Friday, December 21, 2012
Description Job Title Internship/Central Records and Documents Management (CRDM) Organization Name OSCE Secretariat Location Vienna,AT Grade Closing Date of application 27-12-2012 No. of Posts 1 Background Please note that the OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses Central Records and Documents Management (CRDM) is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE. It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records and training OSCE staff in using organization-wide records management tools and resources. Tasks and Responsibilities CRDM is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below: Assisting the CRDM team in conducting a records survey at the Secretariat which includes: interviewing staff, identifying record types, documenting survey information, compiling results Reviewing files to identify contents and determine appropriate metadata Digitizing records including document preparation, scanning, performing quality control and assigning metadata to digitized documents in OSCE’s Electronic Document and Records Management System (DocIn) Assisting with reorganization of files in central filing room and storage rooms Assisting with file transfers as required Necessary Qualifications Applicants should be under the age of 30 and from an OSCE participating State; Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within one year of graduation, or recent graduates or postgraduates, with a background in archives or records management; Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages would be an asset; Working experience with Electronic Document and Records Management Systems (such as LiveLink); Advanced computer skills; Strong analytical, research and drafting skills; Good organizational skills with ability to process and synthesize information quickly and efficiently; Detail-oriented; Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity. Remuneration Package The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE. The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance. How To Apply If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under http://www.osce.org/employment Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/who/83 The OSCE is committed to achieving a better balance of women and men within the Organization. No application fees or information with respect to bank account details are required by OSCE for our recruitment process.
Temporary Documents and Records Management Assistant, G-3. OSCE, ODIHR, Warsaw. Open until 31 December 2012
Description Job Title Temporary Documents and Records Management Assistant Organization Name OSCE Office for Democratic Institutions and Human Rights Location Warsaw,PL Grade G3 Closing Date of application 31-12-2012 No. of Posts 1 Background This is a short-term position. The financial remuneration is calculated and paid based on the number of hours worked during a calendar month. The planned duration of the project is for a period of one year. The Office for Democratic Institutions and Human Rights (ODIHR) is OSCEfs principal institution responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHRfs assistance projects and other activities are implemented in participating States in accordance with ODIHRfs mandate. The Documents and Records Management Unit (DRM) is primarily responsible for managing all information produced and received by ODIHR.@ The unit processes information in all formats including paper documents, digital files and media items.@ The unit was established in 2009 and is currently handling a backlog of retroactive records weeding and digitalization.@DRM works with all ODIHR departments and units to ensure successful organization and maintenance of documents and to improve information retrieval.@ Due to a highly increased workload over the last year in relation to other taskings, DRM seeks temporary assistance to process the backlog of material. Finalized processing is required for full compliance with official OSCE Records Management policies and initiatives as outlined in the revised versions of FAI3 and the Records Management Manual, both in development for 2013. Tasks and Responsibilities Under the direct supervision of the Documents and Records Management Officer, the incumbent is responsible for following duties: Scanning old correspondence and uploading scanned PDF files to ODIHR Correspondence database entering all necessary metadata; Checking all letters migrated to ODIHR Correspondence database for all the necessary metadata and attachments; retroactive editing of letter entries to ensure completeness of information; Re-housing documentation currently on file into acid-free archival boxes for permanent retention; Weed paper material stored in records rooms and re-house them in archival boxes; Scan election observation forms older than 2 years; together with a member of the DRM unit review elections media for retention or disposal; Assess for retention, scan, and upload documents relating to project coordination within ODIHR and extra-budgetary donations; Upload significant documents to OSCE database; save PDF scans of project documents on local network drive; Necessary Qualifications Completed secondary education; At least two years of demonstrated experience working with documents in a library, archive, international organizations or other related organizations; Ability to critically absorb and assess materials, apply current selection standards, process information on a variety of subjects and in various formats, and communicate clearly with colleagues and people requesting information; Working knowledge of standard computer applications including scanning software, Adobe and MS Office; ability to maintain simple databases; Experience with and knowledge of basic archival and/or records management principles and activities; Good knowledge of English; knowledge of Polish and of other OSCE languages, particularly Russian, is desirable. Ability to co-operate effectively with people of different national and cultural backgrounds. Remuneration Package Hourly remuneration is approximately 23.53 PLN per hour. OSCE salaries are exempt from taxation in Poland. How To Apply If you wish to apply for this position, please use OSCEfs online application link found under http://www.osce.org/employment . The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only the OSCE on-line applications will be accepted and short-listed applicants contacted. The OSCE, as an equal opportunity organization, encourages female candidates to apply. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/who/83 . No application fees or information with respect to bank account details are required by OSCE for our recruitment process. Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.
Tuesday, December 18, 2012
NATO UNCLASSIFIED INTERNATIONAL MILITARY STAFF ETAT-MAJOR MILITAIRE INTERNATIONAL STAFF VACANCY IMS/004/2012 12 December 2012 DIVISION: Support Activity Information Management Support Services TITLE: Head, Information Management Support Services GRADE: A-3 POST CONTEXT 1. A post as Head, Information Management Support Services (IMSS) in the Support Activity of the International Military Staff (IMS) which is responsible for the efficient functioning of IMSS, the execution and implementation of the release policy and the Public Disclosure Programme. The incumbent is a staff officer who is responsible to the Executive Coordinator, IMS through the Head, Support Activity, IMS. PRINCIPAL DUTIES 2. Duties include: a. providing overall advice and service for effective information management in the IMS in accordance with the NATO Information Management Policy, including close coordination with other NATO bodies; b. providing relevant support for the IMS, the Chairman and members of the Military Committee (MC), NATO Headquarters C3 Staff (NHQC3S) and NATO Standardisation Agency (NSA); c. being responsible for the management and administration of all military and civilian staff employed in the IMSS; d. developing policy and providing advice on the release of information and the implementation of the release policy for MC/IMS originated documents in accordance with current related security agreements; e. being responsible for the efficient functioning of : (1) the Short Term Information Processing Unit and the Reproduction/Distribution & Graphic Design Unit; (2) the Long Term Information Processing Unit and the Public Disclosure Unit; (3) the NS/CTS/ATOMAL Information Processing Unit; f. maintaining courier schedules and the official receipt, control, recording, accounting, issue, maintenance and distribution of documents, messages and mail of all classifications, including COSMIC TOP SECRET, ATOMAL and SIOP; g. being responsible for the management of records, indexing, retrieval, utilisation, retirement and disposal of files; h. being responsible for the printing/reproduction and graphics design of all MC/IMS publications and those of NSA; i. being responsible for the management and implementation of the Policy of Public Disclosure of NATO Information; j. carrying out the duties of the MC/IMS COSMIC and ATOMAL Control Officer and the MC/IMS NATO SECRET Control Officer. ADDITIONAL DUTIES 3. The incumbent may be required to: a. work irregular hours; b. perform other similar duties as may by directed, albeit in a different organisational element to which he/she normally works. ESSENTIAL QUALIFICATIONS 4. Professional/Experience. The incumbent must have: a. wide administrative experience and at least 5 years experience in information and records management; b. the ability to supervise both military and civilian staff of mixed nationalities. 5. Education/Training. The incumbent must have: a. a university degree or equivalent educational level qualifications; b. a comprehensive knowledge of automated office management systems. 6. Automated Data Processing. The incumbent must have a broad experience with Information and Communication Technology (ICT) systems and current office software packages and their application to document processing, record keeping and information management. 7. Security Clearance. COSMIC TOP SECRET/ATOMAL - (if not currently held, incumbent must be eligible for this level of clearance). 8. Languages: a. ENGLISH (SLP 4444) (listening/speaking/reading/writing – very good) b. FRENCH (PLS 3232) listening/speaking/reading/writing –good/fair) DESIRABLE QUALIFICATIONS 9. Education/Training The incumbent should have a good knowledge of Information Technology, Document Management Systems and other office automation tools. PERSONAL ATTRIBUTES 10. The incumbent must be willing to work beyond normal office hours and be able to demonstrate diplomacy, tact and courtesy at all times. MANAGERIAL RESPONSIBILITIES 11. The incumbent is responsible for: a. the supervision of a total of 22 staff members, both civilian and military of varied grades; b. the administrative control of several sub-registries c. budgeting for IT and Reproduction equipment. PROFESSIONAL CONTACTS 12. The incumbent will be expected to maintain professional contact with: a. Internal and external (NATO) staff in meetings/conferences/working groups at the same or higher level on administration, registry policy, security, courier/postal matter, information management systems, release of information, etc; b. External (Private Sector) staff in civil/industrial companies, organisations and universities concerning the exchange of information, product information, etc. CONTRIBUTION TO THE OBJECTIVES 13. IMSS is a key player in the efficient operations and support of the IMS and the MC. Tasks performed are essential to the organisation to achieve its objectives. WORK ENVIRONMENT 14. Normal NATO office working environment. DATE LIMIT 15. Applications for this post must be made in writing, using the standard NATO application form which can be downloaded from the intranet at (http://hqweb.hq.nato.int/em/hr/en/recruitment/applicationForms/ExternalApplicationForm.doc) or the Internet at (http://www.nato.int/cps/en/natolive/86753.htm) and submitted before : Thursday 31 January 2013 16. Applications should be sent electronically to firstname.lastname@example.org Alternatively, candidates may send a hard copy of their application to Ms. Carla Sparrow, Human Resources Office, International Military Staff, Room H-144, NATO Headquarters, Boulevard Leopold III, 1110 Brussels, Belgium. 17. Candidates are requested to mention their telephone extensions in their applications. Applications from NATO international civilian personnel should be made through the candidate’s Head of Human Resources. Applications from candidates who do not meet the required qualifications will not be taken into consideration. Applications submitted after the date limit indicated above may be accepted provided they arrive in time for the candidates concerned to be considered for the selection process. 18. The successful applicant will be offered a three-year definite duration contract which may be renewed. If the successful candidate is seconded from a national administration, public institution or the armed forces of a NATO member state, he/she will be offered a three-year definite duration contract which may be renewed for a further period of up to three years. The maximum time of service in post for seconded staff is six years. Serving NATO international civilian personnel will be offered a contract in accordance with the NATO Civilian Personnel Regulations. 19. Appointment will be subject to the deliverance of a COSMIC TOP SECRET/ATOMAL security clearance by the national authorities of the selected candidate and approval of the candidate’s medical file by the NATO Medical Adviser. 20. A written test may be held as part of the selection procedure. NOTE: 1. In preparation for the transition to the new NATO HQ, the IMSS will probably undergo an organisational review in the near future which may have an impact on its structure. L. VITIELLO Civilian Human Resources Manager International Military Staff N.B. Please note that the International Military Staff at NATO Headquarters in Brussels, Belgium, is a nonsmoking environment.
Head of Digital Archives, Records & Library Unit, P-4. STL, Leidschendam. Open until 29 December 2012
Head of Digital Archives, Records & Library Unit Vacancy Ref NL-OTR-CMSS-P4-501 Deadline for Applications 29 December 2012 Issuance Date 30 November 2012 Location Leidschendam Organ / Section Registry / Court Management Services Section Post Level P-4 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The functions and reporting lines of the appointment may vary depending on the outcome of a planned restructuring of Registry Information Technology and Management services. The appointment shall be limited to the Special Tribunal for Lebanon (STL). A Fixed-Term Appointment of one year duration will be offered.This appointment and any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The STL is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, the STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Responsibilities Under the direct supervision of the Chief Court Management Services Section and within the limits of the delegated authority, the Head of Digital Archives: Records & Library Unit is responsible for planning, budgeting, management, supervision and daily operation of the Digital Archives, Records and Library Unit (DARLU). Subject to restructuring, this post will report to the Chief of the Information Management Technology Services Section (IMTSS) and join the senior management team of that new Section; Serve as focal point for all records management and archives activities for the STL including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. Manage records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; perform an appraisal to identify/eliminate duplicate records and to minimize creation of duplicates in the future; assure that the retention schedules, registration and physical aspects of records transfers meet established standards; oversee space management, internal repositories and commercial storage facilities/contracts to insure adequate storage space is managed in accordance with best practice records storage standards; keep current with and apply state of the art preservation techniques and strategies to permanent records; Manage archival processing activities by overseeing adherence to preservation, international legal description and database standards. Perform and supervise reference functions by advising internal and external users about records holdings and accessibility; maintain communication with other Information Management Officers and records archives specialists (including, but not limited to, the UN ARMS, other UN ad hoc tribunals, universities, NGO's, legal research networks, etc. Evaluate records management and reference tools for adoption by the STL. Participate in the development of stakeholder outreach strategies and in their implementation. Ensure access to records with continuing value by appraising records according to their administrative, legal, financial and/or historical value; develop and implement appropriate retention schedules with records originating offices; monitor compliance with records transfer standards; Ensure strict adherence to information security access and restrictions policies. Contribute to the formulation of policies, procedures, objectives and guidelines affecting the development and maintenance of the STL's current and non-current records and archives and delivery of reference services, archival description and systems management. Provide Organization-wide advisory services on recordkeeping practices based on needs, business process, workflow, technical architecture, information resources analysis and Legacy strategy; Serve as the Registrar's adviser on Legacy issues relative to the permanent records of the STL; conduct relevant research, prepare options studies/feasibility analyses and prepare position papers on information management, recordkeeping and archives matters. Conduct policy-oriented research and drafting on the applicability of information technology to records and archives using data from internal and external sources to: develop Organization-wide policies, guidelines and procedures in keeping with technological developments. Research, analyze and evaluate new applications of information technology for their applicability to the management of STL records, both for current business practices and in preparation for the Legacy. Participate in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation; Lead the Digital Archives & Records team, comprising an Associate Information Management Officer and a Senior Archives & Records Assistant. Supervise the Librarian in all matters relating to planning and organizing the library and reference services of the Tribunal; The post holder will work in close cooperation with the Head of IT and Courtroom Technology to ensure the implementation of information management policies and standards, including system recordkeeping functionality, metadata capture and digital preservation. The post holder will also work closely with Information Security to implement security policies. Knowledge and Skills •Professionalism - Good theoretical background in information management or a related field, with specialization in archival or information science. Domains of professional knowledge include the following: the nature of records and recordkeeping, including records in electronic media and audiovisual records; maintenance and disposition of records, including appraisal, conservation and migration management; records preservation and description; and knowledge or research practices and trends, Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options, coming up with conclusions and making recommendations. •Planning and Organizing - Ability to establish priorities and to plan, coordinate and monitor own work and those under her/his supervision. • Leadership - Proven managerial supervisory and technical skills. Ability to coordinate major needs assessment, planning, development and implementation and maintenance of information/records systems, taking the lead in initiating projects to evaluate related practices, policies and procedures. Ability to maintain effective working relations, both as a team member and team leader. • Communication - Proven and sustained communication (verbal and written skills, including the ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options clearly and concisely, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups. • Teamwork - Proven interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment. Qualifications • Education: University degree (Bachelors Degree or equivalent) with specialization in archival science and/or information systems. • Work Experience: A minimum of 9 years of progressively responsible experience in modern archives and/or information management functions, of which at least three years should be at the national or international level. Experience must include the management and preservation of electronic records, with emphasis on migrating and maintaining digital archives and applying information technology to archives functions. Possession of an advance university degree in a relevant field may be considered in substitution of years of experience. • Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, proficiency in oral and written English is required. Knowledge of the other languages is an asset.
Chief of Information Management, Technology and Security Section, P-5. STL, Leidschendam. Open until 13 January 2013
Chief of Information Management, Technology and Security Section Vacancy Ref NL-OTR-ITMSS-P5-506 Deadline for Applications 13 January 2013 Issuance Date 14 December 2012 Location Leidschendam Organ / Section Registry / Information Technology Services Section Post Level P5 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The functions and reporting lines of the appointment may vary depending on the outcome of a planned restructuring of the delivery of the Registry's Information Management, Technology and Security Section. The appointment shall be limited to the Special Tribunal for Lebanon (STL). A Fixed-Term Appointment of one year duration will be offered.This appointment and any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The STL is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, the STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Responsibilities Under the direct supervision of the Registrar and within the limits of the delegated authority, the Chief of Information Management, Technology and Security Section (IMTSS) is responsible for steering developments and directing service delivery in the fields of information technology, (including information systems, data networking and communications, courtroom technology, and audio visual systems), information management, digital archives, records management, library services, and information security in line with best practices and the needs of the Organs to realise the STL’s objectives and outreach strategy; provide leadership to the innovation, awareness and adoption of new tools and technology-enabled work practices that will improve productivity and effectiveness; provide strategic input and support the implementation of a continuous change management process harnessing the use of information and technologies. The post holder will lead the IMTSS Senior Management Team (SMT). The composition of the SMT as envisaged below is subject to the final outcome of the restructuring of the delivery of the Registry’s Information Management, Technology and Security Section and reporting lines of those listed as currently comprising the SMT are subject to change. The SMT comprises the a) Head of IT and Courtroom Technology responsible for the overall management of all audio-visual services and all judicial information system services within the STL's courtroom and serves as the primary interface to CMSS for all court operational IT support matters; supervising unit Heads responsible for information systems, data networking and communications, courtroom technology and audio visual systems. b) the Head of Digital Archives, Records & Library Unit responsible for planning, budgeting, management, supervision and daily operation of the Digital Archives, Records and Library Unit (DARLU), and c) the Information Security Officer responsible for the appropriate maintenance and implementation of information security standards and managing the risk relating to the STL’s information assets. Establishes the vision and mission statement for IMTSS in consultation with the Registrar; creates a compelling vision to enable business change and facilitate policy decisions to ensure a timely and strategic response to key internal and external developments; advises the Registrar, provides guidance on information architecture and development strategy and for Information Management, Information Technology governance and Information Security; drafts intra and inter-organ policies and procedures to implement strategy; actively engages senior management and provides leadership on information governance in the role of chairperson of the Information Management steering group. Provides substantive input in the preparation of position papers and reports for presentation to bodies such as the STL Management Committee. Provides programmatic and substantive reviews of drafts prepared by others. Ensures that all IMTSS services comply with standards set by the Information Technology Infrastructure Library (ITIL) and best practices in Information Management. Ensures the correct functioning of all IMTSS end-to-end services, including but not limiting to the efficient functioning of the STL courtroom; ensures that the services defined within the IMTSS service catalogue maintain high-quality standards measurable against defined service levels. Plans and oversees the management of activities undertaken by the IMTSS; ensures that substantive work programmes and programmed activities are carried out in a timely fashion, coordinates diverse projects in the IMTSS, and, in liaison with other international tribunals as appropriate; manages, supervises and carries out the work programme of the IMTSS using professional programme and project management methodologies (e.g. PRINCE2). Ensures that IT systems, communication networks and technologies are cost effectively harmonized across the organization and, in that regard, also engages with other UN organizations to strive for system-wide coherence; provides oversight of information security, and issues related to cyber-security; ensures that IMTSS operational risks are identified and managed and that IMTSS facilities are robust and available to support business continuity under a range of operating scenarios. Ensures that long-term physical and digital records preservation is provided. Carries out programmatic/administrative tasks necessary for the functioning of the IMTSS, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for the budget, evaluation of staff performance (PAS), interviews of candidates for job openings and evaluation of candidates; recruits staff for IMTSS taking due account geographical and gender balance and other institutional values as well as demonstrated technical abilities. Manages, guides, develops and trains staff under his/her supervision; Fosters teamwork and communication among staff in the IMTSS and across organizational boundaries. Represents the Organization at inter-tribunal meetings and international seminars. Knowledge and Skills • Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities. • Planning and Organizing: Ability to establish priorities and to plan, coordinate and monitor own work and those under her/his supervision. Develops clear goals that ensure end to end service delivery; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Leadership: Serves as a role model to others; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; ability to make difficult decisions. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Communication: Proven and sustained communication (verbal and written skills), including the ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options clearly and concisely, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups; Listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Technological & Technical Awareness: Demonstrated knowledge and experience in the development of Information Management, Information Systems and Information Technologies within an International environment. Working knowledge of EMC Documentum. Able to evaluate situations and identify technological solutions which meet the organizations needs in the longer term. Good theoretical background in information management or a related field, demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options, coming up with conclusions and making recommendations. Capability to establish and lead an information governance framework for the organization and to integrate those with relevant standards such as COBIT, ITIL, ISO15489 and ISO27000. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply established STL rules, regulations, policies and guidelines in work situations. Qualifications Education: Advanced university degree (Master’s degree or equivalent) in Computer or Information Sciences, Archives, Records, Information Management, Information Security or Business Administration within an information context. A first-level university degree in these areas with an extensive senior experience in the field may be considered in lieu of an advanced university degree. Work Experience: A minimum of 10 years (12 if in possession of a Bachelor level degree) progressively responsible experience in Information management, Information Systems or Information Technology. Demonstrated experience in at least two of these areas is preferred, of which at least three years should be at the national or international level. Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, proficiency in oral and written English is required. Knowledge of the other languages is an asset.
Sunday, December 9, 2012
Job Title: ARCHIVIST PROJECT MANAGER, P3 Department/ Office: International Criminal Tribunal for Rwanda Duty Station: ARUSHA Posting Period: 30 November 2012-30 December 2012 Job Opening number: 12-IMA-ICTR-25231-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting International Criminal Tribunal for Rwanda. Office of the Registrar, Archives and Records Management Working Group, Arusha, Tanzania Responsibilities Under the overall general supervision of the Deputy Registrar and the direct supervision of the Chief of Information and Technology Services Section, the incumbent will provide the following services: . Overall responsibilities for the paper archiving project across the ICTR. Develop a global strategy and methodology for ICTR paper archives. Plan a phased transfer of the paper archives to the Arusha Branch of The International Residual Mechanism for Criminal Tribunals (IRMCT). . Formulates strategy and implements projects for the management of ICTR records including born-digital records. . Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assure that retention schedules, registration and physical aspects of records transfers meet established standards. . Assists in programme administration, including provision of assistance to or supervision of contractual employees staff, formulation of consultant and institutional contracts and subsequent implementation and development of the programme budget, etc; . In coordination with the originating offices, participates in the appraisal and analysis of the collections. Apply approved records retention schedules and security classifications and determine office of records. . Organizes trainings for head of sections; archives support staff and sections focal points. Continuously mentor junior staff under supervision. . Provides regular progress reports to the Archives and Records Management Working Group. . Undertakes research and access request from authorized users on archives holdings. . Performs other related duties, as required. Competencies Professionalism : Knowledge of information management and record keeping. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: -Speaks and writes clearly and effectively -Listens to others, correctly interprets messages from others and responds appropriately -Asks questions to clarify, and exhibits interest in having two-way communication -Tailors language, tone, style and format to match the audience -Demonstrates openness in sharing information and keeping people informed Teamwork: -Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Planning & Organizing: -Develops clear goals that are consistent with agreed strategies -Identifies priority activities and assignments; adjusts priorities as required -Allocates appropriate amount of time and resources for completing work -Foresees risks and allows for contingencies when planning -Monitors and adjusts plans and actions as necessary -Uses time efficiently Technological Awareness: -Keeps abreast of available technology -Understands applicability and limitations of technology to the work of the office -Actively seeks to apply technology to appropriate tasks -Shows willingness to learn new technology Commitment to Continuous Learning: -Keeps abreast of new developments in own occupation/profession -Actively seeks to develop oneself professionally and personally -Contributes to the learning of colleagues and subordinates -Shows willingness to learn from others -Seeks feedback to learn and improve Managing Performance: -Delegates the appropriate responsibility, accountability and decision-making authority -Makes sure that roles, responsibilities and reporting lines are clear to each staff member -Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills -Monitors progress against milestones and deadlines -Regularly discusses performance and provides feedback and coaching to staff -Encourages risk-taking and supports creativity and initiative -Actively supports the development and career aspirations of staff -Appraises performance fairly Education Advanced university degree (Master’s degree or equivalent) in Archives, Information mangement, Library or related area. A first-level university degree in combination with seven years experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in archives management, records management, library, information management or related area. An experience of work in a legal environment will be an added advantage. A familiarity with the cases of the ICTR would be a definite asset. A demonstrated understanding of the importance of confidentiality and security at the ICTR is required. Experience in managing an organisation wide project will be an added advantage. Languages Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Assessment Method The short-listed candidates will be required to do a competency based interview. Special Notice Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.