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Monday, June 25, 2012

Information Management Officer, . P-3 (Records and Archives Management). UNAKRT, Phnom Penh. Open until 22 July 2012

Job Title: Information Management Officer (Records and Archives Management), P3 Department/ Office: Department of Economic and Social Affairs Duty Station: PHNOM-PENH Posting Period: 22 June 2012-22 July 2012 Job Opening number: 12-IMA-DESA-23584-R-PHNOM-PENH (E) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting Under the applicable law, and in accordance with the terms of the Agreement between the United Nations and the Royal Government of Cambodia, the Extraordinary Chambers in the Courts of Cambodia (ECCC) has jurisdiction to try senior leaders and those who were most responsible for the crimes and serious violations of Cambodian penal law, international humanitarian law and custom, and international conventions recognized by Cambodia, during the period of the Khmer Rouge regime from 17 April 1975 to 6 January 1979. While the ECCC is established as a national Court, the Royal Government of Cambodia sought the technical assistance of the United Nations in operating the court. In Resolution A/57/228 and A/57/228B, the General Assembly approved the involvement of the United Nations and endorsed the agreement outlining the arrangements between the two parties. The United Nations Assistance to the Khmer Rouge Trials (UNAKRT) was established in 2005 to provide on-going technical, operational and logistical support to the Royal Government of Cambodia in all aspect of the Court's operations This position is located in the Court Management Section. To learn more about UNAKRT, please visit our website http://www.unakrt-online.org Responsibilities Under the overall guidance of the Deputy Director of Administration, and the direct supervision of the Chief of the Court Management Section, the incumbent shall be responsible for the following duties: Maintain, plan and develop the ECCC’s integrated records and archives system to ensure access to reliable, authentic records that serve as evidence of the ECCC’s decisions, activities and operations; Develop and revise records and archives policies, tools, procedures and standards for the organisation; Provide training and advice to ECCC staff on records, archives and information management issues, with special emphasis on the judicial records and its dissemination and preservation; Plan, implement and manage the ECCC’s electronic records management system and ensure the accurate capturing, storage, data entry, security, retrieval of and access to the records in the system; Coordinate with the Information Communication Technology section to ensure system administration of the electronic records management system; Evaluate and recommend solutions for the disposal and/or long term preservation of ECCC records, according to established policies and procedures; Design, implement and monitor projects undertaken to extend and promote records and archives services and specifically the digitisation of magnetic, paper and microfiche/microfilm data to guarantee accessibility of these through the electronic records management system; Coordinate the redaction of information to be disclosed or further disseminated, applying retention policies and security restrictions on the records of the ECCC; Perform the role of document control coordinator for the Translation Unit; Participate in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support; Manage records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assure that retention schedules, registration and physical aspects of records transfers meet established standards; oversee space management and commercial storage contracts; Understands, keeps current with and applies preservation techniques and strategies for records in all media; Perform and supervise reference functions by advising and providing guidance and support to internal and external users about records holdings and accessibility, maintaining communications with other information management networks and records and archives specialists; Assist in programme administration, including provision of assistance to or supervision of contractual employees staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc; Perform other related duties, as required. Competencies - PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. - PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. - TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, library science, or related field. A first-level university degree in combination with qualifying experience in records administration or related to archives and records management may be accepted in lieu of the advanced university degree. Work Experience A minimum of five (5) years of progressively responsible experience in modern record archives management, record keeping, library, information management or related area is required. Experience with international tribunals or international law enforcement organizations is desirable. Experience with Electronic Documents and Records Management Systems as a content administrator/manager and with integrated information management solutions is desirable. Languages The official working languages of the Extraordinary Chambers are Khmer, English and French. For this position, fluency in English (both oral and written) is required; knowledge of French and/or Khmer is desirable. Assessment Method Qualified short-listed candidates may be requested, as part of the evaluation process for this position, to undergo an assessment exercise which may be followed by an invitation to a competency-based interview. Special Notice Appointment against this position is limited to the United Nations Assistance to the Khmer Rouge Trials (UNAKRT). The initial appointment will be for a period of one year; an extension is subject to the extension of the mandate of UNAKRT and/or the availability of funding. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS

Mail Clerk, G-3. IAEA, Vienna. Open until 7 July 2012

Position and Grade: Mail Clerk (G-3) Organizational Unit: Mail Unit Archives and Records Management Section Division of General Services Department of Management Duty Station: Vienna, Austria Issue Date: 8 June 2012 Application Deadline: 7 July 2012 Type of Appointment: Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year CCOG codes: 2.A.23.c -------------------------------------------------------------------------------- Organizational Setting The Division of General Services is one of the six Divisions in the Department of Management. The Division of General Services provides service functions through the Director's Office and five Sections: Facilities Management, Seibersdorf Facilities Management, Archives and Records Management, Transport and General Support, and Commissary Management. The Archives and Records Management Section (ARMS) establishes a framework for the creation and management of authentic, reliable and useable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three units: Mail, Records and the Archives Unit. The Mail Unit provides messenger, mail, courier and pouch service to the IAEA. It is responsible for the processing of daily Incoming Mail including the in-house distribution via Messenger Service as well as the processing and dispatch of Outgoing Mail. Main Purpose Under the supervision of the Unit Supervisor, the Mail Clerk is responsible for the day-to-day operation of the Central Mail Room (CMR) including the screening and pre-sorting of incoming mail. He/she assists the Unit Supervisor and acts as coordinator in CMR, coordinates mail delivery services, trains new staff members and provides information about mail delivery changes. Working Relationships The Mail Clerk interacts with staff at all levels in performing the duties including dealing with telephone inquiries and direct visits by personnel of Permanent Missions and Company representatives (Sealed Bids) and is required to provide accurate information related to the procedures of the Unit. He/she is the main contact point for Records Unit staff in relation to the transmission of through mail. In addition the Mail Clerk maintains good working relationships with representatives from the Austrian Postal Services, the Documents Distribution area as well as mail and pouch counterparts in other areas of the Vienna Based Organizations (VBOs). Functions / Key Results Expected Coordinate the efficient operation of the IAEA Central Mail Room. Oversee the collection of incoming mail from the Austrian Postal Services, separate official and private mail, and assist with the opening of official mail for further processing. Coordinate the distribution of all incoming mail to the respective mail stations. Oversee the receipt of hand carried mail (including Sealed Bids). Deal with general inquiries and provide accurate instructions in all areas of mail operations, including the coordination of requests for hand carried mail services. Monitor staff moves/departures and maintain a record of such moves via Livelink. Assist in the processing of outgoing mail items. Knowledge, Skills and Abilities Knowledge and familiarity on all aspects of operations related to Mail Unit and Archives and Records Management in general. Basic computer skills and knowledge of the MS Office package which is the IAEA's standard. Excellent communications skills and the ability to provide clear and concise information when dealing with inquiries. Organizing skills: Ability to carry out routine duties independently, and to deal with issues that may arise on own initiative. Quality orientation: Accuracy and ability to pay attention to detail. Customer orientation: Ability to deal with staff at all levels in a professional and tactful manner. Good interpersonal skills, including the ability to operate effectively across organizational boundaries and the ability to establish and maintain working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity. Physical fitness, the incumbent has to spend extensive periods walking and must be able to work under stress situation. Education, Experience and Language Skills Completed secondary education. Minimum of two years of relevant experience in the field of mail processing. Experience in data entry applications. English Language Test (Level 2) and English Typing Test (Level 2) to IAEA standard. Good knowledge of English and German is required. Knowledge of another official IAEA language (i.e. Arabic, Chinese, French, Russian, Spanish) an asset. Remuneration The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €29 790 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance. How to Apply Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online at http://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered. Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process. -------------------------------------------------------------------------------- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

Evidence Management Clerk, G-4. STL, Leidschendam. Open until 19 July 2012

Evidence Management Clerk (for rostering purposes) Vacancy Ref TVA-NL-OTP-ID/PD-G4-444 Deadline for Applications 19 July 2012 Issuance Date 20 June 2012 Location Leidschendam Organ / Section OFFICE OF THE PROSECUTOR / Specialized Operations Group Post Level G4 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a temporary appointment limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to the terms of the Tribunal's mandate and/or the availability of funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Responsibilities The Evidence Management Clerk will either be placed in the Prosecutions Division working within the Legal Advisory and Disclosure Section or the Investigations Division working within the Evidence Custody Team, depending on operational requirements at the time of recruitment. Under the supervision of the Evidence Custody Coordinator or Legal Officer (Legal Advisory & Disclosure Section) the Evidence Management Clerk will be responsible for undertaking the activities relating to the appropriate, processing, storage, searching, and assessment and linking of evidence on a project-by-project or on-going basis. This may include: pre-digitization hardcopy/analogue media preparation and digitization of such media; performing optical character recognition processing of digitized media; electronic naming/categorizing/registering of media including manual and electronic bates stamping of same; organising, storing and auditing (both physical and/or electronic) of media; liaising with supervisors to ensure the appropriate storage and processing of evidence; undertaking comprehensive searches of the evidence collection for information that may mitigate the guilt of an accused or affect the credibility of prosecution evidence, that is to be disclosed as part of the trial procedure; preparing records based on searches in relevant databases such as iBase, pertaining to specific witnesses; linking relevant database entities, electronic naming/categorizing/registration of documents and making other preparations for disclosure; liaising with supervisors to ensure the materials are properly searched and exploited; Performing all other relevant tasks as directed by the Evidence Custody Coordinator or Legal Officer; Undertaking of any other tasks as required. Knowledge and Skills • Professionalism - Knowledge of document management preferably in an investigation, litigation support or law enforcement environment; Ability to apply knowledge of investigative requirements to the processing and storage of evidence and related documents; Familiarity with the nature of potentially evidentiary materials and the importance of appropriate handling/processing and storage; Capable of working independently and apply good judgment in the context of assignments given and to respond appropriately when difficulties or conflicts arise; Ability to apply and maintain confidentiality and to work free of national influences; Excellent attention to detail; Ability to identify and record relevant metadata. • Client Orientation - Excellent client orientation skills. • Planning and Organising - Ability to effectively work under pressure with deadlines and on multiple tasks and projects simultaneously. • Technology Awareness – Expertise in using document processing tools such as digitising/scanning software and optical character recognition software; Full proficiency in the use of Microsoft XP, Microsoft Office and Database software. • Communications - Excellent communication (oral and written) skills, including drafting and editing skills. • Teamwork - Excellent interpersonal skills and ability to work in a non-discriminatory manner in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Qualifications Education: Completion of secondary education; formal training and/or demonstrable experience in law-enforcement, information/intelligence management, evidence management and/or archive management. Experience: at least 4 years of practical experience in information management support, preferably in an investigation, litigation support or law enforcement environment. Experience in an international investigative environment would be advantageous and may mitigate the time experience requirement. Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, fluency in oral and written English is required. The ability to read, write and understand fluent Arabic is essential.

Information Management Assistant, G-6. ECA, Addis Ababa. Open until 19 July 2012

Job Title: Information Management Assistant, G6 Department/ Office: Economic Commission for Africa Duty Station: ADDIS ABABA Posting Period: 19 June 2012-19 July 2012 Job Opening number: 12-IMA-ECA-24142-R-ADDIS ABABA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This post is located in the Publications and Conference Management Section (PCMS). Under the general guidance of the Chief of PCMS/DoA, the incumbent will report directly to the Supervisor of Document Publishing and Distribution Unit. Responsibilities The incumbent will be responsible for facilitating the periodic transfer of scheduled records into the Record Management Unit by liaising with all ECA offices and SROs offices; ensures the completeness and accuracy of transfer documentation; and provides assistance to staff in transfer preparations, overseeing records accessioning operations by supervising staff in receiving transfers; applies retention schedules and links to previous accessions; breaks accessions into records series and registers identifiers in the Unit database, overseeing disposals of retired records by liaising with relevant UN staff and the shredding facilities and paper recycling companies; prepares background information for the review of archivists and implementing retention schedules; supervises the staging of records for disposal; prepares and arranges records for transfer storage; applies retention schedules and initiates reappraisals and disposals in consultation with unit heads; registers actions in the Section database; and provides reference service. Undertakes archival arrangement and description projects by researching administrative histories and providing records content analysis for purposes of series description preparation and appraisal determinations; arranges records and prepares series descriptions according to archival standards and database protocols, coordinates access and declassification reviews by screening records for security- classified materials; prepares declassification review requests and updates Unit database. Guides and supervises other junior staff and provides administrative support or undertakes other duties as assigned by the Chief. Competencies • Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education High school diploma, must have passed the United Nations Administrative Assessment Test (ASAT) and Diploma in information Management. Work Experience Seven years of experience in archives, record management or related field. Excellent computer skills such as Microsoft Excel, Word, Power Point and Access. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of other UN language is an advantage. Assessment Method Short-listed candidates will be subject to a competency-based interview and other assessment. Special Notice Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. If an external candidate is selected, his/her appointment will be subject to a passing grade on the relevant entry-level examination at the duty station. The candidate is responsible for any travel expenses incurred in order to take the examination at the duty station. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Monday, June 4, 2012

Internship. UN Secretariat, ARMS, New York. Open until 15 June 2012

The United Nations Archives and Records Management Section offers the following internship programme. Organisational Setting and Reporting: The Archives and Records Management Section is seeking interns interested in gaining professional, hands-on experience with archives and records, specifically paper, photo, and electronic/digitalmaterials. The internship is for a minimum of two months with a possibility for extension. The internship is unpaid and full-time. Interns work five days per week (35 hours) under the supervision of the Chief of the Archives and Records Management Section. Responsibilities: This opportunity is designed for interns to work with experienced information professionals. Interns will be assigned to the archives or the records management unit based on individual backgrounds and preferences. Interns will work on a variety of projects centred on archival collections and records management activities. Depending on assignment, project tasks may include the following: • Processing and/or cataloguing archival collections and accessioning records • Assisting in the digitization of archival materials • Providing customer service for archives patrons and UN staff • Assisting in the ongoing creation and maintenance of digital and electronic content Interns will also collaborate with staff on social media (Facebook, Flickr, etc.) in the effort to promote archives/records management resources and services. Competencies: Communication: • Speaks and writes clearly and effectively • Listens to others, correctly interprets messages from others and responds appropriately • Demonstrates openness in sharing information and keeping people informed • Asks questions to clarify, and exhibits interest in having two-way communication • Tailors language, tone, style and format to match the audience Teamwork: • Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others • Works collaboratively with colleagues to achieve organizational goals • Places team agenda before personal agenda • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation: • Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view • Establishes and maintains productive partnerships with clients by gaining their trust and respect • Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems • Identifies clients' needs and matches them to appropriate solutions • Keeps clients informed of progress or setbacks in projects • Meets timeline for delivery of products or services to client Education: At least a first-level university degree in information studies (archives, records management) or related field. Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher); or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree;be computer-literate in standard software applications; have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views. Work Experience: No professional work experience required. Languages: English or French are the working languages of the United Nations. For the internship advertised,fluency in oral and written English is required. Knowledge of another UN official language is an advantage. Assessment Method: Potential candidates will be contacted by the hiring manager directly for further consideration. Special Notice : A completed online application(Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: * Title of degree you are currently pursuing * Graduation date (when will you be graduating from the programme) * IT skills and programmes that you are proficient in * Top three areas of interest/department preferences * Explain why you are the best candidate for that specific department(s). * Explain your interest in the United Nations Internship Programme In your Personal History Profile,be sure to include all past work experiences, IT skills, and three references.Due to the high volume of applications received, only successful candidates will be contacted. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. The application deadline is: June 15 For links to the application formand more details about the Internship programme please visit: https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=24047 https://careers.un.org/lbw/home.aspx?viewtype=IP For more information on the UnitedNations Archives and Records Management please visit our website: http://archives.un.org/ARMS/

Archives Clerk, Public Disclosure, B.2. NATO, Brussels. Open until 5 July 2012

Brussels 31st May 2012 NOTIFICATION OF A "B" GRADE VACANCY NATO INTERNATIONAL STAFF OPEN TO NATIONALS OF NATO MEMBER STATES ONLY STAFF VACANCY N B 09(2012) LOCATION: NATO Headquarters, Brussels, Belgium DIVISION EXECUTIVE MANAGEMENT INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT ARCHIVES AND INFORMATION MANAGEMENT/NATO ARCHIVIST/ARCHIVES SECTION-PUBLIC DISCLOSURE TITLE Archives Clerk, Public Disclosure GRADE B.2 1. SUMMARY The Archives Clerk, Public Disclosure is assigned to the NATO Archives and reports to the Head, Public Disclosure Unit. He/she provides (a) support to the Organization’s public disclosure programme, (b) archival reference services to internal and external researchers (c) assists with outreach activities that promote the NATO Archives. He/she will also provide support to the meetings and workshops of the Archives Committee. The Clerk will ensure that support is provided in an effective manner - responsive to customer needs and reflecting NATO policy and procedures. The Clerk is responsible for the correct and uniform application of relevant working procedures and of information security regulations. 2. QUALIFICATIONS AND EXPERIENCE ESSENTIAL The incumbent must:  have a good general education at least to higher secondary level or have equivalent relevant professional experience;  have experience in archives and/or records management functions or related duties, especially at the international level. Formal training in archives, records or library sciences will qualify;  possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; I (“Beginner”) in the other;  be prepared to travel and/or work unsocial working hours when required. DESIRABLE The following would be considered an advantage:  knowledge of international best practices and standards in the field of archives and records management;  knowledge of arrangement and description of archival holdings or special collections;  knowledge of reference services;  knowledge of ICT systems, modern office equipment, current office software packages, and their application to archival processing and recordkeeping;  professional training or experience in archives, records or library sciences or in history. 3. MAIN ACCOUNTABILITIES Information Management As directed, prepare descriptions of archival holdings of permanent value, and assist with the systematic and ad-hoc requests for declassification and disclosure. Contribute to the archival processing, and digitisation of records of permanent value. Update and maintain relevant and accurate records concerning declassification and public disclosure. Maintain the Virtual Reading Room and NATO Archives web portal. Planning and Execution Understand and interpret governing policies and procedures and relate them correctly to the execution of tasks. Contribute to the preservation and access to paper and electronic records of permanent value. Stakeholder Management Assist with archival reference services to internal and external researchers, respond to requests for information, and assist with NATO Archives outreach activities including exhibits and seminars. Have the ability to identify and describe clients' needs and to comment on possible solutions. Have the personality to work with diverse staff and with users of different levels of experience and expertise. Knowledge Management Implement work procedures and guidelines related to the NATO Information Management Policy (NIMP), the NATO Records Policy, the Policy on the Public Disclosure of NATO Information and to NATO Security Policy. Research and write descriptions of permanent archival holdings in accordance with international archival standards. Prepare finding aids and other reference tools in paper and electronic forms. Suggest improved means of service delivery. Expertise Development Conduct research, and write draft reports and summaries. Demonstrate professional competence and mastery of archives and records management functions. Have an innovative approach and be able to adapt in an evolving technical and managerial environment. Perform any other related duty as assigned. 4. INTERRELATIONSHIPS The incumbent reports to the Head of the Public Disclosure Unit and is responsible to the Head for the performance of all main accountabilities outlined above and such other associated responsibilities as may develop. He/she has frequent contact with divisional staff to deliver routine information support and to provide advice on related practical and procedural aspects; in this context he/she also works closely with internal and external researchers and ensures quality reference service. 5. COMPETENCIES The incumbent must demonstrate:  Clarity and Accuracy  Customer Service Orientation  Empathy  Flexibility  Initiative  Organisational Commitment  Teamwork 6. CONTRACT Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years, which may be followed by another contract. Contract clause applicable: In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by another contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which, may be renewed for a further period subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. *** HOW TO APPLY  Applications, indicating the staff vacancy number and job title, must be submitted using the NATO application form, which is available on the external internet Recruitment web site (www.nato.int/structur/recruit/how-to-apply.html)  Closing date for applications: Thursday, 5 July 2012  When returning the application form via e-mail (strongly recommended), a maximum of one attachment in A4 format using WORD may be included. NOTE: it is imperative that the subject line of your e-mail indicates the Staff Vacancy reference number and the Division concerned only (i.e. B 09(2012) EM/ICTM/AIM). Your application will not be taken into consideration if this information is omitted from the subject line of your e-mail. In addition, please do not send your e-mail using the Microsoft Outlook sensitivity level “Private”, as your e-mail will not reach us, and your application will, therefore, be lost.  Please note that only applicants who succeed in the initial screening will receive a response. In order to follow the status of a vacancy please refer to the web page “update on previous vacancies” on the NATO employment web site (www.nato.int/structur/recruit/status_previous_vacancies.pdf).  Please note that the vacancy notice will disappear from the NATO web site upon the closing date for receipt of applications. You are therefore advised to download a copy of the vacancy notice prior to the closing date, as you will not be able to obtain a copy after this date.  Due to the broad interest in NATO and the large number of potential candidates, telephone, e-mail or telefax enquiries cannot be dealt with.  Please note that we accept applications electronically without a photograph and without a signature at this stage in the process.  Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.  Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. Please note that we can only accept applications from nationals of NATO member countries. NATO is an equal opportunities employer, and does not discriminate on the grounds of gender, race or ethnic origin, religion, nationality, disability, age1 or sexual orientation. NB: Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment. 1 Restrictions to age may apply for first appointment only, according to the NATO Civilian Personnel Regulations. This is a prerogative as approved by the NATO Council

Associate Research Officer, P-2. International Residual Mechanism for Criminal Tribunals, The Hague. Open until 17 June 2012

Job Title: ASSOCIATE RESEARCH OFFICER, P2 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: THE HAGUE Posting Period: 18 May 2012-17 June 2012 Job Opening number: 12-SOC-RMT-23949-R-THE HAGUE (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Section, The Hague Branch, Registry. Under the supervision of the Chief Archivist / Deputy Chief Archivist, the incumbent will be responsible for administering the International Criminal Tribunals information security and access regime, and for providing research and reference services to users of the records of the International Residual Mechanism for Criminal Tribunals (Mechanism) and the International Criminal Tribunals (ICT) Archives. Responsibilities • In close coordination with the relevant legal officer, act as the focal point for the administration of the International Criminal Tribunals’ information security and access regime. o Assist in the development of procedures for information security classification reviews and for implementation of decisions on reclassification. o Implement procedures for information security classification reviews, and for implementation of decisions, liaising with classification authorities, information owners and custodians. o Ensure complete and accurate implementation of decisions on (re)classification. Ensure correct marking of materials containing classified information. Ensure correct redaction of classified information. • Through the Offices of the President, Registrar and Prosecutor, act as the focal point for requests for access to Mechanism records and ICT Archives. o Receive and respond to requests for access. Includes registering requests and tracking the process of considering and determining requests. o Advise requesters and researchers on holdings and accessibility. o Provide other information and assistance to requesters and researchers. • Participate in the creation of finding aids, and other research and reference tools for Mechanism records and ICT Archives, in collaboration with the Archivist, the Audiovisual Archivist and the Electronic Records Manager. Participate in the evaluation of existing research and reference tools and assist in the implementation of new tools to facilitate access to records and archives. • Monitor and analyse trends in requests for access and areas of research. Advise the Chief Archivist / Deputy Chief Archivist on responses to trends, to enhance accessibility of records and archives. • Manage the content of the Mechanism website relating to records and archives. • Manage the Section’s collections of published and open-access research and reference material. o Select material for the development of collections. o Organise, classify and catalogue print and digital resources. • Participate in the development and implementation of advocacy and outreach programmes. • Perform other duties as required. Competencies • Professionalism – Knowledge of records, archives or library operations and electronic data management. Ability to apply conceptual, analytical and evaluative skills and identify issues, formulate opinions and make conclusions and recommendations. Ability to develop reference and research resources. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organisational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education Advanced university degree in archival science, records management, library science, information science or related field. Work Experience Minimum of two years of progressively responsible experience in archives management, records management, library services, information management or related area. Experience of providing reference services is required. Experience of strict information security regimes is required. Experience in international tribunals or national courts is desirable. Languages English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is required. Assessment Method There may be an interview which will comprise a competency-based interview component. There may also be a technical test. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Associate Research Officer, P-2. International Residual Mechanism for Criminal Tribunals, Arusha. Open until 18 June 2012

Job Title: ASSOCIATE RESEARCH OFFICER, P2 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 19 May 2012-18 June 2012 Job Opening number: 12-SOC-RMT-23951-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Section, Arusha Branch, Registry. Under the supervision of the Chief Archivist / Deputy Chief Archivist, the incumbent will be responsible for administering the International Criminal Tribunals information security and access regime, and for providing research and reference services to users of the records of the International Residual Mechanism for Criminal Tribunals (Mechanism) and the International Criminal Tribunals (ICT) Archives. Responsibilities • In close coordination with the relevant legal officer, act as the focal point for the administration of the International Criminal Tribunals’ information security and access regime. o Assist in the development of procedures for information security classification reviews and for implementation of decisions on reclassification. o Implement procedures for information security classification reviews, and for implementation of decisions, liaising with classification authorities, information owners and custodians. o Ensure complete and accurate implementation of decisions on (re)classification. Ensure correct marking of materials containing classified information. Ensure correct redaction of classified information. • Through the Offices of the President, Registrar and Prosecutor, act as the focal point for requests for access to Mechanism records and ICT Archives. o Receive and respond to requests for access. Includes registering requests and tracking the process of considering and determining requests. o Advise requesters and researchers on holdings and accessibility. o Provide other information and assistance to requesters and researchers. • Participate in the creation of finding aids, and other research and reference tools for Mechanism records and ICT Archives, in collaboration with the Archivist, the Audiovisual Archivist and the Electronic Records Manager. Participate in the evaluation of existing research and reference tools and assist in the implementation of new tools to facilitate access to records and archives. • Monitor and analyse trends in requests for access and areas of research. Advise the Chief Archivist / Deputy Chief Archivist on responses to trends, to enhance accessibility of records and archives. • Manage the content of the Mechanism website relating to records and archives. • Manage the Section’s collections of published and open-access research and reference material. o Select material for the development of collections. o Organise, classify and catalogue print and digital resources. • Participate in the development and implementation of advocacy and outreach programmes. • Perform other duties as required. Competencies • Professionalism – Knowledge of records, archives or library operations and electronic data management. Ability to apply conceptual, analytical and evaluative skills and identify issues, formulate opinions and make conclusions and recommendations. Ability to develop reference and research resources. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organisational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education Advanced university degree in archival science, records management, library science, information science or related field. Work Experience Minimum of two years of progressively responsible experience in archives management, records management, library services, information management or related area. Experience of providing reference services is required. Experience of strict information security regimes is required. Experience in international tribunals or national courts is desirable. Languages English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is required. Assessment Method There may be an interview which will comprise a competency-based interview component. There may also be a technical test. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS