Position:
Information and Records Management Officer
Employment Regime:
Seconded/Contracted
Post Category:
Management Level ML-2
Ref. number:
175
Location:
The Hague, the Netherlands
Availability:
ASAP
Component/Department/Unit
Kosovo Specialist Chambers/
Immediate Office of the Registrar
Security Clearance Level:
EU SECRET or equivalent
Open to Contributing Third
States:
Yes
Reporting Line:
The Information and Records Management Officer reports to
the Senior Information and Records
Management Advisor.
Main Tasks and Responsibilities:
To serve as a focal point to provide support and
compliance advice for electronic, manual and audiovisual records, document and
archives management to all functions of the Specialist Chambers
(including administrative and judicial records);
To process accession and disposition activities, by
liaising with all functions of the Specialist
Chambers regarding the transfer and/or disposal of their
records;
To perform records and archival processing activities in
compliance with preservation and metadata
standards and to identify/eliminate duplicate records;
To organise and manage electronic filing and content
management systems and to help to administer
electronic document and records management systems;
To coordinate space management within internal
repositories in accordance with best practices and
records storage standards;
To perform reference functions by advising internal and
external users about records and archives
held by the Specialist Chambers and managing their
accessibility;
To ensure strict adherence to information security and
data protection policies and to implement
access controls;
To assist in the development of guidelines, SOPs, training
materials and user manuals;
To train and support users of the recordkeeping and
content management systems of the Specialist
Chambers;
To manage Library services including supervising the assigned
staff, interns and contractors,
developing user requirements, optimizing Library systems and
acting as task officer for Library
procurement activities;
To undertake any other related tasks as requested by the
Line Managers.
Essential Qualifications and Experience:
Essential
Successful completion of University studies of at least
three (3) years attested by a diploma OR a
qualification in the National Qualifications Framework which
is equivalent to level 6 in the European
Qualifications Framework OR a qualification of the first
cycle under the framework of qualifications
of the European Higher Education Area e.g. Bachelor's degree
AND
A minimum of seven (7) years of relevant professional
experience, after having fulfilled the
education requirements.
Specification of Education and Experience
The above mentioned University degree must be in at least
one of the following fields of expertise:
Archival or Library Science, History, Information and/or
Records Management or other related
university studies;
Experience in Electronic Document and Records Management
Systems or Content Management
Systems;
Demonstrable competence with Microsoft Office
applications;
Supervisory experience;
Tact, discretion and respect for confidentiality;
Excellent drafting and communication skills in English,
both written and oral;
Excellent organisational and interpersonal skills;
Ability to work productively in a fast-paced,
team-oriented environment, and produce accurate work
under pressure and in difficult circumstances;
Ability to establish and maintain effective and
constructive working relationships with people of
different national and/or cultural backgrounds with respect
for diversity.
Desirable
Experience working with national or international court
records or archives;
A qualification in the field of library, archives, records
or database management;
Knowledge of digital preservation strategies and trusted
digital repositories, including a basic
understanding of ISO 14721:2012 (Open archival information
system (OAIS) — Reference model);
Experience in SharePoint and/or Microsoft 365;
Knowledge of Integrated Library Systems and/or Electronic
Discovery platforms (EDS);
Knowledge of the functioning of the EU and in particular
CSDP missions;
Good understanding of the political, cultural and security
situation of the Balkans, in particular
Kosovo
