Follow by Email

Monday, May 21, 2012

Documentation Officer, P-3. UNEP, Montreal. Open until 20 July 2012

Job Title: DOCUMENTATION OFFICER, P3 Department/ Office: United Nations Environment Programme Duty Station: MONTREAL Posting Period: 21 May 2012-20 July 2012 Job Opening number: 12-LAN-UNEP-24013-R-MONTREAL (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity (CBD). The Convention establishes three main goals: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by UNEP. Under the supervision of the Head of the Implementation and Technical Support (ITS) Division, and in collaboration with relevant staff members, the incumbent will be responsible for managing documentation and knowledge for client needs by performing the following duties: Responsibilities a) Provide a strategic plan for managing documentation and knowledge at the CBD Secretariat with a view to preserving institutional memory, capturing and sharing knowledge, and offering modern professional documentation services to all the clients, the Secretariat staff, CBD Parties and other stakeholders. The strategy should address how legacy, current and future CBD content be effectively managed; b) Define standards and procedures for managing documentation and other key information resources in line with UN procedures; c) Devise and maintain a comprehensive classification system for managing content relevant to the Convention based on professional practices (e.g. typology, taxonomy, thesaurus, common vocabularies, metadata, keywords, etc), in coordination with UN Terms and taking into account the need for translation in all United Nations languages; Introduce modern practices for document production, publication and dissemination such as e-publishing, print-on-demand, drop-shipping, etc, with a view to streamlining operations, reducing environmental impact, and increasing outreach to targeted audiences; d) Provide expert guidance towards the establishment of a modern user-friendly documentation management system that streamlines documentation workflow and related processes; e) Manage the structure and organization of the Secretariat’s file sharing system to ensure consistency, easy access to information in well-defined locations, and enforcement of naming conventions; f) Undertake a review of major substantive CBD documents in order to update their bibliographic records, with abstracts and metadata; g) Organize the physical and on-line storage and preservation of documentation and related materials; h) Provide appropriate training to Secretariat’s staff to enable them to easily share and retrieve information and knowledge through the systems in place; i) Develop and manage the CBD collection by systematically acquiring books, periodicals, and other relevant documents; j) Respond to external requests for documentation; k) Liaise internally with relevant staff members and teams on matters related to documentation and knowledge management; l) Supervise the information assistant, or any contributing staff member, who will provide support to some of the above tasks; m) Perform other related duties as assigned. Competencies Professionalism: Demonstrated ability to provide sound professional expertise in the field of documentation and knowledge management. Capacity to organize and classify information from a variety of sources; Understanding of knowledge management principles, practices and systems. Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity. Planning and Organizing: Ability to plan projects and organize activities, work to tight deadlines, handle concurrent requests, and manage conflicting priorities. Ability to organize and classify a high volume of diverse information and content. Technological Awareness: In-depth knowledge and understanding of document management systems, including library, archiving and classification systems. Sound knowledge of content organization and knowledge sharing principles. Awareness of modern on-line related services and resources. Education Advanced university degree (Master's degree or equivalent) in information management, library science or related area, preferably with a specialization in environmental information and/or knowledge management. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of experience in establishing and maintaining a dynamic and user-friendly documentation management system or libraries, with at least two years of experience in knowledge management with a global dimension, preferably in the area of environment. Some international experience is required. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of French and Spanish is desirable. Assessment Method The evaluation of qualified applicants may include an essay assessment exercise which may be followed by a competency-based interview. Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Friday, May 18, 2012

Archivist, Digital Archivist and Audiovisual Archivist (3 positions). International Residual Mechanism for Criminal Tribunals, Arusha. Open until 18 June 2012

Job Opening Job Title: ARCHIVIST, P3 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 19 May 2012-18 June 2012 Job Opening number: 12-IMA-RMT-23952-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The positions of Archivist, Digital Archivist, and Audiovisual Archivist are located in the Archives and Records Section, Arusha Branch, Registry. Under the supervision of the Chief Archivist / Deputy Chief Archivist, the incumbents will be responsible for the management of specific components of the records of the International Residual Mechanism for Criminal Tribunals (Mechanism) and of the International Criminal Tribunals (ICT) Archives. Please specify in your application cover letter which of the three positions you are interested in. Responsibilities • Contribute to the development of strategies, policies and procedures for the management of Mechanism records. Implement strategies, policies and procedures, in collaboration with the other archivists. o Advise Mechanism officials and staff on recordkeeping issues and practices. o Participate in recordkeeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation and assisting with recruitment/procurement of specialist skills or materials. o Contribute to the development and delivery of recordkeeping training programmes for Mechanism staff. • Contribute to the development and implementation of strategies, policies and procedures for the management of the ICT Archives and the provision of access to them. Implement strategies, policies and procedures, in collaboration with the other archivists and the Associate Research Officer. o Plan, organise, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives. o Plan, organise, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives. o Research, analyze and evaluate new systems or tools for the management of archives, and make recommendations for their deployment. o Advise on and recommend measures to enhance the accessibility of archives. o Advise on the determination of requests for access to archives. If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer. o Assist the Chief Archivist / Deputy Chief Archivist in advocacy and outreach programmes. Conduct research and prepare presentation and publicity material. • Contribute to the management of the Section’s records repositories. o Ensure that repositories are maintained and managed in accordance with required standards. o Manage the transfer of records and archives from client offices to the Section’s repositories. o Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices. • Participate in the implementation of the International Criminal Tribunals’ information security and access regime. Liaise with client offices regarding information security classification, and implement decisions on classification/declassification, in collaboration with the relevant legal officer and Associate Research Officer. • Contribute to the development and implementation of the Section’s plans for disaster preparedness, response and recovery. • Supervise, guide and train support staff. Supervise the work of contractors and consultants. • Contribute to the continuous improvement of the Section’s operations and services by: keeping abreast of professional developments; supporting audits of the Section’s work; participating in internal reviews of the Section’s work, recommending improvements and implementing approved initiatives. • Assist the Chief Archivist / Deputy Chief Archivist in planning, budgeting, procurement, finance, human resources or facilities management, as required. • Perform other duties as required. Competencies • Professionalism – Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management. Ability to apply knowledge in specific organisational contexts. Ability to advise on recordkeeping based on analysis of organisational objectives. Demonstrable conceptual, analytical and evaluative skills Ability to conduct research and analysis, and formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches. Education Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. Work Experience Minimum of five years of progressively responsible experience in archives management, records management or information management. Experience of strict information security regimes is highly desirable. Experience in international tribunals or national courts is desirable. Experience in project management is an asset. For the position of Archivist, experience of managing physical records in a variety of media and formats, including artefacts, is required. For the position of Digital Archivist, experience of managing digital records is required. For the position of Audiovisual Archivist, experience of managing audiovisual records, including digital formats, is required. Languages English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Knowledge of French is an asset. Assessment Method There may be an interview which will comprise a competency-based interview component. There may also be a technical test. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF

Archivist, Digital Archivist and Audiovisual Archivist, P-3 (3 positions). International Residual Mechanism for Criminal Tribunals, The Hague. Open until 17 June 2012

Job Opening Job Title: ARCHIVIST, P3 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: THE HAGUE Posting Period: 18 May 2012-17 June 2012 Job Opening number: 12-IMA-RMT-23942-R-THE HAGUE (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The positions of Archivist, Digital Archivist, and Audiovisual Archivist are located in the Archives and Records Section, The Hague Branch, Registry. Under the supervision of the Chief Archivist / Deputy Chief Archivist, the incumbents will be responsible for the management of specific components of the records of the International Residual Mechanism for Criminal Tribunals (Mechanism) and of the International Criminal Tribunals (ICT) Archives. Please specify in your application cover letter which of the three positions you are interested in. Responsibilities • Contribute to the development of strategies, policies and procedures for the management of Mechanism records. Implement strategies, policies and procedures, in collaboration with the other archivists. o Advise Mechanism officials and staff on recordkeeping issues and practices. o Participate in recordkeeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation and assisting with recruitment/procurement of specialist skills or materials. o Contribute to the development and delivery of recordkeeping training programmes for Mechanism staff. • Contribute to the development and implementation of strategies, policies and procedures for the management of the ICT Archives and the provision of access to them. Implement strategies, policies and procedures, in collaboration with the other archivists and the Associate Research Officer. o Plan, organise, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives. o Plan, organise, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives. o Research, analyze and evaluate new systems or tools for the management of archives, and make recommendations for their deployment. o Advise on and recommend measures to enhance the accessibility of archives. o Advise on the determination of requests for access to archives. If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer. o Assist the Chief Archivist / Deputy Chief Archivist in advocacy and outreach programmes. Conduct research and prepare presentation and publicity material. • Contribute to the management of the Section’s records repositories. o Ensure that repositories are maintained and managed in accordance with required standards. o Manage the transfer of records and archives from client offices to the Section’s repositories. o Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices. • Participate in the implementation of the International Criminal Tribunals’ information security and access regime. Liaise with client offices regarding information security classification, and implement decisions on classification/declassification, in collaboration with the relevant legal officer and Associate Research Officer. • Contribute to the development and implementation of the Section’s plans for disaster preparedness, response and recovery. • Supervise, guide and train support staff. Supervise the work of contractors and consultants. • Contribute to the continuous improvement of the Section’s operations and services by: keeping abreast of professional developments; supporting audits of the Section’s work; participating in internal reviews of the Section’s work, recommending improvements and implementing approved initiatives. • Assist the Chief Archivist / Deputy Chief Archivist in planning, budgeting, procurement, finance, human resources or facilities management, as required. • Perform other duties as required. Competencies • Professionalism – Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management. Ability to apply knowledge in specific organisational contexts. Ability to advise on recordkeeping based on analysis of organisational objectives. Demonstrable conceptual, analytical and evaluative skills Ability to conduct research and analysis, and formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches. Education Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. Work Experience Minimum of five years of progressively responsible experience in archives management, records management or information management. Experience of strict information security regimes is highly desirable. Experience in international tribunals or national courts is desirable. Experience in project management is an asset. For the position of Archivist, experience of managing physical records in a variety of media and formats, including artefacts, is required. For the position of Digital Archivist, experience of managing digital records is required. For the position of Audiovisual Archivist, experience of managing audiovisual records, including digital formats, is required. Languages English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Knowledge of French is an asset. Assessment Method There may be an interview which will comprise a competency-based interview component. There may also be a technical test. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Deputy Chief Archivist, P-4. International Residual Mechanism for Criminal Tribunals, Arusha. Open until 18 June 2012

Job Opening Job Title: Deputy Chief Archivist, P4 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 19 May 2012-18 June 2012 Job Opening number: 12-IMA-RMT-23948-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Section, Arusha Branch, Registry. Within delegated authority and under the supervision of the Chief Archivist, the incumbent will be responsible for the management of the records of the International Residual Mechanism for Criminal Tribunals (Mechanism) and the International Criminal Tribunals (ICT) Archives at the Arusha Branch. Responsibilities • Manage the day-to-day operations of the Section at the Arusha Branch, in line with Section work plans. • Assist the Chief Archivist in developing and implementing strategies, policies and procedures for the management of Mechanism records. Manage the implementation of strategies, policies and procedures at the Arusha Branch. o Lead implementation of strategies policies and procedures by initiating and overseeing recordkeeping improvement projects. o Advise Mechanism officials and staff on recordkeeping issues and practices. • Assist the Chief Archivist in developing and implementing strategies, policies and procedures for the management of, and the provision of access to the ICT Archives. Manage the implementation of strategies, policies and procedures at the Arusha Branch. Plan, organize, oversee, coordinate and evaluate all work on: o acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives; o preparation and dissemination of finding aids for archives; o identification, evaluation and deployment of new systems or tools for the management of archives; o operation of the information security classification regime with respect to archives; o enhancement of the accessibility of archives; o provision of access to archives; o advocacy and outreach programmes. • Oversee the management of the Section’s repositories for records and archives at the Arusha Branch. • Coordinate and oversee the implementation of the ICT information security regime. • Assist the Chief Archivist in developing the Section’s plans for disaster preparedness, response and recovery. Manage the implementation of these plans at the Arusha Branch. • Supervise, guide and train the Section’s professional and support staff at the Arusha Branch. • Contribute to the continuous improvement of the Section’s operations and services by: keeping abreast of professional developments within and outside the UN; supporting audits of the Section’s work; leading internal reviews of the Section’s work, recommending improvements and leading implementation of new initiatives in the Section at the Arusha Branch. • Represent the Section at the Arusha Branch, participating in Mechanism working groups and other fora. • As required, represent the Archives and Records Section in UN working groups and other fora, and in external organisations relevant to the Section’s work. • Carry out managerial responsibilities relating to Archives and Records Section compliance with administrative requirements relating to planning, budgeting, finance, human resources and facilities management at the Arusha Branch. • Perform other duties as assigned. Competencies • Professionalism – Demonstrable knowledge of recordkeeping theory and practice, and of standards in records and archives management. Ability to apply knowledge in specific organisational contexts. Ability to advise on recordkeeping based on analysis of organisational objectives. Demonstrable conceptual, analytical and evaluative skills. Ability to: conduct research and analysis; identify issues and assess significance and impact; identify and evaluate options; formulate and present recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. • Judgement/Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organisation; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. Education Advanced university degree in archival science, records management, information management or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. Work Experience Minimum of seven years of progressively responsible experience in archives management or records management. Experience of managing staff is required. Experience of strict information security regimes is required. Experience of managing digital records and archives is highly desirable. Experience of project management is highly desirable. Experience in international tribunals or national courts is highly desirable. Languages English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable. Assessment Method There may be an interview which will comprise a competency-based interview component. There may also be a technical test. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Thursday, May 10, 2012

Records Management Officer, P-3. ICTR, Arusha. Open until 9 June 2012

Job Opening Job Title: Records Management Officer, P3 Department/ Office: International Criminal Tribunal for Rwanda Duty Station: ARUSHA Posting Period: 10 May 2012-9 June 2012 Job Opening number: 12-IMA-ICTR-23017-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Office of the Prosecutor (OTP) of the International Criminal Tribunal for Rwanda. The Records Management Officer will report to the Chief of Prosecution. Responsibilities The Records Management Officer will be responsible for the following duties: - As supervisor of the Information and Evidence Support Section (IESS), coordinates the work of the staff, manages the documentation and the library of evidence of the OTP and supports the information needs of OTP teams. - Receives and processes new evidence and ensures that a proper chain of custody is maintained. Supervises the cataloguing and maintains a record system of all evidence received by the Office of the Prosecutor. - Provides advisory services on record keeping practices including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. - Researches, analyzes and evaluates new applications of information technology to records management and archives and makes recommendations for their deployment. - Participates in record-keeping improvement projects and contributes to related studies, systems analyses, design, development, testing, implementation and evaluation of the record-keeping improvement applications and new systems; also provides user support. - Provides support to the OTP to prepare the records for gradual transfer to the Archives of the International Residual Mechanism for Criminal Tribunals (IRMCT), ICTR Branch. - Acts as focal point of the Office of the Prosecutor for all questions relating to OTP records, systems and databases with the ICTR Archives project and the IRMCT archives. - Evaluates the adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. - Carries out administrative tasks, such as evaluation of staff performance and preparation of inputs/workload indicators for results- based budgeting. - Performs other related duties, as required. Competencies -Professionalism: Knowledge of archives management, recordkeeping and information management. Professional knowledge in recordkeeping and electronic records, systems and storage media formats, preservation, migration management and digital multimedia formats. Highly developed conceptual, analytical and innovative problem-solving ability; demonstrated ability to handle complex business processes and information integration issues. Demonstrated understanding of the importance of confidentiality and security at the ICTR. Proven ability to work in a multi-cultural environment. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. -Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. -Technological Awareness: Keeps abreast of relevant developments in technology; understands the potential and limitations of technology in relation to the success of the work of the office; actively seeks to apply appropriate technology to tasks; shows willingness to learn new technology. -Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. -Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Education Advanced university degree (Master’s degree or equivalent) in archival information science, library studies, records management, or related field. A first-level university degree in combination with relevant qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible professional experience in modern archives, recordkeeping, library, information management or related area. Previous experience in a legal environment would be an added advantage. Familiarity with ICTR cases would be an asset. Languages Fluency in oral and written English or French; knowledge of the other is an advantage. Assessment Method Evaluation of qualified applicants may include a written assessment which may be followed by a competency-based interview. Special Notice Extension of the appointment is subject to extension of the mandate and/or availability of funds. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.