Appraisal Archivist. World Bank, Washington. Open until 3 May 2019

IT Analyst, Information Management Services (Appraisal Archivist)

Job #:	req2524
Organization:	World Bank
Sector:	Information Technology
Grade:	GE
Term Duration:	2 years 0 months
Recruitment Type:	Local Recruitment
Location:	Washington, DC
Required Language(s):	English
Preferred Language(s):
Closing Date:	5/3/2019 (MM/DD/YYYY) at 11:59pm UTC

Description About the World Bank Group: Established in 1944, the WBG is one of the world’s largest sources of funding and knowledge for development solutions. In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $24 billion was concessional finance to its poorest members. It is governed by 188-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally. The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions and thirteen Global Practices to bring best-in-class knowledge and solutions to regional and country clients. The Information and Technology Solutions Vice-Presidency (ITS) enables the WBG to achieve its mission by delivering transformative information and technologies to its staff working in over 130 client countries.  Information and Technology Solutions – Knowledge and Information (ITSKI) is comprised of a team of records management, archives, library, and publishing professionals providing WBG staff and the global community with access to information and services that foster knowledge, transparency, and accountability, and reflect history to enable effective delivery of development solutions. The World Bank Group Archives team is part of ITSKI. The Archives is responsible for: the WBG Policy on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedules, and requirements for systems); off-site records center services in Pennsylvania; implementation of the World Bank Policy on Access to Information; creating knowledge products that promote the history of the WBG and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.  The WBG Archives operates within the organization we serve, and we have a first-hand view of the records, the records creators and the context of records creation.  We advocate for WBG records, and its archival holdings, throughout the lifecycle: from the point of creation or receipt to final disposition, and beyond into the archival afterlife.  We provide meaningful work, an open and collaborative environment, interesting problems to solve, and an opportunity to develop your skills while contributing to the mission of the WBG. We value teamwork, openness, curiosity and persistence.  Duties & Accountabilities: You will facilitate delivery of core services and functions as part of the Archives’ Appraisal Team including, but not limited to: writing and revising records retention and disposition schedules; analyzing business processes and document workflows; conducting appraisal interviews and on-site visits; analyzing and appraising business functions to determine the value of records; and providing guidance to clients on identifying and applying relevant disposal authorities to their records. You will participate in the creation of information structures for WBG units within the Office 365 environment, which embed records disposition authorities within them. You will lead workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion, destruction notifications and legal holds. You will provide end user support on records appraisal and retention. You will participate in IT system decommissioning projects, including review and appraisal of digital content to determine final disposition of records. You will implement records retention and disposition schedules for WBG records in all media and work with the appraisal team to identify disposition data remediation or corrections at the end of the records’ lifecycle. You will collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank’s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems. You will contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance. You will design, develop and deliver training on appraisal and retention and information management systems. As an integral part of the Archives team, you will be an active participant in Archives’ day to day projects, responsibilities and intended outcomes. Selection Criteria MA/MS in Archives, Information Science or related field, plus minimum 2 years of relevant experience. Solid theoretical understanding and practical expertise with standards and methods for records appraisal, retention and disposition, and records management. Knowledge and understanding of archives and document and records management software systems. Knowledge of MS Office 365 applications, HPRM, Documentum or Preservica a plus. Ability to conduct independent research and functional analysis and to make discernments on the archival value of the records of the organization. Conceptual, analytic and innovative problem-solving ability. Hands-on and willing to take action. Ability to contribute to projects with critical thought and insight. Capacity to work both independently and in a team.  Willingness to seek advice and assistance. Ability to develop and maintain good working relationships with staff at different levels across the organization, and with colleagues from many countries and cultures. Excellent oral and written communication skills in English. Ability to write concise and accurate reports, and good public outreach skills. Interest in, and understanding of, the Bank Group’s work and mission and objectives. Flexibility towards work environment changes and emerging opportunities. Client Understanding and Advising    Looks at issues from the client’s perspective and takes action beyond normal expectations to ensure client satisfaction. Analyzes situations and determines alternative or creative scenarios and approaches to add value to the business in new and different ways. Works within the team and with other specialty areas to define client needs and develop the best approach to meet client needs. Helps clients understand complicated issues by describing the issue and solutions in a concise way that clients can easily understand. Sees how ideas and best practices from other specialties can be adapted or applied to address client issues.  Learning Orientation     Stays abreast of new trends and developments in own specialty area as well as what is occurring in the broader industry. Obtains training as needed to remain current on technical expertise. Exposes self to increasingly more challenging projects and opportunities to learn. Tracks developments in the field through readily available sources and by maintaining active involvement with relevant industry, user and vendor associations.  Broad Business Thinking   Maintains an in-depth understanding of the long term implications of decisions both for department and the client’s business. Ensures that decisions are supported by relevant stakeholders as well as sound performance data. Effectively communicates recommended changes to clients and how they will affect their business using the client’s own terminology with limited jargon while attempting to minimize day-to-day disruption of operations.  Archives and Records Management     Oversees the implementation of storage, protection and preservation plans and systems. With guidance, manages the storage service and facilities. Assesses client requirements and researches existing metadata standards. Contributes to development and maintenance of classification schemes and hierarchies. Monitors compliance with policies and standards and the implementation of classification systems for input into updates and revisions to systems. Identifies and selects requested records. Responds to formal requests for access to information and privacy issues. Exhibits a strong knowledge of the schedules and monitors compliance by functional units. Assists in the design of audit criteria and processes. Applies review and audit process and procedures. Contributes to development of IMS systems or systems with an IMS component by collecting and analyzing user feedback and business requirements. Monitors IMS systems or systems with an IMS component.  Lead and Innovate    Applies critical thinking to current approaches, identifies areas for improvement, and tries new solutions that drive results. Considers own behavior in context of WBG's values and mission and recognizes impact one has on others. Operates in ambiguity and changing needs and supports others to do the same.  Deliver Results for Clients    Sets challenging goals that align with the WBG mission and is always looking to improve. Understands clients' most pressing challenges and contributes to solutions. Takes personal responsibility for producing high quality work, identifying and informing of risks, and delivering results for clients.  Collaborate Within Teams and Across Boundaries    Keeps others fully informed to ensure integration and work consistency and displays a sense of mutuality and respect. Approaches conflicts as common problems to be solved. Seeks and listens to input from others to inform own decision making and openly shares information. Frames thinking/actions with a WBG corporate perspective in mind.  Create, Apply and Share Knowledge    Contributes to the unit’s and WBG's body of knowledge by applying lessons learned and expertise. Actively invests in own knowledge and seeks feedback. Builds personal and professional networks within and beyond the work group.  Make Smart Decisions    Seeks and analyzes facts, data and lessons of past experience to support sound, logical decisions regarding own and others' work. Applies cost/benefit analysis to meet work program objectives. Contributes to decision making by providing relevant risk-analysis. Shows initiative when necessary, and makes decisions in a timely manner within own area of responsibility. The World Bank Group values diversity and encourages all qualified candidates who are nationals of World Bank Group member countries to apply, regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.  Sub-Saharan African nationals, Caribbean nationals, and female candidates are strongly encouraged to apply.

Records and Information Management Officer (Junior position). AIIB, Beijing. Open until 14 February 2018

The Records and Information Management (RIM) Officer provides general information support services to AIIB. The selected candidate will be responsible for contributing to the delivery of Library, Archives and Records Management services to AIIB staff and stakeholders.

Responsibilities:

i) Records Services:

• Play a support role in the execution of the RIM program by providing a full range of administrative and secretarial services.
• File, index and verify records in the electronic system(s).
• Scan documents, photographs and images as required.
• Support the annual records disposition process.
• Search and find information when requested.
• Organize and participate in various RIM meetings and initiatives.

ii) Archival Services:

• Help accessioning incoming historical records to the archival collection.
• Ensure that all database records are updated with timely and accurate information.
• Provide archival reference assistance services by conducting information research requiring historical documents.
• Summarize information and communicate results to clients in a clear and concise manner.
• Receive and respond to requests for archived materials.
• Assist in overall preservation of archival collection.
• Help ensure security of archives facilities and integrity of collection.

iii) Library Services:

• Support and administer all library support services within AIIB.
• Receive, catalog, circulate and maintain library collection.
• Provide document delivery services.
• Provide reference help as and when received.
• Direct library patrons to appropriate sources.
• Guides patrons in the use of the library’s catalog and e-resources.
• Respond to inquiries interpreting library procedures.
• Maintain AIIB-wide subscriptions to databases and information resources.
• Update web and intranet sites.
• Perform other duties as library priorities change.

Requirements:

• Minimum 5 years of related experience in the fields of information management, library, archives and/or records management.
• Equivalent direct experience with a multilateral development bank or an international financial institution will be given due consideration.
• Proficient in various office applications including experience using a document management system (i.e., SharePoint, Documentum, etc.) would be considered an asset.
• Experience using library electronic databases would be considered a strong asset.
• Demonstrated meticulous, methodical and analytical skills to ensure that a high level of accuracy is maintained.
• Demonstrated capability to work with minimal supervision.
• Solution-oriented with the ability to think independently.
• Ability to deal with multiple priorities simultaneously.
• Client-focused with good interpersonal skills and the ability to adapt to different personality types and work styles.
• Master’s degree or equivalent in library science, information management, archival science, English language or any other relevant field with completion of certificate program at a recognized institution in a relevant discipline, i.e., library, archives and/or records management.

Previous experience and qualifications will dictate the employee level at which an applicant will enter AIIB.

IT Analyst, Information Management (Records Management). World Bank, Washington DC. Open until 29 August 2016

Job #161837

Job Title  IT Analyst, Information Management

Job Family  Information Management and Technology

Job Type Professional & Technical

Grade GE

LocationWashington, DC

Recruitment TypeLocal Hire

Language Requirement English [Essential]

Closing Date 29-Aug-2016

ABOUT THE WORLD BANK GROUP
Innovation and partnership bond the five institutions of the World Bank Group (WBG): the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA), which together form the World Bank; the International Finance Corporation (IFC); the Multilateral Investment Guarantee Agency (MIGA); and the International Centre for Settlement of Investment Disputes (ICSID). The World Bank Group is one of the world’s largest sources of funding and knowledge for developing countries. It uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve quality of life. To ensure that countries can access the best global expertise and help generate cutting-edge knowledge, the World Bank Group is constantly seeking to improve the way it works. Key priorities include delivering measurable results, promoting openness and transparency in development, and improving access to development information and data.


ABOUT THE VPU
Information and Technology Solutions (ITS) enables the WBG to achieve its mission of ending extreme poverty by 2030 and boosting shared prosperity in a sustainable manner by delivering transformative information and technologies to its staff working in over 130 client countries. ITS services range from: establishing the infrastructure to reach and connect staff and development stakeholders; providing the devices and agile technology and information applications to facilitate the science of delivery through decentralized services; creating and maintaining tools to integrate information across the World Bank Group, the clients we serve and the countries where we operate; and delivering the computing power staff need to analyze development challenges and identify solutions. The ITS business model combines dedicated business solutions centers that provide services tailored to specific World Bank Group business needs and shared services that provide infrastructure, applications and platforms for the entire Group. ITS is one of three VPUs that have been brought together as the World Bank Group Integrated Services (WBGIS), to provide enhanced corporate core services and enable the institution to operate as one strategic and coordinated entity.
The Information & Technology Solutions Operations & Corporate department (ITSOC) is led by a BSC Chief Information Officer at the Director level. ITSOC partners with clients and IT network colleagues to provide transformative development solutions through the management of information and provision of IT enabled business solutions, towards a world free of poverty.
The Knowledge & Information unit (ITSKI) is part of the Operations & Corporate department (ITSOC) within the Information Management & Technology (ITS) vice presidency.  The ITSKI unit’s primary clients are internal (the Regional Vice-presidencies, the Global Practices) and other corporate and operational units, as well as with external clients, partners, and the public that use the Bank’s Access to Information systems and archival services
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.


Duties & Accountabilities


The IT Analyst, Information Management will assume the following responsibilities:
• Ensure compliance of IFC’s records management system and procedures with World Bank Group records management standards;
• Participates in day-to-day development and maintenance of information resources and services and provides quality control.
• Provide records management training to staff and guidance on records management policies and procedures and assist staff with same.
• Provide monitoring reports on records management compliance; ensure filing is completed in a timely fashion and works with staff to meet compliance guidelines;
• Analyze records management systems and procedures and make recommendation for improvement; contributes to continual updating, cataloging or profiling guidelines and framework.
• Evaluate and test document management application enhancements and new solutions;
• Provide analytic, research and professional support to others;
• Mentors, motivates and provides direction, guidance and training to junior team members in carrying out the defined work program.
• Coordinate client requirements gathering services. Creates and manages administrative and investment/ project folders; maintain an up-to-date list of all folders needed for filing.
•  Ensure transfer of records to Archives and remote repositories;
• Ensure timely and high quality delivery of services according to agreed-upon service standards;
• Oversee and help develop efficient filing and retrieval system relying on electronic records;
•  Perform ad-hoc assignments upon request of supervisor and/or manager.


Selection Criteria


Master's degree with 2 years relevant experience or Bachelor’s Degree with a minimum of 4 years of relevant experience.
Experience with World Bank policies, procedures, practices and operations preferred.
• Strong analytical and conceptual skills encompassing international business, ability to conduct research independently;
• Appropriate training in records management, scanning, imaging, and application of computer technology in the records and information management environment. Experience with EMC Documentum required.
• Expert knowledge of practices for and experience with developing, organizing, and preserving records/library collections.
• Fully proficient at providing assistance and training to other staff members.
• Fully proficient knowledge of records management practices including retrieval, reference, research and advisory services.
• Fluency in English is essential.
• Excellent communication skills both verbal and written, and ability to present ideas and information both clearly and concisely.
• Excellent organizational, multi-tasking skills with strong sense of initiative and responsibility;
•Ability to manage large quantities of statistical data and format such data in a user friendly manner is critical.
• Ability to prepare training presentations and arranges or conducts training for IFC staff on IFC’s records
and information management and archiving functions as appropriate.
• Ability to work effectively in a team-oriented, multi-cultural environment.
• Strong interpersonal skills and ability to develop and maintain effective relations within and outside the WBG and to promote collaboration within the team to meet objectives.


Required Competencies:
• Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.
• Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication - Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.
• Business Judgment and Analytical Decision Making - Analyzes facts and data to support sound, logical decisions regarding own and others' work.

IT Analyst, Information Management Services (Appraisal Archivist). World Bank, Washington, DC. Open until 3 September 2015

Job #151611

Job Title  IT Analyst, Information Management Services (Appraisal Archivist)

Job Family  Information Management and Technology

Job Type  Professional & Technical

Grade  GE

Location  Washington, DC

Recruitment Type  Local Hire

Language Requirement  English [Essential]

Closing Date  03-Sep-2015

Background / General description:

Information and Technology Solutions – Knowledge and Information (ITSKI) provides information services to World Bank Group staff and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit as well as the Open Information Program.  This position is in the appraisal team of the World Bank Group Archives.
The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.

Duties and Accountabilities:

• Facilitate delivery of core services and functions as part of the Archives’ appraisal team including, but not limited to: writing and revising records retention and disposition schedules based on strong functional analysis; analyzing business processes and document workflows; conducting appraisal interviews and on-site visits; analyzing and appraising business functions to determine the value of records; and providing guidance to clients on identifying and applying relevant disposal authorities to their records.
• Apply corporate retention and disposition authorities to electronic record keeping systems using macro-appraisal principles.
• Manage workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion and legal holds.
• Manage notification process for destruction of electronic records notifications.
• Provide end user support on records management functionality in WBG business systems.
• Participate in database decommissioning projects, which includes reviewing and appraising electronic content to determine final disposition of records.
• Collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank’s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems.
• Implement records retention and disposition schedules for WBG records and work with appraisal team to identify disposition data remediation or corrections at the end of the records’ lifecycle.
• Implement storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines.
• Contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance.
• Provide input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
• As an integral part of the Archives team, be an active participant in Archives’ day to day projects, responsibilities and deliverables.
• Mentor, motivate and provide direction, guidance and training to junior team members in carrying out the defined work program.
• Monitor creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements.
• Design, develop and deliver training and learning activities on information management systems so that clients can effectively use resources to stay in compliance.

Selection Criteria:

• MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.
• Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
• Knowledge and understanding of typical archives business processes and archives information systems; knowledge of TRIM Context, Documentum or open source archives software a plus;
• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
• Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
• Sound theoretical and/or applied knowledge of archives database and information management systems.
• Ability to make judgments on the archival value of the variety of documents and business records of the organization.
• Knowledge of and experience with standards and best practices for records management.  Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems.  Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
• Demonstrated interest in and understanding of the Bank Group’s work and objectives.  External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.

IT Analyst, Information Management Services (Appraisal Archivist). World Bank, Washington DC. Open until 17 August 2015

Job #151611

Job Title IT  Analyst, Information Management Services (Appraisal Archivist)

Job Family  Information Management and Technology

Job Type    Professional & Technical

Grade  GE

Location  Washington, DC

Recruitment Type  Local Hire

Language Requirement  English [Essential]

Closing Date  17-Aug-2015

Background/General description:

Information and Technology Solutions – Knowledge and Information (ITSKI) provides information services to World Bank Group staff and the public. The services are provided by three units: the World Bank Group Library, the World Bank Group Archives and the Internal Documents Unit as well as the Open Information Program.  This position is in the appraisal team of the World Bank Group Archives.
The World Bank Group Archives provides Bank Group staff and the global community with access to relevant information and services to: foster knowledge, transparency, and accountability; and reflect history to enable effective delivery of development solutions. The Archives is responsible for: AMS 10.11 on Records Management (including advisory services, policy compliance outreach and training, appraisal / retention schedule, and requirements for systems); off-site records center services in Boyers, Pennsylvania; implementation of The World Bank Policy on Access to Information; creating knowledge products that promote the history of the World Bank Group and the archival holdings; and the preservation and intellectual control required to maintain access to archival records according to international standards.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.

Duties and Accountabilities:

• Facilitate delivery of core services and functions as part of the Archives’ appraisal team including, but not limited to: writing and revising records retention and disposition schedules based on strong functional analysis; analyzing business processes and document workflows; conducting appraisal interviews and on-site visits; analyzing and appraising business functions to determine the value of records; and providing guidance to clients on identifying and applying relevant disposal authorities to their records.
• Apply corporate retention and disposition authorities to electronic record keeping systems using macro-appraisal principles.
• Manage workflow for records manager and compliance roles in WBG electronic records management system, including privileged deletion and legal holds.
• Manage notification process for destruction of electronic records notifications.
• Provide end user support on records management functionality in WBG business systems.
• Participate in database decommissioning projects, which includes reviewing and appraising electronic content to determine final disposition of records.
• Collaborate with information technology teams on decisions pertaining to integrating business solutions with the Bank’s approved electronic records management system versus building retention and disposition requirements into systems that are not designed as records management systems.
• Implement records retention and disposition schedules for WBG records and work with appraisal team to identify disposition data remediation or corrections at the end of the records’ lifecycle.
• Implement storage, protection and preservation plans by describing, classifying, developing and assigning metadata for complex electronic and analog information resources following guidelines.
• Contribute to the formulation and implementation of policies, standards, guidelines, and procedures pertaining to information management, services and governance.
• Provide input to the development of quality control standards, metadata and cataloging rules for a variety of electronic systems.
• As an integral part of the Archives team, be an active participant in Archives’ day to day projects, responsibilities and deliverables.
• Mentor, motivate and provide direction, guidance and training to junior team members in carrying out the defined work program.
• Monitor creation, organization and use of information resources and assesses compliance with information management related policies, including information classification, standards and objectives to identify emerging issues and potential improvements.
• Design, develop and deliver training and learning activities on information management systems so that clients can effectively use resources to stay in compliance.

Selection criteria:

• MA/MS in Library and Archives, Information Science or related field, plus minimum 2 years of relevant experience; or BA/BS Degree in Library and Archives plus 4 year experience in an institutional archives is a minimum requirement.
• Experience in both Archives and Information Management which should reflect increasing responsibility and experience with corporate recordkeeping, archives/information centers and/or content management.
• Knowledge and understanding of typical archives business processes and archives information systems; knowledge of TRIM Context, Documentum or open source archives software a plus;
• Demonstrated conceptual, analytic and innovative problem solving ability; ability to conduct independent research and functional analysis;
• Proven ability to contribute to projects with minimum guidance; capacity to work both independently and in a team; willingness to seek advice and assistance.
• Proven ability to develop and maintain good working relationships with staff at different levels across the unit; evidence of leadership effectiveness.
• Superior writing skills in English a must; proven ability to write concise and accurate reports, and good public outreach skills a must.
• Sound theoretical and/or applied knowledge of archives database and information management systems.
• Ability to make judgments on the archival value of the variety of documents and business records of the organization.
• Knowledge of and experience with standards and best practices for records management.  Familiarity with records and document management software systems. Knowledge of inactive records storage facility/ technology and systems.  Familiarity with electronic records retention to manage data lifecycle. Familiarity with digital preservation.
• Demonstrated interest in and understanding of the Bank Group’s work and objectives.  External candidates must at a minimum be familiar with the mission and objectives of the World Bank Group.

Information Management Specialist, Records Manager. WTO, Geneva. Open until 5 January 2015

Vacancy Notice No.: EXT/F/14-38 Title: Information Management Specialist - Records Manager Grade: 6 Contract Type: Fixed-term Starting Salary: CHF 84,399 net per annum (approximate) Issued On: 27 November 2014                                       Currently accepting applications Application Deadline (CET): 5 January 2015 Division: Languages, Documentation & Information Management (282) Duration: Two years with the possibility of extension

Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf

The Secretariat of the WTO is seeking to fill a position of Information Management Specialist - Records Manager in the Information Management Services of the Language, Documentation and Information Management Division. Serving staff members interested in the position are also invited to apply. This is a re-advertisement of Vacancy Notice No. EXT/F/14-22. APPLICANTS WHO ALREADY APPLIED FOR EXT/F/14-22 NEED NOT RE-APPLY

General Functions Under the supervision of the Chief of Archives, the incumbent will work primarily on the WTO official records management application, indexing, storage and dissemination of WTO materials and records internally and externally. The incumbent will perform the following functions: 1. Catalogue, describe and organize information resources to ensure appropriate access and distribution of records using relevant metadata in electronic systems. 2. Assist in determining and applying international standards in records management, including authority files, taxonomies, thesauri, value lists, classification plans and retention policies to harmonize information. 3. In accordance with the Paper Smart Secretariat Plan, oversee the changeover from paper to electronic resources in the Archives Section. 4. Respond to telephone, email and written enquiries from Members, Secretariat and public on archival information resources by researching for materials and providing appropriate information. 5. Participate in the elaboration of information policy in respect of archives and records within the Division and work closely with other colleagues in this area. 6. Assist in the smooth functioning of training programmes for staff and others on how best to access, use and interpret WTO information resources through records management systems. Collaborate with the appropriate Secretariat team to create and distribute promotional and informational resources.

REQUIRED QUALIFICATIONS

Education: An advanced university degree in archives and records management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree.

Knowledge and skills: Demonstrated professional experience in indexing, analysing and describing archive materials and records according to internationally recognized standards. Demonstrated experience of state-of-the art electronic records management tools. Practical experience of DOCUMENTUM would be an asset. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval (e.g. search engines). Excellent interpersonal and communication skills. Ability to work as part of a team is essential.

Work Experience: Minimum two years' relevant experience.

Languages: Excellent command of English, both oral and written and a good working knowledge of French. Spanish would be an asset.

Additional Information: Only applications from nationals of WTO Members will be accepted. _____________ OFFICE(14)/73

APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION

APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.

Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement.

Information Management Specialist - Records Manager. WTO, Geneva. Open until 22 September 2014

The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity. As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity. Vacancy Notice No.: EXT/F/14-22 Title: Information Management Specialist - Records Manager Grade: 6 Contract Type: Fixed-term Starting Salary: CHF 84,399 net per annum (approximate) Issued On: 22 August 2014 Application Deadline (CET): 22 September 2014 Division: Languages, Documentation & Information Management (282) Duration: Two years with the possibility of extension Other Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf The Secretariat of the WTO is seeking to fill a position of Information Management Specialist - Records Manager in the Information Management Services of the Language, Documentation and Information Management Division. Serving staff members interested in the position are also invited to apply. General Functions Under the supervision of the Chief of Archives, the incumbent will work primarily on the WTO official records management application, indexing, storage and dissemination of WTO materials and records internally and externally. The incumbent will perform the following functions: 1. Catalogue, describe and organize information resources to ensure appropriate access and distribution of records using relevant metadata in electronic systems. 2. Assist in determining and applying international standards in records management, including authority files, taxonomies, thesauri, value lists, classification plans and retention policies to harmonize information. 3. In accordance with the Paper Smart Secretariat Plan, oversee the changeover from paper to electronic resources in the Archives Section. 4. Respond to telephone, email and written enquiries from Members, Secretariat and public on archival information resources by researching for materials and providing appropriate information. 5. Participate in the elaboration of information policy in respect of archives and records within the Division and work closely with other colleagues in this area. 6. Assist in the smooth functioning of training programmes for staff and others on how best to access, use and interpret WTO information resources through records management systems. Collaborate with the appropriate Secretariat team to create and distribute promotional and informational resources. REQUIRED QUALIFICATIONS Education: An advanced university degree in archives and records management or a basic university degree plus a qualification in this field recognized by a professional body that is equivalent to an advanced university degree. Knowledge and skills: Demonstrated professional experience in indexing, analysing and describing archive materials and records according to internationally recognized standards. Demonstarted experience of state-of-the art electronic records management tools. Practical experience of DOCUMENTUM would be an asset. Excellent command and use of IT (Information Technology) tools relevant to information organization and retrieval (e.g. search engines). Excellent interpersonal and communication skills. Ability to work as part of a team is essential. Work Experience: Minimum two years' relevant experience. Languages: Excellent command of English, both oral and written and a good working knowledge of French. Spanish would be an asset. Additional Information: Only applications from nationals of WTO Members will be accepted. _____________ APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW. Online applications are strongly encouraged to enable WTO to store your profile in a permanent database. Please visit WTO's E-Recruitment website at: www.wto.org. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement. Currently accepting applications

Information Management Specialist. International Olympic Committee, Lausanne. Open until 1 November 2012

JOB DESCRIPTION Main responsibilities - Contribute to managing key information according to the processes, and be responsible for the optimisation and evolution of its management, according to strategic developments and business needs - Manage legal and financial information (contracts, invoices, etc.) - Manage reference information - Perform a regular analysis of and proactively propose developments and solution - Manage the flow of incoming and outgoing information - Design and optimise information flow and processes; develop and follow filing plans and an information structure and site plan - Contribute to or manage the section’s projects, prepare roadmaps, and plan and follow up on the implementation of deliverables - Contribute to the operational management of corporate applications; act as the back-up person to the business applications manager - Contribute to establishing transparent information management within the IOC environment, more specifically within business applications - Contribute to the adoption of information management best practices at the IOC - Provide optimal support and a high-quality service vis-à-vis internal and external requests; reply to the requests and provide help to users Training; language and IT competences - Further education or equivalent (university, HES [specialised college] or equivalent) - Significant, pertinent experience in the area of information management (5 years) - Significant experience of electronic document management tools for Enterprise Content Management, such as Livelink, Documentum and SharePoint - Experience of other platforms, such as SAP, enterprise portals, extranets, etc. would be an advantage - Significant project management experience - Good understanding of and ability to embrace new trends, be they technological or service-related, would also be an advantage - A good understanding of process cartography along with good analytical competences - Very good written and spoken knowledge of French and English Technology and Information Department Function : Information Management Specialist Mission ► Contribute to guaranteeing the availability, integrity and capitalisation of the IOC’s information and knowledge ► Contribute to and/or lead information and knowledge management projects ► Coordinate some activities related to information sources management ► Ensure optimal integration between information management and applications Each employee is responsible for the smooth running of his or her section and for keeping his or her competences up to date in line with the IOC’s training policy. In addition, each employee may be asked to take on responsibilities other than those required by the job if particular circumstances so require. Status : Manager Function level : 5N Activity level : 100% Reporting to : Manager, Information Sources and Assets Management Replaced when absent by : ] Technical, organisational and personal competences - Ability to manage project management tools (putting in place a working structure, defining objectives, timetabling, coordinating teamwork, communication, etc.). - Ability to manage and formalize processes. - Keen sense of priorities for efficient management of projects and deliverables; ability to multi-task; diligence in following up files - Ability to organise their own schedule and use internal and external resources to meet expectations - Demonstrate good judgment in decision-taking - Sense of confidentiality and communication of information in an appropriate way - Rigorous professional ethics; sense of initiative; ability to work in a dynamic environment while respecting deadlines - Attention to detail and ability to solve problems in a creative way - Good knowledge of project management tools and of the methodology used for project planning - Ability to participate actively in developing joint objectives, getting involved and using their ability to respect the contributions of all the members of a team - Attention to detail - Ability to consider character differences as an added value and to interact with all types of people in aconstructive way Behaviour and attitude - Respect the internal rules of conduct and all instructions and procedures in place (i.e. Information Security, Code of Ethics, etc). - Excellent command of the corporate tools and follow the internal user rules (LiveLink, Outlook, etc.) - Full collaboration and knowledge transfer - Discretion and loyalty; professional ethics - Positive attitude, open-mindedness and enthusiasm - Diplomacy, tact and discretion essential - Ability to work in a team - Precision, speed and efficiency in performing tasks - Flexibility concerning working hours in general, and resistance to stress - Autonomy and sense of initiative