Research Associate (m/f/x)
The Arolsen Archives are an international center on Nazi persecution with the world's most
comprehensive archive on the victims and survivors of National Socialism. The collection
has information on about 17.5 million people and belongs to UNESCO's Memory of the
World. It contains documents on the various victim groups targeted by the Nazi regime
and is an important source of knowledge for society today.
Clarifying fates and tracing missing persons: for decades, these were the central tasks of
the Arolsen Archives. To this day, we answer inquiries about some 20,000 victims of Nazi
persecution every year. Our work in the fields of research and education is more important
than ever to inform today’s society about the crimes perpetrated by the Nazis.
Your responsibilities:
Design and implementation of digital projects for education and communication about
the history and aftermath of Nazi persecution
Participation in the development of strategies for the use of archival education in the
context of current political and social challenges
Involvement in the preparation of the academic and educational volumes published
by the Arolsen Archives and preparation of publications of your own
Organization and realization of workshops and conferences
Your profile
Master’s degree or international equivalent, (preferably in modern history,
contemporary history, public history, digital history, or didactics of history)
Broad knowledge of the history and aftermath of Nazi persecution
Experience in the areas of education and project work
A special interest in digital tools and methods and a sound knowledge of standard IT
software (MS Office) are required
Very good ability to express yourself in German, good knowledge of written and
spoken English
Willingness and ability to work independently and in a team
More than just a job:
We offer a high degree of personal freedom and good prospects in an international
environment as well as:
A highly motivated team
Flexible working hours and a range of options for working from home for a good
work-life balance
Company pension scheme
Occupational health management
Conditions:
Arolsen Archives staff are employed under the collective agreement TV AL II*). The
conditions include a 38.50 hour working week, holiday and Christmas bonuses, and 30
days of paid annual leave. This post is assigned to salary bracket C-7**).
Disabled candidates (m/f/x) will be given preference over other equally qualified
applicants.
Are you interested?
Would you like to join our creative team? If so, please send your written application to
hr@arolsen-archives.org by May 15, 2020. For reasons of security, we only accept
applications in PDF format.
If you have queries of any kind, please contact Dr. Henning Borggräfe, Head of Research and Education (henning.borggraefe@arolsen-archives.org)
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
*) You can find more information on the TV AL II collective agreement here
**) View the salary table here under § 63
Data protection information
By submitting your application you agree to your personal data being collected and stored for the purposes of the application process and, if applicable, the recruitment process. We treat this data with the utmost care in accordance with the legal provisions on data protection.
Sunday, May 10, 2020
Records Assistant (Correspondence), G-5. IAEA, Vienna. Open until 12 May 2020
Records Assistant (Correspondence)(G5) - (2020/0229 (001586))
Organization: MTGS-Records Unit
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2020-04-14, 4:01:05 PM
Closing Date: 2020-05-12, 11:59:00 PM
Duration in Months: 36
Contract Type: Fixed Term - Regular
Probation Period: 1 Year
Organizational Setting
The
Department of Management’s Division of General Services (MTGS) provides
support functions to the IAEA through its five Sections, namely the
Archives and Records Section (ARMS), the Commissary Management Section
(CMS), the Facilities Management Section (FMS), the Transport and
General Support Section (TGSS), and the Seibersdorf Laboratories
Services Section (SLSS).
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.The Records Unit is responsible for the management of records, capable of supporting IAEA business functions and activities.
Main Purpose
Under
the supervision of the Unit Head (Records Unit), the Records Assistant
(Correspondence) provides correspondence management services to Agency
staff following MTGS/ARMS policies and procedures.
Functions / Key Results Expected
According to established standards and procedures:
- Manage incoming, outgoing official correspondence of the Agency by assigning security classifications and metadata, distributing incoming, outgoing official correspondence in hardcopy and digital formats; scanning documents/records , maintaining logbooks and transmittal forms for classified correspondence and documents, disposing of documents/records; advising IAEA staff on proper handling of unclassified and classified information assets.
- Monitor and update distribution lists for official correspondence in the correspondence management workflow ; create and update access groups in correspondence management systems as necessary.
- Administer the official IAEA mailbox, including monitoring the spam, manage network folders and distribute messages to the registration teams, retain messages for l reference, and provide first level support for missing communication.
- Digitise Agency official documents/records following the instructions: preparing and scanning documents and ingesting them into Agency's information systems.
- Administer the Agency's fax software including liaising with technical staff in IT and external service provider, the monitoring of incoming and outgoing fax messages, as well as ensure appropriate distribution and follow up.
- Coordinating the maintenance of correspondence management systems with the IT teams to ensure that issues affecting performance, business continuity are addressed in a timely manner;
- Perform systematic quality control on data entry in correspondence management systems, report problems to Unit Head;
- Contribute to preparing guidelines, procedures, SOPs, user manual about the correspondence management, respond to inquiries and ensure sustained high-quality customer service.
- Perform records management operations as necessary, may need to lift boxes weighing up to 15KG and work in dusty environment.
Competencies and Expertise
Core Competencies
| Name | Definition |
|---|---|
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. |
| Client orientation | Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
| Resilience | Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | Data Management | Advanced knowledge of MS Excel, Open Refine and MS Power BI. |
| General Services | Data and Information Analysis and Reporting | Knowledge of applying Information Security standards and document security classifications. |
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Working knowledge of Microsoft Office 365, Open Text Suite or other document management applications. |
| Administrative Support | Records and Documents Administration | Knowledge of Record and Information Management standards and best practices. |
Asset Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | Discretion and Respect for Confidentiality | Ability to deal with high sense of confidentiality with records and documents and to apply information security control measures. |
Qualifications, Experience and Language skills
- Completed secondary education.
- A minimum of five years of work experience, two years in records management.
- Experience with data curation and Electronic Document and Records Management software.
- Work experience in an international environment is an asset.
- Good oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
- English language test (Level 2) to IAEA standard.
Remuneration
The
IAEA offers an attractive remuneration package including a tax-free
annual net base salary starting at EUR 46536 (subject to mandatory
deductions for pension contributions and health insurance), 6 weeks'
annual vacation, pension plan and health insurance
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
-------------------------------------------------------------------------------------------------------------------------------------------------------------
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
Records and Information Management Officer, P-3. WIPO, Geneva. Open until 27 may 2020
Records and Information Management Officer - 20126-TA
Records and Archives Section, Conference and General Services Division, Administration and Management Sector
Grade - P3
Contract Duration - 1 year
Duty Station
: CH-GenevaPublication Date
: 06-May-2020Application Deadline
: 27-May-2020, 11:59:00 PM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
1. Organizational Context
- Organizational SettingThe position is located in the Records and Archives Section of the Conference and General Services Division, in the Administration and Management Sector. The Section is responsible for the development and implementation of policies, procedures and best practices for the management of WIPO's organizational records and archival materials. The Section also contributes to the delivery of integrated strategies for enterprise content management to support business needs and knowledge-sharing.
- Purpose StatementThe Records and Information Management Officer contributes to the development of information structures and procedures within WIPO's Enterprise Content Management (ECM) system in order to facilitate business needs and to assist in strengthening the internal framework for digital records and information governance. She/he provides technical guidance on a range of digital records and information governance issues, working in close collaboration with business managers, records managers, IT, legal and information-security experts across the Organization.
- Reporting LinesThe incumbent works under the supervision of the Head of Section.
2. Duties and Responsibilities
The incumbent will perform the following principal duties:
a. Provide
substantive technical inputs to the Head of Section for the development
and implementation of effective approaches for digital records
management at WIPO. Refine and develop key organizational records management tools, including the classification scheme and retention schedules.
b. Collect
and analyze requirements from WIPO business units for their records and
information management needs, and propose solutions; participate in the
design and implementation of robust, tailored information structures
within the ECM environment, which enable business units to create,
share, retrieve and protect information effectively, and which comply
with information governance, security and records management
requirements.
c. Train
and assist business managers and other users on the practical
application of information lifecycle-management principles to digital
records.
d. Coordinate activities with records- and information focal points in the business units, and develop communities of practice.
e. Contribute
to the development of the Organization-level metadata model for the ECM
platform. Promote good practice in the use of metadata for the
management and retrieval of information, and for facilitating access to
knowledge.
f. Work
with the technical team and business units to prepare for the migration
of content onto the ECM platform; and participate in the development of
migration strategies.
g. Keep abreast of developments in the technologies and evolving practices in the field of records and information management.
h. Perform other related duties as required.
3. Requirements
Education (Essential)
First-level
university degree in the field of information management, records and
archives management, information systems management or related field.
Education (Desirable)
An advanced university degree in one of the aforementioned disciplines would be an advantage.
Experience (Essential)
At
least six years of relevant professional experience, preferably in a
large organization, including in digital records management and in
developing file structures or taxonomies based on business needs. An
advanced university degree may be accepted in lieu of two years of
relevant experience.
Experience of managing content in an ECM system.
Experience of managing content in an ECM system.
Experience (Desirable)
Records management experience in an international organization would be an advantage.
Language (Essential)
Excellent knowledge of written and spoken English.
Language (Desirable)
Good working knowledge of spoken and written French would be an advantage.
Job Related Competencies (Essential)
Comprehensive
knowledge of industry standards and guidelines pertaining to records
and information management. Excellent understanding of records
management taxonomies and classification systems.
Practical knowledge of digital records management functionalities within an Enterprise Content Management (ECM) system.
Ability to analyze complex requirements relating to information management and evaluate different views to arrive at practical solutions.
Ability to communicate and promote records-management best practices.
High level of customer-orientation.
Ability to work effectively within mixed disciplinary teams.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the ability to quickly adapt to new software and tools.
Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Practical knowledge of digital records management functionalities within an Enterprise Content Management (ECM) system.
Ability to analyze complex requirements relating to information management and evaluate different views to arrive at practical solutions.
Ability to communicate and promote records-management best practices.
High level of customer-orientation.
Ability to work effectively within mixed disciplinary teams.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the ability to quickly adapt to new software and tools.
Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Job Related Competencies (Desirable)
Practical knowledge of content analysis technologies to support clean-up, categorization or migration processes.
Good knowledge of the OpenText Content Suite would be a strong advantage.
Good knowledge of the OpenText Content Suite would be a strong advantage.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
5. Information
Annual salary:
|
P3
| |||||
|
Annual salary
|
$60’962
| ||||
|
Post adjustment
| |
$47’672
| |||
|
Total Salary
| |
$108,634
| |||
|
Currency USD
| | | |||
Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Additional Information
Temporary
appointments are renewable, subject to continuing needs, availability
of budget and satisfactory performance with a maximum cumulative length
of two years.
Applications
from qualified women as well as from qualified nationals of
unrepresented Member States of WIPO and underrepresented geographical
regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By
completing an application, candidates understand that any willful
misrepresentation made on this web site, or on any other documents
submitted to WIPO during the application, may result in disqualification
from the recruitment process, or termination of employment with WIPO at
a later date, if that employment resulted from such willful
misrepresentations.
In
the event that your candidature is shortlisted, you will be required to
provide, in advance, a scanned copy of an identification and of the
degree(s)/diploma(s)/certificate(s) required for this position. WIPO
only considers higher educational qualifications obtained from an
institution accredited/recognized in the World Higher Education Database
(WHED), a list updated by the International Association of Universities
(IAU) / United Nations Educational, Scientific and Cultural
Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
_________________________________________________________________________
Additional
testing/interviewing may be used as a form of screening. Initial
appointment is subject to satisfactory professional references.
Additional background checks may be required.
Saturday, May 2, 2020
Associate Information Resources and Services Administrator (Records and Archives). ADB, Manila. Open until 8 May 2020
Associate Information Resources and Services Administrator (Records and Archives)
IMPORTANT INFORMATION
Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle.
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Information Resources and Services Unit (OAIS-IR) within the Office of Administrative Services (OAS).
OAS manages the building, office space facilities, and delivers over 70 diverse services essential for ADB's operation. It provides administrative support to ADB Management and staff and delivers quality products and services at an affordable cost. The office is headed by the Principal Director (PD) and supported by Division Directors who manage the respective business units.
OAIS-IR is composed of three teams: (i) Library Services, (ii) Information and Research Coordinators (IRC); and (ii) Records and Archives Services, which also manages the ADB History Gallery. The Records and Archives team helps develop and implement ADB's policy, procedures, and records management system for managing information and records in electronic and non-electronic formats; update ADB File Plan and metadata; provide guidance on storing, retrieval and disposal of inactive records; and render records and archives management services.
.
To view ADB Organizational Chart, please click here.
Job Purpose
The Associate Information Resources and Services Administrator (Records and Archives) will collect, organize, maintain and preserve archival records of ADB; provide reference and research services, administer the digital conversion of archival records; support establishment of an electronic records management system (ERMS); curate archival materials for exhibit purposes, provide inputs in the preparation and design of exhibit materials for the ADB History Gallery, coordinate with departments for the turn-over of archival records; and support proactive disclosure in accordance with ADB policies. The incumbent will report to the designated International Staff and senior National Staff.
Responsibilities
Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors:
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1 Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle.
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Information Resources and Services Unit (OAIS-IR) within the Office of Administrative Services (OAS).
OAS manages the building, office space facilities, and delivers over 70 diverse services essential for ADB's operation. It provides administrative support to ADB Management and staff and delivers quality products and services at an affordable cost. The office is headed by the Principal Director (PD) and supported by Division Directors who manage the respective business units.
OAIS-IR is composed of three teams: (i) Library Services, (ii) Information and Research Coordinators (IRC); and (ii) Records and Archives Services, which also manages the ADB History Gallery. The Records and Archives team helps develop and implement ADB's policy, procedures, and records management system for managing information and records in electronic and non-electronic formats; update ADB File Plan and metadata; provide guidance on storing, retrieval and disposal of inactive records; and render records and archives management services.
.
To view ADB Organizational Chart, please click here.
Job Purpose
The Associate Information Resources and Services Administrator (Records and Archives) will collect, organize, maintain and preserve archival records of ADB; provide reference and research services, administer the digital conversion of archival records; support establishment of an electronic records management system (ERMS); curate archival materials for exhibit purposes, provide inputs in the preparation and design of exhibit materials for the ADB History Gallery, coordinate with departments for the turn-over of archival records; and support proactive disclosure in accordance with ADB policies. The incumbent will report to the designated International Staff and senior National Staff.
Responsibilities
Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors:
- Maintains the archives storage repository to ensure that it is secure, clean, orderly, and temperature and humidity controlled.
- Organizes the archives and maintains the records through the identification, acquisition, appraisal, arrangement and description, conversion, and provision of access to archival records.
- Identifies records requiring conservation and provides treatment and restoration to damaged records using international standards.
- Develops, implements, and maintains policies and procedures in selecting and organizing archival materials as well as the information system of the ADB's archival holdings.
- Coordinates with Departments/Offices on the transfer of archival materials for protection and preservation.
- Ensures conversion of archival records to electronic formats (including its migration to newer media) for the preservation of historical collection and as part of the business continuity program.
- Develops and maintains electronic client interface, database, and website.
- Support establishment of an electronic records management system (ERMS), including coordination for training and change management;
- Provides information and facilities to authorized archival records users through the preparation of indexes, guides, and other finding aids.
- Manages the reference services by conducting preliminary research, identifying relevant archival records and verifying staff's authority to have access to archival records or confidential materials to ensure security and integrity of archival records, and in compliance with the public communications policy of ADB.
- Promotes awareness on the importance of protecting and preserving archival materials and supports activities related to exhibits, external events and other activities requiring the distribution or display of archival materials.
- Maintains and develops the ADB Archives Gallery by assessing and selecting relevant materials for exhibits, updating featured materials and information, and coordinates activities and events.
- Backs up other records staff in their absence.
- Maintains statistics on archival holdings and activity indicators on the use of archives collection.
- Participates in the performation evaluation for service provider's personnel assigned to ADB on records and archives management services.
- Maintains records transfers, and plans the yearly work program for archives and the gallery.
- Performs other duties as may be assigned by the immediate supervisor, Unit Head, and/or director and reflected in the incumbent's workplan.
Qualifications
Relevant Experience & Requirements- Bachelor's degree in Library Science, Archives Administration, or other information management discipline
- At least 5 years of experience as a practicing archivist
- Working knowledge and understanding of established records management policies and procedures
- Thorough knowledge of archival/records management operations and preservation techniques
- Experience in change management for IT project in relation to electronic records management system (ERMS)
- Experience on electronic filing system
- Experience in working in galleries or museums as curator and knowledge in digital exhibits will be an advantage
- Proficient in ADB or multicultural organizations' standard software programs and information technologies, particularly for database management and client interface
- Able to liaise and work effectively with staff within own work location
- Able to work collaboratively with teams as a constructive team member
- Excellent interpersonal skills and excellent command of written and spoken English
- Please refer to the link for ADB Competency Framework for Administrative Staff Level 6-7
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
Archives Assistants, FS-5 (2 positions). UNITAD, Baghdad. Open until 5 May 2020
| Posting Title: | Archives Assistant (Two Positions), FS5 (Temporary Job Opening) | Job Code Title: | ARCHIVES ASSISTANT | Department/Office: | United Nations Investigative Team for Accountability of Da’esh/ISIL |
| Duty Station: | BAGHDAD | Posting Period: | 06 April 2020 - 05 May 2020 | Job Opening Number: | 20-Documentation and Information -UNS-SPM UNITAD-134589-J-Baghdad (X) | Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
These positions are located within the United
Nations Investigative Team to promote Accountability for Crimes
Committed by Da’esh/ISIL in Iraq and the Levant (UNITAD) and will be
based in Baghdad, Iraq. The Archives Assistant will support the
evidence-digitization project to be delivered in close cooperation with
national authorities on “the Digitization project”, and reports to the
Chief of Analysis and Evidence, working closely with the Information
Systems Management unit, the Analysis unit and the Field Investigations
office, under the overall supervision of the Special Adviser of UNITAD.
Responsibilities
Under the supervision of the Head of Unit, the incumbent:
-Performs relevant biographical and historical research; prepares documents for systematic description and digitization, if necessary for long-term preservation; analyzes content of documents to be described extracting information useful for historic research; enters data into the archives management system according to the archival description standards; makes archival descriptions and files available online; reviews data entry of collaborator.
-Makes technical analysis of documents to be scanned according to their quality and goal of digitization; defines and implements settings of the scanner including resolution, formats and filters; digitizes and saves document, converts the file format if necessary, adds watermark; links to unit of description in archives management system; participates in scanning and description policies; provides feedback for the establishment of policies based on practical experience; participates in working groups on archival description and digitization.
-Assists with archival tasks/projects assigned by the chief; assists in any task related to the work of the unit; digitizes and describes documents collected as part of the UNITAD work; participates in unit and cross-sectional working groups.
-Participates in planning, organizing, and conducting on site digitization project to collect evidence from Iraqi ministries and courts.
-Performs relevant biographical and historical research; prepares documents for systematic description and digitization, if necessary for long-term preservation; analyzes content of documents to be described extracting information useful for historic research; enters data into the archives management system according to the archival description standards; makes archival descriptions and files available online; reviews data entry of collaborator.
-Makes technical analysis of documents to be scanned according to their quality and goal of digitization; defines and implements settings of the scanner including resolution, formats and filters; digitizes and saves document, converts the file format if necessary, adds watermark; links to unit of description in archives management system; participates in scanning and description policies; provides feedback for the establishment of policies based on practical experience; participates in working groups on archival description and digitization.
-Assists with archival tasks/projects assigned by the chief; assists in any task related to the work of the unit; digitizes and describes documents collected as part of the UNITAD work; participates in unit and cross-sectional working groups.
-Participates in planning, organizing, and conducting on site digitization project to collect evidence from Iraqi ministries and courts.
Competencies
PROFESSIONALISM:
Sound knowledge of information management archives management,
record-keeping and record disposition. Knowledge of records and archives
physical preservation standards. Ability to undertake research,
maintain records in a systematic fashion and to retrieve necessary
materials with maximum speed and accuracy. Shows pride in work and in
achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional
rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the
equal participation and full involvement of women and men in all aspects
of work.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent.
Work Experience
At
least seven (7) years of experience in archives, records management,
electronic record management or related area is required.
Experience with archives management systems desirable.
Experience with UN tribunal or Investigative bodies and knowledge of UN history desirable.
Experience with evidence collection, management and retention policies desirable.
Experience with archives management systems desirable.
Experience with UN tribunal or Investigative bodies and knowledge of UN history desirable.
Experience with evidence collection, management and retention policies desirable.
Languages
English
and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in English is required and Arabic
is highly desirable. Knowledge of another official United Nations
language is an advantage
Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
Special Notice
•
This position is temporarily available. If the selected candidate is a
staff member from the United Nations Secretariat, the selection will be
administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According
to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity
of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the
United Nations if they have committed violations of international human
rights law, violations of international humanitarian law, sexual
exploitation, sexual abuse, or sexual harassment, or if there are
reasonable grounds to believe that they have been involved in the
commission of any of these acts. The term “sexual exploitation” means
any actual or attempted abuse of a position of vulnerability,
differential power, or trust, for sexual purposes, including, but not
limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual
or threatened physical intrusion of a sexual nature, whether by force
or under unequal or coercive conditions. The term “sexual harassment”
means any unwelcome conduct of a sexual nature that might reasonably be
expected or be perceived to cause offence or humiliation, when such
conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when
the gravity of the conduct warrants the termination of the
perpetrator’s working relationship. Candidates who have committed
crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.
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