Tuesday, November 1, 2016

Senior Digital Preservation Assistant, G-6. IAEA, Vienna. Open until 3 November 2016

Senior Digital Preservation Assistant(G6) - (2016/0593 (127772))



Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2016-09-30, 3:33:31 PM

Closing Date

: 2016-11-03, 11:59:00 PM
Duration in Months: 36
Contract Type: Fixed Term - Regular
Type of Appointment
Fixed Term, 3 years (subject to probationary period of one year)

Organizational Setting
The Division of Energy Planning and Nuclear Information and Knowledge comprises the Planning and Economic Studies Section, Nuclear Knowledge Management Section and the Nuclear Information Section. The Division is responsible for strengthening capacities in energy and nuclear power planning, building capacities to manage nuclear knowledge and provide knowledge management services to interested member states, and to procure and provide printed and electronic information in the area of nuclear science and technology.

The Nuclear Information Section (NIS) consists of the IAEA Library Unit, the INIS Unit and the Systems Development and Support Group. It foster the exchange of scientific and technical information on the peaceful use of nuclear science and technology; increases awareness in Member States of the importance of maintaining efficient and effective systems for managing such information; provides information services and support to Member States and to the IAEA; and assists with capacity building and training.

Main Purpose
Under the supervision of the INIS Coordinator the Senior Digital Preservation Assistant contributes to the long-term preservation of INIS repository content by monitoring and coordinating the digitization and implementing leading document, information and data standards.

Functions / Key Results Expected
  • Facilitate efforts on digital processing of INIS repository contents and coordinate the daily work of Digital Preservation Assistants.
  • Participate in the analysis and implementation of leading standards and methodologies for long-time preservation of the INIS repository content.
  • Provide expert advice for setting up and implementing digital preservation projects.
  • Provide expert advice to INIS Members in the preparation and submission of the full-text of their non-conventional literature (NCL) to INIS; prepare and maintain the NCL guidelines.
  • Monitor end-users feedback, recommend and take appropriate action.
  • Monitor the long-term storage of the legacy microfiche collection.
  • Assist in the preparation of management and statistical reports.
  • Prepare Statement of Work (SOW) for contract services on digitization; carry out technical evaluation of relevant equipment and services act as main contact point with service suppliers, imaging hardware and software companies.
  • Participate in INIS meetings and training activities as the training facilitator on digital preservation.
Competencies and Expertise

Core Competencies
Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
TeamworkActively contributes to achieving team results. Supports team decisions.

Functional Competencies
Analytical thinkingAnalyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.
Knowledge sharing and learningActively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.
Judgement/decision makingConsults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Required Expertise
FunctionNameExpertise Description
Administrative SupportMS Office (Word, Excel, Outlook, PowerPoint)Excellent knowledge of Adobe Acrobat and MS Office 2010 (Word, Outlook, Excel, Access, PowerPoint).
General ServicesDigital Long-Term PreservationExcellent knowledge of the digitization process and ability to design digitization workflows
Information TechnologyDatabase DevelopmentExcellent knowledge of information databases
Information TechnologyLibrary and Information SystemsExcellent knowledge of information management and technology. Demonstrable conceptual, analytical and evaluative skills and abilities.

Qualifications, Experience and Language Skills
  • Completed Secondary Education.
  • Minimum of six years of work experience in digital repositories or libraries, thereof at least two years in international environment.
  • Experience in long-term digital preservation and working with high performance paper and microfiche scanners is an asset.
  • Good command of written and spoken English. Knowledge of other IAEA languages (Arabic, Chinese, French, Spanish or Russian) an asset.
  • English typing test (Level 2) and English language test (Level 2) to IAEA standard.

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 50052 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): IntegrityProfessionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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