activities.
5. Draft policies, guidelines and procedures relevant to the maintenance and accessibility of judicial records and other archival programs for all ICTR sections. Manage special projects relating to records management and archives at ICTR. Oversee the review and implementation of UN HQ approved disposal schedule for ICTR judicial records. In accordance with UN retention policies, manage the appraisal and transfer of ICTR judicial records to archival facility which will be responsible for the maintenance of the records post-mandate. Liaise closely with UN HQ staff on matters relating to records management and archives.
6. Provide substantive support in the planning, and coordination of Tribunal-wide archival projects to ensure the preservation of the Tribunal’s archival legacy as a part of the ICTR completion strategy. Coordinate the administrative aspects of the Tribunal-wide archiving activities, prepare and present in-house records management and archives training programs for ICTR staff, and provide regular updates to management to assist in the preparation of the ICTR’s reports on legacy issues.
7. Manage the development of storage and preservation strategies for the audio-visual and exhibit collection of the judicial records. Supervise, review and provide technical and administrative oversight on the audio-visual digitization and redaction project and ensure the long-term preservation and public accessibility to the audio-visual holdings of the Judicial Records and Archives Unit.
Other Skills
A demonstrated understanding of the importance of confidentiality and security in a legal environment is required; a familiarity with the cases and work of the ICTR would be a definite asset. Demonstrated sensitivities and an understanding of the realities of working on a team in a multi-cultural environment are required.
Competencies
Core Competencies:
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Accountability:
-Takes ownership of all responsibilities and honours commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Creativity:
-Actively seeks to improve programmes or services
-Offers new and different options to solve problems or meet client needs
-Promotes and persuades others to consider new ideas
-Takes calculated risks on new and unusual ideas; thinks "outside the box"
-Takes an interest in new ideas and new ways of doing things
-Is not bound by current thinking or traditional approaches
Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology
Commitment to Continuous Learning:
-Keeps abreast of new developments in own occupation/profession
-Actively seeks to develop oneself professionally and personally
-Contributes to the learning of colleagues and subordinates
-Shows willingness to learn from others
-Seeks feedback to learn and improve
Managerial Competencies:
Vision:
-Identifies strategic issues, opportunities and risks.
-Clearly communicates links between the Organization’s strategy and the work unit’s goals.
-Generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction
-Conveys enthusiasm about future possibilities
Leadership:
-Serves as a role model that other people want to follow
-Empowers others to translate vision into results
-Is proactive in developing strategies to accomplish objectives
-Establishes and maintains relationships with a broad range of people to understand needs and gain support
-Anticipates and resolves conflicts by pursuing mutually agreeable solutions
-Drives for change and improvement; does not accept the status quo
-Shows the courage to take unpopular stands
Empowering Others:
-Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work
-Encourages others to set challenging goals
-Holds others accountable for achieving results related to their area of responsibility
-Genuinely values all staff members' input and expertise
-Shows appreciation and rewards achievement and effort
-Involves others when making decisions that affect them
Managing Performance:
-Delegates the appropriate responsibility, accountability and decision-making authority
-Makes sure that roles, responsibilities and reporting lines are clear to each staff member
-Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills
-Monitors progress against milestones and deadlines
-Regularly discusses performance and provides feedback and coaching to staff
-Encourages risk-taking and supports creativity and initiative
-Actively supports the development and career aspirations of staff
-Appraises performance fairly
BuildingTrust:
-Provides an environment in which others can talk and act without fear of repercussion
-Manages in a deliberate and predictable way
-Operates with transparency; has no hidden agenda
-Places confidence in colleagues, staff members and clients
-Gives proper credit to others
-Follows through on agreed upon actions
-Treats sensitive or confidential information appropriately
Judgement/ Decision-making:
-Identifies the key issues in a complex situation, and comes to the heart of the problem quickly
-Gathers relevant information before making a decision
-Considers positive and negative impacts of decisions prior to making them
-Takes decisions with an eye to the impact on others and on the Organization
-Proposes a course of action or makes a recommendation based on all available information
-Checks assumptions against facts
-Determines that the actions proposed will satisfy the expressed and underlying needs for the decision
-Makes tough decisions when necessary
Core Values
Core Values: Integrity, Professionalism and Respect for Diversity
Education
An advanced university degree in Information/Records Management, or an equivalent discipline. Knowledge of modern records management archival practices in an international judicial setting. A first level degree in Information Management in combination with qualifying expereince in Information management may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years experience in the field of archives management, of which at least two years should be in the United Nations or another international organization. Must have full operational understanding of UN archival principles and procedures; experience in a legal environment and knowledge of judicial processes is a definite asset. Experience in the management of electronic record-keeping and archival systems is required; familiarity with international metadata standards and the management of multi-media records are advantages.
Languages
English and French are the working languages of the ICTR. For the advertised post, excellent drafting and communication skills in English are required. A working knowledge of French would be an assest.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
UN staff members must attach copies of their last two Performance Appraisal System evaluations to their applications.
Special Notice
This job opening is also available to candidates at the FS-5 and FS-6 levels. In case an FS-5 candidate is selected, he/she will be appointed at the FS-6 level. An FS-6 applicant, who does not meet the time-in-grade requirement, when selected, will be appointed at the FS-6 level.
Tuesday, October 12, 2010
Register Assistant - Technical Unit, AST2. CPVO, Angers. Open until 29 October 2010
VACANCY NOTICE N° CPVO/TA/2010/002
Register assistant - Technical Unit M/F
Grade AST 2
1. THE JOB
The Community Plant Variety Office (CPVO) is organising the current call for expressions of interest to constitute a reserve list, on the basis of qualifications and interview, for the post of a Register assistant - Technical Unit M/F AST 2. It is a full time temporary agent post with an initial duration of 4 years. The contract is renewable for 4 years. An eventual second renewal will lead to a contract of indefinite duration.
The Register assistant will work in the Technical Unit of the Agency on activities related to the processing of applications for Community Plant Variety Rights. The staff member will be in charge of:
- Scanning of documents
- Sending out pieces of communication
- Filing digital documents in the electronic document management system of the Office
- Opening new paper applications
- Updating the client database
- Maintaining archive rooms organized
- Preparing documents for public access
- Other, related activities.
2. FORMAL REQUIREMENTS
The candidate must fulfil the requirements set out below.
2.1 General conditions
- Be a national of a Member State of the European Union1
- Enjoy your full rights as a citizen ,
- Have fulfilled any obligations imposed by the laws concerning military service,
- Produce the appropriate character references as to your suitability for the performance of your duties,
- Be physically fit to perform your duties,
- Have a thorough knowledge of one of the languages of the European Union2 and a satisfactory knowledge of another.
2.2 Qualifications
a) a level of post-secondary education attested by a diploma,
Or
b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
1 The Member States of the European Union are: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, and United Kingdom.
2 Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.
2.3 Experience
To qualify for this profile (AST 2), the candidate must have at the closing date for applications a total professional experience3 of at least one (1) year if he/she has a post-secondary education diploma, and four (4) years if he/she does not have such a diploma. Of the total professional experience at least 1 year must be in relation to the job requirements.
3. SELECTION
If the candidate meets the formal requirements set out above, he/she will be assessed in view of selection for interview on the basis of the following criteria:
- The academic and professional qualifications and their relevance to the tasks listed in section 1. “THE JOB” above.
- The professional experience: the range of fields covered; the type and level of work done; and its relevance to the tasks listed in section 1. “THE JOB” above.
The following will be considered as assets:
- Practical experience in similar positions
- Profound knowledge of the English language
- Profound knowledge of any further Community language and in particular Dutch and /or German
- Experience of working in a multilingual environment
- Excellent mastery of standard computer applications and experience in database management and e-document management systems. Sense of organisation and attention to details.
4. INTERVIEW
If selected for an interview, candidates will be assessed in the interview on the following criteria:
- Ability to communicate effectively in written and spoken English
- Ability to communicate effectively in any other Community language as indicated in the application form
- Good master of software tools
- Capacity for teamwork in a multicultural environment
- Interpersonal skills
- Organisational ability and attention to detail
5. PLACEMENT ON THE RESERVE LIST
The candidates who are judged to be the most suitable on the basis of the criteria listed in both 3 and 4 above will be placed on the reserve list.
6. INFORMATION
The text of this Vacancy Notice contains all the information required. If you nevertheless have a question, you may send an e-mail to Vacances@cpvo.europa.eu
3 Only relevant professional experience acquired after achieving the minimum qualification stated in 2.2 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter shall be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification stated in 2.2 shall be taken into consideration. Professional activities pursued part-time shall be calculated pro rata, on the basis of the percentage of full-time hours worked. A given period may be counted only once.
7. CLOSING DATE FOR APPLICATIONS:
29/10/2010
The applications (CPVO application form, letter of motivation & CV) should be addressed by e-mail only to,
Vacances@cpvo.europa.eu.
Incomplete applications will automatically be excluded from the selection procedure.
The CPVO application form can be found on the web site of the Office (www.cpvo.europa.eu) or received upon request from the Human Resources Service of the CPVO.
Register assistant - Technical Unit M/F
Grade AST 2
1. THE JOB
The Community Plant Variety Office (CPVO) is organising the current call for expressions of interest to constitute a reserve list, on the basis of qualifications and interview, for the post of a Register assistant - Technical Unit M/F AST 2. It is a full time temporary agent post with an initial duration of 4 years. The contract is renewable for 4 years. An eventual second renewal will lead to a contract of indefinite duration.
The Register assistant will work in the Technical Unit of the Agency on activities related to the processing of applications for Community Plant Variety Rights. The staff member will be in charge of:
- Scanning of documents
- Sending out pieces of communication
- Filing digital documents in the electronic document management system of the Office
- Opening new paper applications
- Updating the client database
- Maintaining archive rooms organized
- Preparing documents for public access
- Other, related activities.
2. FORMAL REQUIREMENTS
The candidate must fulfil the requirements set out below.
2.1 General conditions
- Be a national of a Member State of the European Union1
- Enjoy your full rights as a citizen ,
- Have fulfilled any obligations imposed by the laws concerning military service,
- Produce the appropriate character references as to your suitability for the performance of your duties,
- Be physically fit to perform your duties,
- Have a thorough knowledge of one of the languages of the European Union2 and a satisfactory knowledge of another.
2.2 Qualifications
a) a level of post-secondary education attested by a diploma,
Or
b) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
1 The Member States of the European Union are: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, and United Kingdom.
2 Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.
2.3 Experience
To qualify for this profile (AST 2), the candidate must have at the closing date for applications a total professional experience3 of at least one (1) year if he/she has a post-secondary education diploma, and four (4) years if he/she does not have such a diploma. Of the total professional experience at least 1 year must be in relation to the job requirements.
3. SELECTION
If the candidate meets the formal requirements set out above, he/she will be assessed in view of selection for interview on the basis of the following criteria:
- The academic and professional qualifications and their relevance to the tasks listed in section 1. “THE JOB” above.
- The professional experience: the range of fields covered; the type and level of work done; and its relevance to the tasks listed in section 1. “THE JOB” above.
The following will be considered as assets:
- Practical experience in similar positions
- Profound knowledge of the English language
- Profound knowledge of any further Community language and in particular Dutch and /or German
- Experience of working in a multilingual environment
- Excellent mastery of standard computer applications and experience in database management and e-document management systems. Sense of organisation and attention to details.
4. INTERVIEW
If selected for an interview, candidates will be assessed in the interview on the following criteria:
- Ability to communicate effectively in written and spoken English
- Ability to communicate effectively in any other Community language as indicated in the application form
- Good master of software tools
- Capacity for teamwork in a multicultural environment
- Interpersonal skills
- Organisational ability and attention to detail
5. PLACEMENT ON THE RESERVE LIST
The candidates who are judged to be the most suitable on the basis of the criteria listed in both 3 and 4 above will be placed on the reserve list.
6. INFORMATION
The text of this Vacancy Notice contains all the information required. If you nevertheless have a question, you may send an e-mail to Vacances@cpvo.europa.eu
3 Only relevant professional experience acquired after achieving the minimum qualification stated in 2.2 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter shall be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification stated in 2.2 shall be taken into consideration. Professional activities pursued part-time shall be calculated pro rata, on the basis of the percentage of full-time hours worked. A given period may be counted only once.
7. CLOSING DATE FOR APPLICATIONS:
29/10/2010
The applications (CPVO application form, letter of motivation & CV) should be addressed by e-mail only to,
Vacances@cpvo.europa.eu.
Incomplete applications will automatically be excluded from the selection procedure.
The CPVO application form can be found on the web site of the Office (www.cpvo.europa.eu) or received upon request from the Human Resources Service of the CPVO.
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