Sunday, December 9, 2012
Archivist Project Manager, P-3. ICTR, Arusha. Open until 30 December 2012
Job Title: ARCHIVIST PROJECT MANAGER, P3 Department/ Office: International Criminal Tribunal for Rwanda Duty Station: ARUSHA Posting Period: 30 November 2012-30 December 2012 Job Opening number: 12-IMA-ICTR-25231-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting International Criminal Tribunal for Rwanda. Office of the Registrar, Archives and Records Management Working Group, Arusha, Tanzania Responsibilities Under the overall general supervision of the Deputy Registrar and the direct supervision of the Chief of Information and Technology Services Section, the incumbent will provide the following services: . Overall responsibilities for the paper archiving project across the ICTR. Develop a global strategy and methodology for ICTR paper archives. Plan a phased transfer of the paper archives to the Arusha Branch of The International Residual Mechanism for Criminal Tribunals (IRMCT). . Formulates strategy and implements projects for the management of ICTR records including born-digital records. . Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assure that retention schedules, registration and physical aspects of records transfers meet established standards. . Assists in programme administration, including provision of assistance to or supervision of contractual employees staff, formulation of consultant and institutional contracts and subsequent implementation and development of the programme budget, etc; . In coordination with the originating offices, participates in the appraisal and analysis of the collections. Apply approved records retention schedules and security classifications and determine office of records. . Organizes trainings for head of sections; archives support staff and sections focal points. Continuously mentor junior staff under supervision. . Provides regular progress reports to the Archives and Records Management Working Group. . Undertakes research and access request from authorized users on archives holdings. . Performs other related duties, as required. Competencies Professionalism : Knowledge of information management and record keeping. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: -Speaks and writes clearly and effectively -Listens to others, correctly interprets messages from others and responds appropriately -Asks questions to clarify, and exhibits interest in having two-way communication -Tailors language, tone, style and format to match the audience -Demonstrates openness in sharing information and keeping people informed Teamwork: -Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Planning & Organizing: -Develops clear goals that are consistent with agreed strategies -Identifies priority activities and assignments; adjusts priorities as required -Allocates appropriate amount of time and resources for completing work -Foresees risks and allows for contingencies when planning -Monitors and adjusts plans and actions as necessary -Uses time efficiently Technological Awareness: -Keeps abreast of available technology -Understands applicability and limitations of technology to the work of the office -Actively seeks to apply technology to appropriate tasks -Shows willingness to learn new technology Commitment to Continuous Learning: -Keeps abreast of new developments in own occupation/profession -Actively seeks to develop oneself professionally and personally -Contributes to the learning of colleagues and subordinates -Shows willingness to learn from others -Seeks feedback to learn and improve Managing Performance: -Delegates the appropriate responsibility, accountability and decision-making authority -Makes sure that roles, responsibilities and reporting lines are clear to each staff member -Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills -Monitors progress against milestones and deadlines -Regularly discusses performance and provides feedback and coaching to staff -Encourages risk-taking and supports creativity and initiative -Actively supports the development and career aspirations of staff -Appraises performance fairly Education Advanced university degree (Master’s degree or equivalent) in Archives, Information mangement, Library or related area. A first-level university degree in combination with seven years experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in archives management, records management, library, information management or related area. An experience of work in a legal environment will be an added advantage. A familiarity with the cases of the ICTR would be a definite asset. A demonstrated understanding of the importance of confidentiality and security at the ICTR is required. Experience in managing an organisation wide project will be an added advantage. Languages Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Assessment Method The short-listed candidates will be required to do a competency based interview. Special Notice Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.