Audiovisual Technician, FS-4. MICT, Arusha. Open until 8 August 2019

United Nations International Residual Mechanism for Criminal Tribunals

Audiovisual Technician, FS4



DEADLINE FOR APPLICATIONS : 08 August 2019

DATE OF ISSUANCE : 10 July 2019

OFFICE : Registry, Mechanism Archives and Records Section (MARS)

LOCATION : Arusha

JOB OPENING NUMBER : 19-DOC-RMT-119752-R-ARUSHA (R)


United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational setting and Reporting:

This position is located in the Archives and Records Section, of the IRMCT Arusha Branch, Registry, under

the supervision of the Archivist, Head MARS Arusha.



*Appointment of the successful candidate to this position will be subject to budgetary approval.



Responsibilities:

1)

 Support the IRMCT audiovisual preservation strategies, by assisting with the evaluation of audiovisual records and the identification of at risk materials. Participate in preservation enhancement strategies and digitisation and migration programmes.


 Audit and inspect audiovisual records managed by the Section.

 Operate professional software and equipment to run and monitor audiovisual migrations/ digitisations and monitor signal quality.

 Conduct quality control of the output of audiovisual digital preservation activities, ensuring appropriate capture of technical, descriptive and preservation metadata.

 Evaluate and monitor emerging technologies to enhance audiovisual preservation procedures and make recommendations for enhancements.

 Maintain and administer audiovisual migration and digital storage systems, following up with technical support as required.


2)
 Receive and accession the audiovisual archives in both physical carrier and digital format, ensuring that processing activities adhere to best practice procedures and that the physical arrangement and intellectual control comply with established standards.

 Assist with acquisition, accessioning, arrangement and description, and storage of physical and digital audiovisual records.

 Catalogue new records and update or enhance cataloguing of existing records.

 Perform quality control of catalogued records to ensure the application of established professional cataloguing standards.


3)
 Support the provision of access to audiovisual records and archives.

 Support the development and implementation of policies and tools to enhance the accessibility of audiovisual records, taking into consideration the technical and functional requirements of the users of the audiovisual records and archives.

 Research technologies for enhanced electronic access to audiovisual material.

 Convert and transcode digital audiovisual files to access/ intermediate file formats.

 Acting independently, provide technical and user support services such as responding to requests for access by assembling audio and video clips in accordance with established policies and determine appropriate means of delivery.

 Assist with conceptual and technical development of audiovisual educational materials, online exhibits, productions, outreach, and other programmatic initiatives.


4)
 Gather and analyse data and make recommendations for the development and implementation of policies, standards and guidelines for the management of audiovisual records and archives.

 Evaluate the adequacy of existing audiovisual records management tools and make recommendations for enhancements.

 Provide technical support and guidance in enhancements to procedures and the application of appropriate audiovisual editing and records management technology.

 Interpret policies, standards, and guidelines and ensure procedures are applied, regularly monitored and updated as required.

 Contribute to the drafting, editing, and review of guidelines and other policy instruments related to audiovisual archives management.


5)
 Perform other duties as required. Undertake tasks associated with maintenance of records repositories.



 Liaise with internal and external partners, in relation to the provision of access services (e.g. copying materials, assisting researchers with searches).
 Provide support to the administration of the Section, including assisting in the development and assessment of technical specifications for procurement processes.

 Support other offices of IRMCT with their audiovisual tasks and requirements.
 


Core Competencies:


 Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.



 Client Orientation – Considers all those to whom services are provided to be "clients" and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.



 Technological Awareness – Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.




QUALIFICATIONS



Education:

High school diploma or equivalent. Additional qualifications or training in audiovisual production or information management or a related field would be desirable.



Work Experience:

At least 6 years of experience in audiovisual archives management, audiovisual editing, recording or production, information management or a related field. Knowledge of audiovisual archives and records management procedures, including professional international standards and best practices is required. Knowledge of audiovisual technologies and experience working with professional grade equipment, digitisation and migration practices is required. Familiarity with audiovisual analogue and digital formats, as well as experience using professional audiovisual editing software is required. Ability to conduct research and provide recommendations on audiovisual archival management trends would be desirable.



Languages:

English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kinyarwanda is an advantage.



Assessment Method:

There will be a technical test followed by a competency-based interview.



Special Notice:

The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

*Appointment of the successful candidate to this position will be subject to budgetary approval.



NOTE FOR PREVIOUSLY ROSTERED CANDIDATES

Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.



No Fee:

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.



United Nations Considerations


Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human 



resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.



HOW TO APPLY:

All applications must be submitted through the UN Inspira portal. The Mechanism is not able to accept applications for this vacancy via email.

Internal applicants may go to https://inspira.un.org

External applicants may go to https://careers.un.org

Archives Assistant, FS-4. MICT, Arusha. Open until 15 September 2017

Posting Title:	ARCHIVES ASSISTANT, FS4
Job Code Title:	ARCHIVES ASSISTANT
Department/Office:	International Residual Mechanism for Criminal Tribunals
Duty Station:	ARUSHA
Posting Period:	17 August 2017 - 15 September 2017
Job Opening Number:	17-Documentation and Information -RMT-83573-R-Arusha (R)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

           

 

Special Notice

The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General.

              

Org. Setting and Reporting

This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Head of MARS Arusha, the incumbent will be responsible for supporting the work of the Archivists in the management of the records and archives management by the Mechanism for International Criminal Tribunals.

               

Responsibilities

Undertake tasks related to the accessioning, arrangement and description, storage, preservation and conservation, and accessibility of the archives and records managed by MARS Arusha:
- Provide records storage and retrieval services for client offices.
- Arrange transfers of records from client offices to the Section’s repositories.
- Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists.
- Maintain records of records transfers.
- Retrieve/return/update records on request of client offices.
- Maintain records of retrievals and loans.
- Assist client offices with complex searches for records.
- Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request.
- Implement Records Retention Schedules and other disposition instructions.
- Maintain the Section’s repositories in good order.
- Undertake environmental monitoring checks.
- Monitor use of space.
- Implement security controls.
- Maintain logs, registers and other records of repository management activities.

Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials.

Support the development and implementation of recordkeeping improvement projects.

Perform other duties as required.

              

Competencies

Professionalism: Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

              

Education

High school diploma or equivalent. Completion of a training or educational programme in archives and records management or a related field is desirable.

              

Work Experience

Minimum of six years of progressively responsible experience in archives management, records management, information management or related area is required. Experience in working with records in both physical and digital format is highly desirable. Experience in international organizations or international tribunals or national courts is desirable.

              

Languages

English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.

              

Assessment

There may be a technical test followed by a competency based interview.

              

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

              

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Information Management Assistant, FS-4. UNAMID, El Fasher. Open until 2 May 2016

Posting Title:	Information Management Assistant
Job Code Title:	Information Management Assistant
Department/Office:	FIELD MISSIONS ADMINISTERED BY DPKO
Duty Station:	EL FASHER
Posting Period:	18 April 2016 - 02 May 2016
Job Opening Number:	59013
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

This position is located in UNAMID’s Geospatial Information and Telecommunications Technology (GITT), Mail/Pouch and Archive Unit, El Fasher. The Information Management Assistant reports to Chief Information Systems Officer.

Responsibilities

Within limits of delegated authority, the Information Management Assistant FS-4 will carry out the following duties: 

Document and Data Management
•Manage the access to digital systems containing documents, data, or other information formats in order to protect sensitive information and promote the release of unclassified information.
•Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
•Operationalize document and data standards and promote them within the mission.
•Support the quality of documents and data by enforcing standards throughout a network of focal points.
•Provide timely uploading and maintenance of information in information systems.
•Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
•Order and follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
•Perform research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.

General
•Maintain statistics on service and workload measures.
•Provide relevant technical support to users of information services.
•Perform other duties as assigned by the supervisor.

Competencies

• Professionalism: Knowledge and familiarity with the United Nations structure and documentation. Ability to undertake relevant research, maintains records in a systematic fashion, and retrieves necessary materials with maximum speed and accuracy. • Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of Peace Operations.

• Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets time line for delivery of products or services to clients. 

• Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Secondary school, technical school, university and other courses and training programmes relating to the work. High school or equivalent diploma is required.

Work Experience

Experience in applying the methods, procedures and techniques relating to the work, in months or years. At least 6 years progressively responsible experience in the field of information management, web publishing, archives or records management.

Languages

French and English are the working languages of the UN Secretariat. For this job opening, fluency in English (both oral and written) is required; knowledge of second UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Audiovisual Technician, FS-4. MICT, Arusha. Open until 10 August 2014

Posting Title: AUDIOVISUAL TECHNICIAN, FS4 Job Code Title: ARCHIVES ASSISTANT Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 11 July 2014-10 August 2014 Job Opening number: 14-IMA-RMT-36436-R-ARUSHA (R) -------------------------------------------------------------------------------- United Nations Core Values: Integrity, Professionalism, Respect for Diversity -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Org. Setting and Reporting This position is located in the Archives and Records Section, Arusha Branch, Registry, under the supervision of the Deputy Chief Archivist. Responsibilities 1. Support MICT audiovisual preservation strategies by assisting with the evaluation of audiovisual records and the identification of at-risk materials. Participate in preservation enhancement strategies and digitisation and migration programmes. - Audit and inspect audiovisual records managed by the Section. - Operate professional software and equipment to run and monitor audiovisual migrations/ digitisations and monitor signal quality. - Conduct quality control of the output of audiovisual digital preservation activities, ensuring appropriate capture of technical, descriptive and preservation metadata. - Evaluate and monitor emerging technologies to enhance audiovisual preservation procedures and make recommendations for enhancements. - Maintain and administer audiovisual migration and digital storage systems, following up with technical support as required. 2. Receive and accession the audiovisual archives in both physical carrier and digital format, ensuring that processing activities adhere to best practice procedures and that the physical arrangement and intellectual control comply with established standards. - Assist with acquisition, accessioning, arrangement and description, and storage of physical and digital audiovisual records. - Catalogue new records and update or enhance cataloguing of existing records. - Perform quality control of catalogued records to ensure the application of established professional cataloguing standards. 3. Support the provision of access to audiovisual records and archives. - Support the development and implementation of policies and tools to enhance the accessibility of audiovisual records, taking into consideration the technical and functional requirements of the users of the audiovisual records and archives. - Research technologies for enhanced electronic access to audiovisual material. - Convert and transcode digital audiovisual files to access/ intermediate file formats. - Acting independently, provide technical and user support services such as responding to requests for access by assembling audio and video clips in accordance with established policies and determine appropriate means of delivery. - Assist with conceptual and technical development of audiovisual educational materials, online exhibits, productions, outreach, and other programmatic initiatives. 4. Gather and analyse data and make recommendations for the development and implementation of policies, standards and guidelines for the management of audiovisual records and archives. - Evaluate the adequacy of existing audiovisual records management tools and make recommendations for enhancements. - Provide technical support and guidance in enhancements to procedures and the application of appropriate audiovisual editing and records management technology. - Interpret policies, standards, and guidelines and ensure procedures are applied, regularly monitored and updated as required. - Contribute to the drafting, editing, and review of guidelines and other policy instruments related to audiovisual archives management. 5. Perform other duties as required. - Undertake tasks associated with maintenance of records repositories. - Liaise with internal and external partners, in relation to the provision of access services (e.g. copying materials, assisting researchers with searches). - Provide support to the administration of the Section, including assisting in the development and assessment of technical specifications for procurement processes. - Support other offices of MICT with their audiovisual tasks and requirements. Competencies Professionalism: - Shows pride in work and in achievements - Demonstrates professional competence and mastery of subject matter - Is conscientious and efficient in meeting commitments, observing deadlines and achieving results - Is motivated by professional rather than personal concerns - Shows persistence when faced with difficult problems or challenges - Remains calm in stressful situations Client Orientation: - Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view - Establishes and maintains productive partnerships with clients by gaining their trust and respect - Identifies clients’ needs and matches them to appropriate solutions - Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems - Keeps clients informed of progress or setbacks in projects - Meets timeline for delivery of products or services to client Technological Awareness: - Keeps abreast of available technology - Understands applicability and limitations of technology to the work of the office - Actively seeks to apply technology to appropriate tasks - Shows willingness to learn new technology Education High school diploma or equivalent. Additional qualifications or training in audiovisual production or information management or a related field would be desirable. Work Experience At least 6 years of experience in audiovisual archives management, audiovisual editing, recording or production, information management or a related field. Knowledge of audiovisual archives and records management procedures including professional international standards and best practices is required. Knowledge of audiovisual technologies and experience working with professional grade equipment, and digitisation and migration practices is required. Familiarity with audiovisual analogue and digital formats and experience using professional audiovisual editing software is required. Ability to conduct research and provide recommendations on audiovisual archival management trends would be desirable. Languages English and French are the working languages of the MICT. For the post advertised, fluency in oral and written English is required. Knowledge of French and/or Kinyarwanda would be desirable. Assessment Method There will be a technical test followed by a competency-based interview. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Archives Assistant, FS-4 (2 posts). MICT, Arusha. Open until 18 September 2013

Job Opening Job Title: ARCHIVES ASSISTANT (2 posts), FS4 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 19 August 2013-18 September 2013 Job Opening number: 13-IMA-RMT-29494-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Deputy Chief Archivist, the incumbent will be responsible for supporting the work of the Archivists in the management of Mechanism records and the International Criminal Tribunals Archives. Responsibilities - Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of Mechanism records. - Support the development and implementation of recordkeeping improvement projects. - Undertake tasks related to creation, organisation, indexing, storage, retention and disposal of records. Provide records storage and retrieval services for client offices. Arrange transfers of records from client offices to the Section’s repositories. Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists. Maintain records of records transfers. Retrieve/return/update records on request of client offices. Maintain records of retrievals and loans. Assist client offices with complex searches for records. Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request. Implement Records Retention Schedules and other disposition instructions. Maintain the Section’s repositories in good order. Undertake environmental monitoring checks. Monitor use of space. Implement security controls. Maintain logs, registers and other records of repository management activities. Operate the Section’s Service Desk. - Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives. Support the acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials. - Perform other duties as required. Competencies • Professionalism – Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Technological Awareness – Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education High school diploma or equivalent. Demonstrated ability to use computer technology. Work Experience Minimum of 6 years related archives and records management experience. Languages English and French are the working languages of MICT. For the post advertised, fluency in oral and written English is required. Assessment Method There will be a technical test and competency-based interview. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Documents Control Assistant, FS-4. UNMICT, Arusha. Open until 27 July 2012

Job Title: DOCUMENTS CONTROL ASSISTANT, FS4, FS4 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 27 June 2012-27 July 2012 Job Opening number: 12-CON-RMT-24135-R-ARUSHA (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The post is located in the Office of the Prosecutor (OTP) of the United Nations Mechanism for International Criminal Tribunals (UNMICT), ICTR Branch, Arusha. The incumbent will work under the general supervision of the Officer in Charge/Senior Legal Officer. Responsibilities The incumbent will perform the following duties: • Receives and processes all evidence material, records, seizures and other documents from investigations, trial and appeals teams as well as other sources. • Implements established systems and document control procedures by maintaining the Truth Book providing a daily record of new material received including by affixing unique identifiers/numbers on such newly received documents. • Performs electronic record keeping by scanning hard copies of documents using optical scanners to produce images and full-text electronic versions; analyses documents according to protocols and enters information about the document into the evidence database using existing classification guidelines. • Organizes and maintains the established system of case files related to the preparation of cases, trial and appeal hearings, amendment of indictments, applications for the referral of cases to national jurisdictions and applications for review filed by convicted persons. • Responds to job assignment requests from within the OTP with respect to search requests, document production, and the disclosure obligations of the Prosecutor. Specifically, provide document support services to trial teams and appeals teams and Investigators doing OTP work. • Maintains the integrity and physical order of active and archived records by arranging them in systematic manner for ease of referencing and retrieval. • Prepares summaries of documents to enhance searchability by end users by ensuring that names of accused, co perpetrators or victims are recorded as part of the metadata field. • Upon request, submits documents for translation in order of priority and updates the translation database in order to avoid duplication of such requests. • Maintains statistics and workload indicators on services provided. • Performs any other duties assigned by the responsible authority. Competencies • Professionalism: Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Excellent computer skills. Proven ability to use specialized database/litigation software applications such as TRIM, Zylab, Zyfind and Casemap. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education High school diploma or equivalent. Additional training or degree in modern records management or archiving would be an added advantage. Work Experience At least six years of experience in archives, electronic records management or related area. Experience handling and processing confidential material is required. Relevant experience in an international legal environment is greatly desirable. Experience working at an international criminal tribunal will be an advantage. Languages English and French are the working languages of the UNMICT. For the post advertised, fluency in oral and written English or French is required. Working knowledge of the other one is highly desirable. Assessment Method Evaluation of qualified applicants may include a written assessment which may be followed by a competency-based interview. Special Notice The appointment is limited to the Mechanism for International Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS

Registry Assistant (Central Registry and Archives). UNMIT. Timor Leste. Open until 3 August 2010

Registry Assistant (Central Registry and Archives), FS-4
DEADLINE FOR APPLICATIONS: 03 Aug 2010
DATE OF ISSUANCE: 19 Jul 2010
ORGANIZATIONAL UNIT: United Nations Integrated Mission in Timor Leste
DUTY STATION: Dili (East Timor)
VACANCY ANNOUNCEMENT NUMBER: 10-ADM-UNMIT-424622-R-DILI (EAST TIMOR)
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.


United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
Within limits of delegated authority, the Registry Assistant will be responsible for the following duties: Assist and advise the National Police of Timor Leste (PNTL) in developing/maintaining an organised and structured archive of all essential documents, especially those related to the institutional foundation of the PNTL, such as Norms of Organisation and Procedures, General Commander and Police Commissioner’s Directives, Memorandum of Understandings, etc; Assist and advise the PNTL in developing a central registry for easy reference; Assist and advise the PNTL in filing and essential records keeping; Advise the PNTL in developing an organised manner of distribution of documents ensuring that the instructions are conveyed efficiently through the chain of command even to the most remote areas; Perform other duties as required.

Competencies
Professionalism: Hands on knowledge and experience in the processes and procedures involved in archiving the documents and training of staff. Conscientious and efficient in meeting commitments, observing deadlines and achieving results; Show persistence when faced with difficult problems or challenges. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise. Is willing to learn from others: places team agenda before personal agenda; support and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. Client Orientation: Considers all those to whom services are provided to be clients and seeks to see things from clients 'point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Keeps clients informed of progress or setbacks in projects.
QUALIFICATIONS

Education
High school or equivalent diploma or equivalent. Technical training in business administration or management; Additional training in postal mail handling would be an advantage.

Work Experience
At least 6 years of progressively responsible experience relating to registry and archives system in the frame work of Public Sector/ Police. Experience in formulating/developing and implementation of database projects in an organisation, preferably in Public Sector/Government/Police.

Languages
Fluency in spoken and written English or French; knowledge of a second UN language is an advantage and sometimes a requirement. Knowledge of Portuguese, Tetum or Bahasa would be an advantage.

Other Skills


The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

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UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.

E-mail: staffing@un.org,

Fax: 1-212-963-2800



Please see the Frequently Asked Questions, if you encounter problems when applying.