Archives Portal Europe Technical Coordinator. APE, The Hague. Open until 31 October 2018

Job description: Archives Portal Europe Technical Coordinator

Job Title: Archives Portal Europe Foundation Technical Co-ordinator

Location: Flexible

Reports to: The APE Governing Board

Conditions: A contract is offered for one year, with the intention of being extended. The salary is

maximum € 4100 for a 36 hours working week with 20 holidays per year and flexible working

hours. We would consider an arrangement for a 4 day-week position with a requisite reduction in

hours and salary level.

Background

The Archives Portal Europe (https://www.archivesportaleurope.net/) aims to make European

archives as accessible as possible. It enables researchers to find information from archives held

across Europe, in thousands of archival institutions. The success of APE is down to a strong

collaborative network of colleagues across Europe, who work together to maintain and develop the

service, a solid technical infrastructure and a great drive and enthusiasm for what we do, creating

strong networks, looking at how we can innovate and develop and promoting the service widely to

attract new audiences to archives.

Funded by the European Commission between 2009 and 2015, from October 2015 onwards, the

Archives Portal Europe has been maintained and developed by the Archives Portal Europe

Foundation (APEF) (http://www.archivesportaleuropefoundation.eu/), with a decision-making body,

the Assembly of Associates (AoA), and a Governing Board (GB), charged with day-to-day

management.

APE believes in the importance of standardisation, using international XML schemas EAD (Encoded

Archival Description), EAC-CPF (Encoded Archival Context – Corporate Bodies, Persons and

Families) and EAG (Encoded Archival Guide), to create tools to manage and publish complex data

from a wide range of archives across Europe. Bringing data together from such diverse sources is a

considerable challenge that requires a great deal of technical know-how, an understanding of the

practical situations of many repositories, and a strong collaborative and participate network of

country managers, who represent the content providers from their respective countries.

The Archives Portal Europe has a particularly important strategic relationship with Europeana, the

cultural heritage portal for digital materials (https://www.europeana.eu/portal/en), and aims to

make archival material searchable and findable through this portal. APE has participated in a

number of Europeana projects and works with them to develop a common digital infrastructure for

cultural heritage across Europe.

Purpose and Scope

To co-ordinate the technical team working on APE developments, to ensure project tasks are

organised and carried out, to liaise with various stakeholders, to participate in working groups and

meetings on aspects of APE work. To keep abreast with technical developments, and continually

develop the service to meet users' needs.

Key Responsibilities of the Role

Responsibilities fall into four areas: Technical, External & Contracts, support for Country Managers,

participation in Working Groups.

General

• Liaise closely with the Governing Board and keep the GB updated on all matters,

including technical progress and representation on various external bodies.

• Maintain a Google Analytics account and provide statistics on portal usage.

Technical (c 50% of the role)

• Coordinate the technical team.

• Convene, run meetings and provide reports on regular meetings of technical team.

• Take responsibility for the running of the APE portal, addressing bugs and rolling out

new releases.

• Prepare proposals for the GB on technical developments and input into the roadmap

for the infrastructure, data quality, standards, front-end and back-end of the portal.

• Implement the decisions taken by the GB and the working groups.

• Keep abreast of technical developments that may be relevant to APE, e.g. standards

developments, new software and tools.

External and Contracts (c 20% of the role)

• Give presentations on APE at external meetings and events.

• Input into outreach and communications that are led by the PR Officer.

• Execute project tasks, e.g. for Europeana Digital Service Infrastructure projects.

• Represent APEF and the archival domain in various European and international

organizations and projects, such as Europeana.

• Input into project proposals and submissions as and when required.

Support for Country Managers (c 10% of the role)

• Work with the PR Officer to support Country Manager (CM) meetings, e.g. provide

input on technical progress.

• Act as the contact point for the CMs with technical matters, e.g. upload problems,

data quality questions.

Working Groups (c 20% of the role)

• Actively participate as a member of the Standards Working Group.

• Actively participate as a member of the Technical Working Group.

Knowledge and Experience

A master's degree, or comparable qualifications

Experience of working as an information professional, presenting and collaborating, at a national

and international level.

Experience of contributing to and working with standards and online services in the cultural

heritage sector.

Experience of managing projects with a strong technical and data focus.

Skills

Good IT skills, specifically relating to data aggregation and normalization

A keen understanding of interoperability from technical, semantic and cross-domain perspectives.

Good knowledge of standards within the archival domain, especially the ICA standards, ISAG(G),

ISAAR, ISDIAH, and the XML formats, EAD, EAC-CPF and EAG.

Knowledge of information standards and protocols, such as Dublin Core and METS, and how they

may relate to archival discovery.

Knowledge of the cultural heritage sector, in particular relating to online discovery.

An awareness of web accessibility and usability issues.

Knowledge of RDF and Linked Data approaches.

Fluency in English; knowledge of other languages is preferred.

Strong verbal and written communication skills, in particular production of clear documentation for

the technical aspects of a service, appropriate to different audiences.

Strong problem-solving skills and a strong team player.

Salary and benefits

• Monthly salary between maximum € 4100 for a 36 hours working week with flexible

working hours. Dependent upon the level of your experience and the country you are based

in.

• Possibility of a 4-day week with adjustments to the hours and salary as appropriate

• 20 holidays per year

• 1 year fixed term contract with possibility of extension.

How to apply

For more information about this position please contact Mr Arjan Agema, president of the APEF

Governing Board at: +31 6 55 26 78 53 or president@archivesportaleuropefoundation.eu.

Applicants are invited to send a CV together with a covering letter setting out their reasons for

applying for this post before the 31 October 2018 to president@archivesportaleuropefoundation.eu

Unit Head (Archives Unit), P-3. IAEA, Vienna. Open until 13 April 2018

Unit Head (Archives Unit)(P3) - (2018/0153 (179342))

Organization

: MTGS-Archives Unit

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2018-02-27, 2:37:53 PM

Closing Date

: 2018-04-13, 10:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

  

Organizational Setting

The Department of Management’s Division of General Services (MTGS) provides service functions to the IAEA through its five Sections that ensure facilities management for its headquarters and for the Seibersdorf laboratories campus, travel, transport and general support services, archives and records management, and the operation of the Vienna International Centre Commissary. The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

Main Purpose

Under the supervision of the Section Head of MTGS/ARMS the incumbent is ensures the efficient administration of the Archival Unit and is responsible for the development and implementation of strategies, policies, procedures and guidelines for the archival services of ARMS.

Role

The Head of the Archives Unit is: (1) supervisor of the Archives Unit, planning and managing the activities of the Unit to ensure delivery of effective and efficient archival services; (2) expert of the archival workflow and archival management making informed decisions on preserving the Agency's assets and facilitating the development of his/her team (3) specialist in digital preservation, archival management and electronic recordkeeping advising the Section Head and the Director of Division; (4) liaison to other departments/divisions in the Agency on digital preservation, semantic technology and controlled access to IAEA historical holdings.

Functions / Key Results Expected

• Contribute to Section planning focussing on changing priorities and driving for excellence in line with the IAEA's results-based programming approach, assist with the management of the Section and support the Section Head as required;
• Plan, organize, manage and evaluate the work of the Archives Unit team in order to preserve the historical records of IAEA; ensure that the Archival Programme of IAEA is sound and comprehensive to manage hardcopy and digital records during their archival life-cycle;
• Contribute to policy development related to the management of archival collections, continuously update the relevant chapters of the ARM Handbook, ARMS policies and procedures on archival operations and long-term preservation.
• Oversee the physical storages of IAEA Archive and Records Centre guaranteeing preservation standards and fulfilling safety and security requirements by the Agency;
• Oversee the development and implementation of archival management system in line with quality management standards, including the continuous improvement of workflows, metadata interoperability with IAEA recordkeeping systems. Supervises the maintenance and update of the archival management system of ARMS ensuring the publication and the update of find aids for both external and internal users.
• Prepare work plans, ensure a balanced workload distribution, monitor work performance, assess staff development needs and propose development plans, and guide and supervise the staff of the Unit;
• Identify priorities and targeted projects on digital preservation, electronic recordkeeping, data curation, digitization in relation to IAEA ’s archival material, proposing technology solutions on addressing data retention challenges on the long-run.
• Monitor the state of the art of the archival domain, researches archival and recordkeeping theories to share knowledge with Section staff and consult on Agency wide projects.

Competencies and Expertise

 

Core Competencies

Name	Definition
Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork	Actively contributes to achieving team results. Supports team decisions.
Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

 

Functional Competencies

Name	Definition
Analytical thinking	Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.
Change Management	Adapts to changing circumstances, including emergencies and other unexpected situations.
Client orientation	Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Commitment to continuous process improvement	Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
Judgement/decision making	Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
Leading and supervising	Demonstrates initiative and role model behaviour. Is proactive and works toward supporting an achievement oriented culture and performance excellence.

 

Required Expertise

Function	Name	Expertise Description
General Services	Archives Management	Effectiveness in developing policies, procedures and new programmes based on modern concepts and techniques in archives management.
Administrative Support	Document Management	In-depth knowledge of archives, records and information management concepts, methodology and techniques.
Management and Programme Analysis	Project Management	Ability to plan, coordinate, implement and control the archival projects on IAEA collections

 

Asset Expertise

Function	Name	Expertise Description
Nuclear Science	Nuclear Sciences and Applications	Knowledge of nuclear science history, its core research areas and relevance on IAEA holdings

Qualifications, Experience and Language skills

 

• University degree in Humanities or related disciplines with specialisation in Archival Science, Records Management or Information Management.
• A minimum of five years of demonstrated professional experience in archives, preferably in an international organization;
• Practical experience in the implementation of archival management systems, digital repositories, digital preservation solutions;
• In-depth knowledge of archival and recordkeeping standards, digitization, preservation and metadata standards of memory institutions;
• Knowledge of semantic technology, linked data in the context of archival collections and data.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $59151 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 31705*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process

Information Systems Specialist. OECD, Paris. Open until 22 May 2016

Information Systems Specialist(

Job Number:

 10559)

Description

 

The OECD is a global economic forum working with 34 member countries and more than 100 emerging and developing economies to make better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.

 

The Executive Directorate (EXD) delivers the Organisation's corporate services including human, financial and digital resources management, as well as the infrastructure, security, conference and language services.

 

The Digital, Knowledge and Information Service in the Executive Directorate (EXD/DKI) provides the digital solutions and technologies to support and enhance the OECD’s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy making.

 

The Information Systems Specialist works in a Digital Practice team responsible for developing, testing, implementing and supporting digital solutions as well as defining, assigning and providing quality control on work packets assigned to near/offshore partners. The Information Systems Specialist  works under the direct supervision of a Digital Solutions Analyst within EXD/DKI.

 

Main Responsibilities

 

Technical

• Develop, test, implement, maintain and support secure, integrated, digital solutions to meet the business needs of the Organisation.
• Assist defining needs for applications and analyse business processes.    
• Participate in defining architectures, database structures, user interface layouts, workflows, control processes and interfaces with other applications.
• Develop routines or applications to identify, organise and prepare information to be uploaded to the corporate records system, OECD. Records.
• Work in close collaboration with other teams to ensure that all necessary hardware, software, backups and related systems facilities are functioning properly.
• Provide regular management reporting on the use of digital solutions.
• Keep abreast of advances in current and emerging industry trends, related technologies, methodologies and best practices. 

Support, documentation and training

• Support digital solutions and maintain proactive relations with user representatives, other IT support areas and suppliers.
• Write and maintain technical documentation (e.g. system architecture, operational procedures), end-user documentation and training material.
• Assist users in the appropriate use of their applications and provide advanced support.     

 

Ideal Candidate Profile

 

Academic Background

• A university degree in information, records or library management, computer science or a related field.

Professional Background

• At least five years' experience in the domains of information, records or library management and developing, testing, implementing, maintaining and supporting digital solutions.
• Two years’ experience: collecting business requirements, writing technical specifications and development plans, implementing agreed solutions and conducting post-implementation reviews. Participating in defining technical architectures, database structures, user interface layouts, workflows, and interfaces with other systems.
• Proven experience developing front-end portals and applications and supporting digital solutions, working closely with user representatives and other IT support areas.
• Practical experience working with, developing, integrating, designing and testing semantic, linked data and ontology management technologies and solutions.
• Experience making presentations, providing training and user support.

Tools

• OpenText Content Server, Luxid, EVN, Top Braid Live and MarkLogic.
• SPARQL, SharePoint,  XML/XSLT.
• MS Office Suite.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core Competencies

• For this role, the following competencies would be particularly important: Achievement focus, Analytical thinking, Flexible thinking, Developing talent.
• Please refer to the level 2 indicators of the OECD Core Competencies.

 

Contract Duration

• Two-year fixed term appointment, with the possibility of renewal.

 

What the OECD offers

• Monthly base salary starting from 4355 EUR, plus allowances based on eligibility, exempt of French income tax.

 

Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

 

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

 

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Data Specialist. Open Society Archives, Budapest. Open until 10 June 2015

Data Specialist, Open Society Archives (HUN)

-----------------------------------------------------------


Position for: Staff Unit: Open Society Archives

Full-time Starting date: August 1, 2015

Application deadline: June 10 2015

Full Or Part Time: Full-Time (40 working hours/week)

The Open Society Archives seeks a dynamic, interesting individual for a Data Specialist position to implement its new archival management system and enhance the cataloging/processing procedures at OSA.

The Open Society Archives affiliated with the Central European University is an international research center and Cold War archive, founded by George Soros in 1995. It is member of the Open Society Foundations Network (OSF). The Archives with its vast multilingual collections on Cold War, Human Rights and Civil Society in Central and Eastern Europe constitute one of the world’s largest repository on recent history.

The Specialist will assist the Director and the Chief Archivist in processing and publishing online OSA holdings and expanding its digital services:

• Enhancing the intellectual control over OSA holdings

• Demonstrated knowledge of processing textual and audiovisual materials including descriptive techniques, international archival standards and good practices, and metadata standards in general.

• Supervising temporary staff and/or interns in processing, cataloging, data curation activities and assigning/monitoring the tasks to ensure efficient and productive workflow

• Coordinating development projects: gathering requirements, needs, running user acceptance tests, producing system documentation and working closely with the ICT staff

· Working knowledge of software systems related to repository, management, access and preservation such as Drupal, Dspace, Fedora, Islandora, Hydra, Archivists’ Toolkit, Archives Space, Archivematica, and MetaArchive.

· Knowledge of XML, HTML, databases, XSLT. Experience with XML and related technologies, TEI, EAD scripting, Ruby on Rails; knowledge of linked open data issues and the semantic web

• Acting as quality controller and providing consultation, training to OSA staff and researchers

• Liasing with CEU and OSF staff and participating in information management projects upon request

• Documenting the state of the art, updating policies and procedures under the guidance of the Chief Archivist



Conducting research on web technologies, user studies, digital preservation and semantic technologies

Qualifications:

•Master degree in archival and information science, or a related field and at least 3 years intensive experience of work in archives, information management.

•Knowledge of 20th century East-European history, or related field preferred.

•Several years’ experience supervising and managing projects

•Knowledge of archival arrangement and description practices and metadata standards

•Knowledge of digital asset management systems, archival management solutions, digital library or repository software

•Ability to work independently and as a team member, exercise good judgment and initiative, and manage sensitive material in a confidential manner.

•Excellent command of English

•Excellent written and verbal communication skills, analytical and organizational skills, attention to detail, problem-solving and interpersonal skills.

Compensation:

Commensurate with experience. However, we offer a competitive salary, as well as a dynamic and international academic environment. This is a full time position