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Tuesday, August 27, 2013

Archives Assistant, FS-5. MICT, Arusha. Open until 18 September 2013

Job Title: ARCHIVES ASSISTANT, FS5 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 19 August 2013-18 September 2013 Job Opening number: 13-IMA-RMT-29497-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Deputy Chief Archivist, the incumbent will be responsible for supporting the work of the Archivists in the management of Mechanism records and the International Criminal Tribunals Archives (ICT Archives). Responsibilities • Supervise and coordinate the work of other Archives Assistants. • Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of Mechanism records. Duties may include any or all of the following: • Support the implementation and administration of information technology and management tools in the development and implementation of recordkeeping improvement projects. • Undertake tasks related to creation, organisation, indexing, storage, retention and disposal of records. o Provide records storage and retrieval services for client offices. Arrange transfers of records from client offices to the Section’s repositories. Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists. Maintain records of records transfers. Retrieve/return/update records on request of client offices. Maintain records of retrievals and loans. Assist client offices with complex searches for records. Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request. Implement Records Retention Schedules and other disposition instructions. o Assist in the administration of any information technology based systems to: ­ Maintain the Section’s repositories in good order. ­ Undertake environmental monitoring checks. ­ Monitor use of space. ­ Implement security controls. ­ Maintain logs, registers and other records of repository management activities. o Operate the Section’s Service Desk. • Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the ICT Archives. Duties may include any of all of the following: o Assist In administering information technology based systems. o Support the acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives. o Assist with preparation and dissemination of finding aids for archives. o Assist in the provision of access to archives, and the provision of information and support to researchers. o Assist with preparation of presentation and publicity materials. • Perform other duties as required. Competencies Core Competencies: • Professionalism – Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education High school diploma or equivalent. Demonstrated ability to use computer technology. Work Experience Minimum of 8 years related archives and records management experience. Languages English and French are the working languages of the Tribunal. For the post advertised, fluency in oral and written English is required. Assessment Method There will be a technical test and competency-based interview. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Archives Assistant, FS-4 (2 posts). MICT, Arusha. Open until 18 September 2013

Job Opening Job Title: ARCHIVES ASSISTANT (2 posts), FS4 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 19 August 2013-18 September 2013 Job Opening number: 13-IMA-RMT-29494-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Deputy Chief Archivist, the incumbent will be responsible for supporting the work of the Archivists in the management of Mechanism records and the International Criminal Tribunals Archives. Responsibilities - Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of Mechanism records. - Support the development and implementation of recordkeeping improvement projects. - Undertake tasks related to creation, organisation, indexing, storage, retention and disposal of records. Provide records storage and retrieval services for client offices. Arrange transfers of records from client offices to the Section’s repositories. Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists. Maintain records of records transfers. Retrieve/return/update records on request of client offices. Maintain records of retrievals and loans. Assist client offices with complex searches for records. Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request. Implement Records Retention Schedules and other disposition instructions. Maintain the Section’s repositories in good order. Undertake environmental monitoring checks. Monitor use of space. Implement security controls. Maintain logs, registers and other records of repository management activities. Operate the Section’s Service Desk. - Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives. Support the acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials. - Perform other duties as required. Competencies • Professionalism – Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education High school diploma or equivalent. Demonstrated ability to use computer technology. Work Experience Minimum of 6 years related archives and records management experience. Languages English and French are the working languages of MICT. For the post advertised, fluency in oral and written English is required. Assessment Method There will be a technical test and competency-based interview. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Monday, August 19, 2013

Assistant - Archives, B.3-B.4. NATO HQ, Brussels. Open until 2 October 2013

NOTIFICATION OF A "B" GRADE VACANCY NATO INTERNATIONAL STAFF OPEN TO NATIONALS OF NATO MEMBER STATES ONLY STAFF VACANCY N B 10(2013) LOCATION: NATO Headquarters, Brussels, Belgium DIVISION EXECUTIVE MANAGEMENT INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT/ARCHIVES AND INFORMATION MANAGEMENT/NATO ARCHIVES/ACQUISITION AND HOLDING MANAGEMENT UNIT TITLE Assistant, Archives GRADE B.3/B.4 1. SUMMARY The NATO Archives acts under the authority of the Archives Committee. Under the direction of the NATO Archivist, its main responsibilities are the identification of information with permanent value, the overall management of the NATO Archival holdings and the implementation of the Public Disclosure Policy. As such the NATO Archives provides guidance on records and archives management matters NATO-wide; collects NATO information of permanent value throughout NATO civil and military bodies; organises and preserves this information regardless of its format; and provides access to publicly disclosed NATO information. The Assistant, Archives is assigned to the NATO Archives and reports to the Head, Acquisition and Holdings Management Unit. He/She provides archival and records management support to a designated clientele. The Assistant also provides support to outreach activities such as exhibitions and seminars organised by the NATO Archives. Furthermore, the Assistant is responsible for ensuring the application of appropriate preservation measures for audiovisual material placed in the NATO Archives. As directed, the Assistant will ensure that support is provided in an effective manner - responsive to customer needs and reflecting NATO records, archives and Information Management (IM) policy and procedures. The Assistant is responsible for the correct and uniform application of relevant working procedures and of information security regulations. Sound research, analytical and writing skills, judgement and some interpretation of regulations are expected. 2. QUALIFICATIONS AND EXPERIENCE ESSENTIAL The incumbent must:  have a high school diploma or equivalent education and professional training;  have at least three years of experience in archives or records management functions, especially in managing audiovisual holdings;  have knowledge and experience of international best practices and standards in the field of archives and records management, and have experience in the life-cycle management of records;  have experience in archives appraisal and in conducting documentary research as well as experience in the writing of related reports and summaries;  have experience with ICT systems, current office software packages, and their application to information processing, recordkeeping and archiving;  demonstrate professional competence and mastery of records and archives management functions;  have an understanding of the specific preservation and access requirements for audiovisual and digital material  possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; II (“Elementary”) in the other. DESIRABLE The following would be considered an advantage:  experience at the national or international level, especially in international organisations;  experience in outreach activities such as exhibitions, seminars and on-line awareness campaigns;  professional training or experience in archives, records or library sciences or in history. 3. MAIN ACCOUNTABILITIES Information Management Collect semi-current and inactive records from various originators throughout NATO. Organise and register new acquisitions and holdings and write preliminary descriptions for them in accordance with applicable procedures and guidance. Maintain the semi-active and inactive records of NATO until their final disposition. Identify and appraise records possessing long-term value while facilitating the destruction of information of temporary value. Ensure the completeness and long-term reliability of documents held by the NATO Archives in all formats. Planning and Execution Understand and interpret governing policies and procedures and relate them correctly to the execution of tasks. Contribute to the storage and preservation of semi-active and inactive records in all formats (paper, audiovisual, microfilm and digital). Stakeholder Management Respond to internal requests for information and provide quality service. Have the ability to identify and describe clients' needs and to comment on possible solutions. Have the personality to work with diverse staff and with users of different levels of experience and expertise. Knowledge Management Research and write descriptions of archival holdings in accordance with international archival standards. Prepare inventories, finding aids and other reference tools in paper and electronic forms. Facilitate access to semi-active and inactive records by internal users. Conduct research, and write draft reports and summaries. Project Management Prepare, assist and execute multi-media exhibitions and seminars promoting NATO’s history. This includes conducting research, writing exhibition scenarios, selecting material, liaising with stakeholders and participating in the organisation of the events. Expertise Development Implement work procedures and guidelines related to the NATO Information Management Policy (NIMP), the NATO Records Policy, the Policy on the Public Disclosure of NATO Information, and to NATO Security Policy. Remain up to date on any new developments within the audiovisual and digital media preservation and access domains, adapting to evolving technical as well as managerial methodology as necessary. Organisational Efficiencies Provide quality service and suggest improved means of service delivery. Perform any other related duty as assigned. 4. INTERRELATIONSHIPS The incumbent reports to the Head of the Acquisition and Holdings Management Unit and has frequent contact with Divisional staff to deliver routine information and records management support and provide advice on related practical and procedural aspects; in this context he/she also works closely with internal and external stakeholders. 5. COMPETENCIES The incumbent must demonstrate:  Clarity and Accuracy  Customer Service Orientation  Empathy  Flexibility  Initiative  Organisational Awareness  Teamwork 6. CONTRACT Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years’ duration; possibility of another contract thereafter. Contract clause applicable: In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by another contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. NOTE: Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. There are certain specific circumstances in which a serving staff member may be appointed directly to the higher grade. These are described in the IS directive on twin-graded posts. Advancement to the higher grade is not automatic and at least a minimum period of 3 years’ service (2 years for an A.1/A.2 post) is required before promotion to the higher grade can be considered. *** HOW TO APPLY  Applications, indicating the staff vacancy number and job title, must be submitted using the NATO application form, which is available on the external internet Recruitment web site (www.nato.int/structur/recruit/how-to-apply.html)  Closing date for applications: WEDNESDAY, 2nd OCTOBER 2013.  When returning the application form via e-mail (strongly recommended), a maximum of one attachment in A4 format using WORD may be included. NOTE: it is imperative that the subject line of your e-mail indicates the Staff Vacancy reference number and the Division concerned only (i.e. B 10(2013) EM/AIM). Your application will not be taken into consideration if this information is omitted from the subject line of your e-mail. In addition, please do not send your e-mail using the Microsoft Outlook sensitivity level “Private”, as your e-mail will not reach us, and your application will, therefore, be lost.  Please note that only applicants who succeed in the initial screening will receive a response. In order to follow the status of a vacancy please refer to the web page “update on previous vacancies” on the NATO employment web site (www.nato.int/structur/recruit/status_previous_vacancies.pdf).  Please note that the vacancy notice will disappear from the NATO web site upon the closing date for receipt of applications. You are therefore advised to download a copy of the vacancy notice prior to the closing date, as you will not be able to obtain a copy after this date.  Due to the broad interest in NATO and the large number of potential candidates, telephone, e-mail or telefax enquiries cannot be dealt with.  Please note that we accept applications electronically without a photograph and without a signature at this stage in the process.  Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.  Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. Please note that we can only accept applications from nationals of NATO member countries. NATO is an equal opportunities employer, and does not discriminate on the grounds of gender, race or ethnic origin, religion, nationality, disability, age1 or sexual orientation. NB: Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment. 1 Restrictions to age may apply for first appointment only, according to the NATO Civilian Personnel Regulations. This is a prerogative as approved by the NATO Council.

Wednesday, August 14, 2013

Records/Archives Associate. World Bank, Boyers (PA). Open until 26 August 2013

Background/General Description: World Bank Group Context Innovation and partnership bond the five institutions of the World Bank Group (WBG): the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA), which together form the World Bank; the International Finance Corporation (IFC); the Multilateral Investment Guarantee Agency (MIGA); and the International Centre for Settlement of Investment Disputes (ICSID). The World Bank Group is one of the world’s largest sources of funding and knowledge for developing countries. It uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve quality of life. To ensure that countries can access the best global expertise and help generate cutting-edge knowledge, the World Bank Group is constantly seeking to improve the way it works. Key priorities include delivering measurable results, promoting openness and transparency in development, and improving access to development information and data. Vice Presidency Context The Information Management Technology (ITS) Vice Presidency is the World Bank’s central function for the provision of information and technology services to the Bank’s business units. The overarching objective of this function is to ensure that end-users have the information and systems to do their jobs at all locations where Bank business is being done. The management of most of the end-user IT services, business solutions and the underlying technology infrastructure is centralized with ITS. ITS is structured in a federated operating model with separate dedicated application development and management departments for each of the three Bank business lines: Operations and Knowledge, Finance Complex, and Corporate Functions which also supports MIGA and ICSID. Each of business line application departments is lead by a CIO who works closely with a business line governance group to align the systems investment portfolio with the business priorities. Shared services of underlying infrastructure and applications platforms are provided by the Enterprise Architecture unit and the Technology Engineering and Infrastructure department. ITS also provides shared services to IFC. The World Bank has adopted a three-year ITS Strategy that is centered on seizing value opportunities; creating agile delivery capacity; promoting standards; managing risks; and transforming the ITS Organization. Front office functions including strategy and outreach, innovation, budget, program management, information security, and risk management provide the enabling authorizing environment and control processes to help the ITS service and project managers meet the goals of the ITS strategy efficiently and effectively. Unit Context ITSKI, the knowledge and information services unit in the Information Management & Technology Network, is part of the Operations & Knowledge Department. The unit provides knowledge and information services such as Archives, Records Management, Library and Access to Information services to the Bank Group and the public. The unit’s work program is structured in three pillars: History Matters, Open Information, and Next Generation’s Library. This position is in the Open Information pillar. The unit reports to the ITSKI Manager and Chief Archivist, to the Operations & Knowledge Director and to the Vice President and Chief Information Officer, ITS. The ITSKI Open Information pillar supports implementation and compliance of 3 policies related to information management: Management of Records (AMS 10.11), Security Classification (AMS 6.21A) and Access to Information (AMS 1.10). The pillar promotes international standards for Records Management practices within the Bank Group and, in close collaboration with the archives/records center group in the History Matters pillar, assists Bank Group staff in their practical needs to implement records management in the daily work. The pillar also interfaces with IT to ensure the IT infrastructure of major curated collections and record repositories works properly and to provide system requirements related to archives and records management needs. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment. Note: A potential candidate has been identified and intends to apply for this position. However, this remains a competitive process and interested candidates are encouraged to apply. Note :: Work location will in Boyers, PA Duties and Accountabilities: General Duties and Accountabilities: The Records / Archives Associate is part of a vital and reliable team responsible for the management and implementation of the services and programs of the World Bank Group Archives’ Records Center in Pennsylvania. Specific Duties include: 1. Process client requests for records in the care of the World Bank Group Archives. This work includes: receiving requests via eServices; communicating with the client frequently during the request process to ensure the exact material required by the client is identified and sent; acting as the primary and back-up staff member responsible for receiving reference desk requests on a rotating basis; completing research by searching in the Archives’ business system, MARS, and liaising with other staff in Archives for difficult requests; entering requests for records into MARS and updating metadata as required; retrieve boxes and files from the Records Center; scanning records for clients if needed; preparing daily delivery receipt; updating requests in Remedy; and preparing shipment of requested materials. Please note that this work also includes climbing ladders of approximately 6 feet high and lifting boxes weighing up to 35 lbs. 2. Perform daily work routine in Records Center operation. This includes, but is not limited to: using the Records Center Alarm System; receiving daily truck shipment from WBG Headquarters; sorting, processing and refiling returned records; updating the Archives’ business system, MARS; communicating with Archives’ headquarters staff on shipments; physical unloading of records onto carts or pallets and delivery to specific locations within the Records Center. 3. Assist with management of contract workers. WBG Records Centers performs a task of data entry and scanning, which is largely performed by contractors. Candidate will assist and monitor contract staff in daily work, provide quality control of contractor work and perform data entry if necessary using the World Bank Group Archives’ Data Entry and Quality Control Manuals. 4. Assist with other non-routine duties including, but not limited to: assisting in records destruction process; providing reports to management; assisting in Back up tape program (includes reception, rotation and requested); and others. Selection criteria: 1. Bachelor’s degree is the minimum requirement with 3 years of relevant experience in archives and records management or Associates Degree with a minimum of 5 years relevant experience. 2. Demonstrated ability to multi-task and perform routine tasks with consistent accuracy, attention to detail and reliability, such as ability to accurately perform data entry using defined instructions and perform quality control on data entry. 3. Must be client-oriented, courteous and efficient when communicating with clients, and driven to problem-solve creatively to satisfy the needs of clients. 4. Must be a team player willing to: communicate with others openly; seek advice and assistance; and participate with drive and initiative. 5. Familiarity with the Bank Group’s archival holdings and proficiency with the Archives’ business system, MARS, is desired. 6. Proficiency with business technology tools, including e-mail, MS Office, and scanning equipment is required. 7. Must be able to safely climb ladders of 6 feet and lift 35 lbs. Competencies: 1. Project Management - Understands the basic concepts of project management, as they relate to the execution of tasks within a project 2. Business Enterprise Knowledge - Keeps informed on business operations data. 3. Service Provider Assessment and Evaluation - Gathers and records data on specified vendors' services and products against defined requirements. 4. Business Process Knowledge - Defines routine, integrated processes. 5. Vendor and Alliance Management - Follows procedures for working with vendor and/or alliance partners and resolves day-to-day problems within defined guidelines. 6. Records and Archives Management Systems and Software - Knows "the value-add" of technology to clients. 7. Information and Records Organization - Demonstrates ability to physically file, retrieve, deliver, and re-file records, responding to user requests with little or no guidance. 8. Information and Records Dissemination - Responds to basic reference requests. 9. Information and Records Knowledge - Under supervision, implements retention schedule and determines any restrictions to application of the schedule. 10. Electronic Service - Applies strong working knowledge of systems to ensure that data and metadata is correctly applied. 11. Compliance with Standards - Monitors and maintains records on requests for information and assistance. 12. Disaster Recovery/Business Continuity - Working knowledge of the organization of the Bank and the systems and software that support records and archive management. 13. Future Needs - Identify trends in client needs that may exceed capability or capacity of existing systems, software and sources to fill. 14. Client Orientation - Able to establish partnership based working relationships with internal/external clients. Demonstrates independence, initiative, and autonomy in addressing clients' needs. 15. Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so. 16. Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view. 17. Knowledge, Learning and Communication - Able to research and draft quality written materials or review adherence of written materials prepared by others to administrative requirements. Able to mentor and guide, and organize learning activities within area of assigned responsibilities. 18. Business Judgment and Analytical Decision Making - Able to use analytical, problem-solving skills and resourcefulness to make informed and practical decisions to carry out own work. Able to advice on information usage and storage, and policies in the area of assigned responsibilities.

Wednesday, August 7, 2013

Informattion Management Officer, P-3.UN Secretariat, DESA, New York. Open until 24 September 2013

Job Title: Information Management Officer, P3 Department/ Office: Department of Economic and Social Affairs Duty Station: NEW YORK Posting Period: 26 July 2013-24 September 2013 Job Opening number: 13-IMA-DESA-28680-R-NEW YORK (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Office of the Director, Division for Public Administration and Development Management in the Department for Economic and Social Affairs. The incumbent will report to the Director. Responsibilities Under the direct supervision of the Director of the Division for Public Administration and Development Management (DPADM), the Information Management Officer will assist in the delivery of the mandates of the Division through the work programme in the areas of public administration and development management and will be responsible for the following activities: • Provides support to information management of the Division’s work programme, which include (a) needs and business process analysis; (b) organization and maintenance of UN information assets; and (c) information management policies and procedures, with an emphasis on technological applications. • Research, compile and summarize background materials necessary for the preparation of reports, briefs, speeches, etc.; assists in the research and analysis necessary in the conceptualization and formulation of projects in priority areas of the Division, including the United Nations Public Administration Country Studies (UNPACS). • Participates and contributes to feasibility studies, system analysis, design and development of projects including the Division’s work programme management system, budget management system and personnel management system. • Manages information assets in the Division; sets up and maintains systems, guidelines and processes. • Develops training materials and guidelines; trains staff in use and compliance of information management systems. • Maintains effective communication and information exchange with the Office of the Under-Secretary General, Permanent Missions to the UN, intergovernmental agencies, etc. ensuring appropriate and strategic communication, as well as timely and accurate flow of information internally and externally. • Other tasks as assigned. Competencies Professionalism: Knowledge of information management and information technologies in the areas of e-government and use of information communication technologies (ICT) in public administration; demonstrates professional competence and mastery of information management through the use of ICT tools; ability to conduct analysis and provide recommendations on information and project/programme management; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; places the institutional agenda before personal agenda. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments to effectively organize and coordinate the diverse administrative and management tasks; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. Education Advanced university degree (Master’s degree or equivalent) in information science, information management, technology, computer science, public or business administration or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in information management in the area of public administration and governance is required. Experience in programme management, budget management and personnel management is desirable. Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations. Languages English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Knowledge of another UN official language is desirable. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice - Les fonctionnaires sont soumis à l’autorité du Secrétaire général, qui décide de leur affectation. Au fil de leur carrière, ils sont censés changer de fonctions périodiquement, conformément aux règles et procédures en vigueur. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Programme Officer (Information Management), P-3. OCHA, Geneva. Open until 1 September 2013

Job Title: Programme Officer (Information Management), P3 Department/ Office: Office for the Coordination of Humanitarian Affairs Duty Station: GENEVA Posting Period: 2 August 2013-1 September 2013 Job Opening number: 13-IMA-OCHA-29447-R-GENEVA (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) Geneva, Switzerland. The Information Management Officer reports to the Chief of the Field Information Services. Responsibilities Within delegated authority, the Information Management Officer will be responsible for the following duties: . Participates in the development, implementation and evaluation of assigned programmes/projects in the area of humanitarian information management, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow - up actions with an emphasis on standards development. . Performs consulting assignments in the management of information in disaster preparedness, disaster response and early recovery, in collaboration with the client, by planning and facilitating workshops, through other interactive sessions and assisting in developing the action plan. . Researches, analyzes and presents information gathered from diverse sources, including in the area of natural hazards, social vulnerability and disaster management. . Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies. . Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions. . Prepares various written and infographic outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, maps, graphs etc. . Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc. . Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities. . Participates in or lead field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc. . Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.). . Performs other duties as required. Competencies PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to the management of information in complex emergencies, disaster preparedness, disaster response and early recovery. Knowledge of the use of Geographic Information Systems (GIS) in humanitarian contexts. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two - way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. CREATIVITY: actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches. CLIENT ORIENTATION: considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education Advanced university degree (Master’s degree or equivalent) in Arts, Business Administration, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Professional Studies, Social Sciences or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in managing information in a disaster management, emergency management, humanitarian crisis, peacekeeping or related context is required. Relevant experience managing information in a conflict or disaster context at the international level is desirable. Languages English and French are the working languages of the United Nations Secretariat. For this post fluency in English is required. Knowledge of another official United Nations language such as French, Arabic and Spanish would be an asset. Assessment Method Evaluation of qualified candidates may include an assessment exercise on the management of information in a natural disaster and complex emergency which may be followed by competency-based interview. Special Notice Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. For this post the staff member will be required to travel extensively to and within developing countries, often into highly stressful environments (civil strife and/or natural disasters). Deployments, which are often at short notice, can be for up to eight weeks at a time away from the assigned Duty Station. The staff member will be required to periodically register for OCHA’s Emergency Response Roster and be available to deploy with United Nations Disaster Assessment and Coordination (UNDAC) teams if required. Extension of the appointment is subject to the availability of the extra-budgetary funds. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS

Tuesday, August 6, 2013

Information Management Specialist. WTO, Geneva. Open until 7 August 2013

Vacancy Notice No.: EXT/F/13-17 Title: Information Management Specialist Grade: 6 Contract Type: Fixed-term Starting Salary: CHF 84,399 net per annum (approximate) Issued On: 10 July 2013 (1 day(s) until closing date) Currently accepting applications Application Deadline (CET): 7 August 2013 Division: Languages, Documentation & Information Management Duration: Two years with the possibility of extension Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf The Secretariat of the WTO is seeking to fill a position of Information Management Specialist in the Information Management Service of the Language, Documentation and Information Management Division. Serving staff members interested in the position are also invited to apply. General Functions Under the supervision of the Chief of Official Documents and Records Section (ODRS), the incumbent will have primary responsibility for the WTO official documents database, cataloguing and dissemination of WTO official documents on the Internet. Key accountabilities will include: 1. Catalogue, index, describe and organize information resources to ensure appropriate access and distribution using relevant metadata in electronic systems. 2. Assist in determining and applying international standards in information management, including authority files, taxonomies, thesaurus, value lists, classification plans and retention policies to harmonize information. 3. Manage and update the different features of the Internet document dissemination facility and the Members' website services. 4. In accordance with the Paper Smart Secretariat Plan, oversee the changeover from paper to electronic resources in the Official Documents and Records Section. 5. Respond to telephone, email and written enquiries from Members, Secretariat and public on information resources by researching for the materials and providing appropriate information. 6. Participate in the elaboration of information policy within the Division and work closely with other colleagues in this area. 7. Assist in the smooth functioning of training programmes for staff and others on how best to access, use and interpret WTO information resources through the information management systems. Collaborate with the appropriate Secretariat team to create and distribute promotional and informational resources. REQUIRED QUALIFICATIONS Education: An advanced university degree in information management/library science, or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree. Knowledge and skills: Demonstrated professional experience in cataloguing and the analysis and description of information materials according to internationally recognized standards. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval (e.g. search engines). Excellent interpersonal and communication skills. Work Experience: Minimum two years' relevant experience. Languages: Excellent command of English, both oral and written and a good working knowledge of French. Spanish would be an asset. Additional Information: Only applications from nationals of WTO Members will be accepted. _____________ OFFICE(13)/27 -------------------------------------------------------------------------------- APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION -------------------------------------------------------------------------------- APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW. -------------------------------------------------------------------------------- Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement

Records Management Assistant. EBRD, London. Open until 11 August 2013

Records Management Assistant Ref 50015301 Country United Kingdom City London Department Risk and Resources Vice Presidency Business Unit Records Management and Archives Closing date for applications 11 August 2013 12 Month Short Term Contract Role Overview This opportunity is offered as a 12 month short term contract to cover maternity leave. Records Management and Archives (RM&A) are responsible for the overall custody, preservation and servicing of the official records created or received by the Bank, both at Headquarters and in the Resident Offices. The incumbent will provide support to the following Records Centres: Administrative Services, Communications, Human Resources, Office of the Chief Economist, Office of the General Counsel and Office of the Secretary General. The successful applicant will work with professional and support staff throughout the EBRD. Key Responsibilities and Deliverables · index files and folders in the Records System (hard copy records) · prepare boxes for transfer to off-site storage · prepare hard copy documents for permanent preservation · index photos in the Records System, place in archival packaging and prepare boxes for transfer to off-site storage · re-number permanent boxes for the archives · file vital records · perform any other duties as required. Essential Skills, Experience & Qualifications •Degree or at least 1 year’s experience in Records Management and Archives including management of electronic records •Fluent English, both written and spoken •Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential •Computer literate: Outlook, Windows XP, Word, Excel, PowerPoint •Good typing skills •Good numeracy skills •Excellent organisational skills •Excellent communications skills, including efficient and pleasant telephone manner •Ability to work independently, schedule own work and take initiative where required. •Attention to detail and eye for accuracy essential •Previous experience of working in a multi-cultural environment is desirable Competencies & Personal Attributes •Ability to work cheerfully, calmly and efficiently as part of a small motivated team and a willingness to help other team members when required •Strong communication and interpersonal skills, reliable and flexible with a professional attitude •A strong customer orientation towards both internal and external clients •A capacity for hard work, with the ability to work under pressure and meet deadlines •Ability to handle highly confidential and sensitive issues with tact and diplomacy •Willing to work overtime as and when required. This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

Intern - Information Management. UNOG, Geneva. Open until 15 August 2013

Job Title: INTERN - INFORMATION MANAGEMENT, I Department/ Office: United Nations Office at Geneva Duty Station: GENEVA Posting Period: 31 July 2013-15 August 2013 Job Opening number: 13-IMA-UNOG-29480-R-GENEVA (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This profile is for the sole purpose of the Internship Programme of the United Nations Office in Geneva (UNOG). There should be no expectation of employment within the UN after an internship. Interns shall not be eligible to apply for, or be appointed to, positions at the professional level and above carrying international recruitment status in the Secretariat for a period of six months following the end of their internship. UN interns must have a valid Swiss visa. This internship is for a duration of 4 months. Estimated starting date is 2 September 2013. Interns at the UNOG are not paid. All costs of travel and accommodation, including living expenses, must be covered by the intern or any relevant sponsoring institution. Please see the Internship Programme website for more information on living expense estimates for Geneva. Responsibilities The programme is normally full-time, i.e. an intern is expected to work five days per week (8:30 a.m. - 5:30 p.m.) in the department or office of the Secretariat to which he/she is assigned, carrying out his/her tasks under the supervision of a staff member - the supervisor. The intern will work under the direct supervision of the Chief of the Procurement and Contracts Unit, Purchase and Transportation Section, and will be responsible for the following projects within the overall objectives of the Purchase and Transportation Section: • Performs recordkeeping needs and business process analysis. • Establishes Procurement and Contracts Unit wide File Classification Scheme (FCS), for printed and electronic versions of documents. • Prepares retention schedules in accordance with UN standards, to be submitted to the approval of Archive and Record Management Service (ARMS)/UNHQ. • Makes proposals for procedures and work processes to be established for a sustainable recordkeeping system. • Provides assistance to the deployment of an electronic records management system; in the absence of such a system, makes sure that FCS and retention schedules are applied to shared drives. • Provides assistance for the appraisal of legacy paper records kept by originating offices and when required for the appraisal of legacy paper records kept by Institutional Memory Section (IMS). • Liaises with the IMS/UNOG Library for records transfers. • Contributes to the establishment of a culture of knowledge on recordkeeping and archiving across Procurement and Contracts Unit, provides presentations and training sessions and works closely to recordkeeping focal points in records-originating offices. • Performs other related duties, as required. Competencies COMMUNICATION: -Speaks and writes clearly and effectively -Listens to others, correctly interprets messages from others and responds appropriately -Asks questions to clarify, and exhibits interest in having two-way communication -Tailors language, tone, style and format to match the audience -Demonstrates openness in sharing information and keeping people informed TEAMWORK: -Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings time, -Supports subordinates, provides oversight and takes responsibility for delegated CLIENT ORIENTATION: -Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view -Establishes and maintains productive partnerships with clients by gaining their trust and respect -Identifies clients’ needs and matches them to appropriate solutions -Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems -Keeps clients informed of progress or setbacks in projects -Meets timeline for delivery of products or services to client Education To qualify for the United Nations Secretariat Internship Programme, the following conditions must be met: 1. Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher) both at the time of application and during the internship; or 2. Applicants pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages must have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree. Undergraduates (for instance, students pursuing a Bachelor's degree) are not eligible to apply. Work Experience Applicants are not required to have professional work experience for participation in the programme. However, specialized experience in various professional fields is an asset. Good IT skills would be a strong asset. Languages English and French are the working languages of the United Nations. Fluency in spoken and written English and/or French with knowledge of the second language is required for the Internship Programme. Knowledge of an additional official UN language is an asset. In addition to English and French, Arabic, Chinese, Russian and Spanish are also official languages of the UN. Assessment Method Potential candidates will be contacted by hiring manager directly for further consideration. Special Notice A complete online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: - Title of degree you are currently pursuing. - Graduation Date (when will you be graduating from the programme). - List the IT skills and programmes that you are proficient in. - List your top three areas of interest/department preferences. - Explain why you are the best candidate for that specific department. - Explain your interest in the United Nations Internship Programme. In your Personal History Profile, be sure to include all past work experience, IT skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Audio-Visual Archivist / Project Manager, P-3. ICTR, Arusha. Open until 29 August 2013

AUDIO-VISUAL ARCHIVIST/PROJECT MANAGER, P3 Department/ Office: International Criminal Tribunal for Rwanda Duty Station: ARUSHA Posting Period: 30 July 2013-29 August 2013 Job Opening number: 13-IMA-ICTR-29203-R-ARUSHA (R) -------------------------------------------------------------------------------- United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Registry Records and Archives Unit of the International Criminal Tribunal for Rwanda (ICTR). The incumbent of the position will work under the direct supervision of the Programme Officer and the overall supervision of the Registrar. Responsibilities Within delegated authority, the Audio-Visual Archivist will be responsible for the following duties: • Oversees the management and preservation of the audio-visual collection of ICTR judicial proceedings. • Contributes to the development and implementation of strategies, policies and procedures for the management of original and redacted audio-visual records, including on access, classification and preservation. • Manages the daily activities of the redaction project of audio-visual recordings of ICTR judicial proceedings aimed at removing any sensitive information contained in the recordings in order to prevent the disclosure of information that could lead to the identification of protected witnesses who testified before the Tribunal. This includes monitoring the workflow of the project, overseeing the scheduling of work assignments to audio-visual redactors, ensuring conformity to established procedures and practices, advising on technical matters and providing regular progress reports to the Registrar. • Assists in project administration, including monitoring of the project work programme and timelines, implementation of the programme budget, monitoring of expenditures, preparation of workload indicators and formulation of consultancy contracts. • Designs, develops, implements and/or facilitates technical training programmes for Unit staff. • Develops and/or updates policies, methodologies, manuals, procedures and guidelines relevant to the redaction of audio-visual materials, in accordance with UN Secretariat standards and retention schedules, ICTR Rules of Procedure and Evidence and Directive for the Registry. • Oversees the preparation of audio-visual records for transfer to the Archives and Records Section of the ICTR Branch of the Mechanism for International Criminal Tribunals. • Performs other duties as may be assigned by or on behalf of the Registrar. Competencies • Professionalism: Knowledge of information management, archival, record keeping and record disposition theory and practice in the UN Secretariat. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Knowledge of electronic record keeping systems, such as TRIM. Familiarity with the management of audio-visual records. Ability to apply knowledge in specific organizational contexts. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. • Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. Education Advanced university degree (Master’s degree or equivalent) in archives, records management, information systems or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, records management or information management of which at least two should be in a supervisory responsibility in the United Nations common system or similar international organization. Experience in managing audio-visual records is required. Relevant experience in a judicial environment with strict information security regimes is highly desirable. Experience in project management and audio/video editing software programs would be a definite asset. Languages Fluency in one of the working languages of the ICTR, English or French (both oral and written) is required; knowledge of the other would be an asset. Assessment Method Evaluation of qualified applicants may include a written assessment which may be followed by a competency-based interview. Special Notice The appointment is limited to the ICTR. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS