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Friday, November 29, 2013

Information Management Assistant, B3. NATO, Brussels. Open until 19 December 2013

Brussels, 21st November 2013 NOTIFICATION OF A "B" GRADE VACANCY NATO INTERNATIONAL STAFF OPEN TO NATIONALS OF NATO MEMBER STATES ONLY STAFF VACANCY N B 19(2013) (+ Reserve List) LOCATION: NATO Headquarters, Brussels, Belgium DIVISION EXECUTIVE MANAGEMENT INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT ARCHIVES AND INFORMATION MANAGEMENT/INFORMATION PROCESSING TITLE Information Management Assistant GRADE B.3 1. SUMMARY The Archives and Information Management (AIM) Service ensures the accessibility, availability and integrity of all official information produced by and for the North Atlantic Council (NAC) and its Committees within the framework provided by the NATO Information Management (IM) Policy and NATO Security Policy. It provides NATO-wide IM and research support on matters pertaining to the activities of the NAC and its Committees, ensures the preservation of NATO information of historical value on behalf of the NATO Nations, provides training, support and guidance to NATO Nations, partners and entities on the implementation and execution of NATO policies pertaining to information and takes the lead on requirements development for all IM-related technology projects at NATO Headquarters. In addition, AIM is responsible for processing, disseminating, storing, organising and archiving the documentation produced by the NATO Committee structure and by the Departments of the NATO HQ International Staff (IS), taking into account the requirements of NATO Security Policy, NATO IM Policy, and applicable NATO HQ procedures. The Information Management Assistant is assigned to a Unit of AIM Services and provides IM support to a designated clientele. As directed, he/she will ensure that support is provided in an effective manner - responsive to customer needs and reflecting NATO IM policy and procedures. He/she is responsible for the correct and uniform application of relevant working procedures and of information security regulations; sound judgement and some interpretation of regulations are expected. 1 This vacancy is also intended to create a reserve list of candidates for B.2 posts of Information Management Clerks. 2. QUALIFICATIONS AND EXPERIENCE ESSENTIAL The incumbent must:  have a high school diploma or equivalent education and professional training;  have at least 4 years of experience in information support functions - formal training in information or library sciences will also qualify;  have knowledge of international best practices and standards in the field of IM and familiarity with the life-cycle management of records;  have knowledge of documentary research and of the drafting of related reports and summaries;  have solid practical knowledge of IT applications and of current office software packages, in particular, the MS Office suite, Adobe PDF and document management systems;  possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other. DESIRABLE The following would be considered an advantage:  professional training or experience in library/information sciences or in international relations;  relevant experience at the international level, especially in International Organisations. 3. MAIN ACCOUNTABILITIES Planning and Execution Apply work procedures and guidelines related to the NATO Information Management Policy (NIMP) and to NATO Security Policy, seeking guidance as necessary. Perform tasks related to the secure handling and processing of electronic files (media control, data extraction, network transfers, etc.), including the operation of relevant office equipment. Perform quality checks and prepare statistics for the Unit as required. Be a member of a roster, which will entail ensuring work and service continuity. Information Management Respond to requests for information, conducting research and submitting results for review. Process documents and correspondence in accordance with applicable procedures and guidance. Knowledge Management Apply an organisational file plan, maintain files, and prepare files for records disposition. Stakeholder Management Work with the other members of the Unit to ensure effective support and quality service to the clientele. Advise customers on practicalities of information support. Expertise Development Participate in cross-functional training assignments within the service and in other professional training as directed. Provide advice on basic IM practices. Contribute to the improvement of routine work processes. Perform any other related duty as assigned. 4. INTERRELATIONSHIPS The incumbent reports to the Head of a Unit and is responsible to the Head for the performance of all main accountabilities outlined above and such other associated responsibilities as may develop. He/she has frequent contact with divisional staff to deliver routine information support and to provide advice on related practical and procedural aspects; in this context he/she also works closely with other Archives and Information Management staff to ensure optimal customer support. Direct reports: N/A Indirect reports: N/A 5. COMPETENCIES The incumbent must demonstrate:  Clarity and Accuracy  Customer Service Orientation  Empathy  Flexibility  Initiative  Organizational Commitment  Teamwork. 6. CONTRACT Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years’ duration; possibility of another contract thereafter. Contract clause applicable: In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by another contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. *** HOW TO APPLY  Applications, indicating the staff vacancy number and job title, must be submitted using the NATO application form, which is available on the external internet Recruitment web site (www.nato.int/structur/recruit/how-to-apply.html)  Closing date for applications: Thursday, 19th December 2013.  When returning the application form via e-mail (strongly recommended), a maximum of one attachment in A4 format using WORD may be included. NOTE: it is imperative that the subject line of your e-mail indicates the Staff Vacancy reference number and the Division concerned only (i.e. B 19(2013) EM/ICTM/AIM). Your application will not be taken into consideration if this information is omitted from the subject line of your e-mail. In addition, please do not send your e-mail using the Microsoft Outlook sensitivity level “Private”, as your e-mail will not reach us, and your application will, therefore, be lost.  Please note that only applicants who succeed in the initial screening will receive a response. In order to follow the status of a vacancy please refer to the web page “update on previous vacancies” on the NATO employment web site (www.nato.int/structur/recruit/status_previous_vacancies.pdf).  Please note that the vacancy notice will disappear from the NATO web site upon the closing date for receipt of applications. You are therefore advised to download a copy of the vacancy notice prior to the closing date, as you will not be able to obtain a copy after this date.  Due to the broad interest in NATO and the large number of potential candidates, telephone, e-mail or telefax enquiries cannot be dealt with.  Please note that we accept applications electronically without a photograph and without a signature at this stage in the process.  Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.  Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. Please note that we can only accept applications from nationals of NATO member countries. NATO is an equal opportunities employer, and does not discriminate on the grounds of gender, race or ethnic origin, religion, nationality, disability, age2 or sexual orientation. NB: Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment. 2 Restrictions to age may apply for first appointment only, according to the NATO Civilian Personnel Regulations. This is a prerogative as approved by the NATO Council.

Records Assistant, G-5. WHO, Geneva. Open until 9 December 2013

Vacancy Notice No: HQ/13/ISS/FT500 Title: Records Assistant Grade: G5 Contract type: Fixed-Term Appointment Duration of contract: 12 months Date: 18 November 2013 Application Deadline: 9 December 2013 Duty Station: Geneva, Switzerland Organization unit: HQ/ISS Infrastructure Support Services (HQ/ISS) / HQ/RAS Records and Archives (HQ/RAS) OBJECTIVES OF THE PROGRAMME : The objective of the Infrastructure Support Services (ISS) within the department of Operational Support and Services (OSS) is to ensure access to timely and effective infrastructure support, in order to facilitate implementation of technical programs at all organizational levels. The Infrastructure Services Support team (ISS) comprises of the following sub units: Building and Premises Management (BPM), Space Planning and Accommodation (SPA), Records and Archives (RAS), and Assets Management (AMG). Description of duties: 1. Process official records, including electronic communications, in accordance with established RAS policies and procedures and ensure appropriate treatment by: a) analysing, evaluating and classifying records; b) identifying non-official/transitory records not handled by RAS; c) determining routing of records when required; d) verifying references and ensuring consistency of classification; e) verifying completeness and accuracy of files returned to RAS by teams; f) scanning records once they are classified, controlling the quality of scanning for legibility and completeness, ensuring the scanned images are properly exported to the server, and maintaining scanning equipment in good working condition; g) determining the need for creation of new files, assigning classification codes, file titles and index terms, and ensuring creation of physical jackets according to established procedures; h) identifying and liaising with focal points in units, contributing to maintenance and communications concerning focal point network; i) suggesting solutions and ideas to solve records-related problems and issues. 2. Maintain up-to-date knowledge of WHO organizational structure, RAS policies, procedures, terminology and standards, and provide records management guidance and advice to units by: a) initiating and maintaining contact with RAS clients; b) providing guidance to RAS clients regarding RAS services, policies and procedures including the electronic records management system, and ensuring staff are aware of regular RAS training sessions; c) exchanging information regularly with other records management staff in RAS in order to maintain consistent high level of service, and collaborate with Archives staff and project staff concerning the analysis, treatment and processing of records. 3. Serve as information retrieval specialist for RAS clients, retrieving information requested by them. 4. Carry out filing of paper documents, pre-routing and routing activities, creation of physical jackets, and other related duties as required. REQUIRED QUALIFICATIONS Education: Essential: Completion of secondary education, technical school, or commercial school. Desirable: Formal education in archives or records management is a strong asset. Skills: WHO Competencies: 1. Knowing and managing yourself, 2. Producing results, and 3. Fostering integration and teamwork. Experience: Essential: 5 years work experience, including at least 3 years in an archives or records management programme and at least 2 years in an international environment. Languages: Expert knowledge of English and French required. Additional Information: The following priority order will be observed in the screening of candidates: 1. WHO staff members (Continuing, Fixed-term and Temporary appointments), and 2. External candidates. Other similar positions at the same grade level may be filled from this vacancy notice. This vacancy is published in English only. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office. Annual salary: (Net of tax) CHF.75,093 at single rate -------------------------------------------------------------------------------- A written test may be used as a form of screening -------------------------------------------------------------------------------- Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. -------------------------------------------------------------------------------- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Wednesday, November 27, 2013

Information Management Officer, P-3. UN Secretariat, DPKO, New York. Open until 25 January 2014

Job Title: Information Management Officer, P3 Department/ Office: Department of Peacekeeping Operations Duty Station: NEW YORK Posting Period: 26 November 2013-25 January 2014 Job Opening number: 13-IMA-DPKO-31883-R-NEW YORK (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The position is located in the UN Mine Action Service, Office Rule of Law and Security Institutions, Department of Peacekeeping Operations. The Information Management Officer reports to Chief, Budget and Financial management and reporting Unit. The UN Mine Action Service (UNMAS) serves as UN focal point for all mine-related issues and activities, for more information please visit http://www.mineaction.org/. Responsibilities Within delegated authority, the Information Management Officer will be responsible for the following duties: • Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UNMAS ProFi system and other UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. • Performs business/system analysis, detail user requirement gathering, functionality specifications, technical documentation and user acceptance testing for ProFi and other related applications. • Liaise with ODC/UNOV, a service provider for the UNMAS ProFi system on issues related to maintenance of ProFi, as well as interface with Umoja • Analyses and evaluates new applications, archives and records management systems and makes recommendations for their deployment. • Participates in work process improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support. • Provides user support • Develops training materials and user manuals; trains staff in use of the ProFi system assigned. • Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal. • Understands programme budget/accounting, budget formulation/structuring (BAC elements), UN Chart of Accounts (allotments, pre-encumbrances, obligations, expenditures, disbursements), keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet environmental standards. • Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements. • Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with UNOV as a service provider and ITSD/DM and other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff. • Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. • Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. • Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of ProFi resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. • Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. • Performs other related duties, as required. Competencies Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance,; records preservation and description. Knowledge of information technology in relation to Umoja, trust fund administration and field programmes reporting. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Education An advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. Certification in PRINCE2 or PMP project management is highly desirable. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required. Experience with large administrative and financial systems is desirable. Experience in the application of UN budgetary and financial policies is desirable. Experience with IMIS processes is desirable. Experience in relational database administration, client-server database architecture and programming in SQL is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Assessment Method Evaluation of qualified applicants may include a substantive assessment, which may be followed by a competency based interview. Special Notice This position is funded for a finite period of one year and extension of appointment is subject to extension of mandate and availability of funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Monday, November 25, 2013

Records Management Officer, P-2. IFAD, Rome. Open until 9 December 2013

Records Management Officer (1 position) Vacancy announcement number: 1199 Date of issue: 04/10/2013 Deadline for applications: 09/12/2013 Administrative Services Div. Organizational unit: Level: P-2 Duty Station Rome, Italy Duration of Assignment 2 years fixed-term Organizational Context IFAD is an International Financial Institution and a Specialized Agency of the United Nations whose mission is to enable poor rural people to overcome poverty. IFAD's headquarters is in Rome, Italy, and its staff work with poor rural people, their governments, communities and organizations in more than 90 countries to develop and finance programmes and projects aimed at increasing rural productivity and incomes. Division Context The Records Management Team (RMT) is part of the Administrative Services Division and it is the focal point for IFAD's records management, including reception, capture, classification, digitization, profiling, custody, retention, preservation, dematerialization and disposal of records. The RMT has the corporate responsibility of managing and preserving the institutional memory of the Fund. Records are necessary to document IFAD activities and to serve as authoritative sources of evidence and information. They must be complete, accurate, authentic, integer, reliable and accessible. Purpose of Position Under the direct supervision of the Section Manager, the Records Management Officer ensures that records are managed in the most effective manner, in line with international standards and in support of programmes and projects developed at corporate level. He/she is also a facilitator of cooperation with all departments in IFAD HQ and in ICOs, for the implementation of the Electronic Records Management System (ERMS). Duties and Responsibilities 1. Contributes to the management of the Section by developing and implementing the work program of the team; 2. Supervises the daily work of the RMT, ensuring that team members' objectives are developed and achieved in support of divisional management results; 3. Administers the Electronic Records Management System (ERMS) to ensure its functionality and accessibility for clients; 4. Advises DRMT staff on the use of best practices and applications of international standards, monitors accuracy and consistency in the description of institutional records; 5. Prepares and presents Records Management and Archives training programmes for IFAD staff, both at HQ and ICOs; 6. Drafts and revises Manual Sections, user instructions and technical guidelines for input storage access and retrieval of official records both active and archived; 7. Guides the development and implementation of ICT tools in line with business requirements and quality management including the setting and improvement of work standards, processes and procedures; 8. Collaborates with ICT to ensure integration of other corporate systems with ERMS; 9. Oversees services rendered by external suppliers for records and archives (e.g. disposal and shredding, equipment maintenance, provision of non-stock material for archival use); 10. Makes sure that vital records necessary for business continuity are identified and preserved; 11. Recommends, implements and manages reformatting, refreshing and migration projects to ensure the long-term preservation of archival material in accordance with International Standards Organization; 12. Liaises with other UN and IFI Document Centres and Archives to facilitate exchanges, network activities and resource sharing; act as focal point for cooperative programmes. 13. Performs other related duties. Qualifications and skills required Education and Experience •First Level University degree (or equivalent), preferably in archives/records management; or information management, business administration, political science, international relations, history or similar field. •Professional qualification in archives, records management, information management, or library science information management and classification is an asset. •Minimum of three years professional experience in the field of archives/records or information management, preferably within an international organization. •Knowledge and experience in the management of electronic record-keeping and archival systems is required; familiarity with international metadata standards and the management of multi-media records are advantages. •Practical experience in the implementation and use of an ERMS. Tech/Functional Competencies •Analytical skills: Analytical ability and thorough understanding of records management best practices and international standards; •Team-worker: Capable to coordinate team work and establish and maintain effective working relations with people of different national and cultural backgrounds; •Planner and Organizer: Ability to prioritize activities and work under pressure with tight deadlines Languages and other skills Excellent written and oral skills in English required, including the ability to set out a coherent argument in presentations and group interactions. Working knowledge of French, Arabic or Spanish is an asset. Other information Applicants should note that IFAD staff members are international civil servants subject to the authority of the President of IFAD, and they may be assigned by him/her to any of the activities of IFAD, including field assignments and/or rotation within IFAD. IFAD is committed to achieving diversity and is seeking a balanced workforce from IFAD's Member States. Women are, in particular, encouraged to apply. IFAD reserves the right to appoint a candidate at the appropriate grade commensurate with experience and knowledge. Interested candidates are requested to apply by completing IFAD's Personal History Form (PHF) in English. A separate CV may be attached if you so desire, only as a supplement and NOT a substitute to the PHF. The application should be made through the online system only. PLEASE READ CAREFULLY the instructions in 'How to Apply' before you start. In the interest of making most cost effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful. Candidates will be required to take a written test and may be asked to deliver a presentation as well as participate in interviews. Please note that this vacancy was initially advertised internally in IFAD and has now been opened to external candidates. Internal candidates who had applied to the internal vacancy do not need to re-apply, their applications will be considered automatically.

Information Management Coordinator, P-5. ICC, The Hague. Open until 8 December 2013

Job Title and Level: Information Management Coordinator (P-5) Vacancy Announcement No: 3109EE-PO Deadline for Applications: 08.12.2013 Organizational Unit : Information Management Section, Office of the Prosecutor Duty Station : The Hague Type of Appointment: General Temporary Assistance Post number : Minimum Net Annual Salary (Single Rate) (EURO) : € 94,308 Contract Duration General Temporary Assistance until 31 December 2014 with the possibility of extension. Appointment is subject to the approval of funds by the Assembly of States Parties. A roster of suitable candidates may be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts. Entry on duty date is to be determined. Duties & Responsibilities Reporting directly to the Prosecutor, the incumbent will be responsible for the following tasks: - Evaluate, re-design and implement an improved framework for the process of evidence registration, exploitation and disclosure for the Office of the Prosecutor through consultations with investigators, lawyers, analysts and legal reviewers and by reviewing legal decisions from the ICC Chambers related to disclosure obligations. - Prepare a comprehensive review and prepare a proposal on the implementation of an improved framework with costs and resources estimates; manage the implementation of the project and transition phase for the Office. - Report to the Executive Committee (EXCOM) of the Office of the Prosecutor (OTP) on performance and risks relating to evidence management; keep abreast of the latest legal tools and technology related to evidence management for continuous improvement. - Ensure compliance and quality control in relation to registration, review and the disclosure of evidence by each joint/trial team. - Develop and oversee the Office's information management strategy, ensuring that information is managed, shared and processed in an efficient manner across the Office. - Upon completion of the project phase, and EXCOM's approval of the proposal, supervise the Information & Evidence Unit, Knowledge Base Unit and Data Processing Unit, by establishing work plans, delegating tasks and monitoring performance. Essential Qualifications Education - A relevant university degree preferably in the field of Information Technology, Law or Business Administration. Experience - At least 12 years of relevant experience (10 years if in possession of an advanced university degree) in a legal/judicial or law enforcement environment. - Demonstrated substantial managerial experience # preferably in an international or multi-cultural institution. - Prior experience in business process design or review would be a strong asset. Knowledge, Skills and Abilities - Excellent knowledge and understanding of legal and investigative information management systems; a sound understanding of prosecutorial and investigative activities. - Knowledge and understanding of the legal processes and implications of issues relating to the custody, preservation, review and disclosure of potential evidence. - Knowledge of the substantive and procedural provisions of the Rome Statute and the ICC Rules of Procedure and Evidence, the Elements of Crimes and the Regulations of the Court. - Strong leadership skills # ability to manage a diverse group of professionals, establish priorities, plan and encourage performance. - Accountability # ability to take ownership of all responsibilities and commitments; to deliver outputs within prescribed time, costs and quality standards. - Excellent planning and organisational skills. - Strong client orientation and the ability to identify clients' needs and proactively seek solutions. ICC Competencies: - Dedication to the mission and values Acts consistently in accordance with the mission and values of the organisation; maintains confidentiality, acts with integrity and shows respect for diversity; shows commitment to the organisation; presents a positive image of the organisation during external discussions. - Professionalism Applies professional and technical expertise; keeps abreast of organisational issues; produces workable solutions to a range of problems. - Realising objectives Accepts and tackles demanding goals with enthusiasm; keeps to agreements with others; focuses on client needs; takes responsibility for actions, projects and people; monitors and maintains quality and productivity. - Interaction Handles contacts with diplomacy and tact; communicates in a transparent and open way with internal and external contacts, while complying with confidentiality requirements. KNOWLEDGE OF LANGUAGES Fluency in either of the working language of the Court, English or French, is essential. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset. General Information - The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested; - Applicants may check the status of vacancies on ICC E-Recruitment web-site; - Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered; - In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category; - Applications from female candidates are particularly encouraged; - The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. - The ICC is willing to apply the 'Inter-Organisation Agreement concerning Transfer, Secondment or Loan of Staff among the Organizations applying the United Nations Common System of Salaries and Allowances' or 'the Inter-Organisation Mobility Accord' on a reciprocal basis

Wednesday, November 13, 2013

Associate Information Technology Officer, P-2. Mechanism for International Criminal Tribunals, The Hague. Open until 21 November 2013

Job Title: ASSOCIATE INFORMATION TECHNOLOGY OFFICER, P2 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: THE HAGUE Posting Period: 22 October 2013-21 November 2013 Job Opening number: 13-IST-RMT-31207-R-THE HAGUE (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals (“Mechanism”) at The Hague Branch. Under the direct supervision of the Chief Archivist / Deputy Chief Archivist, the incumbent will be responsible for supporting the implementation of strategies, policies and procedures for the management of digital records and archives, and the provision of access to them in accordance with the International Criminal Tribunals information security and access regime. Responsibilities • Support acquisition, design, development, installation and use of information technology to manage the Mechanism’s digital records and the digital component of the International Criminal Tribunals Archives, and to provide access to these records and archives. o Participate in defining requirements and preparing specifications. o Conduct research and prepare feasibility studies, comparative analyses and cost-risk-benefit analyses. o Support procurement. o Participate in design, development and installation. o Monitor and analyse use, efficiency and effectiveness, and develop enhancements and new features. o Provide operational support, monitor performance and resolve problems. o Provide user support. o Maintain technical documentation. o Prepare user training materials and deliver training. o Collaborate with the Mechanism’s information technology services providers to ensure data security and integrity. o Participate in preparing and implementing disaster recovery plans. • Maintain up-to-date knowledge of the use of information technology to manage records and archives, and new developments. Provide recommendations and advice to the Chief Archivist / Deputy Chief Archivist on the applicability of new technology or other measures to improve the management of the Mechanism’s digital records and the digital component of the International Criminal Tribunals Archives. • Establish and maintain effective working relationships with the Mechanism’s information technology services providers. • Oversee the work of junior staff relating to the functions described above. • Perform other duties as required. Competencies • Professionalism – Knowledge of programming languages, basic systems analysis and design techniques, testing, debugging, documentation standards, database design, storage and internal systems, web technologies. Knowledge of records, archives or library operations and electronic data management. Ability to apply conceptual, analytical and evaluative skills and identify issues, formulate opinions and make recommendations. Ability to develop reference and research resources. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Commitment to Continuous Learning – Keeps abreast of new developments in own occupation / profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve. Education Advanced university degree in computer science, information systems or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. Work Experience Minimum of two (2) years of progressively responsible experience in planning, design, development, implementation, maintenance and support of information technology systems. Experience of electronic documents and records management systems (EDRMS) is required. Experience of digital preservation is highly desirable. Experience of strict information security regimes is highly desirable. Languages English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable. Assessment Method There may be a technical test and/or competency-based interview. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

Associate Information Technology Officer, P-2. Mechanism for International Criminal Tribunals (MICT), Arusha. Open until 22 November 2012

Job Title: ASSOCIATE INFORMATION TECHNOLOGY OFFICER, P2 Department/ Office: International Residual Mechanism for Criminal Tribunals Duty Station: ARUSHA Posting Period: 23 October 2013-22 November 2013 Job Opening number: 13-IST-RMT-31251-R-ARUSHA (R) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting The position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals (“Mechanism”) at The Hague Branch. Under the direct supervision of the Chief Archivist / Deputy Chief Archivist, the incumbent will be responsible for supporting the implementation of strategies, policies and procedures for the management of digital records and archives, and the provision of access to them in accordance with the International Criminal Tribunals information security and access regime. Responsibilities • Support acquisition, design, development, installation and use of information technology to manage the Mechanism’s digital records and the digital component of the International Criminal Tribunals Archives, and to provide access to these records and archives. o Participate in defining requirements and preparing specifications. o Conduct research and prepare feasibility studies, comparative analyses and cost-risk-benefit analyses. o Support procurement. o Participate in design, development and installation. o Monitor and analyse use, efficiency and effectiveness, and develop enhancements and new features. o Provide operational support, monitor performance and resolve problems. o Provide user support. o Maintain technical documentation. o Prepare user training materials and deliver training. o Collaborate with the Mechanism’s information technology services providers to ensure data security and integrity. o Participate in preparing and implementing disaster recovery plans. • Maintain up-to-date knowledge of the use of information technology to manage records and archives, and new developments. Provide recommendations and advice to the Chief Archivist / Deputy Chief Archivist on the applicability of new technology or other measures to improve the management of the Mechanism’s digital records and the digital component of the International Criminal Tribunals Archives. • Establish and maintain effective working relationships with the Mechanism’s information technology services providers. • Oversee the work of junior staff relating to the functions described above. • Perform other duties as required. Competencies • Professionalism – Knowledge of programming languages, basic systems analysis and design techniques, testing, debugging, documentation standards, database design, storage and internal systems, web technologies. Knowledge of records, archives or library operations and electronic data management. Ability to apply conceptual, analytical and evaluative skills and identify issues, formulate opinions and make recommendations. Ability to develop reference and research resources. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. • Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Commitment to Continuous Learning – Keeps abreast of new developments in own occupation / profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve. Education Advanced university degree in computer science, information systems or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. Work Experience Minimum of two (2) years of progressively responsible experience in planning, design, development, implementation, maintenance and support of information technology systems. Experience of electronic documents and records management systems (EDRMS) is required. Experience of digital preservation is highly desirable. Experience of strict information security regimes is highly desirable. Languages English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable. Assessment Method There may be a technical test and/or competency-based interview. Special Notice The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Thursday, November 7, 2013

Archives and Records Management Section Chief. IMF, Washington DC. Open until 26 November 2013

Job Description Section Chief (TGSDI) (Job Number:1300840) Description Job Summary Under the general supervision of the Division Chief or Deputy Division Chief of the Information Services Division in the Technology and General Services Department (TGS) , the Section Chief has direct responsibility for the management of the staff of the Archives and Records Management (ARM) section, outputs and deliverables of work groups in ARM, including but not limited to, records life cycle management; reference services to internal and external researchers and the records center services and the digital records management. The Section Chief is responsible for strategic planning, organizing, executing, controlling, and monitoring the records and archives management work. Main Duties and Responsibilities Participates actively with the Division Chief and provides substantive input to division-wide planning and goal setting. Plans, establishes objectives, organizes, evaluates and budgets the work of the particular Section. Determines priorities, supervises staff, allocates work based on budgeted resources, and satisfies demands with constrained resources. Ensures completion of key departmental, divisional and sectional objectives, by demonstrating efficient control of resources within the area of responsibility, manages assets and exercises procurement authority. Oversees project management including conceiving, preparing, and justifying work scope as well as budgetary and other resource requirements for a range of projects to ensure efficient ongoing archives and records management operations. Overall scope of the work program will span the following: • Ensures overall management, planning, resource allocation, administration, communication, and supervision of the ARM section. Develops and oversees an integrated, standardized life cycle approach to the management of the Fund's documents, records and archives, regardless of their format and medium (paper, electronic, audio-visual, etc). Establishes procedures and takes the lead on solving complex issues. • Develops vision and strategic direction for the Archives and Records Management section and provides substantive input to the strategic business planning and objectives-setting for the section. Is a visionary in adopting best in class records and archives management practices, and continually seeks opportunities to streamline processes and ensures smooth operations and client satisfaction. Leads the records and archives related policy/procedure review and proposal development. Drafts policy/memo papers. Represents TGS in Fundwide committees and advisory boards related to the field. Oversees compliance with the policy and implementation of the Fund's policies on access to archives and records and the declassification process for sensitive records in the archives. Ensures the effective and appropriate introduction and implementation of new technologies and work practices in managing paper and electronic records for operational and evidentiary purposes. • Formulates and manages administrative and capital budgets and evaluates new programs, products, technologies, and work processes. Responsible for program and project management in all areas in ARM. Accountable for the outcome and result of projects and ensuring that the goals of projects are met on time and within budget. Oversees work performed by project teams. Helps solve issues that require strong leadership and collaboration with other senior managers on related and cross-functional projects. • Develops and maintains the relationship with clients and ensures high client satisfaction. Oversees enterprise-wide communication programs to ensure that all staff understand their responsibilities in relation to the creation, accessibility, security, and preservation of Fund records. • Provides leadership and supervision for the staff in this section. Creates and manages a healthy, collaborative, and transparent working environment. Is responsible for recruiting new staff, conducting annual performance reviews for the section, coaching and career development. • Acts as deputy division chief or division chief on an as-needed basis. Qualifications An advanced degree in information management, archives and records administration, or a related field of study, plus a minimum of 10 years experience working in Archives and Records or a Bachelor's degree in Information Management, Archives and Records Management, or a related field of study and a minimum of 14 years experience working in Archives and Records is required. Demonstrates a thorough knowledge of archives and records management principles and practices. Good judgment and analytical skills in order to evaluate processes and procedures and correctly evaluate level of service and efficiency of service delivery. Excellent command of English, both oral and written; excellent knowledge of Word, Excel, Outlook, and other Fund-standard software. Proven ability to organize own work, meet deadlines, and work with a minimum of supervision, demonstrating a high degree of initiative. Strong strategic and management skills and excellent interpersonal skills. Must have the ability to handle a number of high profile urgent tasks simultaneously and work well under pressure

Wednesday, November 6, 2013

Description Archivist (Short Term Consultant). World Bank, Washington. Open until 8 November 2013

POSITION: Description Archivist (Short Term Consultant) LOCATION: World Bank Group Archives – Washington, DC START DATE: 2 December 2013 PERIOD OF EMPLOYMENT: 2 December 2013 to 30 June 2014 POSITION SUMMARY: Under the direction of the Chief Archivist, the Description Archivist is responsible for arrangement and description of fonds held by the World Bank Group Archives as assigned by the Program Lead. Specific duties include: arranging records into series using functional analysis; describing records at the fonds and series level according to the International Standard for Archival Description (ISAD(G)) and World Bank Group specific-rules; creating finding aids; posting finding aids and other descriptive information on-line; updating information in the WBG Archives’ business system (TRIM); completing limited physical processing; and performing other duties as required. QUALIFICATIONS: Education: Master of Archival Studies degree; or equivalent combination of education and experience. Experience: Experience in arrangement and description projects using the International Standard for Archival Description (ISAD(G)) or the Rules for Archival Description (RAD) is required. Experience as a working level archivist preferred. Knowledge of the Microsoft Office software suite, TRIM, and/or web publishing is an asset. Other: The ideal candidate can work diligently alone, and can also work cooperatively with team members. The candidate should demonstrate excellent organization skills and be able to manage large multi-part projects. The candidate must be able to communicate clearly in English both verbally and in writing. Knowledge of a second language is an asset. Must be able to lift 15 pounds, or more on a regular basis. COMPENSATION: Very competitive daily fee based on skills and experience. Work visas for non-US nationals will be arranged. SUBMISSION: Please submit curriculum vitae along with 1 - 2 samples of ISAD or RAD descriptions completed by the candidate by close of business November 8th, 2013 to April Miller: amiller3@worldbankgroup.org The World Bank Group Archives is part of the Library and Archives of Development, and is responsible for preserving the institutional memory of the World Bank Group, assisting internal and external clients find and use information, and promoting international standards for records management practices within the Bank Group. The Archives is responsible for retention and disposition policies for Bank Group records, for providing secure storage and retrieval services, and for facilitating research using archival records through the Arrangement and Description program and the Access to Information Program. The Archives serves a unique international audience as it serves both the external economic development community and the staff of this large multi-lateral organization.

Digital Records Management Officer. IMF, Washington (Recruitment mission to Boston), Open until 10 November 2013

Digital Records Management Officer (Recruitment Mission to Boston, MA) (Job Number: 1300914) Description The Technology and General Services Department (TGS) HR Team will attend the Boston Career Forum November 8-10, 2013. Candidates who meet the qualifications of this position and are expecting to attend the Forum should submit their resumes for consideration. Job Summary The International Monetary Fund (IMF) is seeking a records management professional with strong technical expertise to assist with an ongoing implementation of an electronic records system across the organization and assist with other archives and records related systems. The position is located at IMF Headquarters in downtown Washington, D.C. Duties and Responsibilities: Under the general supervision of a Senior Archives and Records Management Officer, the specific responsibilities of the Digital Records Management Officer may include any of the following. •Implement the Electronic Records Management System (Autonomy Records Manager) including: ◦Implement records management policies such as file plans and retention schedules ◦Develop and test electronic records procedures and workflows ◦Develop and test business rules for automated declaration and filing of records ◦Develop and update the records management educational material ◦Assist with developing strategy and testing approaches for capturing email as a record •Provide business analysis support for Archives and Records projects including requirements gathering and workflow design. •Provide technical support for several Archives and Records systems - including maintaining technical/user documentation, identifying new requirements and writing enhancement specifications, and developing test scripts for systems, providing training •Liaise with records management staff on the implementation and maintenance of file plans, retention schedules, training program and other project efforts. •Participate in enterprise-wide IT projects to ensure that institutional records management requirements are addressed. •Research Archives and Records technology topics for projects as needed. •Provide web support as needed for Archives & Records Web pages using SharePoint team collaboration and project sites. •General duties may include: updating budget report spreadsheets, maintaining project files and assisting with tasks as assigned on systems related efforts. Qualifications •Good working knowledge of and experience with electronic management principles and systems; experience with Autonomy Records Manager application is desirable; •Familiarity with the technical guidelines contained in ISO 15489 - International Standard for Records Management and DoD 5015.2 Standards; •Experience with creating/managing information systems and databases; •Experience with MS Office Applications - Word, Excel; PowerPoint, Visio, Project and Access; •Excellent English written and verbal communication skills; including writing user/technical documentation; •Strong analytical and problem-solving skills; •Strong interpersonal skills and ability to work as a member of a team is required and an ability to interact with staff from diverse cultures and backgrounds highly desirable; •Experience with basic HTML, XML, SQL and Crystal Reports desirable; •Experience with Enterprise Content Management Systems, including SharePoint, is desirable. Educational Requirements Education typically acquired by the completion of a relevant advanced university degree in Records Management, Archives Management, Library and Information Science, or related field and a minimum of two years relevant professional experience is required. Or a bachelor degree in a related field together with professional certification in records management (CRM) plus a minimum of six years relevant professional experience is required. "The IMF is committed to achieving a diverse staff, including gender, nationality, culture, and educational background."