Information Management Officer, P-3. IIMM, United Nations, Geneva. Open until 4 November 2020

 

Posting Title:	INFORMATION MANAGEMENT OFFICER, P3
Job Code Title:	INFORMATION MANAGEMENT OFFICER
Department/Office:	INDEPENDENT INVESTIGATIVE MECHANISM FOR MYANMAR
Duty Station:	GENEVA
Posting Period:	21 September 2020 - 04 November 2020
Job Opening Number:	20-Information Management Systems-IIMM-141744-R-Geneva (R)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The mandate of the Independent Investigative Mechanism for Myanmar (IIMM) was established by the Human Rights Council in its resolution 39/2, adopted on 27 September 2018. The creation of the Mechanism was welcomed by the General Assembly in its resolution 73/264, adopted on 22 December 2018. This position is located within the Information Systems Management Section (ISMS), Geneva, Switzerland. The incumbent will be under the direct supervision of the Chief, ISMS.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:

1. Leads review and analysis tasks as an eDiscovery project management by:
a) Translating the objectives of investigations into technical activities to assist teams in their examination of electronic content.
b) Populating evidence selection systems in a manner that enables teams to select relevant information and evidence.
c) Analysing structures and purposes of collected data in order to advise staff on appropriate measures to extract relevant information while maintaining the forensic integrity of the evidence.
d) Assisting teams in building and executing search queries to identify material of interest.
e) Liaising with third-parties such as vendors, experts, government entities, non-governmental bodies, individuals, or legal counsels and communicates technical issues related to defensible evidence handling and data transfer as required.
f) Liaising and providing consulting services to downstream third-party judicial entities regarding technical aspects of review, analysis and information retrieval as required.
g) Drafting custodian questionnaires and defines an identification framework for a data driven investigation.

2. Performs evidence handling and custodial obligations by:
a) Focusing on the collection and preservation of material as well as understanding the registration, digitisation and storage of collected material with chain of custody and provenance taxonomies, auditing and authenticity.
b) Managing data ingestion, processing, and indexing of registered material and populates review and analysis systems.
c) Establishing efficient procedures regarding the review of evidence and information.
d) Defining, implementing, and maintaining an end-to-end data model supporting efficient information flow within evidence handling business processes and enforcing the provenance of collected material and confidential classifications.
e) Developing eDiscovery requirements and workflows, including technical specifications for data harvesting and processing and required formats for the transfer of data.

3. Leads operational aspects of system design, evaluation and application support by:
a) In accordance with the Section's project management framework, designing the Mechanism's initial eDiscovery protocol and the technology infrastructure necessary to implement procedures and supporting the Mechanism's mandate.
b) Preparing technical documents, gathering requirements, and initiating standardization and procurement practices in accordance with United Nations procedures.
c) Providing training on eDiscovery and its tools for both internal and external stakeholders.
d) Acting as an administrator of eDiscovery tools.
e) Performing other duties as requested.

Competencies

PROFESSIONALISM: Knowledge and expertise in eDiscovery data retrieval and analysis, data processing work or document review support work; has comprehensive knowledge of the eDiscovery Reference Model (EDRM) as well as recent developments in legal technology; has a thorough understanding of search strategies and technologies (both text and non-text), data and metadata, and technology assisted review, as well as scripting skills (e.g., Python, JavaScript, Ruby, T-SQL, or VB) for data processing and automation; has proven ability to assist with or contribute to complex criminal investigations, including expertise in documentation; has excellent analytical capacity. Has extensive knowledge and expertise in both left-side and right-side EDRM activity including the collection and preservation of digital evidence. Is familiar with Agile project management methodologies and its practical application to investigation scenarios. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent degree) in information science, information systems, computer science archival, law, social science or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Certification in eDiscovery is desirable. Certification in project management is also desirable.

Work Experience

A minimum of five years of progressively responsible work experience in information management or related area is required.
Prior experience in the legal industry is required.
Experience in electronic evidence handling, including chain of custody, provenance, verification, authenticity and auditing is required.
Experience in litigation project management is also required.

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or availability of funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Information and Evidence Officer, P-3 (2 posts). OHCHR, Geneva. Open until 1 August

Posting Title:	INFORMATION AND EVIDENCE OFFICER (eDiscovery) (2 posts), P3
Job Code Title:	INFORMATION MANAGEMENT OFFICER
Department/Office:	Office of the High Commissioner for Human Rights
Duty Station:	GENEVA
Posting Period:	03 July 2019 - 01 August 2019
Job Opening Number:	19-Information Management Systems-OHCHR-118767-R-Geneva (X)
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

                                    

Org. Setting and Reporting

The mandate of the Independent Investigative Mechanism for Myanmar (IIMM) was established by the Human Rights Council in its resolution 39/2, adopted on 27 September 2018. The creation of the Mechanism was welcomed by the General Assembly in its resolution 73/264, adopted on 22 December 2018. These two positions are located within the Information Systems Management Section (ISMS), located in Geneva, Switzerland. The incumbents will be under the direct supervision of the Chief, ISMS.

               

Responsibilities

Within delegated authority, the incumbents will be responsible for the following duties:

1. Lead review and analysis tasks as an eDiscovery project management by:
a) Translating the objectives of investigations into technical activities to assist teams in their examination of electronic content;
b) Populating evidence selection systems in a manner that enables teams to select relevant information and evidence;
c) Analysing structures and purposes of collected data in order to advise staff on appropriate measures to extract relevant information while maintaining the forensic integrity of the evidence;
d) Assisting teams in building and executing search queries to identify material of interest;
e) Liaises with third-parties such as vendors, experts, government entities, non-governmental bodies, individuals, or legal counsels and communicates technical issues related to defensible evidence handling and data transfer as required;
f) Liaises and provides consulting services to downstream third-party judicial entities regarding technical aspects of review, analysis and information retrieval as required;
g) Drafting custodian questionnaires and defines an identification framework for a data driven investigation;

2. Perform evidence handling and custodial obligations by:
a) Ensuring the sound collection, preservation, registration, digitization, and secure permanent storage of collected material and maintains its chain of custody, provenance taxonomies, auditing, and authenticity;
b) Managing data ingestion, processing, and indexing of registered material and populates review and analysis systems;
c) Establishing efficient procedures regarding the review of evidence and information;
d) Defining, implementing, and maintaining an end-to-end data model supporting efficient information flow within evidence handling business processes and enforcing the provenance of collected material and confidential classifications;
e) Developing eDiscovery requirements and workflows, including technical specifications for data harvesting and processing and required formats for the transfer of data;

3. Lead operational aspects of system design, evaluation and application support by:
a) In accordance with the Section's project management framework, designing the Mechanism's initial eDiscovery protocol and the technology infrastructure necessary to implement procedures and supporting the Mechanism's mandate;
b) Preparing technical documents, gathering requirements, and initiating standardization and procurement practices in accordance with United Nations procedures;
c) Providing training on eDiscovery and its tools for both internal and external stakeholders;
d) Acting as an administrator of eDiscovery tools;
e) Performing other duties as requested.

               

Competencies

               

PROFESSIONALISM: Knowledge and expertise in eDiscovery data retrieval and analysis, data processing work or document review support work; has comprehensive knowledge of the eDiscovery Reference Model (EDRM) as well as recent developments in legal technology; has a thorough understanding of search strategies and technologies (both text and non-text), data and metadata, and technology assisted review, as well as scripting skills (e.g., Python, JavaScript, Ruby, T-SQL, or VB) for data processing and automation; has proven ability to assist with or contribute to complex criminal investigations, including expertise in documentation; has excellent analytical capacity. Has extensive knowledge and expertise in both left-side and right-side EDRM activity including the collection and preservation of digital evidence. Is familiar with Agile project management methodologies and its practical application to investigation scenarios. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.

               

Education

Advanced university degree (Master’s degree or equivalent degree) in information science, information systems, computer science archival, law, social science or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Certification in eDiscovery is desirable. Certification in project management is also desirable.

               

Work Experience

A minimum of five years of progressively responsible work experience in information management or related area is required. Prior experience in the legal industry is also required. Experience in electronic evidence handling including chain of custody, provenance, verification, authenticity and auditing is required. Experience in litigation project management is required.

               

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required.

               

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

               

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Records Management Specialist. IPU Parliamentary Support Programme, Myanmar. Open until 2 September 2015

Terms of Reference

Records Management Specialist, UNDP/IPU Parliamentary Support Programme,

Union Assembly of Myanmar

Location :
Nay Pyi Taw, Myanmar

Application Deadline :
Wednesday, 2 September 2015

Type of Contract :
Consultancy

Daily remuneration:
To be negotiated

Languages Required :
English

Starting Date :
mid-late September 2015 (or as negotiated)

Duration of Initial Contract :
6-8 weeks (may be extended)

Expected Duration of Assignment :
3-4 months (may be extended)

Developing Records Management classification, policies and training

I. Background


The current Constitution of the Republic of the Union of Myanmar (the Constitution) came into force in 2008. Chapter 4 of the Constitution establishes the Union Legislature or Pyidaungsu Hluttaw comprising two Hluttaws that are generally equal in status:


·
the Pyithu Hluttaw (People’s Assembly) formed with representatives elected on the basis of township as well as population. Twenty five percent of Members are Defence Services nominated by the Commander-in-Chief of the Defence Services. Section 109 provides that the Pyithu Hluttaw will have a maximum of 440 representatives with not more than 330 elected representatives and 110 nominated military Members.

·
the Amyotha Hluttaw (Nationalities Assembly) formed with 12 representatives from each of 7 Regions and 7 States and 1 representative from each Self-Administered Division or Self-Administered Zone. Another 25% of Members are Defence Services Personnel nominated by the Commander-in-Chief of the Defence Services. Section 141 provides that the Amyotha Hluttaw will have a maximum of 224 representatives with 168 elected representatives and 56 nominated military Members.

The term of the Union Hluttaw is 5 years from the day of the first session of the Pyithu Hluttaw. The current term expires in late 2015 with the election announced for November 2015.

Background to the Parliamentary Support Programme

Discussions in 2012 with the Myanmar parliamentary leadership, a cross-section of MPs, key staff and a range of other stakeholders identified a number of common priority areas of support for the parliament. As an interim before the UNDP/IPU Parliamentary Support Programme was in place, the IPU began in late 2012 implementation of activities in support of the gradual establishment of the Library, Research and Information Services (LRIS) for the Union Assembly and considered a priority by the parliament. This work was done in close coordination with the UNDP Country Office. By mid-2013 a 3-year 2

UNDP-IPU parliamentary support project had been agreed, based on a further detailed assessment missions and discussions with senior political leaders of the Union Assembly. The project is a long-term, multi-faceted approach to capacity building that provides development support to Parliamentarians, the Parliamentary Administration, and the institution.

Programme Activities in 2015

The Programme recently supported the Parliament in developing a strategic plan
1. The Strategic Plan acknowledges the importance of implementing a strategic approach to building and strengthening the institution; provides a 'Vision' of where the Union Hluttaw wants to be in the future; defines its purpose or 'Mission' as well as establishing a roadmap of objectives and priorities. It is based on an assessment of current needs, future ambitions and anticipated challenges.

1
Appendix 1. Myanmar Hluttaw Strategic Plan 2014-2018

2
Hluttaw Records Management Handbook

The plan is an expression of the intention to achieve certain results. Success will require commitment, effective leadership, management, teamwork, networking and, cooperation between the two Houses and three secretariats. In addition it will require the preparation of detailed and clear implementation and action plans supported by adequate human and operational resources

The
Strategic Objectives are:

Objective 1: Improved effectiveness of the Plenary and Committees

Objective 2: Improved capacity of Members to undertake their duties

Objective 3: Increased capacity of staff and support services

Objective 4: Improved Communication and Collaboration

The agreed Annual Work Plan of the UNDP/IPU Parliamentary Support Programme uses the framework of the Hluttaw’s Strategic Objectives. Key areas of work for 2015 are the ongoing development of the Learning Centre, development of ICT infrastructure and an accompanying programme to ensure the Hluttaw is prepared to make good use of the improved ICT functionality; support to Committees, ongoing development of Research Services and support to the Hluttaw Secretariat in their preparation for the post election period, including improving the Members Handbook. .

The UNDP/IPU Parliamentary Support Programme includes work in the areas of:


·
Development of Committee support

·
Development of the Learning Centre

·
Development of ICT infrastructure

·
Information Management activities to improve the management of parliamentary documentation

·
Activities to progress transition to a digital Parliament

·
Support to improve the Members Handbook to provide a key knowledge product for use in training new MPs and staff during the transition between Parliaments in late 2015

·
Support to improve management of Human Resources

II. Activity’s Description and Justification


The Myanmar Parliament has a strategic objective to transform to a digital Parliament. Projects are underway to develop the ICT infrastructure, to train staff and ICT specialists to use computers in their work and to develop the online tools and applications that support the work of the Parliament. The Records management work stream is a support activity to the transformation to a digital Parliament that will ensure that Hluttaw staff know how to manage the documents that they use in their work electronically.

In November 2014 as one of the outcomes of a improving parliamentary documentation mission in July 2014, the UNDP/IPU Parliamentary Support Programme prepared a Records Management Handbook
2 for the Hluttaw based on the Myanmar Civil Service Handbook Chapter 5. The Records Management Handbook was well received by the Administration senior managers, and has been adopted by the Hluttaw Offices. 3

The current state of records management in the Hluttaw is that there are well understood processes for moving print documents around the organisation. When it comes to storing the records, the processes do not create enough discernment between important and unimportant documents. The storage provided for records is usually cupboards in the offices who created the records. The processes for transferring important records to a Records Management team for long term storage are not well established. There are no filing classifications in place, nor are there any Retention and Disposal schedules that define what should be kept and what should be discarded.

The Hluttaw with support from the project has begun to address the identification of processes for handling electronic documents, including naming conventions, version numbering and retention and the reasons for records management. A simple Records Management Manual has been developed, with a training course developed and local trainers piloting delivery in Myanmar language to their Hluttaw colleagues. This mission is to advance progress in Records Management and its contribution to the transformation to a digital Parliament by developing and adopting a Hluttaw file classification system, training the records management specialists, and rolling out training courses in using the file classification system to appropriately file and store the documents of the Hluttaw. Further support and training will also be needed in the earlier records management processes of file naming conventions, and version control.


III. Tasks


The tasks that are required over the next 1-2 missions focused upon the file classification scheme are:

1. Develop a Hluttaw file classification scheme, consult about it with Hluttaw management, see it through the approval process and develop documentation to support its use.

2. Work with the Records Management Specialists across all three Houses to build their capacity to use the Hluttaw file classification system to file high value electronic and paper documents.

3. Develop a training course to teach Hluttaw staff how to use the file management system to store both printed and electronic documents.

4. Finalise the courses based on consultation with relevant records management managers in Myanmar (3 days in Myanmar) and the Learning Centre teaching specialists. The section of the Records Management Handbook on using the file classification system will be available in Myanmar.

5. Deliver a training course to the Records Management specialists. In the afternoons spend coaching and mentoring time with the teams helping to turn the theoretical knowledge into practice. -

6. Deliver the Records Management training courses

7. Modify the courses, if required, from the feedback from the Learning Centre teaching specialists, the participants and Hluttaw managers. Translate all materials into Myanmar. Prepare resources in Myanmar language

8. Train a minimum of 3 trainers from each Hluttaw to deliver the Records Management course for users –

9. Hand the course for users over to the Learning Centre for ongoing delivery, report writing, report back meeting to Hluttaw ICT/IM Steering Committee


10.
Pending time required for modification o the training course, develop some standard templates for letters and emails and include those in the training.

Further stages of progress in Records Management may be developed once this work is completed and depending upon progress and may be included within this contract.


IV. Deliverables/Timeframe



A draft timetable for the missions should be included in the proposals. It is intended to have a consultant begin the work in Myanmar in mid-September 2015.


V. Experts

One International expert
will be mobilized by the IPU to undertake the drafting and delivery of the courses.

One National expert
will be mobilized by the IPU to provide liaison with the Hluttaw offices, interpretation and translation of materials.4

One dedicated
staff member from the Hluttaw office to work as a member of the project team, either from the Records Management team or an information specialist from the Pyidaungsu Hluttaw Office.

VI. Proposal requirements


Your proposal should address what experience you have to match the required competencies listed below and what other skills you have that is relevant to this assignment. The required competencies are.


·
Working in a Parliament or in parliamentary development at a management level

·
Writing clear, easy to understand training materials

·
Training adults

·
Producing outputs to deadlines

·
Experience in working through interpreters

·
A knowledge of the Myanmar Parliament would be helpful

Your proposal should also describe your previous experience in assignments of this kind, preferably within the last three years. Please describe how you would implement the assignment and what interventions you think are necessary. Please provide at least two references, with names and telephone numbers who may be contacted to provide testimonials. Please state your expectations of a daily rate and any limitations on your availability within the timeframe of this project.

Proposals should be sent to:

e-mail: dg@ipu.org

or mailed to:

IPU Secretariat,

Inter-Parliamentary Union

Chemin du Pommier, 5

Case postale 330 CH-1218 Grand-Saconnex,

Geneva Switzerland

Tel: +4122 919 41 26

Fax: +4122 919 41 60

Proposals should be received on or before
4th September 2015.

UNDP. Myanmar Information Management Unit Manager, P-4. Open until 31 May 2010

MYANMAR INFORMATION MANAGEMENT UNIT MANAGER (MIMU) - RE-ADVERTISED
Location : Yangon, MYANMAR
Application Deadline : 31-May-10
Additional Category Management
Type of Contract : TA International
Post Level : P-4
Languages Required :
English
Starting Date :
(date when the selected canditate is expected to start) 30-Jun-2010
Duration of Initial Contract : 5 months
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Background
In 2004 The Vulnerability Unit was established, under the office of the UN Resident Coordinator (RC), to provide data management and analysis of key indicators to better inform the UN Country Team on the needs of vulnerable populations. In 2007, recognizing the need for centralized information management and collaboration among all humanitarian and development actors, the Inter-Agency Standing Committee (IASC) and UN Country Team have endorsed an expanded role of the Vulnerability Unit. As the Myanmar Information Management Unit (MIMU) the unit will now act as a common service to humanitarian and development partners, supporting coordination and decision-making by providing information analysis, products and services, and by promoting a common framework for data collection and management.

The IMU Manager, as the senior staff member, is responsible for the overall management of the Unit and staff as well as providing strategic and technical guidance in information management to the IASC Country Team. The IMU Manager will report to the UN RC/HC, with direction from the IASC Steering Committee, and supervise technical staff.


Duties and Responsibilities
Provide strategic guidance to the Humanitarian/Resident Coordinator, IASC/UN Country Team and stakeholders on data and information management for effective humanitarian and development programming;
Develop strategies to ensure availability of data necessary to support coordination and decision-making, with an emphasis on supporting common indicators and common needs assessment initiatives;
Liaise with UN agencies, NGOs, Sector/Cluster coordination groups, governmental actors and other partners to help identify their information requirements and to ensure that the information needed to support humanitarian coordination and operations is made commonly available;
Promote data standards (including Place Codes), develop standardized data collection and dissemination tools and processes, and support other information-sharing protocols, and the use of standardized metadata; Establish and lead inter-agency information management working group(s) to promote information-sharing, data standardization and interoperability and where appropriate, joint data development initiatives;
Manage the development and maintenance of common databases and templates that support coordination and information-based decision making;
Ensure necessary data and staff support for Geographic Information Systems development, mapping and analysis;
Conduct both simple and multi-dimensional analyses and seek ways of linking quantitative and qualitative information and analysis across sectors;
Ensure that the Unit provides timely, high-quality and demand driven information products and services;
Maximize the extent that information and data is shared and disseminated among the IASC/UN Country Team and other humanitarian partners, ever mindful of sensitivity issues;
Represent the Unit through briefings and other activities to the wider humanitarian community and provide reports on Unit activities as requested;
Supervise the strategic and day-to-day management of the unit; Recruit, manage and train IMU staff in the performance of their duties, including staff development and regular assessment as well as providing support in key technical areas where possible


Competencies
Professionalism:

Advanced knowledge of the use of information management in humanitarian response; highly developed conceptual, analytical and innovative ability to identify and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under pressure including in stressful environments (e.g. civil strife, natural disasters);
Communication:

Excellent communication and training skills including the ability to convey complex information management concepts and recommendations to staff at all levels, both orally and in writing, in a clear, concise style that can be easily understood by non-information management practitioners.
Teamwork:

Works collaboratively with colleagues to achieve organizational goals; places team agenda before personal agenda; supports and acts in accordance with final group decision;
Planning and Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as needed; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability:

Takes ownership of responsibilities and honors commitments; operates in compliance with organizational regulations and rules; supports subordinates and peers, provides oversight and takes overall responsibility for delegated assignments.
Client Orientation:

Views information services and products from a client perspective; designs solutions and basis recommendations on the principles of usability; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments to provide proactive solutions and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.
Judgment/Decision-making:

Identifies the key issues in a complex situation, gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision.
Commitment to Continuous Learning:

Demonstrated history of keeping abreast of new developments in the field plus a commitment to continuous learning.


Required Skills and Experience
Education :

Advanced degree, preferably in humanitarian affairs, information management, political science, development studies, social sciences or a related field or the equivalent combination of education and experience in a related area;
Experience :

A minimum of 7 years of increasingly responsible professional experience, including management experience in information management, humanitarian affairs, emergency relief management, rehabilitation or development, or a related field for an UN Agency or NGO in an humanitarian or development environment;
Demonstrated experience in understanding, managing and analyzing information at a strategic level and a clear understanding of how information can be used to improve humanitarian assistance delivery and development projects;
Excellent inter-personal and liaison skills - to have the ability to work with UN Heads of Agency, IASC members, NGOs and senior government officials to build relationships and ensure cooperation;
Knowledge of information management technical tools, including database development and use of GIS systems;
Demonstrated ability to properly prioritize and manage complex operational tasks in a difficult environment;
Possesses a strong service orientation;
Launguage Requirements:

Fluency in both written and spoken English. Knowledge of another UN language is an asset.
Note:

For those who applied before need not re-apply, your application will be considered for the final evaluation.



UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.