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Tuesday, November 1, 2016

Internship in the Archives Section. WTO, Geneva. Open until 6 November 2016

Vacancy Notice No.: EXT/T/16-71

Title: Internship in the WTO Archives Section

Grade: -

Contract Type: Temporary appointment
 
Issued On: 18 October 2016


Application Deadline (CET): 6 November 2016

Division:   Languages, Documentation & Information Management

Duration:  6 months  

General Functions

· Catalogue, index, describe and organize information resources using Records Management application and other tools.

· Digitize and organize a card index system for historical correspondence to enable user search and access.

· Review boxes of paper-based records to locate and identify specific records.

· Provide regular updates of activities to supervisor.

· Assist in other records-related tasks as necessary.

REQUIRED QUALIFICATIONS
Education:

Recognized qualification in information management/archives/records management. At least one year of relevant postgraduate study.
Knowledge and skills:

Knowledge of international archival standards: e.g. ISAD(G), ISAAR/CPF, EAD, MoReq;
Ability to describe records accurately and consistently in English;
Knowledge of preservation techniques for paper-based records;
Knowledge of new information technologies;
Good verbal and written communication skills;


Languages:

Advanced knowledge of English. A good working knowledge of French would be an asset.
Additional Information:

Interns are recruited from among nationals of WTO Members state.

Interns will have completed their undergraduate studies in a relevant discipline, and shall have completed at least one year of their postgraduate studies.

The minimum age for an intern shall be 21 years and the maximum age 30 years.

A roster of suitable candidates is maintained from which interns are selected. In addition to the regular internship programme, the need may also arise to recruit interns at short notice for particular tasks. These recruits will also be drawn from the roster. Names will not be maintained on the roster for longer than one year.
Contractual Terms and Conditions: Paid interns receive a daily allowance of CHF 60 (including week-ends and official holidays falling within the selected period). No other remuneration of any kind shall be paid.

Internships take place in Geneva, Switzerland only. Travel expenses to and from Geneva cannot be paid by the WTO, and such travel is not covered by the Organization's insurance. Interns are also responsible for their own insurance cover for illness and accidents while they are working at the WTO.

The WTO may also employ unpaid interns funded from external sources.

Internships are generally of a duration of up to 24 weeks, the length of the internship depending on the project the interns is requested to work on, and on the needs of each Division. The granting of an internship does not entail in any way the right to an extension thereof nor to a vacancy in another part of the Secretariat. Interns may nevertheless apply to external vacancies. Internships can start at any time during the year.

An internship can be terminated by the WTO Secretariat or by the intern with one week's notice.

The Director responsible for an intern will write an evaluation report at the end of the internship, and the intern will also be required to evaluate the internship. Both evaluations will be placed on file.

An agreement will be established between the intern and the Director of the Human Resources Division, specifying the conditions of service and details of any remuneration.

Interns are treated like secretariat staff members during their stay insofar as their obligations, in particular with regard to confidentiality.

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