NOTIFICATION
OF VACANCIES
AT JOINT FORCE
COMMAND, POST-BOX 270, NL- 6440 AG BRUNSSUM
DUTY LOCATION:
BRUNSSUM, The Netherlands
JFC Brunssum
is hiring 5 (Archivists (Full time) :
1 Staff
Assistant (Digital Preservation), NATO Grade B-4
1 Staff
Assistant (Archival Reference and Access), NATO Grade B-3
3 Staff
Assistants (Archival Processing), NATO Grade B-3
These are
NATO International Civilian positions; estimated project duration will be 2
years.
DUE DATE
for receipt of applications: 17 August 2015
Posts
Context:
Joint Force
Headquarters Brunssum is a deployable joint HQ capable to execute effective
command and control over an assigned Joint Task Force. The Director of
Management (DOM) is responsible to the Chief of Staff (COS) for integrating,
coordinating and implementing services and activities to support, facilitate
and contribute to the full JFHQ mission spectrum. Branch Head Business and
Information Management Branch (BIM) is responsible for staff and workflow
management, management/process planning and the management of the information
workflow within the JF HQ and with affiliated, parent and higher HQ. The
Information Management Section is responsible for implementing ACO IM Policy;
developing JFHQ specific concepts and directives; coordinating IM activities;
facilitating functional services across the HQ (deployed and static); and
supporting NATO entities. The incumbent will provide support to the Command
Archivist in the preservation and access to the records generated by the ISAF
mission in Afghanistan. The Assistants report to the Command Archivist.
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Duties: Staff Assistant (Digital Preservation):
Process the ISAF digital
records for long-term preservation and access.
Provide guidance on file
formats and conversion
Aid in the establishment of a
long term preservation program.
Prepare processed ISAF
records for submission to NATO HQ.
Appraise ISAF records for
value, including deduplication review and comparison with existing NATO
retention schedules.
Organize, process, and assign
metadata to ISAF electronic records.
Prepare archival descriptions
for records to enhance access.
Aid in the handling of
requests for access to ISAF records, including potential
declassification/downgrading review.
Search ISAF data in response
to records requests and prepare reports of findings.
Staff Assistant (Archival
Reference and Access):
Handle requests for access to
ISAF records.
Execute complex searches of
ISAF data in response to records requests and prepare reports of findings.
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Evaluate and provide point of
contact for potential declassification/downgrading review.
Appraise ISAF records for
value, including deduplication review and comparison with existing NATO
retention schedules.
Organize, process, and assign
metadata to ISAF electronic records.
Prepare archival descriptions
for records to enhance access.
Monitor ISAF digital records
for obsolescence and perform preservation actions.
Prepare processed ISAF records
for submission to NATO HQ.
Staff Assistant (Archival
Processing):
Appraise ISAF records for
value, including deduplication review and comparison with existing NATO
retention schedules.
Organize, process, and assign
metadata to ISAF electronic records.
Prepare archival descriptions
for records to enhance access.
Aid in the handling of requests
for access to ISAF records, including potential declassification/downgrading
review.
Search ISAF data in response to
records requests and prepare reports of findings.
Monitor ISAF digital records
for obsolescence and perform preservation actions.
Prepare processed ISAF records
for submission to NATO HQ.
All employees may be required
to perform a similar range of duties elsewhere within the organisation at the
same grade without there being any change to the contract. The work is normally
performed in a typical Office environment. Normal Working Conditions apply. The
risk of injury is categorised as: No risk.
Qualifications
Staff Assistant (Digital
Preservation):
Essential qualifications:
Higher Secondary education and
intermediate vocational training in management information systems, library,
computer science, information science or related discipline with 2 years
related experience, or a Secondary education and completed advanced vocational
training in that discipline with 4 years related experience.
Demonstrable knowledge of
contemporary archival and records management principles and practices.
Expertise in processing digital
records for long term preservation.
Expertise in digital file
formats for long term preservation.
Expertise in metadata packages
for long term preservation.
Knowledge of software and
hardware requirements for long term preservation.
Good working knowledge of
Standard Automated Data Processing (ADP) applications (e.g. ECDL).
“Good” English Language Skills
are required (minimum at higher secondary
education level).
Personal Attributes:
Good interpersonal and communication skills, poise and tactfulness.
Required to track the implementation of records management and archiving
procedures and provide sound advice, based on own experience and in line with
general NATO
decisions on archival matters
within the general framework of available procedural guidance.
Desirable qualifications:
Degree in archival or library
science or related field.
Knowledge of international
military operations, in particular ISAF, or military background.
Expertise in implementing a
long term preservation program.
Knowledge of trusted digital
repositories.
Three years of experience with processing and organizing digital
records.
Staff Assistant (Archival
Reference and Access):
Essential qualifications:
Secondary education and basic
training in management information systems, library, computer science,
information science or related discipline for specific task related skills,
with 2 years’ experience.
Demonstrable knowledge of
contemporary archival and records management principles and practices.
Expertise in handling complex
access to information requests.
Expertise in handling
classified and sensitive information.
Expertise in declassification
and disclosure.
Expertise in search and
retrieving information, including automated storage and retrieval systems.
Good working knowledge of
Standard Automated Data Processing (ADP) applications (e.g. ECDL).
“Good” English Language Skills
are required (minimum at secondary
education
level).
Personal Attributes:
Good interpersonal and
communication skills, poise and tactfulness. Required to track the
implementation of records management and archiving procedures and provide sound
advice, based on own experience and in line with general NATO rules and
procedures. Considerable professional judgment is a requirement to make
decisions on archival matters within the general framework of available
procedural guidance.
Desirable qualifications:
Knowledge of international
military operations, in particular ISAF, or military background.
Knowledge of NATO security
policies.
Knowledge of NATO release and
disclosure policies.
Three years of experience with
processing and organizing digital records.
Staff Assistant (Archival
Processing):
Essential qualifications:
Secondary education and basic training in management information
systems, library, computer science, information science or related discipline
for specific task related skills, with 2 years’ experience.
Demonstrable knowledge of
contemporary archival and records management principles and practices.
Three years of experience with
processing and organizing digital records.
Considerable knowledge of
descriptive cataloging principles.
Expertise in assigning metadata
and preparing descriptions for large numbers of digital records.
Good working knowledge of
Standard Automated Data Processing (ADP) applications (e.g. ECDL).
“Good” English Language Skills
are required (minimum at secondary
education level).
Personal Attributes:
Good interpersonal and communication skills, poise and tactfulness.
Required to track the implementation of records management and archiving
procedures and provide sound advice, based on own experience and in line with
general NATO rules and procedures. Considerable professional judgment is a
requirement to make decisions on archival matters within the general framework
of available procedural guidance.
Desirable qualifications:
Knowledge of international
military operations, in particular ISAF, or military background.
Experience with automated storage and retrieval systems, electronic
records, database design/management and electronic publication.
DUE DATE for receipt of
applications: 17 August 2015
Applicants are required to
apply electronically, in accordance with the instructions (‘How to apply’) as
published on www.jfcbs.nato.int , vacancies.
If interested in more than
one post, please use the same form for all posts and indicate order of
preference.
Initial screening for these
posts is scheduled to take place second part of August 2015. Interviews for
those invited after initial screening, may be expected in September 2015.
(minimum ca. 10 days notification)
Posts should ideally be filled before February 2016.
