Tuesday, December 18, 2012
Head of Digital Archives, Records & Library Unit, P-4. STL, Leidschendam. Open until 29 December 2012
Head of Digital Archives, Records & Library Unit Vacancy Ref NL-OTR-CMSS-P4-501 Deadline for Applications 29 December 2012 Issuance Date 30 November 2012 Location Leidschendam Organ / Section Registry / Court Management Services Section Post Level P-4 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The functions and reporting lines of the appointment may vary depending on the outcome of a planned restructuring of Registry Information Technology and Management services. The appointment shall be limited to the Special Tribunal for Lebanon (STL). A Fixed-Term Appointment of one year duration will be offered.This appointment and any subsequent extension(s) are subject to terms of the Tribunal's mandate and/or the availability of the funds. The STL is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, the STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. Responsibilities Under the direct supervision of the Chief Court Management Services Section and within the limits of the delegated authority, the Head of Digital Archives: Records & Library Unit is responsible for planning, budgeting, management, supervision and daily operation of the Digital Archives, Records and Library Unit (DARLU). Subject to restructuring, this post will report to the Chief of the Information Management Technology Services Section (IMTSS) and join the senior management team of that new Section; Serve as focal point for all records management and archives activities for the STL including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. Manage records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; perform an appraisal to identify/eliminate duplicate records and to minimize creation of duplicates in the future; assure that the retention schedules, registration and physical aspects of records transfers meet established standards; oversee space management, internal repositories and commercial storage facilities/contracts to insure adequate storage space is managed in accordance with best practice records storage standards; keep current with and apply state of the art preservation techniques and strategies to permanent records; Manage archival processing activities by overseeing adherence to preservation, international legal description and database standards. Perform and supervise reference functions by advising internal and external users about records holdings and accessibility; maintain communication with other Information Management Officers and records archives specialists (including, but not limited to, the UN ARMS, other UN ad hoc tribunals, universities, NGO's, legal research networks, etc. Evaluate records management and reference tools for adoption by the STL. Participate in the development of stakeholder outreach strategies and in their implementation. Ensure access to records with continuing value by appraising records according to their administrative, legal, financial and/or historical value; develop and implement appropriate retention schedules with records originating offices; monitor compliance with records transfer standards; Ensure strict adherence to information security access and restrictions policies. Contribute to the formulation of policies, procedures, objectives and guidelines affecting the development and maintenance of the STL's current and non-current records and archives and delivery of reference services, archival description and systems management. Provide Organization-wide advisory services on recordkeeping practices based on needs, business process, workflow, technical architecture, information resources analysis and Legacy strategy; Serve as the Registrar's adviser on Legacy issues relative to the permanent records of the STL; conduct relevant research, prepare options studies/feasibility analyses and prepare position papers on information management, recordkeeping and archives matters. Conduct policy-oriented research and drafting on the applicability of information technology to records and archives using data from internal and external sources to: develop Organization-wide policies, guidelines and procedures in keeping with technological developments. Research, analyze and evaluate new applications of information technology for their applicability to the management of STL records, both for current business practices and in preparation for the Legacy. Participate in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation; Lead the Digital Archives & Records team, comprising an Associate Information Management Officer and a Senior Archives & Records Assistant. Supervise the Librarian in all matters relating to planning and organizing the library and reference services of the Tribunal; The post holder will work in close cooperation with the Head of IT and Courtroom Technology to ensure the implementation of information management policies and standards, including system recordkeeping functionality, metadata capture and digital preservation. The post holder will also work closely with Information Security to implement security policies. Knowledge and Skills •Professionalism - Good theoretical background in information management or a related field, with specialization in archival or information science. Domains of professional knowledge include the following: the nature of records and recordkeeping, including records in electronic media and audiovisual records; maintenance and disposition of records, including appraisal, conservation and migration management; records preservation and description; and knowledge or research practices and trends, Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options, coming up with conclusions and making recommendations. •Planning and Organizing - Ability to establish priorities and to plan, coordinate and monitor own work and those under her/his supervision. • Leadership - Proven managerial supervisory and technical skills. Ability to coordinate major needs assessment, planning, development and implementation and maintenance of information/records systems, taking the lead in initiating projects to evaluate related practices, policies and procedures. Ability to maintain effective working relations, both as a team member and team leader. • Communication - Proven and sustained communication (verbal and written skills, including the ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options clearly and concisely, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups. • Teamwork - Proven interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment. Qualifications • Education: University degree (Bachelors Degree or equivalent) with specialization in archival science and/or information systems. • Work Experience: A minimum of 9 years of progressively responsible experience in modern archives and/or information management functions, of which at least three years should be at the national or international level. Experience must include the management and preservation of electronic records, with emphasis on migrating and maintaining digital archives and applying information technology to archives functions. Possession of an advance university degree in a relevant field may be considered in substitution of years of experience. • Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, proficiency in oral and written English is required. Knowledge of the other languages is an asset.