Digital Archivist Assistant, G-5. UNESCO, Paris. Open until 15 September 2019

Vacancy notice 

Title: DIGITAL ARCHIVIST ASSISTANT  Only candidates who are entitled to work in France may apply for this position. Domain : Documentation and Library - Records Management Post Number : KMI-122 Grade : G-5 Organizational Unit: DIV. OF KNOWLEDGE MGMT & INFORM SYSTEMS Primary Location: FR-Paris Recruitment open to : Internal and external candidates Type of contract : Fixed Term Salary : 39 507 Euros (Annual Salary)   Deadline (Midnight Paris Time) : 15 September 2019 OVERVIEW OF THE FUNCTIONS OF THE POST Under the overall authority of the Chief Information Officer and the direct supervision of the Chief of Archives, Library and Records Management Unit (Chief Archivist, KMI/ALR), the incumbent provides key support for electronic records and archives management within the Secretariat, both at Headquarters and in the Field Offices, Institutes and Centres. He/she implements policies, procedures, guidelines and practices with regard to the life-cycle of records including creation, appraisal, organization, preservation or disposal and access to all current active and inactive records and archives regardless of format - electronic or paper. The incumbent will support the development of a sustainable infrastructure for collecting, processing and preserving digital materials across the Organization and making digital materials accessible to staff and researchers; deploying that infrastructure to bring historically important digital institutional records into the E-safe Institutional Archive; and preserving, processing, and making accessible other digital materials currently being digitized. The incumbent will, in particular: Support the implementation and the monitoring UNESCO electronic records and archives management systems and procedures for effectively capturing all Secretariat records, including both paper-based and electronic, such as e-mail, electronic documents, web content and check-out validation procedure; support development of such systems and procedures.  Support the training of existing staff on the born-digital procedures and assist in the implementation of the new procedures. Contribute to the promotion of digital preservation within UNESCO. Provide records management guidance and training to staff in all units of the Secretariat, both at HQ and in the Field, focusing on electronic record keeping procedures and practices. Survey the current digital landscape in the Secretariat, including digitized collections, born-digital files on current and legacy media and other born-digital materials. Contribute to the development and documentation of workflows and procedures for accessioning, processing, describing, preserving and providing access to digital records and digital assets in archives collections. Maintain a bilingual intranet portal and e-learning tools for E-records and Archives management purposes. Provide support for records management and archive-related activities, including financial management and contacts to external partners and vendors as well as assisting the Chief Archivist in organizing UNESCO history-related activities, such as communication, international conferences, meetings and publications. Apply said workflows and procedures to born-digital material acquired from the Organization’s internal records, legacy media in existing hybrid collections and contribute to planning and developing a digital preservation strategy. Contribute to the development of guidelines for integrating born-digital material into finding aids and catalog records.   COMPETENCIES REQUIRED QUALIFICATIONS EDUCATION   Completed secondary, technical and/or vocational education or an equivalent experience of at least three years in a library or an archives or records management service.   WORK EXPERIENCE Minimum 5 years of relevant work experience in information management SKILLS/COMPETENCIES Excellent interpersonal and communication skills. Ability to set priorities and to organize work independently based on established guidelines and general direction from the supervisor. Ability to work under pressure, to deal with complex situations and flexibility to adjust work schedules and priorities. Good time management skills. Discretion and capacity to deal efficiently and tactfully with people of different cultural backgrounds. Excellent IT skills (Word, Excel, Outlook, PowerPoint, etc.). Commitment and reliability Team-spirit Attention to detail / meticulousness Organization/classification of information/documentation Facility for searching documentary databases Languages English and French are the working languages of the UNESCO Secretariat. For this post, excellent knowledge of either French or English and good knowledge of the other official language are required.  DESIRABLE QUALIFICATIONS   Education Diploma recognized by the international professional community in archival, records management or library sciences. Work Experience Experience in organizing and structuring information in the field of archives, records management and/or library management Experience in the United Nations system or similar international organization. Skills/Competencies Open personality and capability of creating good inter-personal relations. Knowledge of specific IT-tools in the fields of archives, records management and libraries. Languages   Knowledge of another official language of UNESCO (Arabic, Chinese, Russian or Spanish). BENEFITS AND ENTITLEMENTS

Information Management Officer, P-3. UNAMI, Baghdad. Open until 20 January 2019

Posting Title:	Information Management Officer, P3
Job Code Title:	INFORMATION MANAGEMENT OFFICER
Department/Office:	United Nations Assistance Mission for Iraq
Duty Station:	BAGHDAD
Posting Period:	06 January 2019 - 20 January 2019
Job Opening Number:	19-Information Management Systems-UNAMI-109665-F-Baghdad (M)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

            

                                    

Org. Setting and Reporting

This position is located within the United Nations Assistance Mission for Iraq (UNAMI), Baghdad. The Information Management Officer will report directly to the Chief Joint Analysis Unit (JAU).

                

Responsibilities

Within delegated authority, the Information Management Officer will be responsible for the following duties:
• Plans and implements information management initiatives of significant importance to the Mission, which typically impact large or multiple user groups, including document, data, web content and records management services and tools, training programmes for information management, business intelligence dashboards, cross-cutting monitoring tools, and staff intranet/web portals.
• Identifies and obtains needed information and data elements to produce standardized products and services, creates data collection plans to regularize collection and production as necessary, and supports the analysis of data through visualizations and data services.
• Supports the adoption of information exchange standards and promotes data and information sharing within the parameters of security protocols.
• Designs and implements dissemination and access plans for information products, services and tools as appropriate (e.g., web portal, mailing list, fact sheets, data visualizations, records repositories) including the definition of standard operating procedures for clearance for dissemination.
• Provides advisory services on information management and recordkeeping policies and practices including: needs and business process analysis; organization and maintenance of UN information assets; search, accessibility and security classification; records preservation and disposition; and information management policies and procedures, with an emphasis on
technological applications.
• Researches, analyses and evaluates the development of new information management services and new applications of information technology to information management, data management, web publishing, and archives and records management and makes recommendations for their deployment.
• Participates in information management and record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of information and recordkeeping application improvements and new systems; provides user support.
• Develops training materials and user manuals; trains staff in use of the information management or recordkeeping services or systems assigned.
• Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
• Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section's storage facilities meet environmental
standards.
• Performs and supervises reference functions by advising internal and external users about information, document, data and records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Evaluates adequacy of existing information and records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization.
• Maintains access and declassification standards by liaising with offices which produce information regarding access to security-classified materials and implements access and declassification determinations.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc.
• Performs other related duties, as required.

               

Competencies

               

Professionalism:
Knowledge of information management, recordkeeping, and archives management principles and standards.Knowledge of electronic records management, including description, sentencing, appraisal and migration management. Ability to assess and define business needs for the development of technology systems and tools to support business processes and to act as an interface between the substantive and technology components of the process. Excellent problem solving skills. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation:
Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

               

Education

An advanced university degree (Master's degree or equivalent degree) in information science, information management, information science, information systems, social science or a related field is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

               

Work Experience

A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required.

               

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another UN language is desirable.

               

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

               

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Electronic Records System International Consultant. UNICEF, New York. Open until 15 September 2016

Electronic Records Systems International Consultant - New York - SSA

Apply

Job Number: 498773 | Vacancy Link
Location: Information Tech Solutions & Services
Work Type : Consultancy

Background
For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments
Enterprise Content Management (ECM) is a formalized means of organizing and storing an organization's documents, and other content, that relate to the organization's processes. The term encompasses strategies, methods, and tools used throughout the lifecycle of the content.


Job Duties:
·  Support development of SharePoint online custom solutions that enable SharePoint to connect to other systems and/or data including SharePoint apps and add-ons.
·  Implement records and document management features
•  Develop and customize workflows using SharePoint Designer, Visual Studio or other.
·  Good understanding of  Content Types, Taxonomy, SharePoint Search, Information Management Policies
•  Work with project team to develop prototype and pilot new platform in UNICEF


Required Skills :
•  Minimum 2 years of experience as a SharePoint Developer.
·  Demonstrated experience with document and records management systems in SharePoint
•  Experience with Gimmal Records System desirable
•  Strong expertise with SharePoint Designer and InfoPath to build custom SharePoint workflows and forms.
•  Strong experience with Visual Studio and Team Foundation Server.
•  Experience developing workflows.
•  Experience developing web applications
•  Ability to design SharePoint solutions from rough process flows and requirements
•  Proven development ability in Web technologies, jQuery, HTML5, XML, CSS, IIS, .net, AJAX, Web API, Infopath, Central Admin.
•  Ability to work collaboratively in a diverse, team environment.
•  Exceptional problem solving and multitasking skills, with a logical and pragmatic attitude
•  Excellent communication and organizational


Language:
• Fluency in English is required;
• Knowledge of another UN language is an asset.


Full time position in New York Office possible relocation.

Evaluation of Proposals:
The consultant proposal will be assessed by a committee composed of UNICEF staff and will be based on the followings:

• Technical expertise and experience (70%);
• Financial offer (30%).

Opening Date 30 Aug 2016 Eastern Standard Time
Closing Date 15 Sep 2016 Eastern Standard Time

Head of Unit, Operations. European Investment Bank, Luxembourg. Open until 31 August 2016

Job Title			Head of Unit – Operations		Job ID			103252
	Location
			LU - Luxembourg
				Full/Part Time				Full-Time
	Favorite Job
	EIB Posting The EIB, the European Union's bank is seeking to for its Corporate Services Directorate (CS) – Information Management and Procurement Department (IMP) - Information Management Division (IMD) – Operations Unit         Head of Unit – Operations       This is a full time position        The term of this contract will be 4 years   The EIB offers fixed-term contracts of up to a maximum of 6 years, according to business needs, with a possibility to convert to a permanent contract subject to organisational requirements and individual performance.                                                                                                                                          Specific Post Environment and Purpose: The Operations Unit within Corporate Services/Information Management and Procurement (IMP) Department / Information Management Division (IMD) will be responsible for providing day-to-day management and functional support relating to physical archives, electronic document management, scanning and Copy Centre services to all Directorates of the Bank. The Head of Unit – Operations will manage a range services aimed at enhancing the operational effectiveness of archive and document management processes in line with CS/IMP Information Management Strategy and Corporate Services Document Management and Collaboration programme.   Operating Network: S/he will report to the Head of IMD Division and will be responsible for the management of 8 EIB staff members and a number of external contract staff.  Internally, s/he will work in close collaboration with all Directorates of the Bank using services of Operational Unit and in collaboration with IG/Internal Audit as required. Externally, the post requires close collaboration with external service providers, consultants and auditors.   Accountabilities: The Head of Unit – Operations will be responsible for: Contributing to the definition of EIB Information Management Policies and thereafter to the development of IMP Information Management Strategy, in own domain  Coordinating (Inter-) Directorate Working Groups in own domain for the identification of user needs and implementation of processes which contribute to the effectiveness of IMP Information Management In collaboration with IMD Document Management Office unit, proactively suggesting enhancements to IMD processes, procedures databases and record-keeping systems with regard to enhancing operational efficiency of IMD services. Managing and developing staff members in the Operations Unit, in collaboration with the Head of Division, to achieve the strategic objectives and implement the work program of the Directorate Optimise staff resources, equipment and technology for the successful delivery of Copy Center, scanning archiving and electronic document management services and projects on time and according to business requirements. Coordinating, supervising and executing key processes related to the services of the Operations Unit, in order to ensure successful delivery of Information Management Strategy and objectives, this includes: Coordinate the successful implementation of document life-cycle management practices and procedures including document classification, registration, storage, retention and destruction according to defined processes and procedures Maintaining Business Process Models and adapting document management procedures and guidelines in collaboration with IMP colleagues Developing Service Level Agreements with Directorates and monitoring compliance therewith Ensuring the physical security of Copy Centre and Scanning premises and of EIB record holdings and storage areas in collaboration with CS/Facilities Management services Participating in the procurement and management of external services related to record storage, scanning and copy centre through Tender procedures including the drafting of Terms of Reference and participation in selection panels Providing or ensuring the availability of specific advice and recommendations to CS Management  on the domains covered by the Operations Unit   Qualifications: University level education, complemented with a relevant post-graduate certification in archives or document management studies. Minimum 5 years relevant experience with proven track record of success in managing archiving, or electronic document management services, managing ideally both electronic and physical records At least 3 years’ experience in leading and coordinating cross functional teams and proven track record of success Key technical/professional knowledge and skills Knowledge of Document and Records Management Standards (i.e.  MoREQ and ISO 15489) Knowledge of scanning and printing service practices would be an advantage Experience of implementing document life-cycle management practices and procedures including document classification, registration, storage, retention and destruction Experience of using electronic document management systems (knowledge of Opentext Content Server would be an advantage) Knowledge sharing skills, including presentation and conducting workshops, drafting of documentation Knowledge of EIB Personal Data Protection regulations Experience of Business Process Mapping will be an advantage Good knowledge of how the Bank operates and is organised Excellent knowledge of standard Microsoft desktop tools (particularly Windows, MS Office, Web browsers, Adobe, etc.) Excellent verbal and written English and/or French language skills and a good command of the other (*) Competencies: Change Orientation: Ability to drive change and innovation to realise the Bank’s mission and strategy Providing Direction: Aptitude to provide direction by translating organisational objectives and strategic direction into team and individual actions Delegation: Capacity to delegate responsibility and provide others with the means and authority to act within their own area of responsibility Coaching and Development: Ability to guide and develop others to make the most of their skills and potential Commitment: Aligns behaviour with the interests of the EIB in a committed way and supports diversity policies Teamwork and Communication: Takes a co-operative approach within the team, sharing knowledge and information. Seeks to promote harmony within the team and contribute to team processes Reliability: Demonstrates a focus on achieving results and objectives. Meets commitments and takes responsibility for personal performance Integrity: Maintains high standards of honesty and trustworthiness. Considers ethical implications of issues and decisions   (*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages  Deadline for applications: 31st August 2016 We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their gender, age, nationality, race, culture, education and experience, religious beliefs, sexual orientation or disability    #LI-POST

IT Analyst, Information Management Services (Appraisal Archivist). World Bank, Washington, DC. Open until 3 September 2015

Job #151611

Job Title  IT Analyst, Information Management Services (Appraisal Archivist)

Job Family  Information Management and Technology

Job Type  Professional & Technical

Grade  GE

Location  Washington, DC

Recruitment Type  Local Hire

Language Requirement  English [Essential]

Closing Date  03-Sep-2015

Background / General description:

Information and Technology Solutions – Knowledge and Information (ITSKI) provides information services to World Bank Group staff and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit as well as the Open Information Program.  This position is in the appraisal team of the World Bank Group Archives.
The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.

Duties and Accountabilities:

• Facilitate delivery of core services and functions as part of the Archives’ appraisal team including, but not limited to: writing and revising records retention and disposition schedules based on strong functional analysis; analyzing business processes and document workflows; conducting appraisal interviews and on-site visits; analyzing and appraising business functions to determine the value of records; and providing guidance to clients on identifying and applying relevant disposal authorities to their records.
• Apply corporate retention and disposition authorities to electronic record keeping systems using macro-appraisal principles.
• Manage workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion and legal holds.
• Manage notification process for destruction of electronic records notifications.
• Provide end user support on records management functionality in WBG business systems.
• Participate in database decommissioning projects, which includes reviewing and appraising electronic content to determine final disposition of records.
• Collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank’s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems.
• Implement records retention and disposition schedules for WBG records and work with appraisal team to identify disposition data remediation or corrections at the end of the records’ lifecycle.
• Implement storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines.
• Contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance.
• Provide input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
• As an integral part of the Archives team, be an active participant in Archives’ day to day projects, responsibilities and deliverables.
• Mentor, motivate and provide direction, guidance and training to junior team members in carrying out the defined work program.
• Monitor creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements.
• Design, develop and deliver training and learning activities on information management systems so that clients can effectively use resources to stay in compliance.

Selection Criteria:

• MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.
• Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
• Knowledge and understanding of typical archives business processes and archives information systems; knowledge of TRIM Context, Documentum or open source archives software a plus;
• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
• Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
• Sound theoretical and/or applied knowledge of archives database and information management systems.
• Ability to make judgments on the archival value of the variety of documents and business records of the organization.
• Knowledge of and experience with standards and best practices for records management.  Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems.  Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
• Demonstrated interest in and understanding of the Bank Group’s work and objectives.  External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.

Associate Information Management Officer, P-2. CTED, UN Secretariat, New York. Open until 8 August 2015

Posting Title: ASSOCIATE INFORMATION MANAGEMENT OFFICER, P2 Job Code Title: ASSOCIATE INFORMATION MANAGEMENT OFFICER Department/ Office: Counter-Terrorism Committee Executive Directorate Duty Station: NEW YORK

Posting Period:

9 June 2015-8 August 2015

Job Opening number:

15-IMA-CTED-43917-R-NEW YORK (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice The funding for this position is of a temporary nature. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Org. Setting and Reporting This position is located in the Counter-Terrorism Committee Executive Directorate (CTED), set up to support the Security Council's Counter-Terrorism Committee. The incumbent reports to the Head of Administration, Administration & Information Office, CTED. Responsibilities Under the overall supervision of the Head of Administration, the incumbent will: 1. Manage and maintain CTED’s Electronic Document and Records Management System (EDRMS) and UniteDocs; 2. Provide guidance and support for the use of the EDRMS; 3. Ensure electronic record keeping system standards and compliances are met; 4. Manage document retention schedule and liaise with records-creating offices on the transfer and/or disposal of records; 5. Troubleshoot and resolve user problems; 6. Evaluate adequacy of existing records management and reference tools and support the deployment of newer related systems; 7. Research, analyze and evaluate new applications of information technology relevant to information and document management and make recommendations for their deployment; 8. Maintain and update the of content on the CTED intranet, website and secure document tracking site (eRoom and UniteConnections) in keeping with CTED information management and dissemination model; 9. Manage system upgrades and migration for digital archives databases; 10. Ensure that both restricted and non-restricted online information is appropriately arranged and secured; 11. Provide assistance with periodic system upgrades and problem-solving; 12. Perform any other duties as required. Competencies Professionalism: Knowledge of information management and record keeping in electronic media. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Education An advanced university degree (Master's degree of equivalent) in computer science, information systems, systems development or related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of an advanced university degree. A first-level degree and no experience will be accepted for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations National Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P). Work Experience A minimum of two years of progressively responsible experience in information management, web-related development and implementation and maintenance of information systems or related area is required. No experience is required for candidates who have passed the United Nations Young Professionals Programme Examination, United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P). Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (oral and written) is required. Knowledge of another UN official language is an advantage. Assessment Method Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. United Nations Considerations Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage. Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.