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Friday, August 27, 2010

Court Records Assistant, G-5. International Criminal Court, The Hague. Open until 12 September 2010

Court Records Assistant (G5)
For rostering purposes. Applications must be accompanied by a fully completed ICC Personal History Form. The ICC will not accept other than the ICC Personal History Form.

Vacancy Announcement No. 10-ADM-080-RE
Deadline For Applications 12.09.2010
Post number General Temporary Assistance (GTA)
Duty Station The Hague
Organizational Unit Division of Court Services, Court Management Section, Registry
Type of Appointment and duration To be determined
Minimum net annual salary (single rate) € 35,908


DUTIES AND RESPONSIBILITIES
The incumbent of the post works under the supervision of the Senior Court Records Assistant and the Head of the Court Management Office Services Unit and directly reports to and performs functions delegated by the Chief of Court Management Section. Maintains a database containing all the particulars of each case brought before the Court; ensures the correct application of appropriate Court procedures in opening cases, in recording case names, in assigning case numbers to case files in accordance with the instructions; ensures the accurate manner of storing case files; takes decisions, in consultation with the Senior Court Records Assistant, regarding the transmission of documents considering their degree of confidentiality and the prospective recipient; responsible for providing a range of legal administrative support services and assists in the preparation of correspondence; assists the Registry, in general, and Chambers in providing efficient judicial services at all stages of the judicial process conducted by the Court.

QUALIFICATIONS AND EXPERIENCE
Secondary school Diploma or equivalent. Six years of work experience in a judicial organization or legal setting of which at least two devoted to the management of legal records. Post secondary courses/training in the legal field required. Computer literate in data base and legal recording. Ability to work independently and under pressure. Ability to work effectively to deadline and as part of a team.

KNOWLEDGE OF LANGUAGES
Fluency in either of the working languages of the Court, English or French, is essential. Working knowledge of the other is desirable. Knowledge of another official language of the Court would be considered an asset. (Arabic, Chinese, Russian, Spanish)

NB:
The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.



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TO APPLY

Please carefully read and follow the Guidelines to applicants.

Send your application and submit a fully completed Personal History Form, preferably via email, to:

applications@icc-cpi.int
(Please indicate the Job vacancy number in the email subject line)

Fax: +31 70 515 8553
(Use this number for applications only)

ICC - International Criminal Court
Recruitment - HR
P.O. BOX 19519
2500 CM The Hague
The Netherlands


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Post to be filled preferably by a national of a State Party to the Rome Statute of the International Criminal Court, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.

In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.

Thursday, August 26, 2010

Information Management Assistant, G-6. UN Secretariat. CTCED. Open until 11 September 2010

Job Title:
INFORMATION MANAGEMENT ASSISTANT, G6
Department/ Office:
COUNTER-TERRORISM COMMITTEE EXECUTIVE DIRECTORATE
Duty Station: NEW YORK


Posting Period:
12 August 2010-11 September 2010
Job Opening number:
10-IMA-cted-15932-R-NEW YORK

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Org .Setting and Reporting

This position is located in the Counter-Terrorism Committee Executive Directorate. The incumbent reports to the Head of Administration & Information.

Responsibilities

The incumbent maintains the Electronic Records Database (TRIM) system by inputting data and producing reports and statistics as necessary, ensuring accuracy and promptness of data entry. Ensures strict confidentiality of data and security of IT systems.

Monitors personal computers to ensure that software distributions and updates are being done. Performs second level desktop troubleshooting in conjunction with the Help Desk. Provides technical advice to clients when necessary.

Performs administration, operation, technical support, and monitoring of the server system. Assists in identifying the need for new systems or re-engineering of the existing systems. Responds to requests from users and assists in deploying/configuring systems so as to conform to the Office of Information and Communications Technology (OICT) infrastructure standards and Counter-Terrorism Executive Directorate needs.

Attempts to resolve as many problem calls or service requests as possible on initial contact. Diagnoses and resolves any hardware, software, or connectivity problem with minimum delay. Provides basic training to end-users on the use of standard systems and applications. Escalates problems/tasks to the appropriate parties in accordance with established procedure. Detects problem patterns and recommend solutions. Keeps abreast of developments in technology both in the UN and in the industry in general. ecommends acquisition of hardware, software, devices, tools, etc. to facilitate work.

Maintains inventory of IT equipment in New York. Troubleshoots, cleans, and repairs/rebuilds equipment. Maintains copiers, digital senders and fax machines. Monitors inventory levels and initiates procurement with Administrative Officer when low thresholds are reached.

Competencies

Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments,observing deadlines and achieving results.


Planning and Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work.

Client Orientation - Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions.

Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda. Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent.

Work Experience

Seven years of experience in information technology, information management or related field is required. User support experience and knowledge of TRIM records management software is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

United Nations Considerations

The United Nations is committed to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. The United Nations Secretariat is a nonsmoking environment.

Assessment Method

Comptency-based interview. Passing the New York Administrative Support Assessment Test is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Monday, August 23, 2010

Information Management Officer, P-3. ARMS, New York. Open until 27 September 2010

INFORMATION MANAGEMENT OFFICER, P3
Department/ Office:
OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station: NEW YORK


Posting Period:
29 July 2010-27 September 2010
Job Opening number:
10-ADM-OFC OF CENTRAL SUPPORT SERVICE-15456-R-NEW YORK(G)

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org .Setting and Reporting

This position is located in the Archives and Records Management Section, Commercial Activities Service, Facilities and Commercial Services Division, Office of Central Support Services, Department of Management. The Information Management Officer reports directly to the Chief of Unit.

Responsibilities

The Information Management Officer will be responsible for the following duties:

• Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
• Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
• Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet safety and environmental standards. In coordination with Facilities Management Services, troubleshoot day-to-day building management and tenant services issues at the ARMS Record Centre.
• Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
• Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Performs other related duties, as required.

Competencies

• Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Experience in using electronic recordkeeping systems is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of a second official UN language is desirable.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Special Notice

Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Thursday, August 19, 2010

Documentaliste Photo. International Olympic Committee. Lausanne. Open until 31 August 2010

Documentaliste Photo – Programme PAM – 50 %
Statut Collaborateur – CDM → 31 janvier 2014
Niveau de fonction
Taux d’activité
50 % mercredi après-midi à vendredi soir
Département Gestion de l’Information
Subordination à
Remplacement en cas d’absence
Mission
· La mission s’inscrit au sein du programme de sauvegarde, de numérisation et de
modernisation de la gestion du patrimoine culturel du CIO, Programme « PAM – Patrimonial
Assets Management ».
· La mission consiste à assurer les tâches de catalogage et d’indexation du fonds
photographique dans le système informatique de gestion des médias numériques. Le résultat
attendu doit permettre une documentation pérenne des fonds et faciliter les recherches et la
diffusion des médias.
Principales responsabilités et tâches clés
· Cataloguer et indexer le fonds photographique du CIO dans le cadre du programme PAM.
o Les images à documenter retracent l’histoire des Jeux Olympiques de 1900 à nos
jours. La documentation porte principalement sur les images des Jeux olympiques,
les activités institutionnelles, les activités du Mouvement Olympique et du Musée
Olympique.
· Utiliser un vocabulaire contrôlé (thésaurus, listes) pour assister la tâche de documentation
des photos et garantir la qualité de la documentation. Être force de proposition dans
l’amélioration de la qualité du vocabulaire et des règles d’indexation
· Participer aux tests fonctionnels organisés à l’occasion de l’implémentation des nouvelles
versions de l’application de gestion des photos
· Participer à la correction des notices documentaires des médias migrées de l’ancien vers le
nouveau système informatique.
· Rendre compte de l’avancement des travaux au responsable d’équipe dans une logique de
suivi de la qualité et de respect de la productivité.
Page 2.
Formation et expérience
· Diplôme en information et documentation (HEG-ID/CESID) ou expérience équivalente.
· Expérience professionnelle dans un service d’archives photographiques.
· Langues : français et anglais (niveau Advanced).
· Maîtrise de l’informatique et des logiciels de gestion des médias numériques.
· Aisance avec les systèmes d’information en général
· Connaissance du sport et de l’Olympisme en particulier.
Compétences requises
Valeurs et attitude générale
· Aptitude à générer un climat de travail où le respect et le fair-play représentent des valeurs
clés.
· Aptitude à générer un climat de travail où l’esprit d’équipe contribue à améliorer les
performances.
· Intérêt pour le sport, la culture, l’Olympisme et son histoire en particulier.
Compétences sociales
· Diplomatie, tact et discrétion. Sens aigu de la confidentialité.
Compétences liées à la fonction
· Rapidité et fiabilité dans l’exécution des tâches confiées.
· Capacité à se soumettre à des objectifs de qualité et de productivité de documentation.
· Rigueur et esprit de synthèse.
· Autonomie et sens de l’organisation.
· Sens des priorités, avec maîtrise de l’imprévu et flexibilité.
· Capacité de s’intégrer à une équipe.
Il peut être demandé à chaque collaborateur d’effectuer des tâches non
mentionnées dans son cahier des charges ou sortant de ses attributions.

Thursday, August 5, 2010

Document Management Officer, FG IV. European GNSS Supervisory Authority. Brussels. Open until 8 September 2010

Document Management Officer
Contract Agent FG IV
European Global Navigation Systems (GNSS) Supervisory Authority
Brussels (Rue de la Loi, 56)
At least 7 years of professional experience. Knowledge of Livelink ECM advantageous.
Open until 8 September 2010
http://www.gsa.europa.eu/go/gsa/careers