Information Management Assistant, B.3 - G.8. NATO HQ, Brussels. Open until 6 December 2020

 

Information Management Assistant (200779)

Primary Location Belgium-Brussels

NATO Body NATO International Staff (NATO IS)

Schedule Full-time

Application Deadline 06-Dec-2020

Salary (Pay Basis) 3,491.62Euro (EUR) Monthly

Grade B.3/ NATO Grade G8

Clearance Level CTS

 

Description

1. SUMMARY

The Archives and Information Management (AIM) Service ensures the accessibility,

availability and integrity of all official information produced by and for the North Atlantic

Council (NAC) and its Committees within the framework provided by the NATO

Information Management (IM) Policy and NATO Security Policy. It provides NATOwide IM and research support on matters pertaining to the activities of the NAC and

its Committees, ensures the preservation of NATO information of historical value on

behalf of the NATO Nations, provides training, support and guidance to NATO Nations,

partners and entities on the implementation and execution of NATO policies pertaining

to information and takes the lead on requirements development for all IM-related

technology projects at NATO Headquarters. In addition, AIM is responsible for

processing, disseminating, storing, organising and archiving the documentation

produced by the NATO Committee structure and by the Departments of the NATO HQ

International Staff (IS), taking into account the requirements of NATO Security Policy,

NATO IM Policy, and applicable NATO HQ procedures.

The Quality Management unit is responsible for measuring, assessing and reporting

on the quality of the metadata of information produced by and for the North Atlantic

Council and its Committees and stored in the official repositories. In this context, and

in order to maintain the consistency of the information holdings, the unit also monitors

the compliance of the repository content and of the underlying processes with the

applicable procedures or regulations.

 

The Information Management Assistant assists the Head of the Quality Management

unit in the production of regular reports and the monitoring of the compliance of the

repository contents with applicable policy and standards. As directed, he/she will

ensure that support to stakeholders is provided in an effective manner. He/she is

responsible for the correct and uniform application of relevant working procedures and

of information security regulations; sound judgement and capacity to apply regulations

will be essential assets for this position.

 

2. QUALIFICATIONS AND EXPERIENCE

 

ESSENTIAL

The incumbent must:

 have a high school diploma or an equivalent vocational education degree;

 have 3 years' experience in information support functions OR a combination of

undergraduate studies in information or library sciences and 1 year of relevant

experience;

 have knowledge and experience of international best practices and standards in

the fields of information and quality management;

 have experience with ICT systems and their application to recordkeeping and

archives management, in particular, experience in working with electronic

document and records management systems (EDRMS);

 have solid practical knowledge of IT applications and of current office software

packages, in particular, the MS Office suite, Adobe PDF and document

management systems;

 possess the following minimum levels of NATO’s official languages

(English/French): V (“Advanced”) in one; III (“ Intermediate”) in the other.

DESIRABLE

The following would be considered an advantage:

 professional training or experience in library/information sciences, in data

administration, or in quality management;

 knowledge of statistical methods and/or data analysis

 relevant experience at the international level, especially within an international

Organisation.

 

3. MAIN ACCOUNTABILITIES

 

Planning and Execution

Under the direction of the Unit Head, assist in the quality management of information

stored in the NATO HQ Document Management System (DMS) and future Enterprise

Information Management (EIM) solutions. Undertake appropriate actions to correct

inappropriate data and metadata in these systems. Assist in the preparation of quality

assessment reports on the information stored in the NATO HQ DMS and EIM

solutions. Verify the accuracy and appropriateness of data and metadata in the

repositories, in accordance with the appropriate work procedures and guidelines and

the NATO Information Management Policy (NIMP). Verify adherence to relevant

NATO standards. Assist in the preparation of analytical reports with summary

performance metrics regarding the various contributors to the information repositories.

Assist in the preparation of analytical reports for the attention of service management

on overall data quality.

 

Information Management

Respond to requests for quality management related information, specifically regular

reports. Assist in monitoring of repository contents and the compliance with policy and

organizational standards. Process documents and correspondence in accordance

with applicable procedures and guidance.

Stakeholder Management

Support and cooperate with the units at NATO HQ that store documents into the

repositories, in particular the Information Capture Unit, to ensure effective data entry.

Assist in providing regular reports on quality management activities.

 

Expertise Development

Participate in cross-functional training assignments within the service and in other

professional training as directed. Provide advice on basic IM topics and promote

awareness of best practices for quality management. Contribute to the improvement

of routine work processes. Improve own statistical and data analysis skill set.

 

Perform any other related duty as assigned.

 

4. INTERRELATIONSHIPS

The incumbent reports to the Head of the Quality Management Unit and is responsible

for the performance of all main accountabilities outlined above and other associated

responsibilities, .as they may evolve. He/she has frequent contacts with divisional staff

to deliver routine information support and to provide advice on quality management

related aspects; in this context he/she also works closely with other Archives and

Information Management staff to ensure optimal customer support.

Direct reports: N/a

Indirect reports: N/a

 

5. COMPETENCIES

The incumbent must demonstrate:

 Clarity and Accuracy: Checks own work;

 Customer Service Orientation: Responds appropriately, maintains clear

communication;

 Empathy: Listens actively;

 Flexibility: Accepts the need for flexibility;

 Initiative: Reacts to short-term opportunities or problems;

 Organizational Commitment: Is able to fit in;

 Teamwork: Co-operates.

 

6. CONTRACT:

Contract to be offered to the successful applicant (if non-seconded): Definite duration

contract of three years’ duration; possibility of an indefinite duration contract thereafter.

Contract clause applicable:

In accordance with the NATO Civilian Personnel Regulations, the successful

candidate will receive a definite duration contract of three years, which may be

followed by an indefinite duration contract.

If the successful applicant is seconded from the national administration of one of

NATO’s member States, a 3-year definite duration contract will be offered, which may

be renewed for a further period of up to 3 years subject to the agreement of the national

authority concerned. The maximum period of service in the post as a seconded staff

member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel

Regulations.

 

7. RECRUITMENT PROCESS:

Please note that we can only accept applications from nationals of NATO member

countries.

Applications must be submitted using e-recruitment system, as applicable:

 For NATO civilian staff members only: please apply via the internal recruitment

portal (for more information, please contact your local Civilian HR Manager);

 For all other applications: www.nato.int/recruitment

Please note that at the time of the interviews, candidates will be asked to provide

evidence of their education and professional experience as relevant for this vacancy.

Appointment will be subject to receipt of a security clearance (provided by the national

Authorities of the selected candidate) and approval of the candidate’s medical file by

the NATO Medical Adviser.

More information about the recruitment process and conditions of employment, can

be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

 

8. ADDITIONAL INFORMATION:

Salary value as per 2020. Subject to future adjustments in accordance with North

Atlantic Council decision.

NATO is committed to diversity and inclusion, and strives to provide equal access to

employment, advancement and retention, independent of gender, age, nationality,

ethnic origin, religion or belief, cultural background, sexual orientation, and disability.

NATO welcomes applications of nationals from all member Nations, and strongly

encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO

values commitment to the principles of integrity, transparency and accountability in

accordance with international norms and practices established for the defence and

related security sector. Selected candidates are expected to be role models of

integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates,

telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment

to another post of a similar nature, albeit at the same or a lower grade, provided they

meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to

travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible

Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is

a non-smoking environment.

Officer, Digital Preservation, A.2 - Grade G15. NATO HQ, Brussels. Open until 6 December 2020

VACANCY NOTIFICATION/ NOTIFICATION DE LA VACANCE DU POSTE

Officer, Digital Preservation (200781)

Primary Location Belgium-Brussels

NATO Body NATO International Staff (NATO IS)

Schedule Full-time

Application Deadline 06-Dec-2020

Salary (Pay Basis) 5,554.93Euro (EUR) Monthly

Grade A.2/ NATO Grade G15

Clearance Level CTS

 

Description

 

1. SUMMARY

The NATO Archives acts under the authority of the Archives Committee. Under the

direction of the NATO Archivist, its main responsibilities are the identification of

information with permanent value, the overall management of the NATO Archival

holdings and the implementation of the Public Disclosure Policy. As such the NATO

Archives provides guidance on records and archives management matters NATO

wide; collects NATO information of permanent value throughout NATO civil and

military bodies; organises and preserves this information regardless of its format; and

provides access to publicly disclosed NATO information.

 

Under the direction of the NATO Archivist and in close co-operation with the Head,

Application Delivery & Support Team 2 (ICTM) and Head, Acquisition and Holdings

Management (AHU) of the NATO Archives, the officer is responsible for the functional

support of the NATO wide implementation of the Organization’s software application

for long-term preservation of digital records, Preservica. H/She provides support

to upload and ingest large volumes of digitized and born-digital content into

Preservica; user administration; data and file migration management; system

monitoring, customer functional support on processes and functions; and, functional

system configuration. The officer is further responsible for supporting the

Organization’s digital preservation programme by providing guidance and hands-on

support to customers of the NATO Archives on the handling of different digital content

and formats for digital preservation, collecting the requirements and suggesting ways

to improve the handling and preservation of digitized and born-digital content of

permanent value throughout the Organization. In the execution of her/his function, the

incumbent may need to travel to other NATO bodies to ensure their requirements for

digital preservation are fulfilled correctly.

The Officer will act as the NATO wide Preservica Point-of-Contact.

 

2. QUALIFICATIONS AND EXPERIENCE

 

ESSENTIAL

The incumbent must:

 have a university degree, or an equivalent level of qualification, in the area of

(Digital) Archival Science, Information Management, Information Technology or

other relevant field;

 possess at least 3 years of relevant work experience;

 have extensive knowledge of digital preservation policies and procedures;

 have extensive knowledge of, and experience with, digital preservation of

unstructured and structured data, ingestion process of digital content,

development of metadata schemas, files format migration and data management;

 have extensive knowledge of digital archiving and preservation technology and

software systems;

 have knowledge of modern communication and office technologies and systems

including security aspects;

 have technical aptitudes and demonstrate proactivity in keeping abreast of new

technologies and standards in digital preservation;

 possess the following minimum levels of NATO’s official languages

(English/French): V (“Advanced”) in one; I (“Beginner”) in the other;

 

DESIRABLE

The following would be considered an advantage:

 experience with digital preservation software packages (ex. Preservica,

Archivematica, Adlib)

 proven experience in providing support to an organization’s digital preservation

programmes;

 knowledge of international best practices and standards in the field of digital

records and archives management and familiarity with the life-cycle management

of records;

 have experience in providing support or coaching senior officials in preserving

their digital archives;

 ability to create scripts for metadata and digital preservation workflows;

 experience working in an ICT environment with high security requirements such

as classified military or government systems or within a financial institution;

 experience working in an international organization.

 experience in providing onsite and online training in digital preservation.

 

3. MAIN ACCOUNTABILITIES

 

Knowledge Management

Provide functional support to uploading and ingesting large volumes of digitized and

born-digital content. Be responsible for user administration and access management;

data and file migration management of content stored in Preservica, as well as regular

system monitoring, and functional system configuration based on business

requirements. Provide first line customer functional support on processes and

functions and analyze their requirements. Conduct functional feasibility studies when

requested and report results in a clear and concise manner by documenting designs,

procedures, standards and guidelines.

 

Project Management

Provide support to digital preservation projects by designing, planning and

implementing in a structured, consistent and timely manner. Oversee projects within

the NATO Archives related to digital preservation, including the preservation of emails

of senior officials, webpages,structured and unstructured content.

 

Information Management

Participate in and support digital preservation process improvement initiatives.

Promote the use of digital preservation processes and tools throughout NATO. Provide

hands-on, online and classroom training on digital preservation in general, and

Preservica workflows and procedures in particular.

 

Stakeholder Management

Act as the POC for Preservica in NATO. Provide first line functional support to

customers throughout NATO civil and military bodies. Coordinate with customers to

define requirements for digital preservation. Prepare factually accurate

recommendations and discuss these with stakeholders on how to improve their digital

preservation processes. Work with customers to review/document existing processes

and design/document new processes to address new contents, formats and

requirements. Coordinate with ICTM Applications Support and the IT infrastructure

provider (NCI Agency CSU Brussels) to communicate customer requirements, and/or

determine the technical implications of addressing customer requirements.

 

Expertise Development

Be responsible for the quality of customer support. Provide reports, including

management reports, indicating suggested actions to deal with current or foreseen

shortcomings. Investigate and make recommendations on addressing digital

preservation challenges, such as new files formats and technologies. Analyse

customer requirements and identify new technologies to exploit and improve the

current system. Attend training, seminars and appropriate digital preservation and

information exchange platforms and research communities and recommend

technologies and preservation approaches of interest for further investigation. Keep

up-to-date in digital preservation best practices, and assist the NATO Archivist in

translating them into NATO-wide policies/directives.

 

People Management

Work in close collaboration with the NATO Archivist and Head AHU, to efficiently

handle customer requests, deliver projects and organise the workload. Ensure the

functional coordination and leadership of system contractors. Offer guidance to the

technical teams and ensure quality and timely delivery of the support services to

Preservica customers.

Perform any other related duty as assigned.

 

4. INTERRELATIONSHIPS

The incumbent reports to the NATO Archivist, and will receive direction from Head,

Application Delivery & Support Team 2 (ICTM) and the Head, Acquisition and Holdings

Management (AHU) of the NATO Archives on technical and functional issues. S/He

will liaise with Preservica customers throughout NATO with regard to their support and

functional system requirements. The Officer will maintain a close working relationship

with NCI Agency CSU Brussels on technical, logistical and operational matters,

support and develop staff at Preservica. The Officer also liaises actively with the

Officer, Retention and Disposition on the requirements for retention and disposition of

NATO civil and military bodies.

Direct reports: N/A

Indirect reports: N/A

5. COMPETENCIES

The incumbent must demonstrate:

 Achievement: Works to meet standards;

 Analytical Thinking: Sees multiple relationships;

 Clarity and Accuracy: Checks own work;

 Conceptual Thinking: Applies learned concepts;

 Customer Service Orientation: Takes personal responsibility for correcting

problems;

 Empathy: Is open to others' perspectives;

 Impact and Influence: Takes multiple actions to persuade;

 Initiative: Is decisive in a time-sensitive situation;

 Teamwork: Solicits inputs and encourages others.

 

6. CONTRACT:

Contract to be offered to the successful applicant (if non-seconded): Definite duration

contract of three years; possibility of renewal should the project require.

Contract clause applicable:

This post is required for a limited period to support the "Long Term Preservation of

Information" project. As employment in this post is of limited duration, the successful

applicant will be offered a definite duration contract of 3 years, which may be renewed

if required to support this project.

If the successful applicant is seconded from the national administration of one of

NATO’s member States, a 3 years definite duration contract will be offered, which may

be renewed if required to support this project, and subject also to the agreement of the

national authority concerned.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel

Regulations.

 

7. RECRUITMENT PROCESS:

Please note that we can only accept applications from nationals of NATO member

countries.

Applications must be submitted using e-recruitment system, as applicable:

Please note that at the time of the interviews, candidates will be asked to provide

evidence of their education and professional experience as relevant for this vacancy.

Appointment will be subject to receipt of a security clearance (provided by the national

Authorities of the selected candidate) and approval of the candidate’s medical file by

the NATO Medical Adviser.

More information about the recruitment process and conditions of employment, can

be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

 

8. ADDITIONAL INFORMATION:

Salary value as per 2020. Subject to future adjustments in accordance with North

Atlantic Council decision

NATO is committed to diversity and inclusion, and strives to provide equal access to

employment, advancement and retention, independent of gender, age, nationality,

ethnic origin, religion or belief, cultural background, sexual orientation, and disability.

NATO welcomes applications of nationals from all member Nations, and strongly

encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO

values commitment to the principles of integrity, transparency and accountability in

accordance with international norms and practices established for the defence and

related security sector. Selected candidates are expected to be role models of

integrity, and to promote good governance through ongoing efforts in their work.

 

Due to the broad interest in NATO and the large number of potential candidates,

telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment

to another post of a similar nature, albeit at the same or a lower grade, provided they

meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to

travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible

Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is

a non-smoking environment.

Assistant, Information Management Support Service, B-3. NATO HQ, Brussels. Open until 27 November 2020

 

OPEN TO NATIONALS OF NATO MEMBER STATES ONLY

STAFF VACANCY 200292

DIVISION: International Military Staff

Office of the Executive Coordinator

Information Management Support Service (IMSS)

TITLE: Assistant (IMSS)

GRADE: B-3

 

Please note that the competition for this post will be conducted on-line and is

tentatively scheduled to be completed in the first half of February 2021, pending the

evolution of the ongoing COVID-19 crisis. This competition will also serve as a

basis to compile a reserve list for multiple vacancies that will become available in

the near future as a result of an ongoing restructuring of the IMSS.

 

1.       Post Context. An Assistant post in the IMSS.

 

2. Principal Duties May Include:

Information Support and Archives

 Control Military Committee (MC) and Military Committee Memoranda (MCM)

documents prior to signature by the Director General IMS (DGIMS) to ensure

continuity, coherence, and adherence to protocol and layout;

 Monitor quality, layout, and classification of documents and associated metadata to

conform to NATO/MC/IMS standards;

 Update IMSS systems (e.g. NATO Docs, Asset Management Tool, MC Interaction

System (MCIS), SharePoint Portal, Tasker Tracker Enterprise, etc.) with all the

relevant control data and metadata in accordance with all applicable IMS procedures;

 Conduct updating, destruction, downgrading and declassification of

documents/information, media and other material;

 Assist in the provision of professional guidance and advice with regard to Information

Management and Security of Information policies, directives and procedures;

 Assist the MC/IMS NCA Control Officer or Deputy Control Officer;

 Assist in the execution of inspections and spot-checks on NATO accountable

information and material (physical and digital formats);

 Assist in maintaining up-to-date access lists and specimen signatures of personnel

authorised to collect classified information;

 Assist in the archival of Summit, Ministerial, NAC and MC meeting records of political

and historical value.

 Identify, prepare documents for downgrading by content and examine the identified

information against the NATO exemptions;

 Prepare and list all information with permanent value earmarked for public disclosure;

 Assist in the research and retrieval of stored documentation upon request;

 Assist in the maintenance of filing systems and archives.

Information Processing

 Act as Information Controlling Processor, responsible for the verification of all

received information and for checking all official registered information in the EDRMS

(NATODocs), on their content and metadata;

 Responsible for the timely registration and distribution of all officially received

information following the life-cycle best practices;

 Update IMS Information and Knowledge Management systems with all relevant data

following the applicable IMS procedures;

 Assist in the creation of Distribution Lists and Access Control Lists ;

 Assist in managing the IMS references in the NATO Reference Generator;

 Update the cryptographic system ‘Pemheart’ on a monthly basis;

 Assist in the maintenance of filing systems and archives;

 Assist in the provision of professional guidance and advice with regard to Information

Management as directed in the NATO Information Management Policy and NATO

Security Policy;

 Distribute all incoming external messages.

3. Special Requirements and Additional Duties. The incumbent may be required to:

 Perform additional related duties, albeit in a different organisational element to which

the individual normally works;

 Provide or support training to the staff of the section on the daily working procedures

and handling of document management systems;

 May be called upon to provide support in the training of IMS IM processes;

 Travel both within and outside of NATO boundaries;

 Attend as directed additional training and specialised courses relevant to the

aforementioned duties;

 Perform a role in the IMS Crisis Management Organisation during exercises and in

times of tension, crisis and war;

 Provide courier services;

 Work irregular hours and perform overtime whenever necessary.

 

4. Essential Qualifications.

Professional/Experience.

 A minimum of three years of experience in the handling of NATO documentation and

information management systems;

 Knowledge of NATO’s structure, information management, and NATO security

policies;

 Knowledge of ICT systems, current office software packages and their application to

document processing, record keeping and information sharing.

Education/Training. Higher secondary education or equivalent (ISCED level 3,

category 35 subcategories 3/4)

Languages. Candidates must have a very good level of spoken and written English.

The working language in the IMS is English and therefore candidates will be required

to pass a one-hour multiple-choice computer-based test in English at the required

level as well as to demonstrate their abilities in the written test and interview.

Computer Literacy. Use of MS-Office applications in crucial to the effective and

successful execution of daily duties. Good working user experience with Word,

Outlook, Excel, PowerPoint, SharePoint and web applications.

 

5. Desirable Qualifications.

Professional/Experience.

 Good working experience with Microsoft SharePoint.

Education/Training.

 NATO Security Course (if not held, it will be provided upon joining);

 NATO IKM Course (if not held, it will be provided upon joining).

 Non-specified training that will allow the incumbent to remain current or gain new

skills associated with existing or emerging requirements of the post.

Languages. An elementary level of French.

 

6. Personal Attributes. High level of competency in judgement, flexibility, initiative, tact,

diplomacy, team culture, client focus and good communication skills. Be able to perform

tasks with little guidance or supervision.

 Candidates must demonstrate the following competencies:

o Clarity and Accuracy: Checks own work;

o Customer Service Orientation: Takes personal responsibility for correcting

problems;

o Empathy: Listens actively;

o Flexibility : Acts with flexibility;

o Initiative: Is decisive in a time-sensitive situation;

o Organizational Awareness: Understands the Organisation’s structure;

o Teamwork: Expresses positive attitudes and expectations of team or team

members.

 

7. Professional Contacts. Regular professional contact at the level of Staff Officers,

Executive Officers, and Registry Staff with IMS authorities and agencies, Military

Representatives (MilReps), International Staff, other HQs/Commands, Ministries of

Defence, Embassies, and NATO Liaison Offices.

 

8. Contribution to the Objectives. Actively contribute to the fulfilment of the

objectives of the Section by:

 processing, controlling, preserving and safeguarding/protecting highly classified and

other valuable current and historical information and assuring an effective and

efficient flow of this material to and from the IMS and the MC;

 processing information in accordance with the existing Public Disclosure policy and

advising senior management on the public disclosure of that information in order to

improve NATO’s transparency.

 

9. Remarks.

 Security Clearance – NATO SECRET (up to a maximum of COSMIC TOP

SECRET/ATOMAL (CTS/A) if not currently held, the incumbent must be eligible for

this level of clearance).

 Work Environment – Normal office environment.

 

10. How to apply.

Applications must be submitted by 27 November 2020 (23:59 Brussels time) using one of

the following links, as applicable:

 For NATO civilian staff members only: please apply via the internal recruitment portal

(for more information, please contact your local Civilian HR Manager);

 For all other applications: www.nato.int/recruitment

Applications are automatically acknowledged within one working day after submission. In

the absence of an acknowledgement please make sure the submission process is

completed, or, resubmit the application.

 

11. Additional Information.

The successful applicant will be offered a three-year definite duration contract which may

be renewed. If the successful candidate is seconded from a national administration, public

institution or the armed forces of a NATO member state, he/she will be offered a three-year

definite duration contract which may be renewed for a further period of up to three years.

The maximum time of service in post for seconded staff is six years. Serving NATO

international civilian personnel will be offered a contract in accordance with the NATO

Civilian Personnel Regulations.

Appointment will be subject to the deliverance of the appropriate security clearance (up to a

maximum of CTS/A) by the national authorities and approval of the medical file by the NATO

Medical Adviser.

A written test will be held as part of the selection procedure.

Applicants who meet the necessary requirements and who prove to be competent for the

post but who are not successful in this particular competition, will be placed on a reserve list

to be considered for posts of a similar nature which will become vacant in the near future

following the restructuring of IMSS.

NATO as an employer values diverse backgrounds and perspectives and is committed to

recruiting and retaining a diverse and talented workforce. NATO welcomes applications of

nationals from all Member States and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values

commitment to the principles of integrity, transparency and accountability in accordance with

international norms and practices established for the defence and related security sector.

Selected candidates are expected to be role models of integrity, and to promote good

governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone

or e-mail enquiries cannot be dealt with.

The nature of this position may require the staff member at times to be called upon to travel

for work and/or to work outside normal office hours.

The IMS at NATO Headquarters in Brussels, Belgium, is committed to providing equality in

working opportunities regardless of sex, race or ethnic origin, religion, disability, age or

sexual orientation.

The IMS is a non-smoking environment.

Assistant, Information and Knowledge Management, B-3/B-4. NATO HQ, Brussels. Open until 4 April 2019

Assistant, Information and Knowledge Management (190213)
 
Primary Location Belgium-Brussels

NATO Body NATO International Staff (NATO IS)

Schedule Full-time

Application Deadline 04-Apr-2019

Salary (Pay Basis) 3,436.63Euro (EUR) Monthly

Grade B.3/B.4

Clearance Level NS 


Description    

1. SUMMARY 
As part of the Committee Coordination team, the incumbent provides technical support to efforts to coordinate the business of the Deputies Committee (DPRC), the Political Committee (PC), the Defence Policy and Planning Committee (DPPC) and the Operations Policy Committee (OPC), reciprocally and with the work of the North Atlantic Council (NAC) and other bodies at Ambassadorial, Ministerial and Summit level.  S/he is also involved in coordination with the International Military Staff (IMS), thus contributing to better coherence, prioritization, collaboration and planning across the Organization and more effective and efficient conduct of the business of the Council and other bodies at Ambassadorial level and above. 
Specifically, the incumbent is involved in the development and maintenance of a new information management platform covering NATO Headquarters committees and International Staff (IS) divisions, similar to the existing NAC Portal, and is given specific responsibilities in the development of collaborative tools to enhance the sharing of information and knowledge across the Headquarters.   S/he also carries out other Council Secretariat tasks requiring skills in the fields of information technology, organization and administration.

 2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL The incumbent must:

have a good general education at least to higher secondary level;  have at least 3 years' experience in implementing, customizing and maintaining information technology solutions;   have in-depth working knowledge of software applications, in particular collaborative tools and solutions based on Microsoft SharePoint, including techniques for retrieving, processing and presenting information;  be detail-oriented and accurate;   possess the following minimum levels of NATO's official languages (English/French) V (“Advanced”) in one; II (“Elementary”) in the other;  be prepared to work outside office hours as required.  

DESIRABLE The following would be considered an advantage:    administrative support experience;  experience in organizing conferences and programme administration;  experience from an international political organization, a national administration or the armed forces.  

3. MAIN ACCOUNTABILITIES

Planning and Execution
Under supervision, contribute to the development and maintenance of a new information management platform covering NATO Headquarters committees and IS divisions.  Develop collaborative tools and SharePoint-based solutions to enhance the sharing of information and knowledge across the Headquarters.  Enhance the Council Secretariat’s overall technical capabilities.  Produce and present relevant reports and statistics.  Organize assigned tasks so as to ensure the accurate and timely execution of duties.     Information Management
Design, develop and implement technical solutions to manage information related to the NAC and the committee structure.  Process and present the information in question correctly and accurately. Maintain an effective follow-up and/or reminder system for pending actions.   
 
 Knowledge Management
Collect, categorize and track information required for various tasks and projects. Ensure that upper management in Council Secretariat is continually made aware of any developments related to the incumbent’s area of responsibility.  

Stakeholder Management
Liaise with points of contact to ensure efficiency in daily management of workload and processes. Be the point of contact for technical enquiries. Maintain lists of relevant contacts.  

Expertise Development
Proactively develop skills in areas such as information management, planning and organizing, new technology and effective communication. Liaise with other Assistants to leverage knowledge.    

Organizational Efficiencies
Provide constructive suggestions to improve office procedures. Find ways to be faster, better and more effective in managing information and using office tools.    Perform any other related duty as assigned.    

4. INTERRELATIONSHIPS
The incumbent reports to the Senior Officer and Team Leader, Committee Coordination Team. S/he supports the Committee Coordination team which reports to the Secretary of the Council, while also maintaining a close working relationship with other members of the Council Secretariat.  S/he likewise maintains a close working relationship with the Executive Management Information, Communication, and Technology Management (ICTM) technical staff and the Archives & Information Management team, the Private Office of the Secretary General and committee support staff in IS divisions, and the IMS Executive Coordinator’s Office.

Direct reports: N/a Indirect reports: N/a    

5. COMPETENCIES
The incumbent must demonstrate:

Clarity and Accuracy: Checks own work;  Customer Service Orientation: Takes personal responsibility for correcting  problems;  Empathy: Listens actively;  Flexibility: Acts with flexibility;  Initiative: Is decisive in a time-sensitive situation;  Organisational Awareness: Understands the Organization's structure;  Teamwork: Expresses positive attitudes and expectations of the team;
 
 6. CONTRACT:    Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years’ duration; possibility of an indefinite duration contract thereafter.

Contract clause applicable: In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.    

7. RECRUITMENT PROCESS: 

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);  For all other applications: www.nato.int/recruitment 

Please note that at the time of the interviews, candidates will be asked to provide evidence of their education and professional experience as relevant for this vacancy. Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser. More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)  

8. ADDITIONAL INFORMATION:   NATO as employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply. Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work. Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours. The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a nonsmoking environment.

Information Management Officer, A.2. NATO HQ, Brussels. Open until 29 April 2016

NOTIFICATION OF AN “A” GRADE VACANCY
NATO INTERNATIONAL STAFF
OPEN TO NATIONALS OF NATO MEMBER STATES ONLY
LOCATION: NATO Headquarters, Brussels, Belgium
DIVISION EXECUTIVE MANAGEMENT
INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT
ARCHIVES AND INFORMATION MANAGEMENT
TITLE Information Management Officer
GRADE A.2
SECURITY CLEARANCE: CTS
VACANCY N°: 160147 ------------------------------------------------------------------------------------------------------------------------ Please note that the competition for this post is provisionally scheduled as follows: - Pre-selection testing online on 1st June; - Final selection on 27 and 28 July 2016, in Brussels.

1. SUMMARY
The Archives and Information Management (AIM) Service ensures the accessibility, availability and integrity of all official information produced by and for the North Atlantic Council (NAC) and its Committees within the framework provided by the NATO Information Management (IM) Policy and NATO Security Policy. It provides NATO-wide IM and research support on matters pertaining to the activities of the NAC and its Committees, ensures the preservation of NATO information of historical value on behalf of the NATO Nations, provides training, support and guidance to NATO Nations, partners and entities on the implementation and execution of NATO policies pertaining to information and takes the lead on requirements development for all IM-related technology projects at NATO Headquarters. In addition, AIM is responsible for processing, disseminating, storing, organising and archiving the documentation produced by the NATO Committee structure and by the Departments of the NATO HQ International Staff (IS), taking into account the requirements of NATO Security Policy, NATO IM Policy, and applicable NATO HQ procedures. Under the direction and guidance of the Head, AIM, the Information Management Officer contributes to the development of policy and standards based on international best practices and develops innovative forms of service and new ways in which services can be provided to customers and stakeholders. The Information Management Officer is also - 2 - responsible for developing and executing awareness programmes and training on information management topics and tools in coordination with the Head, AIM and the NATO Information Management Advisory Group.

2. QUALIFICATIONS AND EXPERIENCE ESSENTIAL
The incumbent must:  have a university degree with specialisation in archival, library or information science;  have at least five years of progressively responsible experience in information management functions, especially in the analysis of information flows;  have experience in evaluating and implementing systems and procedures for archives and document/records management;  have experience in implementing a change agenda, with involvement in change management processes within an Organisation;  have records management experience in all aspects of the life-cycle management of records;  have experience with Information Communication Technology (ICT) systems and their application to recordkeeping and archives management, in particular, experience working with Electronic Records and Document Management System (ERDMS) and Enterprise Content Management (ECM);  possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; II (“Elementary”) in the other. DESIRABLE The following would be considered an advantage:  international experience, particularly in International Organisations.

3. MAIN ACCOUNTABILITIES
Project Management Lead and participate in project management for information management projects, contributing to feasibility studies, systems analysis, design, development and implementation of systems.

Stakeholder Management Develop innovative forms of service and new ways in which services can be provided to customers and stakeholders.

Information Management Analyse information flows and formulate functional needs for information management systems and procedures throughout NATO Headquarters (HQ).  -

Expertise Development Promote and ensure the adherence to NATO standards, and assist in the development of new standards in the field of information management. Remain current and implement international best practices and standards in the field of information management.

Knowledge Management Assist the Head, AIM in developing and promulgating information management policy, standards and procedures based on international best practices.

Perform any other related duty as assigned.

4. INTERRELATIONSHIPS
The incumbent will report to the Head of Archives and Information Management. He/she will also work in close collaboration with the staff of the International Staff (IS) Archives and Information Management Service, the International Military Staff (IMS) Registry, Information and Knowledge Management (IKM) Staff of the two Strategic Commands (BiSC) and the ICT Staff of NATO HQ. Direct reports: N/a Indirect reports: N/a

5. COMPETENCIES
The incumbent must demonstrate:  Analytical Thinking  Achievement  Clarity and Accuracy  Conceptual Thinking  Customer Service Orientation  Empathy  Impact and Influence  Initiative  Teamwork

 6. CONTRACT
Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. Contract clause applicable: In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity.  - The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further 3-year period. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. HOW TO APPLY:
Applications must be submitted using one of the following links, as applicable:  For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);  For all other applications: www.nato.int/recruitment

ADDITIONAL INFORMATION: Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with. Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. Please note that we can only accept applications from nationals of NATO member countries. NATO as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply. Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

Clerk, Information Management, B.2. NATO, Brussels. Open until 18 March 2016

NOTIFICATION OF A "B" GRADE VACANCY



NATO INTERNATIONAL STAFF

OPEN TO NATIONALS OF NATO MEMBER STATES ONLY



LOCATION: NATO Headquarters, Brussels, Belgium



DIVISION EXECUTIVE MANAGEMENT



INFORMATION, COMMUNICATION AND TECHNOLOGY MANAGEMENT

ARCHIVES AND INFORMATION MANAGEMENT



TITLE Clerk, Information Management



GRADE B.2



SECURITY CLEARANCE: CTS
 

VACANCY N°: 160090 (+ reserve list)





1. SUMMARY

The Archives and Information Management (AIM) Service ensures the accessibility, availability and integrity of all official information produced by and for the North Atlantic Council (NAC) and its Committees within the framework provided by the NATO Information Management (IM) Policy and NATO Security Policy. It provides NATO-wide IM and research support on matters pertaining to the activities of the NAC and its Committees, ensures the preservation of NATO information of historical value on behalf of the NATO Nations, provides training, support and guidance to NATO Nations, partners and entities on the implementation and execution of NATO policies pertaining to information and takes the lead on requirements development for all IM-related technology projects at NATO Headquarters. In addition, AIM is responsible for processing, disseminating, storing, organising and archiving the documentation produced by the NATO Committee structure and by the Departments of the NATO HQ International Staff (IS), taking into account the requirements of NATO Security Policy, NATO IM Policy, and applicable NATO HQ procedures.

The IM Clerk is assigned to a Unit of the AIM Services and provides IM support to a designated clientele. As directed, the Clerk will ensure that support is provided in an effective manner - responsive to customer needs and reflecting NATO IM policy and procedures. The Clerk is responsible for the correct and uniform application of relevant working procedures and of information security regulations. 





2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:

 have a good general education at least to higher secondary level or have equivalent relevant professional experience;

 have 2 years experience in information support functions or related duties, especially at the international level. Formal training or practical experience in information or library sciences will qualify;

 possess the following minimum levels of NATO’s official languages (English/French): V ("Advanced") in one; I ("Beginner") in the other.



DESIRABLE

The following would be considered an advantage:

 knowledge of international best practices and standards in the field of IM and familiarity with the life-cycle management of records;

 knowledge of documentary research and of the drafting of related reports and summaries;

 knowledge of document and records management systems, modern office equipment, current office software packages, and their application to document processing and recordkeeping;

 professional training or experience in library/information sciences or in international relations.



3. MAIN ACCOUNTABILITIES



Information Management

Respond to requests for information; conducting research and submitting results for review. Process documents and correspondence in accordance with applicable procedures and guidance.



Planning and Execution

Apply work procedures and guidelines related to the NATO Information Management Policy (NIMP) and to NATO Security Policy, seeking guidance as necessary. Perform tasks related to the secure handling and processing of electronic files (media control, data extraction, network transfers, etc.), including the operation of relevant office equipment. Execute other routine or manual tasks, including filing and regular messenger duties. Contribute to the improvement of routine work processes.



Stakeholder Management

Work with the other members of the Unit to ensure effective support and quality service to the clientele. Advise customers on practicalities of information support.





Knowledge Management

Under supervision, apply an organisational file plan, maintain files, and prepare files for records disposition. Perform quality checks and contribute to statistics and reports.



Expertise Development

Participate in cross-functional training assignments within the service and in other professional training as directed. Provide advice on basic IM practices.

Perform any other related duty as assigned.



4. INTERRELATIONSHIPS

The incumbent reports to the Head of a Unit and is responsible to the Head for the performance of all main accountabilities outlined above and such other associated responsibilities as may develop. He/she has frequent contact with Divisional staff to deliver routine information support and to provide advice on related practical and procedural aspects; in this context he/she also works closely with other Archives and Information Management staff to ensure optimal customer support.

Direct reports: N/a

Indirect reports: N/a



5. COMPETENCIES

The incumbent must demonstrate:

 Clarity and Accuracy

 Customer Service Orientation

 Empathy

 Flexibility

 Initiative

 Organizational Commitment

 Teamwork



6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded):

Definite duration contract of three years’ duration; possibility of an indefinite duration contract thereafter.

Contract clause applicable:

In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract.


If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. - 4 -




Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.




7. HOW TO APPLY:

Applications must be submitted using one of the following links, as applicable:



 For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);

 For all other applications: www.nato.int/recruitment





ADDITIONAL INFORMATION:

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.



Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

Please note that we can only accept applications from nationals of NATO member countries.

NATO as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a

non-smoking environment.

Senior Assistant - Research, Archives and Control, B.4, NATO HQ, Brussels. Open until 25 March 2015

OPEN TO NATIONALS OF NATO MEMBER STATES ONLY

STAFF VACANCY 150048
17 February 2015

DIVISION
: INTERNATIONAL MILITARY STAFF

Executive Coordinator

Information Management

Knowledge, Information, Support and Services Management


TITLE
: Senior Assistant - Research, Archives and Control

GRADE
: B-4

Please note that the competition for this post will take place in Brussels and is provisionally scheduled for mid May 2015


1. Post Context. This post is in the Knowledge, Information, Support and Services (KISS) Management under the directorate of the Executive Coordinator (EXCO) of the International Military Staff (IMS). The Senior Assistant, Research, Archives and Control (RAC) is responsible to, and assists, the Head Records, Archives and Research (RAR) Unit with archiving, retention and provision of current and historical information of the Military Committee (MC) and the IMS.

2. Principal Duties.

a. Assisting the Head RAR Unit in the preservation and storage of documents/information, publications, correspondence and messages and their retrieval, both manually and by Automated Data Processing (ADP) means;

b. Providing research upon requests for NATO/World-wide documents/information;

c. Screening, indexing, retaining, destroying, downgrading and declassifying documents;

d. Controlling and advising IMS Action Officers on the preparation of MC and MC Memoranda (MCM) documents in order to ensure continuity, coherence, adherence to protocol and layout and controlling of these documents prior to the signature of the Director General IMS (DGIMS);

e. Maintaining/vetting the IMS Web Pages regarding:

(1) MC/IMS taskers to SHAPE, ACT or other NATO agencies requesting

inputs;

(2) Open IMS Working Memoranda (IMSWM);

(3) The index of current MC Documents;

(4) IMS Release of Information database;

f. Vetting all correspondence and instructing its indexing and relation to other documents;

g. Maintaining and updating databases regarding:

(1) Access Control of documentation/information;

(2) MC Documents, MCMs and Chairman MCMs sent to North Atlantic

Council (NAC) for action and vetting of all incoming documents related to these documents/information;

(3) International Staff (IS) correspondence through vetting and securing,

in order to track the staffing of these documents.

(4) The Outstanding Actions on MC related documents web

page accordingly;

h. Providing research and advice regarding requests for release of information to non-NATO nations, organisations and/or bodies;

i. Updating the IMS Document Management System (DMS) with information of all documentation released to Euro-Atlantic Partnership Council (EAPC) / Partnerships for Peace (PfP) and non-NATO nations/bodies/entities;

j. Maintaining a standardised document reference system;

k. Maintaining the filing system, preparing new files and issuing/accounting for spare copies;

l. Updating, destroying, downgrading and declassifying documents, information, publications, correspondence and messages as instructed.

3. Special Requirements and Additional Duties. The incumbent may be required to:

a. Perform other related duties;

b. Travel both within and outside of NATO boundaries and work irregular hours

whenever necessary;

c. Perform Research and Advice duties in the NATO HQ Crisis Management

Organisation.

4. Essential Qualifications.

a. Professional/Experience. The incumbent must have:

　

(1) A minimum of 4 years of experience in the handling of NATO documentation and information management systems and subject/topic research;

(2) Extensive knowledge of NATO’s structure;

(3) In-depth knowledge of the MC and IMS processes and procedures;

(4) Very good knowledge of ICT systems and current office software packages and their application to document processing, recordkeeping and information sharing;

(5) Very good knowledge and experience of the NATO Security Regulations and in particular, the handling and accountability of classified material;

b. Education/Training. The incumbent must be educated to at least higher secondary level.

c. Languages. The incumbent must have a very good command of both

spoken and written English (advanced) and have a fair working knowledge of French (intermediate level). The candidate will be required to pass a one-hour multiple choice computer-based test in each language at the required level as well as to demonstrate their abilities in the written test and interview.

c. ADP Knowledge. The candidate will be required to pass the NATO HQ

Microsoft Proficiency Test (MOPT) which will test their abilities in Word, Excel, PowerPoint and Outlook.

5. Desirable Qualifications. The incumbent should have:

a. Knowledge of Microsoft SharePoint and Document Management Systems

(DMS);

b. Formal/vocational training in document/information handling systems.

6. Personal Attributes. The incumbent must:

a. Have good judgement, initiative, tact and client focus;

b. Be able to perform his/her tasks independently with only general advice and guidance.

7. Managerial Responsibilities The incumbent will be expected to supervise one military staff member.

8. Professional Contacts. The incumbent maintains regular professional contacts NATO/world-wide for the exchange of information.

9. Contribution to Objectives. The incumbent assists in the safeguarding and preservation of valuable current and historical information for NATO and, through analysis, knowledge and experience, advises staff officers of the Military Representatives and the

IMS on procedural and policy issues. He/she assists staff officers/Divisions in the completion of assigned taskers by screening all documentation/correspondence and providing guidance/information on follow-up actions.

10. Remarks.

a. Security Clearance
– NATO SECRET (if not currently held, the incumbent must be eligible for this level of clearance).

b. Work Environment – Normal office environment.

11. HOW TO APPLY

Applications must be submitted by
25 March 2015 using one of the following links, as applicable:

o
For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);

o
For all other applications: www.nato.int/recruitment

12. The successful applicant will be offered a three-year definite duration contract which may be renewed. If the successful candidate is seconded from a national administration, public institution or the armed forces of a NATO member state, he/she will be offered a three-year definite duration contract which may be renewed for a further period of up to three years. The maximum time of service in post for seconded staff is six years. Serving NATO international civilian personnel will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

13. Appointment will be subject to the deliverance of a NATO SECRET security clearance by the national authorities of the selected candidate and approval of the candidate’s medical file by the NATO Medical Adviser.

14. A written test will be held as part of the selection procedure.

15. Applicants who prove to be competent for the post but who are not successful in this competition may be offered an appointment in another post of a similar nature, which might become vacant in the near future, albeit at the same or a lower grade, provided they meet the necessary requirements.

16. The IMS at NATO Headquarters in Brussels, Belgium, is committed to providing equality in working opportunities regardless of sex, race or ethnic origin, religion, disability, age or sexual orientation.

17. The IMS is a non-smoking environment.


NOTE
:

1. The IMS is currently undergoing a review process which is expected to be completed by end 2015. As a consequence, the title and some of the duties pertaining to this post may differ slightly from those detailed in this vacancy notice