Associate Information Management Officer, P-2. STL, Leidschendam. Open until 18 December 2017

Associate Information Management Officer

Vacancy Ref NL-OTR-ISS-P2-828 Deadline for Applications 18 December 2017  Issuance Date 17 November 2017 Location Leidschendam Organ / Section REGISTRY   /  Information Services Section Post Level P-2 Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a fixed-term appointment of one year limited to the Special Tribunal for Lebanon (STL). This appointment and any subsequent extension(s) will be subject to terms of the Tribunal’s mandate and/or the availability of funds. The STL is an international inter-governmental organization with its own independent legal identity and not a United Nation (UN) organization. However, STL follows the UN common system for salaries, benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected. The recruitment process may include a pre-selection procedure, written tests and interviews to assess levels of competency. A roster of suitable candidates may be established for this particular profile as a result of this selection process for both fixed-term established and general temporary assistance posts. Qualified female candidates are encouraged to apply. Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications. The STL reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. All applications will be handled with strictest confidentiality. It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc. *The English version of this vacancy announcement is authentic. The French and Arabic version, if available, is not an official translation and is provided for information purposes only. Responsibilities Under the direct supervision of the Information Management Officer within the Information Services Section (ISS) and within the limits of delegated authority the incumbent will be responsible for the following duties: • Contribute to the formulation of policies, procedures, objectives and guidelines affecting the development and maintenance of the STL’s active and inactive records and archives and delivery of reference services, archival description and systems management. • Serve as focal point for electronic, manual and audiovisual records management and archival activities for the STL - including those in the Divisions of Chambers, Office of the Prosecutor, Defence Office and the Registry. In addition, serve as support to the Judicial Records Management Unit, CMSS, as needed. • Provide record keeping support and advice to Tribunal offices by advising on record keeping system standards and compliance. • Assist in the development of guidelines, SOPs, training materials and user manuals. • Train staff in the use of the tribunal’s recordkeeping systems. • Supervise and undertake records identification functions by compiling records inventories and indexes, liaising with Tribunal offices. • Assist in records analysis and appraisal functions to develop and apply records retention schedules. • Supervise and undertake records disposition functions, by liaising with Tribunal offices on the transfer and/or disposal of records. • Supervise and undertake records accessioning and processing activities; monitor adherence to description, preservation and security standards. • Oversee space management, internal repositories and commercial storage facilities/contracts to insure adequate storage space is managed in accordance with best practice records storage standards. • Participate in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation. • Sharepoint – understanding of architecture and design and provide support for its management and maintenance. • Supervise the work of a Senior Archives and Records Assistant. • Deputize for the Information Management Officer as appropriate. • Perform any other duties as required. Knowledge and Skills • Professionalism – Good theoretical background in information management or a related field, with knowledge of archives and records management principles, international standards such as ISO 15489 and a good understanding of electronic and audiovisual recordkeeping practice, ideally with specialization in national or international court records and archives. Familiarity with UN recordkeeping policies, procedures and practices desirable. • Communication – Proven and sustained communication (verbal and written skills), including the ability to prepare reports and conduct presentations by clearly formulating positions on issues, articulating options clearly and concisely, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups. • Teamwork – Proven interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment. • Planning & Organizing – Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Ability to multi-task, to prioritise and to complete assigned work within allocated time. • Accountability – Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules. • Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas thinks “outside the box”. • Client Orientation – Ability to identify clients’ needs and appropriate solutions; ability to establish and maintain working relations with members of the other organs in general. • Commitment to Continuous Learning – Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally. •Technological Awareness – Proven expertise with various information technology office applications Qualifications • Education: Advanced university degree in archival, information science, information systems, social science or related field. A first level university degree in combination with an additional two years of qualifying work experience may be accepted in lieu of an advanced university degree. • Work Experience: At least 2 years (4 years with bachelor's degree) of progressively responsible experience in the area of archives or records management. Experience of Electronic Document and Records Management Systems essential. Experience of managing national or international court records or archives would be an asset. • Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post proficiency in oral and written English is required. Knowledge of the other official languages is an asset.